Processing Sheet For Application of Private Schools For Approval of Schedule of Fees

PROCESSING SHEET FOR APPLICATION OF PRIVATE SCHOOLS
FOR APPROVAL OF SCHEDULE OF FEES

Private Kindergarten/Elementary/Junior High School/Senior High School
Pursuant to DepEd Order No. 88, s. 2010; DO No. 11, s. 2011; Regional Memorandum No. 134, s. 2018
Registered Name of School: ___________________________________ SEC DTI

Complete Address of School: __________________________Email Add:_________________
Name of School Administrator __________________________Contact Nos.______________
Course Application: _____ Kindergarten
_____ Elementary (Grades 1 to 6)
_____ Junior High School (Grades 7 to 10)
_____ Senior High School (Grades 11 & 12)
School Year:__________________________Date Submitted to ROV:___________________
DOCUMENTARY REQUIREMENTS
No. Not
Name of Required Documents Available Available Remarks
(√) (x)
1 Indorsement Letter from SDO indicating among
others, the School’s Securities and Exchange
Commission (SEC) registered name and address.
2 Letter of Intent addressed to the Regional Director
signed by the School Head/Administrator, indicating
among others the school’s intention for such
schedule of fees/Tuition and Other School Fees
(TOSF).
3 Notarized Certificate of Authenticity and Veracity of
documents.
4 Statement under oath by the School
Head/Administrator of the itemized proposed rates
of tuition and other charges.
5 Proof of the consultation conducted with the duly
organized student government and the parents of
the pupils/students (Original Copy of the Minutes of
the Meeting with the Names and signature of the
attendees) on the proposed schedule of fees/TOSF.
6 Tabular presentation of Schedule of Tuition and
Other School Fees (TOSF) in Pesos (Php) per grade
or year level. (Other School Fees must be itemized
& should be attached to the computed schedule of
TOSF). This shall be reviewed by the SEPS or EPS
II of SM&ME. The reviewed Schedule of TOSF shall
be forwarded to the RO-QAD.
7 Certification under oath that 70% of the tuition and
other school fees (TOSF) or charges shall be
allocated for payment of salaries, wages, allowances
and other benefits of the members of the faculty and
all other employees of the school concerned and the
balance for institutional development, student
assistance and extension services and return of
investment.
8 Photocopy of the Government Permit/Government
Recognition.
9 Payroll on Teachers Salary Subsidy (TSS) of
Education Service Contracting (ESC) Scheme
1
Participating School with a photocopy of PRC
License (for GASTPE recipient-schools).
10 List and Profile of Staff/Faculty Members by subject
area/course/level
11 Latest Certificate of Corporate Filing and Information
from Securities and Exchange Commission (SEC) or
Department of Trade and Industry (DTI).
Findings/Recommendations:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Evaluated by: Date of Evaluation:
________________________________ _______________________
QAD EPS (Name and Signature)
Noted by:
____________________
Chief ES, QAD
2
PROCESSING SHEET FOR APPLICATION OF PRIVATE SCHOOLS FOR
APPROVAL OF WITH INCREASE IN TUITION
AND OTHER SCHOOL FEES (TOSF)
Pursuant to DO No. 88, s. 2010; DO No. 11, s. 2011; Regional Memorandum No. 134, s. 2018

