INV - ST.00 INV Stocktake 750

INV.ST.
00
Inventory Stocktake Guide 750

Table of Contents
1. - INV.ST.00 INV Stocktake 750 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.1. - Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.2. - Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.3. - Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.4. - INV.ST.10.00 About Stocktake . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1.5. - INV.ST.20.00 Stocktake Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
1.6. - INV.ST.30.00 Prepare for Stocktake . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
1.6.1. - Perform inventory integrity using DQM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
1.6.2. - Initial Pre-Stocktake Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.6.3. - Clear Whole Stocktake File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
1.6.4. - Print Stocktake Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
1.7. - INV.ST.40.00 Re-freeze Items for Stocktake . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
1.8. - INV.ST.50.00 Enter Stocktake Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
1.8.1. - Processing Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
1.9. - INV.ST.60.00 Verify Count Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
1.9.1. - Uncounted Items Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
1.9.2. - Valuation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
1.9.3. - Count Variations Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
1.9.4. - Differences Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
1.10. - INV.ST.70.00 Maintain Count Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
1.11. - INV.ST.80.00 Finalise Stocktake . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
1.11.1. - Update Inventory Leger with Stocktake Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
1.11.2. - Generate the Inventory Transactions Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
1.11.3. - Generate the General Ledger Transaction Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
1.12. - INV.ST.90.00 Stocktake for WMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
1.12.1. - Stocktake processing steps for a WMS controlled environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
INV.ST.00 INV Stocktake 750
This guide provides information and all the necessary steps on how to prepare, process and update a stocktake.
Audience
This guide is designed for those responsible for preparing for, processing and updating a stocktake.
Overview
Upon completion of this guide, you will be able to:
Set up for stocktake processing

Prepare for a stocktake
Freeze/re-freeze inventory for stocktake
Enter stocktake count figures
Verify count records
Maintain count records
Finalise stocktake
Prerequisites
In this guide, it is assumed that the you:
Have Pronto Xi version 750 or higher installed

Have access to the following Pronto Xi modules:
General Ledger;
Inventory.
Are familiar with the general navigation and functionality available within Pronto Xi
Are familiar with inventory processing and the inventory master table.
© Copyright 2018 Pronto Software Limited. All rights reserved.

01102018
Software version: 750.0
Trademarks
® Pronto, Pronto (logo), P (logo), Pronto Software, Pronto Xi, Pronto Xi Dimensions, and Pronto Enterprise Management System are
trademarks registered by Pronto Software Limited (ABN 47 001 337 248) in Australia, USA and other countries.
™- trademarks of Pronto Software Limited (ABN 47 001 337 248)
IBM® and Cognos® are trademarks of International Business Machines Corporation. Disclaimer
The information contained within this document is provided on an “as is” basis, is subject to change without notice, and is not
warranted to be error-free.
While this guide provides specific, practical examples of implementing Pronto Xi features, it cannot cater for all possible requirements
of our customers. We hope, nevertheless, that this guide will stimulate ideas for extending or enhancing your Pronto Xi
implementation, and we strongly encourage you to seek professional advice regarding your specific business needs.
v2
Published 15.02.2019 15:06 Pronto Xi Education Series 750 3 of 45

INV.ST.10.00 About Stocktake

INV.ST.20.00 Stocktake Setup
The Inventory Procedures (SYS M053) function contains a number of major function flags relevant to stocktake processing.
Steps
1 Select Administration > System Administration > Major Function Flags > Inventory Procedures (SYS M053).
The Inventory Procedures screen is displayed.
2 Set the following flags in the Inventory Procedures screen according to your company's business procedures
Major Function Flag Description
Default Count to Freeze Indicate whether or not to default the count to the freeze quantity in any automatic entry
Qty modes.
When this flag is set to 'N' the count quantity is zero.
Allow For Movements Indicate whether or not to allow item movements when updating the stocktake.
When Updating When this flag is set to 'Y' the time the item levels are frozen for the stocktake and the time the
item is counted will be recorded.
 This flag is only applicable when using RF counts in a POS environment.

INV.ST.30.00 Prepare for Stocktake
This section covers the steps that need to be taken during stocktake preparation:
Perform inventory integrity using DQM

Initial Pre-Stocktake Check
Clear Whole Stocktake File
Print Stocktake Sheet
Perform inventory integrity using DQM

The Data Quality Management (DQM) system provides tools that you can use to control how the data checking process is run, the
records it stores for all items it has found, and to clean up items it has found with quality issues. It only looks at records that have
changed since the last checks. The net change recording process keeps track of what records have been touched and then only submits
these records to the process.
The Data Quality Management Dashboard is available to help manage instances where data issues have been identified by DQM
programs. A data log that groups issues by module allows users to view and maintain detail on each issue grouped and classified as
referential, calculated or orphan/others. Users can then manage data issues as they arise by making corrections to master records or
perform a replacement to correct the issue, thereby allowing DQM to re-check and validate the corrected data and remove it from the
DQM Dashboard on screen exit.
Users can optionally control the frequency of DQM programs through application services whilst also controlling the individual check
types within the DQM.
Run DQM for all Inventory records
Steps
1 Select Administration > Data Quality Management > Data Quality Dashboard (SYS M279).
2 In the Inventory line – click Check Options.

3 The Check Options screen is displayed.
4 Click Run Checks. The Run Inventory Checks screen is displayed
Calculation Ensure the values in one data file add up to the total in another data file. For example, check the current
checks balance of a customer account against the total of the transactions for that account.
Referential All codes in any field of data entry have a corresponding entry for this code in a file that explains what
checks this code means. For example the territory code in a sales order is contained within the TC table
Orphan Are there subsidiary entries that do not have a master record. For example, check that a corresponding
checks item price entry has an item code master.
Other Other checks are all those that don't fit into the above categories. Often they relate to processing rules
checks rather than the interaction of data
Check all the boxes and click OK.
5 The check will be run and a window displayed detailing the number of issues found and fixed.
Click OK.
6 From the Data Quality Dashboard, click Details to view any issues found.

