:

NAME kirima Roy Bundi

INDEX

NO:15300002231

SCHOOL: meru school

PROJECT NAME: SUPREME
TRANSPORT COMPANY

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TABLE OF CONTENTS
DEDICATION................................................................................................ii
ACKNOWLEDGEMENT............................................................................... iii
Chapter one:..................................................................................................1
Introduction.......................................................................................................................................1
PROBLEM DEFINATION......................................................................................................................1
OVERVIEW OF EXISTING MANUAL SYSTEM.......................................................................................1
OVERVIEW OF PROPOSED SYSTEM....................................................................................................2
OBJECTIVES....................................................................................................................................2
MAIN OBJECTIVE............................................................................................................................2
BENEFITS OF PROPOSED SYSTEM..................................................................................................2
FEASABILITY...................................................................................................................................3
2.2 System implementation and testing..................................................................................26
2.3 Requirements for the system functionality......................................................................26
2.4 User manual...........................................................................................................................27
System installation..................................................................................................................27
Installation Guide....................................................................................................................27
Loading Process.......................................................................................................................27
Navigation guides....................................................................................................................31
2.5 Miscellaneous........................................................................................................................32
Conclusion.................................................................................................................................32
Solution......................................................................................................................................32
Recommendation.....................................................................................................................32
Bibliography.............................................................................................................................32
Appendices................................................................................................................................33

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LIST OF TABLES
Table 1:FARMERS TABLE......................................................................................................................10
Table 2;VEHICLES TABLE......................................................................................................................10
Table 3:DRIVERS TABLE.......................................................................................................................11
Table 4:GROUP TABLE.........................................................................................................................11
Table 5:ORDER TABLE..........................................................................................................................12
Table 6:OFFENCE TABLE......................................................................................................................12
Table 7:VEHICLE EXPENSE TABLE.........................................................................................................13

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DEDICATION
I dedicate this project to Meru School institution whose administration has supplied
resources to create this piece of work.I would also like to dedicate this project to my
mother, father and friends who have supported me all through my education my whole life.

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ACKNOWLEDGEMENT
I give my upmost appreciation to the school administration for their help and support
towards the completion of this project. I also thank the computer studies teacher for his
guidance, giving me ideas, inspiring me and helping me out whenever I was stuck .I also
thank the school principal for ensuring the availability of all the requirements needed to
complete this project.

Lot of thanks also to my peers for the help and support they have given me and also
encouraging and motivating even at the edge of giving up. I also thank the Almighty for his
guidance until the project’s completion.

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Chapter one:
Introduction
Movers transport company is located in meru county. It deals with the transportation of farm
produce and farm inputs from one place to another. The company has being faced with various
challenges such as time consumption during registration and manual work during computation of
various money crucial to running of the government . The current system was prone to many errors
hence the need for a computerised system

PROBLEM DEFINATION
Movers transport company is a company located in Meru County pricesly kaaga location. It deals
with delivery and transport of farm products to and from the county.

Their current manual system has proved to be inefficient. This is due to the large file storage space
occupied by various records of membership, orders and various reports. This files are not easy to
retrieve when needed and also tiresome to manually compute various payments crucial to day to
day running of the company. This has led to dissatisfaction and disappointment within and outside
the company

OVERVIEW OF EXISTING MANUAL SYSTEM

An investigation was carried out on the current existing manual system and it was found to have the
following demerits

 It was hard to maintain the records as they were prone to physical harm e.g fires
 Unauthorised personnel had access to the company’s documents which was risky for the
company
 Manual computation of payment was tiresome and prone to calculation errors
 It was cumbersome to manually re-write crucial documents so as to create backups in case
of data loss
 In the past two years undelivered orders have increased from 3% to about10%
 Poor customer service as it is hard to follow suit on the penalties surcharged by drivers
 Delays and errors in generating various reports and expenses incurred by various deliveries

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OVERVIEW OF PROPOSED SYSTEM
OBJECTIVES
 Compute various payments in the company including expenses for each vehicle,
total company expenses and the overall company profit
 Maintain records which are crucial to the day to day running of the company
 Generate reports

MAIN OBJECTIVE
Despite the proposed system performing many functions, its main objective is to maintain
data records and compute different transaction cost to see to it the company runs smoothly

BENEFITS OF PROPOSED SYSTEM

The following will be brought about by the new system
 Data will be stored safely and easily retrieved when needed
 Will reduce the workload of the secretary
 Registration of new members will be easier
 Financial computation will be prone to less errors
 Reports generated will help in decision making which is vital to the
running of the company