Complete Address of School: __________________________Email Add:_________________
Name of School Administrator: _________________________Contact Nos._______________
Course Application: _____ Pre-Elementary (Kindergarten)
SHS CATEGORY:
_____A-SUC
_____B-TESDA
_____C-LUC
_____D-CHED
School Year :__________________________Date Submitted to ROV:___________________
No. Not
(√) (x)
Commission (SEC/DTI/CHED/TESDA) registered
name and address.(Mayor’s Permit for LUC/SUC
among others the school’s intention for such
increase or schedule of fees or signifying no
intention to increase the Tuition and Other School
Fees (TOSF).
Documents
4 Statement under oath by the School
Head/Administrator of the itemized current rates of
tuition and other charges and the corresponding
itemized proposed charges thereon as well as the
new fees or charges proposed to be imposed and of
the proposed allocation of the incremental proceeds.
5 Latest Audited Financial Statements of the school.
6 Copy of the latest Income Tax Returns filed with the
Bureau of Internal Revenue (BIR).
7 Proof of the consultation conducted with the duly
organized student government and the parents of
the pupils/students (Minutes of the Meeting with the
Names and signature of the attendees) stating the
reason/s of increase.
1
8 Comparative Schedule of Tuition and Other School
Fees (TOSF) for current School Year (SY) with that
of the previous SY indicating in both in Peso (Php)
and Percentage (%) the forms of increase. This
should be done both by the school With increase and
With No increase. (Other School Fees must be
itemized & should be attached to the comparative
schedule of TOSF). This shall be reviewed by the
SEPS or EPS II of SM&ME. The reviewed Schedule
of TOSF shall be forwarded to the RO-QAD.
9 Certification under oath that 70% of the tuition and
other school fees (TOSF) or charges shall be
allocated for payment of salaries, wages, allowances
and other benefits of the members of the faculty and
all other employees of the school concerned and the
balance for institutional development, student
assistance and extension services and return of
investment.
10 Photocopy of the approved Tuition and Other School
Fees (TOSF) of previous school year or latest
noted/approved fees.
Recognition
12 Payroll on Teachers Salary Subsidy (TSS) of
Education Service Contracting (ESC) Scheme
Participating School with a photocopy of PRC
License (for GASTPE recipient-schools).
13 List and Profile of Staff/Faculty Members by subject
area/course/level
14 Pictures/Photos of School Facilities needing
improvement
Department of Trade and Industry (DTI).
16 Annual Accomplishment Report of the previous year
to determine the performance of the school
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
________________________________ _______________________
Noted by:
_______________________
Chief ES, QAD
2
PROCESSING SHEET FOR APPLICATION OF PRIVATE SCHOOLS FOR
APPROVAL OF NO INCREASE IN TUITION
AND OTHER SCHOOL FEES (TOSF)
Private Pre-Elementary (Kindergarten)/Elementary/Junior High School/Senior High School
Pursuant to DO 88, s. 2010; DO 11, s. 2011; Regional Memorandum No. 134, s. 2018
Registered Name of School: __________________________________SEC DTI

Complete Address of School: __________________________Email Add :_________________
SHS CATEGORY:
_____A-SUC
_____B-TESDA
_____C-LUC
_____D-CHED
School Year:__________________________ Date Submitted to ROV:___________________
No. Not
(√) (x)
Commission (SEC/DTI/CHED/TESDA) registered
name and address.(Mayor’s Permit for LUC/SUC)
among others the school’s intention not to increase
the Tuition and Other School Fees (TOSF).
3 Comparative Schedule of Tuition and Other School
Fees (TOSF) for current School Year (SY) with that
of the previous School Year indicating in both in
Peso (Php) and Percentage (%) the forms of
increase. This should be done both by the school
With increase and No increase. (Other School Fees
must be itemized & should be attached to the
comparative schedule of TOSF). This shall be
reviewed by the SEPS or EPS II of SM&ME. The
reviewed Schedule of TOSF shall be forwarded to
the RO-QAD.
Recognition.
Department of Trade and Industry
(DTI)/CHED/SUC/LUC/TESDA.
6 Photocopy of the approved Tuition and Other School
Fees (TOSF) of previous school year or latest
noted/approved TOSF (with breakdown of fees
attached.
1
Notes:
a. Please indicate N/A, if not applicable
b. Kindly submit all the lacking documents on or before_______________
c. Documents to be submitted must be two (2) sets, placed in separate folders, arranged
following the sequence above and labelled appropriately.
d. To facilitate evaluation, please do not include other documents not listed above.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
________________________________ _______________________
Noted by:
____________________
Chief ES, QAD
2
PROCESSING SHEET FOR APPLICATION OF PRIVATE SCHOOLS
FOR GOVERNMENT RECOGNITION
Private Kindergarten, Elementary, Junior High School
Pursuant to DO 88, s. 2010, DO 11, s. 2011, RM 59, s. 2016

Complete Address of School: __________________________ Email Add:_______________
No. Not
(√) (x)
Commission (SEC) registered name and address.
signed by the School Head/Administrator tru the
SDS, indicating among others the school’s intention
to apply for Government Recognition (indicating the
course applied (course/grade/level)
documents signed by the School Head/Administrator
4 Ocular/Site Inspection and Document Evaluation
Report prepared by the Division Supervisor and/or
SEPS-M&E In-Charge of Private School signed by
the Chief of the School Governance and Operation
Division (SGOD) using the Processing Sheet.
(Accomplished Processing Sheet must be included
in the Documents submitted to be reviewed by the
QAD EPS In-Charge).
5 Copy of the latest permit
6 Copy of Accomplishment Report/Achievements for
the past three (3) school years
7 Copy of the SEC Registration Certificate/DTI
Certificate
8 Copy of Transfer Certificate of Title (TCT) in the
name of the school or incorporator duly signed by
the Municipal/City Assessor Officer or Notarized
Copy of Deed of Donation/Usufruct/Perpetual Use
(maximum of 50 years) – Institutional/Educational
9 Copy of Transfer Certificate of Occupancy
(Institutional/Educational) -for newly built building/s
Note: Clearance from the City/Municipal Engineer
for the safety of the occupants
10 Official Receipt (O.R) for application and inspection
fee (Pre-Elem, Elem. And Junior High School)
11 Inspection Fee and Application Fees Receipt
(P2,020.00 + P2,020.00)
12 All facility requirements were compiled/maintained
(Pls. see separate Processing Sheet on the On-Site
Ocular Inspection Report)
1
Course/Grade Level Official Receipt No. Date of Issuance
a. Kindergarten
b. Elementary
c. Junior High School
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Evaluated by: Date of Evaluation: Conforme:
____________________________ _______________ ________________________