7 Any DQM issues will be listed here.
8 To check just one Inventory item, click Check Options and then Advanced.
9 Click Check a Single Inventory Item, enter the Item code then OK.

Initial Pre-Stocktake Check

When the Pronto Xi Warehouse Management System module is in use, ensure that outstanding transactions are processed before
running the Initial Pre-Stocktake Check (INV M165) function.
Every item must be allocated a bin location before inventory is frozen.
Use the Initial Pre-Stocktake Check (INV M165) function to generate a report that shows the status and number of outstanding orders.
This function:
checks for outstanding orders;

checks for incomplete pre-picks and incomplete batches;
performs a review of outstanding sales orders and displays their current status;
records any items that are still awaiting putaway and purchase returns awaiting allocation;
checks for and corrects duplicate locations.
 The Initial Pre-Stocktake Check report should not be relied upon during stocktake preparation because it only reports the
inventory movements recorded in Pronto Xi.
For example, goods received from a shipment waiting to be updated in Pronto Xi will not be accounted for in this report.
Menu Path
Inventory
Inventory Transactions
Stocktake
Initial Pre-Stocktake Check (INV M165)
Complete the fields in the above screen. A sample of the report is shown on the next page.The report will look similar to the following:

The final page of the report will look similar to the following:

Clear Whole Stocktake File

This step may be optional depending on the company's stocktake process.
Before clearing the stocktake file, ensure a backup of the stocktake file has completed successfully and has been verified. For
assistance with the backup process contact your System Administrator.
Use the Clear Whole Stocktake File (INV M020) function to clear the previous stocktake file. Clearing the stocktake file ensures that
current stocktake entries exist in the stocktake file reflecting current item codes, quantities and freeze costs. Clearance of the stocktake
file can be restricted using a combination of ranges of item code and warehouse. Any entries that previously existed are removed once
the stocktake file is cleared.
Menu Path
Inventory
Stocktake
Clear Whole Stocktake File (INV M020)

Print Stocktake Sheet

Use the Prepare Stocktake (INV M177) function to specify the items that are to be included in the count and freeze them for stocktake.
This function prints the count sheets to be used when performing the physical count.
The count can be broken up into smaller sections by freezing and counting the items in sections. For example, the freeze and count may
be done one item group at a time. Breaking up the count in this way will minimise disruption to normal business during the stocktake.
Pronto Xi records the level of each item in the stocktake file and freezes these items once the stocktake sheets are printed. At this point,
activity and movement of these items should be stopped, as a snapshot is taken of the item levels.
Physical count should commence as soon as practicable after the inventory is frozen.
 Important notes
The Prepare Stocktake (INV M177) function ignores any consignment items. The items to include in the stocktake can be
further restricted using a combination of ranges of item code, warehouse, ABC classification code, item group and bin
location.
A stocktake cyclic code divides a product range into groups for the purpose of stocktaking.
When the range of warehouses includes a type 8 (WIP) warehouse, stocktake records will not be created for items stored in
that warehouse. This function, however, will create records for all the items in the other warehouses within the range. When
only a type 8 (WIP) warehouse is selected, stocktake records will be created for all items in that warehouse.
Menu Path
Inventory
Stocktake
Prepare Stocktake (INV M177)
Complete the fields in the Prepare Stocktake screen.
Field Description
Stocktake Details

Stocktake Enter a stocktake control number or press F2 (Lookup Help) to access the Stocktake Control screen and select
Control from the available list. Alternatively, press <Enter> to use the next sequential number.
When a code is selected from the list, it is possible to either accept the code's default details or modify the
details.
Stocktake Specify a stocktake cyclic code or press F2 (Lookup Help) to access the 'Stocktake Cyclic Code –ST' code table
cyclic code and select from the available list.
When a cyclic code is specified, this stocktake will only process those items that fall within this code.
Start/End Enter a range of item codes to be included in the stocktake.

Item Code
Start/End Enter a range of warehouses to be included in the stocktake.

Warehouse When a type 3 (WMS controlled) warehouse is specified in the Start Warehouse and End Warehouse fields, the
Warehouse Location Parameter screen is displayed so that the ranges of aisle, bin, shelf and position to be
included in the stocktake can be specified.
When a type 8 (WIP) warehouse is included in the range, stocktake records will not be created for items stored in
that warehouse. This function, however, will create records for all the items in the other warehouses within the
range.
When a single warehouse is selected that is a type 8 (WIP) warehouse, stocktake records will be created for all
items in that warehouse.
Start/End Enter a range of ABC classification codes to be included in the stocktake.

ABC Class
Start/End Enter the range of item groups to be included in the stocktake.

Item Group
Stock Issue Specify the stock issue control code(s) to be included in the stocktake. Press F2 (Lookup Help) and select from
Control the available list.
Only items with an issue control matching the entries here will be included in the stocktake.
Enter 'A' in this field to include all issue control types.
Stock Specify the stock storage type to be included in the stocktake. Press F2 (Lookup Help) to access the 'Stock
Storage Type Storage Type – E0' code table and select from the available list.
Only items with a storage type matching the entries here will be included in the stocktake.
Enter 'A' in this field to include all storage types.
Start/End Bin These two fields are not available when a type 3 (WMS controlled) warehouse is specified in the Start Warehouse
Location and End Warehouse fields.
Enter a range of bin locations to be included in the stocktake.
Prepare/Freeze Details
Start/End Specify the beginning and end cyclic cut-off date.

cyclic cutoff When the dates are entered, the stocktake is for those items with a stocktake due date inclusive of the specified
date dates.
The stocktake due date for a particular item is calculated by adding the number of days specified in the selected
cyclic code with the date specified in the Last Stocktake field (accessed via the Whse mode on the Inventory
Maintenance/Enquiry (INV M138) screen).
Freeze Date Specify a freeze date.

