UMLAZI KWAZULU-NATAL

PO Box 12363 Jacobs 4026 Durban

Tel: 031 907 7111

Department of Office Technology

ASSESSMENT 2 - PRACTICALS

SUBJECT & LEVEL INFORMATION ADMINISTRATION III

SUBJECT CODE INAD300

DATE 09 MAY 2024

VENUE Office Tech Labs: Number of Pages 05

C45, C46 and C47 (Incl. Cover Page)

TIME SESSION 1 - 09h00 – 10h30 2 HOURS

SESSION 2 - 11h00 – 12h30 EACH SESSION

FULL MARKS 100 TOTAL MARKS 100

EXAMINER MR. B. SHANGASE

MODERATOR MR. M. MATLALA

FACULTY MANAGEMENT SCIENCES

DEPARTMENT OFFICE TECHNOLOGY
QUALIFICATION DIPLOMA IN OFFICE MANAGEMENT & TECHNOLOGY

INSTRUCTIONS This exam consists of TWO Questions. Answer all

questions. Question 1 – Ms Excel (Spreadsheet with
Formulas) Question 2 – Ms Excel (Spreadsheet with Charts)
NB: Students should ensure that their Surnames, Initials,
Signatures and Student Numbers appears on their Test Cover
Page and on every printout. Students should sign their
printouts (each question). Printouts without student
particulars will not be marked.
DO NOT TURN OVER UNTIL PERMISSION IS GIVEN BY THE MAIN INVIGILATOR
QUESTION 1 ADVANCED EXCEL [55 MARKS]

Type this spreadsheet in A4 portrait orientation exactly as shown and

adhere to the provided instructions below. Use Cavolini Font style at
size 10 for all content except for the main heading. Center-align your
Surname, Initials, and Student number in the document header. Do not
type (?), row and column headings.

INSTRUCTIONS:
1. Insert (image 2) into this spreadsheet in row 1:3 and centre
aligned. (1)
2. Sort all the products in this spreadsheet into ascending order. (1)
3. In cell B16, calculate the grand total using a function. Copy
the formula into cell range B16:E16. (1)
4. In cell B17, extract the number of characters from the left-hand
side of the text in cell A13 using a function. (1)
5. In cell B18, extract the number of characters from the right-hand
side of the text in cell A13 using a function. (1)
6. In cell B19, extract the text from inside string in cell A13 using a
function. (1)
7. Use a function in cell B20, replace the text in cell A1 "EDUCBA"
with "TERM 1". (1)
8. Use a function in cell B21, replace the text in cell C1 “BB" with
"AA". (1)
9. Using a function in cell B22, to calculate if the Grand Total in B16
is Greater than Equals to 25000 is Profit or Loss. (1)
10. Using a function in cell B23, to calculate if the Grand Total in E16
is greater than equals to 25000 is Profit or Loss. (1)
11. In cell B24, use a function to calculate the Grand Total of
September with the Tax percentage in cell F5. (1)
12. Use a function in cell B26 to extract the day in cell B25. (1)
13. Use a function in cell B27 to extract the month in cell B25. (1)
14. Use a function in cell B28 to extract the year in cell B25. (1)
15. In cell B30, use a function to calculate the difference of the days
in the given dates in cell range A30:A31. (1)
16. In cell B33, use a function to calculate the difference of the
months in the given dates in cell range A33:A34. (1)
17. In cell B36, use a function to calculate the difference of the years
in the given dates in cell range A36:A37. (1)
18. Use a function in cell B41 to create time with hour, minutes,
and seconds in cell range B40:C40:D40. (1)
19. Use a function in cell B42 to extract the hours in the time
given in cell B41. (1)
20. Use a function in cell B43 to extract the seconds in the time
given in cell C41. (1)