(Name and Signature of Evaluator) School Head/Administrator
Noted:
_____________________________
Chief ES
2
PROCESSING SHEET FOR APPLICATION OF GOVERNMENT PERMIT
TO OPEN/ESTABLISH A PRIVATE SCHOOL
Kindergarten/Elementary/Junior High School
Pursuant to DepEd Order No. 88, s. 2010 & Regional Memorandum No. 59, s. 2016

Complete Address of School: __________________________ Email Add:_______________
DOCUMENTARY REQUIREMENTS AND REQUIRED FACILITIES
No. Name of Required Documents Not

Complied Complied Remarks
(√) (x)
1 Indorsement letter from the SDO indicating among
Commission (SEC)/Department of Trade and
Industry (DTI) registered name and address.
2 Letter of Intent/Transmittal (including specific
school year of opening) addressed to the Regional
Director through the Schools Division
Superintendent
3 Board Resolution to open a new
school/course/grade/year level certified by the
Board Secretary for SEC registered schools
4 Notarized Certificate of Authenticity and Veracity
signed by the School Head/Administrator
5 Notarized Feasibility Study covering the following
factors/items:
Purpose and objectives of proposed school
or course;
Availability and adequacy of school site
and building, including documents of
ownership thereof, location plan,
development plan, pictures, or architect’s
plan of building, if the same is still to be
constructed;
Itemized cost of the project covering the
entire course in terms of site, site
development, school building and quarters,
classroom equipment and facilities, library,
salaries of faculty, and staff and
maintenance;
Financial capacity of applicant, including
his resources to provide the requirements
for the entire course and to support its
operation from year without depending
solely on students’ fees (Attach a Copy of
BIR Income and Financial Statement of the
owner/incorporators
Proposed faculty line-up and administrative
and supervisory staff together with their
individual Transcript of Records and
1
evidence of willingness to join the school;
and
Need or demand for establishment of the
school or operation of the course in the
locality. If the course is already being
offered in the same town or city, there must
be an evidence of the following factors:
Distance of the applicant school to the
existing school
Enrolment in the existing school
Number of students in the same locality
enrolled in schools other than in the
existing school;
Number of prospective students of
applicant-school; and
Facilities, standards, and supportive
provisions for effective instruction and
quality education
6 Articles of Incorporation and by-Laws
7 Certificate of Registration with the DTI (for sole
ownership/single proprietorship
8 Securities and Exchange Commission (SEC)
Registration Certificate of the Lease Contract, if
not owned
9 SEC Certification
10 Copy of Transfer Certificate of Title of the school
site / usufruct / proof of ownership of the school
site / perpetual use
11 Document/Certification of the actual lot area/floor
area of building/s and classrooms duly signed by
the municipal or city engineer
12 Clearance/Permit from the Municipal/City DRRMO
stating that the proposed school site is not a high
risk area
13 Campus Development and landscaping plan duly
signed by proper authority
15 Certificate of Occupancy of school buildings duly
signed by proper authority
16 Latest Fire Inspection Certificate
17 Proposed Budget for the succeeding school year
approved by the school administrator/Board of
Trustees/Directors
19 Proposed Curriculum in accordance with DepEd
standards and requirements validated by the
Curriculum Implementation Division (CID)
20 Schedule of Tuition and Other School Fees
(TOSF) subject to approval of DepEd Regional
Director
21 List of School Administrators, their educational
Qualifications, school credentials (TOR’s),
certificate of trainings on school administration,
and expected salaries
22 List of Teaching/Academic Staff their educational
qualifications, school credentials (TOR’s), subject
assignments/salaries, other benefits, valid
contracts/appointments, proof of eligibility, PRC
license
2
23 List of Non-Teaching/Non-Academic Staff, their
educational qualifications, school credentials
24 Copy of Retirement Plan (SSS, Philhealth, Pag-
IBIG)
25 List and pictures with label of essential ancillary
services
Library and Library Holdings
guidance office
faculty room
medical and dental facilities
canteen
sports facilities and equipment
gender-sensitive comfort rooms and
lavatories
ramp for PWDs
others
26 List and Pictures of
school buildings
classrooms
standard flag pole
laboratories
water source and facilities
electrical facilities
school signage
27 School Anti-Bullying Policy
Child Protection Policy
Proposed Child Protection Committee
28 Student Handbook (Draft for approval and
enhancement of stakeholders)
29 Tentative Calendar of Activities for the School
Year
30 Class Program per Grade/Year level (workload,
no. of hrs, no. of learners in classroom/s)
31 Copy of Latest Updated/Insurance Certificate
32 Projected tentative enrollment
33 Ocular Inspection Report
Evaluation: Summary of findings, strong
points, and deficiencies noted
Recommendations strictly based on
findings during the visit and existing
standards and regulations
34 Inspection Fee (P 2,020.00) and Application Fees
Receipts per level (P 2,020.00). Please encircle
below the course applied for:
a.) Pre-Elem OR No. ____ Date of Issuance _____
b.) Elementary OR No. ____ Date of Issuance _____
c.) Junior HS OR No. ____ Date of Issuance _____
3
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Validated by: Date of Validation: Conforme:
____________________________ _______________ ________________________