When a date is entered, an entry for the Include/Exclude/Time field is required.
When this field is left blank, the freeze quantity is the current on-hand quantity.
The stocktake will be based on a book quantity on a freeze date that is earlier than today's date.

Include This field is only available when a date is entered in the Freeze Date field.
/Exclude Valid values are:
/Time
I Include
Freeze quantity is the on-hand quantity at the end of the date specified in the Freeze Date field.
E Exclude
Freeze quantity is the on-hand quantity at the beginning of the date specified in the Freeze Date field.
T Time
Enter a time in the Time field. Item movements after the entered time are applied to the stocktake.
Clear (R) Specify whether or not stocktake records are to be cleared.

ange,(N)o Valid values are:
R Clear the previous stocktake records that match the ranges specified in the Stocktake Details area.
N Do not clear stocktake records.
Freeze cost When a freeze date is specified and if items are valued with an average cost, there are two values available in this
from field to determine the cost of items as of the freeze date.
When the freeze date is today's date, this field will default to 'W' and cannot be changed.
Valid values are:
M Cost to be back calculated according to item movement.
W Cost is the same as the average cost shown in the Stock Warehouse screen (accessed via the Whse
mode in the Inventory Maintenance/Enquiry (INV M138) function).
Use 1 Indicate whether or not to use one stocktake record per item.
stocktake This flag determines how the FIFO record will be handled.
record per When the stocktake is for a WMS controlled warehouse, this flag can be set to 'Y' or 'N'.
item When the stocktake is for a normal warehouse and no freeze date has been entered, this flag can be set to 'Y' or
'N'.
For a normal warehouse and with a freeze date entered, this flag defaults 'Y'.
When this flag is set to 'Y', one stocktake count will be entered for all FIFO records of an item.
When the stocktake count quantity is more than the total FIFO record quantity, the additional quantity will be
added to the last FIFO record.
When the count quantity is less than the total FIFO record quantity, the oldest FIFO records will have the quantity
deducted upon updating the stocktake.
 A lot-tracked item needs to have a count record entered one by one for each lot. When this flag is set to
'N', the count needs to be entered for individual FIFO records.
Show Indicate whether or not the warehouse on-hand quantity is to be printed on the stocktake sheets.
warehouse
stock on
sheets

Print Specify the print sequence for the stocktake sheet.

Sequence Valid values are:
/Order
S Item
Stocktake sheet is printed in item code sequence.
L Location
Stocktake sheet is printed in bin location sequence.
H Height (for WMS controlled warehouse only)

Stocktake sheet is printed in height order as specified in the Warehouse Location Parameter screen.
C Card
Each stocktake record is assigned a card number and only the cards are produced.
Inc Non- Specify whether or not items with zero on-hand quantity need to be included in the stocktake.
moving Items Valid values are:
w/zero OH
bal Y To be included.
N Not to be included.
I Same as ‘N’ but indent items are included in the stocktake.
Z Ignore all zero balances.
Bin loc char Specify which character of the bin location a new page is to start on or enter zero for no paging for locations.
determines
new page
Char or Posn This field is only available when a non-zero figure is entered in the Bin loc character determines new page field.
Valid values are:
C Forces a new page when the defined number of characters changes.

For example, entering ‘3’ in the Bin loc char determines new page field will force a new page if any of
the first 3 characters change.
P Forces a new page when the character in the defined position changes.
For example, entering ‘3’ in the Bin loc char determines new page field will force a new page if the third
character changes.
Serialized Specify whether or not serialised items are to be processed.

Items Only Valid values are:
S Serialised items only.
N Non-serialised only.
B,C Both serialised and non-serialised.

Unprepared Specify which items need to be included in the stocktake, besides those previously specified.
or All items Valid values are:
U Unprepared only
Those items prepared by another stocktake preparation that has not been updated will not be
prepared again. This value relies on the Clear (R)ange, (N)o field being set to ‘N’.
A All items
Prepare for all items specified in the Prepare Stocktake screen.
Print full FIFO Specify how the FIFO details are to be printed on the stocktake sheet.
& Bulk loc. Valid values are:
Y FIFO details to be printed (location code + lot number). This information is only printed if ‘S’ is specified
in the Print Sequence/Order field.
N Not printed.
B Print bulk location codes taken from the item warehouse record, as well as the bin location codes.
Print Indicate whether or not to print the extended item description.

extended
item Y All three lines of the item description are to be printed on the stocktake sheets.
description
N Only print the first line of item description.
Nbr blank Specify the number of blank lines to be printed between items. Enter '1' or '2' to make hand writing the count
lines quantity in the stocktake sheets easier or 'U1' for full underline.
between
items
Print Serial Indicate whether or not to print the serial numbers on the stocktake sheet.
Numbers on
sheets
Print GTINs Indicate whether or not to print the GTINs (Global Trade Item Number) on the stocktake sheet.
on sheets

QOH Include This field is only available when the Use 1 stocktake record per item field is set to 'Y'.
Pending Indicate whether or not to include items that are awaiting update.
Update qtys When this field is set to 'Y', the Extra Options screen is displayed. Complete the following fields:
Field Description
Include sales Indicate whether or not to include the pending update quantity in the sales order.
orders?
Sales orders to This field is only available when the Include sales orders? field is set to ‘Y’.
include Specify the status of the sales order to be included in the stocktake sheet.
Valid values are:
A All
R Ready to Pick
P Pick Printed
D Despatched
I Invoice Printed
Include purchase Indicate whether or not to include purchase quantities (which are the goods received)
orders? that are awaiting update.
When this field is set to 'Y' purchase orders with status of Goods received and Goods
recd-inv upd will be included.
Item Group Indicate whether or not to print the item group on the stocktake sheet.
Print Piece Indicate whether or not to print the piece details for items with an issue control of '2' (lineal metre product).
Details