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21. In cell B44, use a function to combine cell B39 and C39. (1)
22. In cell B49, use a function to locate the letter in cell B46 within
the text in cell C46. (1)
23. In cell B50, use a function to find the letter in cell B47 within
the text in cell C47. (1)
24. In cell B51, use a function to locate the letter in cell B47 within
the text in cell C48. (1)
25. Use a function in cell B62 to calculate the sum of the sales that
meet the criteria: Greater Than 1000 in cell range C57:C61. (1)
26. Use a function in cell B63 to calculate the sum of the sales that
meet the criteria: “Mandy”. (1)
27. Use a function in cell B64 to calculate the sum of the sales that
meet the criteria: “WC”. (1)
28. In cell B73, use a function to count the sales that match the
criteria: Greater Than Equals to 1000 in cell range C68:C72. (1)
29. In cell B74, use a function to count the sales that match the
criteria: “Kate”. (1)
30. In cell B75, use a function to count the sales that match the
criteria: “KZN”. (1)
31. Mention six (6) logical operators that are available in Excel in cell
range B79:C84. Name the condition and align it with its
operator horizontally. (12)
32. Use a function in cell B87 to capitalise first letter in each word
in cell A87. (1)
33. Use a function in cell B88 to convert text in cell A88 to proper
case. (1)
34. In cell B92, use a function to combine the cells B40, C40 and D40. (1)
35. In cell B93, use a function to combine the text in cell range
A93: A94. (1)
36. In cell B95, use a function to combine the text with "and" in cell
range A95:A96. (1)
37. Use a function in cell B98 to convert the cases of the text in cell
B87. (1)
38. Use a function in cell B99 to convert the cases of the text in cell
B87. (1)
39. In cell B102, use a function to compare whether the text in cell
B101 and C101 are the same TRUE and FALSE if not. (1)
40. In cell B103, use a function to determine whether the text in cell
B91 and B92 are the same TRUE and FALSE if not. (1)
41. Print this spreadsheet with: Row and Column Headings. (1)
Show all formulas and Adjust column of this spreadsheet accordingly
(Portrait).
INSTRUCTIONS 52
ACCURACY 03
55

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QUESTION 2 ADVANCED EXCEL [45 MARKS]

Type this spreadsheet in A4 portrait orientation exactly as shown and

adhere to the provided instructions below. Use Cavolini Font style at
size 10 for all content except for the main heading. Center-align your
Surname, Initials, and Student number in the document header. Do not
type row and column headings.

INSTRUCTIONS:

1. Filter all the product Less Than 1000. (2)

2. Insert the following comments on the following cells:
• C17: Quarter 1 Sales (1)
• D17: Quarter 2 Sales (1)
• E17: Quarter 3 Sales (1)
3. Create a Combo Chart (Clustered Column – Line) which represents
all 3 quarters for this spreadsheet. (1)
3.1 CHART TYPES:
• Clustered Column (with Secondary Axis) (1)
• Staked Line with Markers (1)
• Stacked Line (1)
3.2 RENAME SERIES as follows:
• Series 1 – QUARTER 1 (1)
• Series 2 - QUARTER 2 (1)
• Series 3 - QUARTER 3 (1)
3.3 Display the Legends at the Top. (1)
3.4 CHART TITLE: SALES FOR EACH QUARTER. (1)
3.5 EXIS TITLES:
• Primary Horizontal - QUARTER 1 (1)
• Secondary Horizontal – FRUITS (1)
• Primary Vertical - QUARTER 3 (1)
• Secondary Vertical - QUARTER 2 (1)
4. Format a chart area with a picture fill (Image 1 - Organic
Vegetables and Fruits). (1)
5. Create an Exploded Pie Chart (3D) that represent sales for
Quarter 2. (1)
5.1 Format the Angle of the first slice to 30 degrees. (1)
5.2 Format the Pie Explosion to 30 percent. (1)
5.3 Format Data Labels: Data Callouts. (1)
5.4 Format the chart area to a pattern fill (Dotted 5%). (1)

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6. Create a Scatter Chart (Scatter with Smooth Lines with Markers)
which represents Sales for Quarter 1 and Quarter 3. (1)
6.1 RENAME SERIES:
• Series 1 - QUARTER 1 (1)
• Series 2 - QUARTER 3 (1)
6.3 Format Data labels of QUARTER 1 (Blue Graph) to display:
• X-Value and Y-Value (1)
• Separator - New line (1)
• Label Positions – Center (1)
6.7 Format Data Labels of QUARTER 3 (Orange Graph) to display:
• X-Value and Y-Value (1)
• Separator - New line (1)
• Label Positions – Above (1)
6.8 Format the shatter chart area with Shape Fill (White,
Background 1, Darker 5%). (1)
7 Format all three charts (Combo, Pie, Scatter) as follows:
7.1 Bold all Chart Titles and Axis Titles. (1)
7.2 Chart Titles with Gradient Fill. (1)
7.3 Bold text all charts’ Data labels. (1)
7.4 Charts borders to black, 2pt. (3)
8 Print the spreadsheet with: Row and Column Headings
• Gridlines (1)
• comments displayed at the end of the sheet. (1)
• Print with formulas displayed. (1)

❖ First Two charts should be displayed first page, third

chart should be displayed on the second page.
❖ Staple together the printouts accordingly following the logical
sequence of questions.

INSTRUCTIONS 43
ACCURACY 02
45

**END OF TEST QUESTION PAPER**

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