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 FEASABILITY
SCHEDULE FEASABILITY; the proposed system will take a period of
seven months to be fully developed and will be fully operational as from
January 2022

TECHNICAL FEASABILITY; The computerised system will require a

minimum of two workstations and a main server in which all the records
will be stored. A network will also be needed to ensure transfer of data
from one computer to the other. The network can either be through
cables or wireless connection

OPERATIONAL FEASABILITY; The new computerised system will

require computer literate personnel so as to be able to smoothly run the
system. A server administrator will also be needed for the technical
maintenance.

ECONOMIC FEASABILITY; Developing the new statement will cost

150, 000 including the purchase of new computers and a server. A
further 10,000 shilling will be needed annually for the maintenance of
the system. Each of the acquired new personnel will need a salary of
30,000 shillings. Despite the high cost, the funds will be recouped as the
system will save a lot of money as the salary cost will be lowered
because only a few personnel will be required and the economic
computation will be easier and more accurate bringing about higher
income and high profit

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 FARMER
S FORM
FARMER ID

FIRST NAME

LAST NAME

ADDRESS

PHONE NO.

GROUP ID

DATE REGISTERED

find NEXT PREV CSAVE CANCEL

4
 VEHICLE REGISTRATION FORM

REGISTRATION NO.

VEHICLE TYPE

DRIVER ID

DATE REGISTERED

5
 NEXT PREV CSAVE CANCEL
find

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 DRIVERS REGISTRATION FORM GROUP
REGISTRATION FORM

GROUP ID
DRIVER ID

FARMER ID
NATIONAL ID

GROUP NAME
FIRST NAME

ADDRESS
LAST NAME

NATURE OF PRODUCE
ADDRESS

DATE REGISTRERD
PHONE NO

DATE REGISTERED
find NEXT PREV CSAVE CANCEL
NEXT PREV CSAVE CANCEL
find

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trip order form

TRIP ID

DRIVER ID

TYPE OF VEHICLE

LOADER ID

VEHICLE NO

LOAD WIEGHT

DISTANCE

FARMER ID

GROUP ID

DATE REGISTERED

find NEXT PREV CSAVE CANCEL

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 FIELD NAME DATA TYPE DESCRIPTION
Farmer ID TEXT
First Name TEXT
Last Name TEXT
Address TEXT
Phone no. TEXT
Group ID TEXT
Date registered TEXT
Farmers table
Table 1:FARMERS TABLE

Vehicles table
Table 2;VEHICLES TABLE

FIELD NAME DATA TYPE DESCRIPTION

Registration no. TEXT
Vehicle type TEXT
Driver id. TEXT
Date registered TEXT

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 NEXT PREV CSAVE CANCEL
find

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 DRIVERS TABLE
Table 3:DRIVERS TABLE

FIELD NAME DATA TYPE DESCRIPTION

DRIVER ID TEXT
NATIONAL ID TEXT
FIRST NAME TEXT
LAST NAME TEXT
ADDRESS TEXT
PHONE NUMBER TEXT
DATE REGISTERED TEXT

GROUP TABLE
Table 4:GROUP TABLE

FIELD NAME DATA TYPE DESCRIPTION

GROUP ID TEXT
GROUP NAME TEXT
ADDRESS TEXT
NATURE OF TEXT
PRODUCE
FARMER ID TEXT
DATE REGISTERED TEXT

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 ORDER TABLE
Table 5:ORDER TABLE

FIELD NAME DATA TYPE DESCRIPTION

TRIP ID TEXT
DRIVER ID TEXT
TYPE OF VEHICLE TEXT
REGISTRATION NO. TEXT
LOAD WEIGHT TEXT
DISTANCE TEXT
FARMER ID TEXT
GROUP ID TEXT
DATE OF ORDER TEXT

OFFENCE TABLE
Table 6:OFFENCE TABLE

FIELD NAME DATA TYPE DESCRIPTION

DRIVER ID TEXT
REGISTRATION NO. TEXT
NATURE OF OFENCE TEXT

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 VEHICLE EXPENSE TABLE
Table 7:VEHICLE EXPENSE TABLE