INV.ST.40.00 Re-freeze Items for Stocktake
No items should be moved in or out of the warehouse between the time inventory is frozen and the completion of the count.
Should item movements take place, use the Re-Freeze Items for Stocktake (INV M183) function to update the stocktake file with the
amended item levels whilst retaining the item level of unmoved items.
The items selected to re-freeze should be the same as those selected when preparing the stocktake. The items to include in the stocktake
can be further restricted using a combination of ranges of item code, warehouse, ABC classification code, item group and bin location.
 The stocktake re-freeze process ignores any consignment items.
Steps
1 Select Inventory > Inventory Transactions > Stocktake > Re-Freeze Items for Stocktake (INV M183).
The Re-Freeze Items for Stocktake screen is displayed.
2 Complete the following fields based on your company requirements.
Field Description
Stocktake Details
Control from the available list. Alternatively, press Enter to use the next sequential number.
When a code is selected from the list, indicate whether to accept the code's default details or modify the
details.
Stocktake Specify a stocktake cyclic code or press F2 (Lookup Help) to access the Stocktake Cyclic Code –ST code table


Item Code

When a type 8 (WIP) warehouse is included in the range, stocktake records will not be created for items stored
in that warehouse. This function, however, will create records for all the items in the other warehouses within
the range.

ABC Class
Start/End Enter a range of item groups to be included in the stocktake.

Item Group
Stock Issue Specify the stock issue control code(s) to be included in the stocktake. Press F2 (Lookup Help) and select from
Control the available list.
Only items with an issue control matching the entries here will be included in the stocktake.
Stock Specify the stock storage type to be included in the stocktake. Press F2 (Lookup Help) to access the Stock
Storage Storage Type – E0 code table and select from the available list.
Type Only items with a storage type matching the entries here will be included in the stocktake.
Start/End These two fields are not available when a type 3 (WMS controlled) warehouse is specified in the Start
Bin Warehouse and End Warehouse fields.
Location Enter a range of bin locations to be included in the stocktake.
Prepare/Freeze Details
Freeze Specify a freeze date.

Date When a date is entered, an entry for the Include/Exclude/Time field is required.
When this field is left blank, the freeze quantity is the current on-hand quantity.
The stocktake will be based on a book quantity on a freeze date that is earlier than today's date.
Include This field is only available when a date is entered in the Freeze Date field.
/Exclude Valid values are:
/Time
I Include
Freeze quantity is the on-hand quantity at the end of the date specified in the Freeze Date field.
E Exclude
Freeze quantity is the on-hand quantity at the beginning of the date specified in the Freeze Date
field.
T Time
Enter a time in the Time field. Item movements after the entered time are applied to the stocktake.

Freeze cost When a freeze date is specified and if items are valued with an average cost, there are three values available in
from this field to determine the cost of items as of the freeze date.
When the freeze date is today's date, this field will default to 'W' and cannot be changed.
Valid values are:
F Cost is the same as the current cost of the frozen item.
M Cost to be back calculated according to item movement.
W Cost is the same as the average cost shown in the Stock Warehouse screen (accessed via the Whse
mode in the Inventory Maintenance/Enquiry (INV M138) function).
Use 1 Indicate whether or not to use one stocktake record per item.
stocktake This field determines how the FIFO record will be handled.
record per When the stocktake is for a WMS controlled warehouse, this field can be set to 'Y' or 'N'.
item When the stocktake is for a normal warehouse and no freeze date has been entered, this field can be set to 'Y'
or 'N'.
For a normal warehouse and with a freeze date entered, this flag defaults to 'Y'.
When this field is set to 'Y', one stocktake count will be entered for all FIFO records of an item.
When the stocktake count quantity is more than the total FIFO record quantity, the additional quantity will be
added to the last FIFO record.
When the count quantity is less than the total FIFO record quantity, the oldest FIFO records will have the
quantity deducted upon updating the stocktake.
When this field is set to 'N', the count needs to be entered for individual FIFO records.
 A lot tracked item needs to have a count record entered one by one for each lot.
Set Count Indicate whether or not to remove all existing count entries.
Qty to Zero Set this field to 'N' to retain all existing count entries.
Serialized Specify whether or not serialised items are to be processed.

Items Only Valid values are:
S Serialised items only.
N Non-serialised only.
B, C Both serialised and non-serialised.

INV.ST.50.00 Enter Stocktake Count
Use the Enter Stocktake Counts (INV M159) function to enter stocktake count figures.
Steps
1 Select Inventory > Inventory Transactions > Stocktake > Enter Stocktake Counts (INV M159)
The Enter Stocktake Counts screen is displayed.
2 Complete the following fields based on your company requirements

Field Description
Stocktake Details
Control from the available list. Alternatively, press <Enter> to use the next sequential number.
When a code is selected from the list, it is possible to either accept the code's default details or modify the
details.
Stocktake Specify a stocktake cyclic code or press F2 (Lookup Help) to access the 'Stocktake Cyclic Code –ST' code table

Item Code

When a type 8 (WIP) warehouse is included in the range, stocktake records will not be created for items stored
in that warehouse. This function, however, will create records for all the items in the other warehouses within
the range.

ABC Class
Start/End Enter a range of item groups to be included in the stocktake.

Item
Group
Stock Specify the stock issue control code(s) to be included in the stocktake. Press F2 (Lookup Help) and select from
Issue the available list.
Control Only items with an issue control matching the entries here will be included in the stocktake.
Stock Specify the stock storage type to be included in the stocktake. Press F2 (Lookup Help) to access the 'Stock
Storage Storage Type – E0' code table and select from the available list.
Type Only items with a storage type matching the entries here will be included in the stocktake.
Start/End These two fields are not available when a type 3 (WMS controlled) warehouse is specified in the Start
Bin Warehouse and End Warehouse fields.
Location Enter a range of bin locations to be included in the stocktake.
Units
Enter Indicate whether or not to allow entering of counts in multiple units for one item code.
using multi For example, if an item code has 3 different units of measure:
units EACH = 1 CARTON = 10 PALLET = 100
Entering 3 each items, 2 cartons and 1 pallet, the total quantity for that item code would be 123 (3 + 20 + 100).
Processing Modes
Required Specify the processing mode to be used when entering stocktake count figures.
mode For further information on the available modes refer to the 'Processing Modes' section.

