Report on Planning Meeting for Disaster Preparedness and Response Plan

Title (Name of Event) Planning Meeting for Disaster Preparedness and

Response Plan with Lumbini Provincial
Hospital

1. Background/ Hospital Disaster Preparedness and Response

Introduction Plan is needed to establish a comprehensive all-
hazard approach to national incident
management spectrum of activities including
preparedness, prevention, mitigation, response
and recover. The three phases of a disaster
program are disaster planning, disaster
management and disaster recovery.
It includes various steps including contingency
planning, stockpiling of equipment and
supplies, emergency services and stand-by
arrangements, communications, information
management and coordination arrangements,
personnel training, community drills and
exercises, and public education.

2. Description of Event: World Health Organization Nepal (WHO

Nepal) in collaboration with FAIRMED
Foundation Nepal organized a planning meeting
with Lumbini Provincial Hospital on 21
June,2023 in presence of Medical
Superintendent Dr. Sudarshan Thapa, Metron
 Ms. Jyoti Poudel, Administrative Officer Rajan
KC, Chief of Emergency, Finance Officers,
Planning Officers, Logistic Officer, Section
Officer, and Operational Officers of Lumbini
Provincial Hospital,

Total participants at event: 15

Male: 6

Female: 9

Program was facilitated by Dr. Bishal Jha from

WHO, where he discussed about the planning
process for disaster preparedness or any
emergency outbreaks that need to be
implemented with the satellite and provincial
hospitals. He shared the preparedness plan and
committee members that were involved in
disaster preparedness committee. The main
purpose of the program was to facilitate the
committee for planning meeting to be held in
coming days for preparedness of disaster and
emergency outbreaks.

3. Objective  To share coming plan for

disaster/emergency preparedness among
the hospital emergency management
committee.
 To sensitize the committee on the active
involvement in functionalization for
planning and preparedness.

4. Discussion/Conclusion Dr. Bishal Jha facilitated the program through

PowerPoint presentation where he discussed
about the responsibility of the committee and
role of each member including, Medical
 Superintendent, Metron, Administrative Officer,
Chief of Emergency, Finance Officers, Planning
Officers, Logistic Officer, Section Officers, and
Operational Officers of Lumbini Provincial
Hospital. They were oriented about phases of
disaster management and immediate response
measured that can be carried out to mitigate the
risk factors of emergency outbreaks.
Participants were also allowed to point out their
view and ideas so that a plan can be formed
among the committee in coming days as
hospital disaster preparedness and response
plan. This meeting was effective in many
purposes as it helped sensitize the hospital
committee on their active participation in
preparation management of risk factors and
preparedness measures. In between the meeting,
Focal Person of NTDs unit ,Daya Sagar Panthi
shared the activity progress and challenges of
NTDs unit among the participants so that they
can g provided needed support for strengthening
unit.

5. Attachment
ANNEX I

Attendance – (Participants)