Field name Data type description

Driver id
Vehicle no
Nature of offence

OUTPUT DESIGN

MEMBERSHIP

FARMER ID FIRST NAME LAST NAME PHONE GROUP ID DATE OF

NUMBER REGISTRATION

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INVOICE

INVOICE FARMER DATE OF TRIP ID CHARGES VEHICLE COST/ LOADIN DRIVER NO TOTAL
NUMBER ID TRIP ID KM G FEE FEE OF COST
TRIPS

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RECEIPT

RECEIPT NO. TOTAL COST FARMER ID FARMER DATE & TIME

NAME

PENALTY REPORT

DRIVER ID DRIVER NAME NATURE OF OFFENCE

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 LOADERS FEE

LOADER ID LOADER NAME AMOUNT PAID

VEHICLE EXPENSES

VEHICLE REG NO VEHICLE TYPE NATURE OF OFFENCE

System OVERALL flowchart

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 A

start

Allocate driver
Drivers table

Enter order details

Service and fuel per

Service Table vehicle

Retrieve farmers
and order details Order table
Farmers table then validate
Determine number of
trips
Trips table

Allocate loaders
Order Display “invalid
Loaders Table
valid? order”

yes
Process the issuance of
Display Print
vehicle and compute total
transaction transaction
cost
details details

Search for needed vehicle

depending on load capacity
Order table
Vehicles table and perishability

STOP

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 system construction
RELATIONSHIPS
Figure 1:RELATIONSHIPS

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FORMS Figure 2:A NAVIGATOR

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20
21
22
REPORTS

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QUERY DESIGN
DRIVERS PAYMENT QUERY

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2.2 System implementation and testing

To develop MOVERS TRANSPORT SYSTEM, the following hardware and software requirements were
necessary:

a. Software requirements
 Microsoft Access
 Microsoft Word 2010

2.3 Requirements for the system functionality

Hardware requirements:

 A full set desktop computer or a personal computer (laptop)

 Printer
 UPS
 Hard disk size of above 300 GB
 Processor speed of 3.8 GHz
Software requirements:
 Backup system and program
 An updated antivirus software
 Operating system (64 bit)
 A Microsoft package

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2.4 User manual
System installation

Installation Guide
 Insert a copy of the disk or the drive with the system.

 Click the start button on the task bar.

 Go to Control Panel then add or remove programs.

 Specify the desired installation folder and click next

 Continue with the installation process following all the instructions.

 At the end of the process create a folder on your desktop where your program will be saved.

Loading Process
 Click on the Start button on the task bar then move to all programs.

Select Ms Access where the splash screen will be displayed automatically. It looks like this;

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  At this point the main form board will be displayed prompting the user to select the data
form inputs which are used to enter records into the system or reports menu which are
generated by compiling the data entered into the system.

This is how the main form board looks like;

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By clicking the form inputs button on the main form the user prompts the system to display another
board with all forms available for data input in the system. This is how the form looks;

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By clicking the reports menu button on the main form the user prompts the system to display
another board with all reports generated from the data keyed into the system in the system. This is
how the forms board looks;

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Navigation guides

or or Allows user to add a record

Allows user to exit the system

Allows user to view previous record

Allows the user to view next record

or or Allows user to exit the current form/ to view previous

form/ to move to previous screen

or Allows user to save current records

Allows user to delete a record

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2.5 Miscellaneous

Conclusion

As I was developing the system these are the challenges I

encountered:

 Limited time for working on my project

 Invasion of the computers by destructive viruses

Solution
 Sacrificed most of my free time for the project
 Installed antivirus and restricted entry of external devices
e.g. flash disks
 Backed up my work.

Recommendation

 All computers should be installed with antivirus

 Every work should be backed on a different location.

Bibliography
During the development of my project I consulted the following
sources
 Longhorn Secondary computer studies book 2, Mburu
G.Chemwa
 Longhorn Secondary computer studies book 3, Mburu
G.Chemwa
 Longhorn Secondary computer studies book 4, Mburu
G.Chemwa
 Computer studies book 3, Dr. Onunga and Renuh Shah
 Computer studies book 4 Dr. John Renuh shah,2005,Muriwa publishers ltd

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Appendices
I conducted an interview at the school in order to get the information about the system. The
following were the questions asked:

Name of interviewer:

Name of interviewee:

Date:

(i) How long have you been using the new system?

(ii) What method do you use for data entry?

(iii) Which problems do you face from the current system

(iv) What is the cost of running the current system?

(v) Do you have any complains about the proposed system?

(vi) Question 7: Would you upgrade the system given the chance and opportunity?

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