Processing Modes
Following are the available processing modes that can be used to enter the count quantity for an item code.
Processing Mode Description
(S) – Auto in Item Used when the count quantity for each item is to be entered in item code order.
Code order In the Stocktake Entry screen, enter the count quantity in the Actual Count Qty field. Confirm the entry in the
Confirm field.
When an item is serialised and the quantity entered is different serial numbers need to be adjusted. Mark these as
Found, Lost, or Transferred using the available modes on the Serial Number File for Item Code screen.
The serial numbers must be equal to the count number to proceed with entering the count quantity for the next
item code.
The Totals screen displays how many counts were entered, how many were missed and the total counts entered.
(L) – Auto in This processing mode is similar to 'S' (Auto in Item Code order).
Location order Used when the count quantity for each item is to be entered in bin location order.
(C) – Auto in Used when the count quantity for each item is to be entered in accordance with the numerical order of the
Card order stocktake card number.
(H) – Auto in This processing mode is only available when the Warehouse Management System module is in use.
Height order Used when the count quantity for each item is to be entered in location code order for the same level and then in
the order for the next height level.
(R) – Reading Used when the stocktake preparation includes items in a carousel (identified with bin location set to
Carousel File 'CAROUSEL'). A file with name xxxx.gvy is created for carousel items where xxxx is the stocktake control code.
This file is sent to the carousel system outside Pronto Xi and updated with the physical on-hand quantities. The
stocktake record in Pronto Xi is updated with the on-hand quantity in the xxxx.gvy file.

(M) – Manual in Used when the item code, bin location and lot reference in the Stocktake Entry screen are to be entered manually.
Stock & Loc The warehouse quantity for the selected item code is displayed in the Warehouse Qty field.
order Enter the count quantity in the Actual Count Qty field.
(N) – Manual in Used when the stocktake is prepared with a stocktake card printed. Each item code will be assigned to a
Card order stocktake card number. Enter the card number in the Ticket Number field. The item code for the card number is
displayed.
Enter the count quantity in the Actual Count Qty field.
(T) – Manual in Used when the ticket numbers for the tickets received are to be entered manually together with the
Ticket order corresponding item code, bin location, lot reference and count quantity.
(A) – Manual in Used when the stocktake count entered is to be reviewed and corrected according to the ticket number. The
Ticket order quantity entered is added to the original count quantity.
(Auditing)

INV.ST.60.00 Verify Count Records
The following functions within the Stocktake Reports (INV X026) folder can be used to verify count records.
Uncounted Items Report

Valuation Report
Count Variations Report
Differences Report
Uncounted Items Report

Use the Uncounted Items Report (INV R100) function to print items included in the stocktake for which no count quantity has been
entered. This is useful when checking for items that may have been overlooked during the counting process.
Steps
1 Select Inventory > Inventory Transactions > Stocktake > Stocktake Reports > Uncounted Items Report (INV R100).
The Uncounted Items Report is displayed.
2 In the Stocktake Details area, specify the stocktake control code, stocktake cyclic code (when applicable), stock issue
control code and stock storage type to be included in the report. The report can be further restricted using a combination of
ranges of item code, warehouse, ABC classification code, item group and bin location.

3 In the Report Options area, complete the following:
Field Description
Show items with a non-zero Indicate whether or not to only show uncounted items with a non-zero warehouse
warehouse quantity quantity.
Set this field to 'N' to show all uncounted items.
Set count quantity on Indicate whether or not to set the quantity of uncounted items in a stocktake record
uncounted items to zero to zero.
 This field does not apply to serialised items in distribution warehouses.
Stock or Location order Specify whether the report is printed in bin-location order or item code order.
Valid values are:
L Print in bin-location order.
S Print in item code order.
Print extended stock desc Indicate whether or not to print the extended item description.
Y All three lines of the item description are to be printed on the report.
N Only print the first line of the item description.
Uncounted References or Item |When the Stock or Location order field is set to 'L', the value in this field will default
Codes to 'R' printing uncounted references.
When the Stock or Location order field is set to 'S', specify whether to print either
uncounted references or uncounted items.
Valid values are:
R Uncounted references
S Uncounted items
The report will look similar to the following.
The final page of the report will look similar to the following

Valuation Report
Use the Valuation Report (INV R123) function to generate a report on the value of stock-on-hand at stocktake time.
The Valuation Report displays the value of the counted items based on the specified costing method. The total value of counted items
at each warehouse is calculated and printed.
Steps
1 Select Inventory > Inventory Transactions > Stocktake > Stocktake Reports > Valuation Report (INV R123).
The Valuation Report screen is displayed.

Field Description
Reporting Specify the sequence for the report.

L Print report in warehouse bin location sequence.
W Print report in warehouse and item code sequence.
S Print report in item code and warehouse sequence.
Print Zero Indicate whether or not to include zero quantity items in the report.
Qty Items
Type of Specify which type of cost is to be shown on the report.

Cost to use Valid values are:
F Freeze cost
The cost at the time the items are frozen.
R Replacement cost
L Last Cost
Blank System Cost

System cost is determined by the value set for the ‘Cost to Use to Value Stock’ major
function flag (located in the Inventory Procedures (SYS M053) function).
For full details refer to the System Administration reference manual.
Print full Indicate whether or not to print the full item description on the report.
stock desc
Print group Indicate whether or not to print the item group summary on the report.
summary
Y Item group summary is printed displaying the value and count quantity for each item group.
N Do not include item group summary.