(Name and Signature of Validator) School Head/Administrator
Noted:
___________________________
Chief ES
4
PROCESSING SHEET FOR APPLICATION FOR RENEWAL
OF GOVERNMENT PERMIT
Pursuant to DepEd order No. 88, s. 2010 & Regional Memorandum No. 59, s. 2016

Complete Address of School: __________________________Email Add: _______________
Name of School Administrator __________________________Contact Nos._____________
_____ Elementary (Specify Grade Levels _______________)
_____ Junior High School (Specify Grade Levels _____________)
_____ Senior High School (Specify Grade Levels _____________)
School Year: __________________________ Date Submitted to ROV: ___________________
Not
No. Name of Required Documents Available Available Remarks
(√) (x)
1 Indorsement letter from Schools Division
Superintendent
2 Letter of Intent (Application Letter stating the nature
of Government Permit being applied for)
3 Certification of Authenticity and Veracity of
Documents from Schools Division Superintendent
4 Ocular Inspection/Progress Monitoring Report by
the In-Charge of Private Schools signed by the
Chief of Schools Governance and Operations
Division (SGOD)
5 Documentary Evaluation Report
>Refer to PS-QAD-07-Processing Sheet for Ocular
Inspection/Validation of Schools)
>Qualitative Evaluation Processing Sheet (QEPS) for
SHS only
6 Inspection Fee and Application Fees Receipt
(P2,020.00). Please encircle below the course
applied for.
1) KINDERGARTEN O.R. No.______Date of Issuance______
2) ELEMENTARY O.R. No.______Date of Issuance______
3) JUNIOR HS O.R. No.______Date of Issuance______
4) SENIOR HS O.R. No. _____ Date of Issuance _____
1
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Notes:
1. Please indicate N/A, if not applicable
2. Kindly submit all the lacking documents on or before_______________
3. Documents to be submitted must be two (2) sets, placed in separate folders, arranged
following the sequence above and labelled appropriately.
4. To facilitate evaluation, please do not include other documents not listed above.
Validated by: Date of Validation:
____________________________ _______________
(Name and Signature of Evaluator)
Noted:
________________________
Chief ES

Processing Sheet For Application of Private Schools For Approval of Schedule of Fees

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Processing Sheet For Application of Private Schools For Approval of Schedule of Fees

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PROCESSING SHEET FOR APPLICATION OF PRIVATE SCHOOLS

FOR APPROVAL OF SCHEDULE OF FEES

Registered Name of School: ___________________________________ SEC DTI

Evaluated by: Date of Evaluation:

Registered Name of School: ___________________________________ SEC DTI

School Year :________Date Submitted to ROV:_

Evaluated by: Date of Evaluation:

Registered Name of School: __________________________________SEC DTI

School Year:________ Date Submitted to ROV:_

Evaluated by: Date of Evaluation:

Registered Name of School: ___________________________________ SEC DTI

Evaluated by: Date of Evaluation: Conforme:

____________________ _ __________________

Registered Name of School: ___________________________________ SEC DTI

DOCUMENTARY REQUIREMENTS AND REQUIRED FACILITIES

No. Name of Required Documents Not

Validated by: Date of Validation: Conforme:

____________________ _ __________________

Registered Name of School: ___________________________________ SEC DTI

School Year: ________ Date Submitted to ROV: _

Validated by: Date of Validation:

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