BASIC DATA ON WORKS FOR THE INSPECTION OF VIGILANCE & ENFORCEMENT DEPARTMENT

I. Name of work :

1 Department :

2 Name of the Circle with :

address
3 Name of the Division with :
address
4 Name of the Section with :
address
II. Estimates. Amount Reference
1 Ref. to Administrative Sanction :

2 Ref. to Technical sanction :

3 Whether any Investigation / :

Survey done for preparation of
Estimate
4 Year of SSR with which :
estimate sanctioned.
5 Head of Account / Grant :

6 Necessity / Scope of work : Enclose copy of report accompanying estimate

7 Any Non-SSR data based on : If yes, copies of quotations with relevent

quotations is adopted in Tech. information may be enclosed.
Sanction Estimate.
8 Officers who prepared and sanctioned the estimate
Designation Name Office / Headquarters
a) AEE / AE

b) Dy.E.E.

c) E.E.

d) S.E.

e) C.E.
9 Names, Dates & Designations : Name Designation Date
of higher officers inspected 1
the work before sanction of
the estimate (if so, enclose a
2
copy of the inspection report)
the work before sanction of
the estimate (if so, enclose a
copy of the inspection report)

3
10 Details, if revised estimate is : Amount Reference
sanctioned

III Details of Tenders.

1 Tender/e-procurement notice :
No. & Date (Enclose copy)

2 Details if news Papers in which :

Tender / e-procu rement
notice was published
3 Tender Value (ECV) :

4 Name of accepted tenderer :

5 Tender discount / excess :

percentage
6 Whether lowest tender was :
accepted.
7 If not , the details of the other : Enclose separate sheet
tenderers (with reasons for
not accepting lowest tender)

8 Name, designation and :

headquarter of officer who
invited the tender
9 Name, designation and :
headquarter of officer who
accepted the tender
IV Details of Nomination
1 Name of the Contractor :

2 Reasons for nomination with :

relevent clause / rule under
which the nomination was
awarded.
3 Name and Designation of the :
authority who has awarded
nomination.

V Details of Agreement.
1 Agreement number and Date :

2 Amount of agreement :

3 Tender discount / excess :

percentage
4 Stipulated time for completion :
of work
5 Name, designation and head- :
quarters of the officer who
signed the agreement
6 Does the agreement stipulate : If yes page No. of agreement may be mentioned
Milestones / Programme

7 Does the agreement stipulate : If yes page No. of agreement may be mentioned
Liquidated Damages

8 Any departmental :
procurement of material is
involved
9 Does the agreement provide for recovery of
a) Siegniorage Charges : If yes page No. of agreement may be mentioned
b) VAT/GST :
c) Labour Cess :
d) Income Tax :
e) CMR & NAC :
10 Is the agreement is signed by :
the original contractor or
Authorised representative
11 Agreed date of completion as :
per original agreement.

VI Execution of work
1 Date of handing over of site/ :
work order
2 Stage of work
a. Financial :

b. Physical :

3 If completed, date of :
completion and stage of final
bill.
4 Details of extensions of time if any (Enclose copies of proposals and sanction of EOT)
No Date of Reference under which the EOT Reasons for EOT Penalty levied if any
EOT was granted (Rs.)

a.

b.

c.

d.
e.

f.

g.

5 Details of Liquidated Damages :

imposed if any (Enclose
copies)
6 Item wise quantity of work as : Enclose separate sheet
per agreement and as
executed
7 Details of inspections of higher :
officers during the inspection
(Enclose inspection reports)

8 Details of Q.C inspections :

carried out (enclose quality
control reports)
9 Details of check :
measurements of DEE (MB No.
& Page Nos)
10 Details of check :
measurements of EE (MB No.
& Page Nos)
11 Details of check :
measurements of SE (MB No.
& Page Nos)
12 Whether Placement Register :
Maintained (Enclose copy of
the extracts)
13 Whether P.D. Register :
Maintained (Enclose copy of
the extracts)
14 Whether Material Testing :
Register Maintained (Enclose
copy of the extracts)
15 Whether L.F Books Maintained :
(L.F Book Nos. may be
mentioned)
16 Details of Insurance on work : Insurance Company
(Enclose copy of Insurance
Policy)
Date of Insurance
Policy
Valid Up to
 Whether covered up
to defective liability
period
Amount of
Insurance Policy
Value of Work
Covered (Rs.L)
17 Whether recoveries are made from the bill towards
a) Siegniorage Charges : If yes MB No. and
b) VAT : page no. of latest
c) Labour Cess : bill may be given
d) Income Tax :
e) CMR & NAC :
18 Incumbency particulars of the officers kept in charge of the work since its inception (i.e.
A.E.E./A.E, D.E.E, E.E.)
Sno Name Designation From To

19 Cost & quantity of the : Description Quantity Amount

department materials if any,
issue on this work such as
Cement, Steel, Bitumen etc.