The final page of the report will look similar to the following.

Count Variations Report

Use the Count Variations Report (INV R051) to generate a report on the variations between the freeze quantity and the counted values.
The Count Variations report shows the difference between the physical count and the item levels. This report is useful for highlighting
discrepancies which may be due to counting or keying errors that may require further investigation.
Steps
1 Select Inventory > Inventory Transactions > Stocktake > Stocktake Reports > Count Variations Report (INV R051).
The Count Variations Report screen is displayed.
Field Description
Reporting Specify the sequence for the report.

L Print report in warehouse bin location sequence.
W Print report in warehouse and item code sequence.
S Print report in item code and warehouse sequence.
C Print report in card order sequence.
H Print report in height order sequence.

Print variances Indicate whether or not to only print items with a variance.
only
Variations value When the Print variances only field is set to 'Y', enter a value in this field for the variance so that all
>= items with a count variance greater than or equal to this value will be reported.
Card or Stock When the Reporting Sequence field is set to 'W' and the Print variances only field is set to 'Y', specify
Variation whether the variation is for the item code as a whole or for each stocktake card.
 One stocktake card will be printed for each lot of lot-tracked item.
Valid values are:
C Card
Variance is for stocktake card.
S Item code
Variance is for item code.
Print Card This field is only available when the Card or Stock Variation field is set to 'S'.
Details Indicate whether or not to print the card details on the report.
All items Indicate whether or not all items are counted.

counted?
Y All uncounted items will be valued with a zero count.
N Show the counted items only.
Type of Cost to Specify which type of cost is to be shown on the report.

use Valid values are:
F Freeze Cost
The cost at the time the items are frozen.
R Replacement cost
L Last cost
Blank System cost

The system cost is determined by the value set for the ‘Cost to Use to Value Stock’
major function flag (located in the Inventory Procedures (SYS M053) function).
For full details refer to the System Administration reference manual.
Print extended Indicate whether or not to print the full item description on the report.
stock desc.

Print Current Specify whether to print the current balance or print card number.
Bal or Card No. Valid values are:
B Print current balance.
C Print card number.
Page on Specify whether to page break on warehouse or on location.

Warehouse or Valid values are:
Location
W Page break on warehouse.
L Page break on location.
Print Stock Lot Indicate whether or not to print the lot number for FIFO items.
Reference
The report will look similar to the following:
The final page of the report will look similar to the following

Differences Report
Use the Differences Report (INV R057) function to list differences between the book quantity and the physical quantity in item code
sequence or location sequence.
Steps
1 Select Inventory > Inventory Transactions > Stocktake > Stocktake Reports > Differences Report (INV R057).
The Differences Report screen is displayed.
control code and stock issue storage type to be included in the report. The report can be further restricted using a
combination of ranges of item code, warehouse, ABC classification code, item group and bin location.

Field Description
Item or Location Specify the order for the report.

Order Valid values are:
L Bin location order
S Item code order
G Item group order
Break on Item code at Enter the number of characters to break on an item code.
For example, if the item codes are structured as follows:
R1Norm, R2Norm, R2Norm-A and so on;
S1Norm, S2Norm, S2Norm-A and so on;
entering '1' in this field would group and subtotal all 'R' items together and all the 'S' items
together. When '2' is entered this will group and subtotal 'R1', 'R2', 'S1' and 'S2' items
separately.
All Items counted Indicate whether or not to print the counted and uncounted items on the report.
Y Counted and uncounted items.
N Counted items only.
Print Variances only Indicate whether or not to only print items with a variance.
Print Extended Item Indicate whether or not to print the full item description on the report.
Description
Print Values Indicate whether or not to print the value of the item on the report.
Y Value and quantity.
N Quantity only.
Allow for movements This field is only available when the 'Allow for Movements When Updating' major function flag
between freeze and (located in the Inventory Procedure (SYS M053) function) is set to 'Y
count
Y All movements between the freeze date/time and the count date/time will be added
or subtracted from the freeze quantity.
Quantities on sales orders which are not updated but have been despatched will
also be applied.
N Movements between freeze and count will not be applied.


INV.ST.70.00 Maintain Count Records
Use the functions within the Stocktake Enquiry/Maintenance (INV X100) folder to review or amend any of the details entered from the
stocktake count.
The following functions are available within the Inventory > Inventory Transactions > Stocktake > Maintain Stocktake Control >
Stocktake Enquiry/Maintenance (INV X100) which are used to correct any counting or keying errors before the stocktake files are
updated.
The Find, Entry, Correct and Remove modes are available for use on records in the data grid. The following modes are also available.
Mode Function
Change Cost Changes the freeze cost for the selected record.
 This mode is used in some industries to allow for grading or deterioration of items.
Tally This mode can only be used for tally controlled items.
Changes the count quantity for the selected record.
Use by Maint This mode is only available in the Location Order (INV M210) and Ticket Order (INV M207) functions.
Changes the shelf life for the selected record.
 The Enter Stocktake Counts (INV M159) function may also be used to correct any errors encountered during the stocktake.

INV.ST.80.00 Finalise Stocktake
This section covers the steps that need to be taken to finalise a stocktake.
Once the physical count is completed, movements and processing of the items can resume without disrupting the stocktake process.
As an example, suppose that the warehouse item level is shown as 5 at the time that item is frozen for stocktake and that the quantity
of the items counted in the stocktake is 4. After the stocktake counting has been completed, 2 sales orders of the item are processed,
reducing the record of the warehouse item level from 5 to 3. When the stocktake update is run, the difference between the counted
item level and the frozen item level (-1) is applied to the current record level (which is 3). Therefore, the amended warehouse item level
is 2.
 The example above is not applicable for lot-tracked items or when Warehouse Management System module is in use.
Update Inventory Leger with Stocktake Results

Generate the Inventory Transactions Report
Generate the General Ledger Transaction Report
Update Inventory Leger with Stocktake Results
 Ensure that all required reports needed are run before commencing the stocktake update.
Before proceeding with the stocktake update, ensure a backup of the stocktake data has completed successfully and has
been verified. For assistance with the backup process contact your System Administrator.
Use the GL Update Inventory Ledger (INV T023) function to update the warehouse item levels with the quantities counted in the
stocktake. Adjustment entries are automatically posted to the General Ledger to reflect the change in value of the stock-on-hand.
The item levels are updated by applying the difference between the physical count and the frozen item level, in order to adjust the
current item level for each item.

