Code: TT 7.5.

1
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STATUS OF APPROVAL AND ADMENDMENT

Effective
Times Admendment Prepared by Approved by
date

- Update reference
3 01/03/2022 - Add-in Construction
chart

DISTRIBUTION

1 Board of Directors

2 Chief of Project – Construction department

3 Chief of QA-QC department

4 Project manager

5 Site manager
 Code: TT 7.5.1
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Contents
1. Purpose........................................................................................................................3
2. Scope of work.............................................................................................................. 3
3. Reference document....................................................................................................3
4. Content.........................................................................................................................4
4.1. General..................................................................................................................4
4.1.1. Receiving project............................................................................................ 4
4.1.2. Inspection work...............................................................................................4
4.1.3. As-built drawing.............................................................................................. 5
4.1.4. The settlement and liquidation of contract......................................................5
4.1.5. Arising works...................................................................................................6
4.1.6. Using of available document/form...................................................................6
4.1.7. Warranty and maintenance.............................................................................7
4.2. Chart of construction activities...............................................................................7
4.3. Description of construction management activities................................................8
4.3.1. Receiving project............................................................................................ 8
4.3.2. Receiving document/information.....................................................................8
4.3.3. Plan of construction........................................................................................ 8
4.3.4. Construction preparation.................................................................................9
4.3.5. Developing construction and Inspection.........................................................9
4.3.6. Project hand over..........................................................................................10
4.3.7. Project warranty............................................................................................10
4.3.8. Settlement and liquidation of contracts.........................................................10
5. Form – Sheet............................................................................................................. 12
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1. Purpose

 This procedure is defined general principle to prepare, construct a project

from signing contract to handover anf maintenance to ensure that
construction quanlity is consistent with design document and specification

 Concretizing responsibility of each person and department when take part

in management and instruction during project construction.

2. Scope of work

Applied for all constructing activities in supply and installation of HVAC system
and for referene in other condition.

3. Reference document

 Decree 15/2013/CP-NĐ quality management on construction works.

 TCXD 232: 1999 Heating, ventilation and air conditioning: manufacture

and inspection.

 TCVN 3147:1990 – Safety regulation on loading and unloading works

 TCVN 4086: 1985 Electrical safety in construction - General requirements.

 TCVN 3890: 2009 Fire prevention and fighting means for building and
works – equipment, arrangement, inspection, maintenance, symbol.

 TCVN 3985: 1999 Noise standard for the manufacturing and construction
area.

 TCVN 5949: 1998 Acoustics - Noise in public places and populated areas
- Permitted maximum noise level.

 TCVN 5937: 2005 Air quality - Quality standard of surrounding air.

 TCVN 5938: 2005 Air quality - Permitted maximum concentrations of a

number hazardous matters in surrounding air.
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 TCVN 4245: 1996 Safety enginering requirements in production and

utilization of oxygen, acetylene.

 TCVN 6155: 1996 Pressure vessels – Safety engineering requirements of

erection, use, repair.

 TCVN 3146: 1986 Electric welding works - General safety requirements.

 Decree 48/2010/CP-NĐ Contracts on construction activities.

4. Content

4.1. General

4.1.1. Receiving project

 Board of Directors will appoint engineer, technician as Site Manager when

there is new project via “Site manager appointment letter”

 Site manager will totally take responsibility in executing all constructing

activities: schedule, manpower, quanlity, ect.

4.1.2. Inspection work

 Inspection and site acceptance testing often consist of: incoming material
– equipment inspection, Checking and acceptance of construction parts or
construction stages, ect.

 Normal inspection work consist of: The engineering inspection work and
The quantity inspection work.

 The engineering inspection work

 The engineering inspection work has to be done after finishing

construction parts or stages. All hidden parts of the building should be
priority and set up the as-built drawings before proceeding to the next
job

 The engineering inspection work is followed the contract between

Client (or Main contractr) and Contractor
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 Internal inspection should be done before checking construction work

with Client representative (or Main contractor) by QA-QC supervisor or
engineering supervisor

 The acceptance report is established that content should be consistent

with provisions of Government, company and specification

 The quantity inspection work

 The quantity inspection work is performed according to each phase,

each period matching process payment agreed in the signed contract
between the Company and the Client (or Main Contractor)

 The quantity inspection work must be made on the basis of

shopdrawings and enginerring test records were confirmed by relevant
parties.

4.1.3. As-built drawing

 As-built drawing is done by contractor after finishing construction

job/part/work item at site and inspecting

 In The as-built drawings must indicate the name and signature of the
drawings setter

 The legal representative of the company must be signed and stamped

 As-built drawings are signed for confirmation by supervisor of the Client

 As-built drawings are the basis for warranty and maintenance

4.1.4. The settlement and liquidation of contract

 The settlement and liquidation of contracts after completing te construction

job, parts, work items to be performed under the contract and agreement
between the Company and Client
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 For the subcontractor, the settlement and liquidation of contracts are

performed under the basis of as-built document of the construction and
installation work

4.1.5. Arising works

All arising works during preparation, construction until handing over

project is performed under the contract or agreement between the Company and
the Client (or main Contractor). Depending on the specific conditions, the arising
volume is presented as follow:

 Notes in the construction log.