Steps
1 Select Inventory > Inventory Transactions > Stocktake > Maintain Stocktake Control > GL Update Inventory Ledger (INV
T023).
The GL Update Inventory Ledger screen is displayed.
control code and the stock storage type to be updated. The update can be further restricted using a combination of ranges of
item code, warehouse, ABC classification code, item group and bin location.

3 In the Update Options area, complete the following:
Field Description
Counter(s) Enter the name(s) of the person that performed the physical counting.
Count Checker(s) Enter the name(s) of the person that verified the count.
Are all counts entered Indicate whether or not all counts are entered.
Y All counts are entered.

Should there be uncounted items, these items will be updated with the on-hand
quantity set to zero.
N Not all counts are entered.

Stocktake update is only for counted items.
Stocktake counts can still be entered. Should there be uncounted items, these items
can be updated later.
Update bin locations Indicate whether or not to update bin location records.
Allow for movements This field is only available when the 'Allow for Movements When Updating' major function flag
between freeze and (located in the Inventory Procedure (SYS M053) function) is set to 'Y'.
count
Y All movements between the freeze date/time and the count date/time will be added
or subtracted from the freeze quantity.
Quantities on sales orders which are not updated but have been despatched will
also be applied.
N Movements between freeze and count will not be applied.
Update Stocktake Indicate whether or not to update the stocktake date.

date
Y Update the stocktake date stored in the Last Stocktake field (accessed via the Whse
mode on the Inventory Maintenance/Enquiry (INV M138) screen).
N Do not update stocktake date.

Used for running full stocktakes for items that will also be covered by cyclic
stocktake. The previous cyclic date will not be changed so the cyclic stocktake
continues as normal.
Transaction Date Display only field. Displays the date when stocktake transactions are posted to the General
Ledger.
Batch Reference Display only field. Displays the batch reference number of the posting made to the General
Ledger.
Postings are made to the General Ledger to reflect the altered inventory value.

For decreased item level
Special Account Value
Debit SV (Stocktake Variance) Difference between frozen quantity and physical count quantity.
Credit IN (Warehouse Inventory) Inventory value.
For increased item level
Special Account Value
Debit IN (Warehouse Inventory) Inventory value.
Credit SV (Stocktake Variance) Difference between frozen quantity and physical count quantity.
The SV (Stocktake Variance) and the IN (Warehouse Inventory) special accounts are linked to the G/L accounts defined in the Chart of
Accounts. Both of these special accounts can be split by warehouse or item group.
After the update has completed, the GL Update Inventory Ledger report is displayed showing the parameters used on the update.
Generate the Inventory Transactions Report

Use the Transactions Report (INV R099) function to generate a report on a range of item transactions.
Steps
1 Select Inventory > Inventory Reports > Transactions Report (INV R099)
The Transactions Report screen is displayed.
2 Complete the following based on your company requirements:
Field Description
Report Options

Report Specify the sequence for the report.

S Item code
P Item group
W Warehouse
R Running balance
T Sales type
Unit This field is not available when the Report Sequence field is set to 'R'.
Description Indicate whether or not to print the unit of measure on the report.
Valid values are:
Y Print unit of measure.
N Do not print unit of measure.
A Print alternate unit of measure.
Date Type Specify the date type to be reported.

Valid values are:
M Report is based on the current month.
D Report is based on today’s date.
W Report is based on the specified day of the week.
E Report is based on the start and end dates entered.
Day week This field is only available when the Date Type field has a value of 'W'.
starts Specify the day the working week starts. Enter '1' for Sunday, '2' for Monday and so on.
Condition This field is only available when the Report Sequence field has a value of 'T'.
Code Specify the stock condition code to be included in the report. Press F2 (Lookup Help) and select from the
available list.
Enter '*' to include all stock conditions in the report.
Transaction Specify the type of transaction to be included on the report. Press F2 (Lookup Help) and select from the
Type available list.
Leave this field blank to include all transaction types in the report.
Print Costs This field is only available when the:

individual has been granted access to the Cost Security (INV S001) function;
Report Sequence field has a value of 'S', 'P' or 'W'.
Indicate whether or not to print the costs for the selected items.
Print Stock Indicate whether or not to print the running stock-on-hand.
Summary Indicate whether to print a detailed report or a summarised version.

only
New Page This field is only available when the Report Sequence field has a value of 'P', 'W' or 'R'.
Indicate whether or not to start a new page on change of item group or warehouse.

Print Serials Indicate whether or not to print item serial numbers.

When the 'Serial Number Traceability' major function flag, (located in the Inventory Procedures (SYS
M053) function) is set to either '2' or '3', the report prints serial numbers for both sales orders and
purchase orders.
Print Totals This field is not available when the Report Sequence field has a value of 'R'.
Indicate whether or not to print the total of the transactions for each item code.
Print Ext. Indicate whether or not to print the full item description on the report.
Desc
The report can be further restricted using a combination of ranges of item code, item group, start and end date, batch reference, sales
type, warehouse and warehouse group.

Generate the General Ledger Transaction Report

Use the Detail Transactions by Account (GL R013) function to obtain a listing of all the General Ledger journal entries produced by a
transaction.
Steps
1 Select General Ledger > GL Reports > Transaction Reports > Detail Transactions by Account (GL R013)
The Detail Transactions by Account screen is displayed.
2 To list all the journal entries produced for the stocktake, complete the following:
Field Description
Show Opening Balance Indicate whether or not to print the opening balance on the report.
Brought Forward Indicate whether or not to print brought forward transactions on the report.
Transaction List Total Indicate whether or not to print a total at the end of each General Ledger account.
Non-Movement Accounts Indicate whether or not to print non-movement accounts on the report.


INV.ST.90.00 Stocktake for WMS
This section covers the steps that need to be taken during a stocktake with the Warehouse Management System (WMS) module in use.
Stocktaking in a Warehouse Management System (WMS) controlled environment can mean warehouse traffic comes to a standstill.
Therefore, it is most common for cyclic counts to be used. This limits the down time for the warehouse as a whole and item counts may be
done by a range of locations.
The stocktake can be performed at any time for any quantity of items and does not necessarily require a 'shutdown' of processes within the
warehouse whilst it is occurring. In a type 3 (WMS controlled) warehouse, the following steps should be followed.
Stocktake processing steps for a WMS controlled environment

1 Perform an inventory and serial integrity.
For further information refer to the 'Step 1: Perform Inventory Integrity and Serial Integrity' section.
2 Run the Initial Pre-Stocktake Check (INV M165) function.

For further information refer to the 'Step 2: Initial Pre-Stocktake Check' section.
3 Run the Prepare Stocktake (INV M177) function to freeze the inventory and the cost of items.
For further information refer to the 'Step 4: Print Stocktake Sheet' section.
4 Run the Enter Stocktake Counts (INV M159) function to enter stocktake count figures.
For further information refer to the 'Enter Stocktake Count' section.
5 Should item movements occur between the time stocktake is prepared and the physical count, run the Re-Freeze Items for
Stocktake (INV M183) function to re-freeze these items.
For further information refer to the 'Re-freeze Items for Stocktake' section.
6 Generate the following reports:
1. Uncounted Items Report (INV R100)

2. Count Variations Report (INV R051)
For further information refer to the 'Verify Count Records' section.
7 Reconcile and adjust the stocktake counts by running the functions within the Stocktake Enquiry/Maintenance (INV X100) folder.
For further information refer to the 'Maintain Count Records' section.
8 Run the Valuation Report (INV R123) function to generate the Valuation Report.
For further information refer to the 'Valuation Report' section.
9 Run the Uncounted Items Report (INV R100) function to generate the Uncounted Items report. The Show items with a non-zero
warehouse quantity field must be set to 'Y'. It is assumed that in a controlled warehouse the only time items are not counted is
because they do not exist in the warehouse.
10 Run the GL Update Inventory Ledger (INV T023) function.

For further information refer to the 'Step 1: Update Inventory Leger with Stocktake Results' section.
11 The stocktake process is complete. Normal warehouse processing can now continue.

INV - ST.00 INV Stocktake 750

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

INV - ST.00 INV Stocktake 750

Uploaded by

Copyright:

Available Formats

INV.ST.

Inventory Stocktake Guide 750

INV.ST.00 INV Stocktake 750

Set up for stocktake processing

Have Pronto Xi version 750 or higher installed

© Copyright 2018 Pronto Software Limited. All rights reserved.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 3 of 45

INV.ST.10.00 About Stocktake

Published 15.02.2019 15:06 Pronto Xi Education Series 750 4 of 45

INV.ST.20.00 Stocktake Setup

Major Function Flag Description

 This flag is only applicable when using RF counts in a POS environment.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 5 of 45

INV.ST.30.00 Prepare for Stocktake

Perform inventory integrity using DQM

Perform inventory integrity using DQM

Run DQM for all Inventory records

2 In the Inventory line – click Check Options.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 6 of 45

3 The Check Options screen is displayed.

4 Click Run Checks. The Run Inventory Checks screen is displayed

Published 15.02.2019 15:06 Pronto Xi Education Series 750 7 of 45

7 Any DQM issues will be listed here.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 8 of 45

Initial Pre-Stocktake Check

Every item must be allocated a bin location before inventory is frozen.

checks for outstanding orders;

Published 15.02.2019 15:06 Pronto Xi Education Series 750 9 of 45

Published 15.02.2019 15:06 Pronto Xi Education Series 750 10 of 45

Clear Whole Stocktake File

Published 15.02.2019 15:06 Pronto Xi Education Series 750 11 of 45

Print Stocktake Sheet

Complete the fields in the Prepare Stocktake screen.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 12 of 45

Start/End Enter a range of item codes to be included in the stocktake.

Start/End Enter a range of warehouses to be included in the stocktake.

Start/End Enter a range of ABC classification codes to be included in the stocktake.

Start/End Enter the range of item groups to be included in the stocktake.

Start/End Specify the beginning and end cyclic cut-off date.

Freeze Date Specify a freeze date.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 13 of 45

Clear (R) Specify whether or not stocktake records are to be cleared.

N Do not clear stocktake records.

M Cost to be back calculated according to item movement.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 14 of 45

Print Specify the print sequence for the stocktake sheet.

H Height (for WMS controlled warehouse only)

I Same as ‘N’ but indent items are included in the stocktake.

Z Ignore all zero balances.

C Forces a new page when the defined number of characters changes.

Serialized Specify whether or not serialised items are to be processed.

S Serialised items only.

B,C Both serialised and non-serialised.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 15 of 45

Print Indicate whether or not to print the extended item description.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 16 of 45

Published 15.02.2019 15:06 Pronto Xi Education Series 750 17 of 45

INV.ST.40.00 Re-freeze Items for Stocktake

 The stocktake re-freeze process ignores any consignment items.

2 Complete the following fields based on your company requirements.

Published 15.02.2019 15:06 Pronto Xi Education Series 750 18 of 45

Start/End Enter a range of item codes to be included in the stocktake.

Start/End Enter a range of warehouses to be included in the stocktake.