 Minutes of meeting.

 Official dispatch of additional or changing request (design, equipment,

materials,…) is confirmed by the Client or Client’s Supevisor

 All design drawing and additional quotation (if have) are confirmed by
Client or legal representative of Client

4.1.6. Using of available document/form

 During the construction process, if the investor requests using the form
given by the Client, we will follow that.

 If the Client does not request, we can use our available forms

 If the available documents and forms do not meet the requirements of the
Client, it can actively modify, supplement with the approval of the Owner.
However, the amendments shall be only made under the approval of the
Head of QA-QC or the company Board of Directors

 The change is done according to the process control documentation

records
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4.1.7. Warranty and maintenance

 The warranty and troubleshooting work are performed as agreed in the

contract signed between the parties or according to the current regulations
of the Goverment and related requirements.

4.2. Chart of construction activities

Receiving project

Receiving document/Information

Plan of construction

Construction preparation

Developing construction
Inspection work

Handing over

Warranty and Maintenance Settlement and liquidation of

contract
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4.3. Description of construction management activities

4.3.1. Receiving project

 Board of Directors will appoint the engineer or technician to the position of

Site Manager when we have new project

 Form: Site manager appointment letter (M 7.5.1-01)

4.3.2. Receiving document/information

 Site Manager receives all document, catalogue, information that relates to

project from Board of Directors, Project manager, Client,….

 The list of needed document/information is shown in the form “Summary

of project information”

 Form: Summary of project information (M 7.5.1-02)

4.3.3. Plan of construction

 Site Manager should actively discuss with the Board of Directors, project
managers or Client to Built an appropriate plan to meet the requirements
of the project

 Setting up meting to clarify all information; (M7.5.2-03)

 Identify the completion plan;

 Identify technical requirements.

 Build the construction plan consist of:

 Construction schedule.

 List of key person (M 7.5.1-04).

 List of site equipment (M7.5.1-05).

 Ability to coordinate between relevant parties, especially the

contractors construct in the same layout (M 7.5.1-06).
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 Method statement for installation work;

 Safety manual;

 Approved design drawing

 Shopdrawing

 Drawing of installation details

4.3.4. Construction preparation

 Set up a list of equipment, supplies and accessories for the construction

and management at site (M 7.5.1-07)

 Before starting construction, all parties have to finish preparation work at

site, such as:

 Method of construction cooperation

 Prepare temporary Office, warehouse, barrier…

 Plan for fabrication at site

 Electrical system, tap water system serve for construction

4.3.5. Developing construction and Inspection

 Developing construction

 Site Board developing the construction work according to plan and

method statement for installation works

 Coordinate with Supervisor, Client as well in The engineering

inspection work, The quantity inspection work after the completion of
construction job, work items, equipment commissioning

 Normal preparation document for inspection work consist of:

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 Design drawing

 Current applicable standard/regulation

 shopdrawing;

 The documents, records confirm the results of construction works

 Proceed to inspect during the construction

4.3.6. Project hand over

 Set schedule for inspection of completion project to hand over for

operation (See attachment).

 Repair all works in punch list according to timeline in minutes of meeting,

engineering inspection report

 Delivering all documents that relate to equipment operation manual to

Client (or main Contractor)

 Set up meeting for training system operation for Client’s technician

 Planning and implementation of the transport properties (tents, all kinds of

supplies, materials, equipment, ...) out of the site, cleaning and hand over

4.3.7. Project warranty

 The warranty will take effect from the date of signing the minutes of
acceptance for operation the completion project

 The warranty is taken over and performed by specialized parts of

warranty, maintenance of company

 The warranties are performed as agreement in the contract signed

between the Company and Client

4.3.8. Settlement and liquidation of contracts

 Quyết toán Settlement

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 Prepare the balance sheet - The summary inspected work values

include the works are done under contract and additional works

 Coordinate to explain all problem that related to the project settlement

with Client (Main Contractor) for payment

 Set up the project settlement document in 10 days after hand over

 Contract liquidation

 Site Board cooperates with Project Manager to make contract

liquidation letter with the Client or the Main Contractor

 The contract liquidation letter shuold be submitted to Board of

Directors for approval before delivering to the Client or the main
contractor
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5. Form – Sheet

No. Code Titile Remark

1. M 7.5.1-01 Site Manager appointment lettle

2. M 7.5.1-02 Summary of project information

3. M 7.5.1-03 Minutes of meeting

4. M 7.5.1-04 List of key persons

5. M 7.5.1-05 List of site equipments

6. M 7.5.1-06 Minutes of layout hand over

7. M 7.5.1-07 Material – Equipment request

8. M 7.5.1-08 Daily report

9. M 7.5.1-09 Material receiving inspection report

10. M 7.5.1-10 Minutes of Acceptance of construction job report

Minutes of Acceptance of equipment installation

11. M 7.5.1-11
report

Minutes of Acceptance of operation of equipment no

12. M 7.5.1-12
load test

Minutes of Acceptance of operation of system no

13. M 7.5.1-13
load test

14. M 7.5.1-14 Minutes of Acceptance of operation of system

Minutes of acceptance for operation the completion

15. M 7.5.1-15
project