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College of Engineering
Department of Computer Engineering
2nd Semester AY: 2022-2023

CONCEPT PAPER
CPE222 - Software Design

“Business Administration and Resource

Generation (BARGO) System”

Submittted by:
Dionne Philip Amparo
Marielle Moring
Kathrina Gallano
Niel Francis John Bohol

Submitted to:
Engr. Jameson Buhayang
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Title:

“Business Administration and Resource Generation (BARGO)

System”

Proponent:

Amparo, Dionne Philip G.

Moring, Marielle S.
Gallano, Kathrina B.
Bohol, Niel Francis John C.

Introduction:

The Business Administration and Resource Generation (BARGO)

System is a comprehensive solution that offers paralleled efficiency and
precision in handling sales of custom clothes and uniforms. Welcome to
the system. BARGO's customer base is broad; it includes everyone from
people looking for personalized t-shirts and jackets to educational
institutions in need of school uniforms, NSTP uniforms, and PE uniforms.

Our technology is excellent at giving customers and company

owners a smooth experience. Consumers may easily peruse and buy
personalized products, guaranteeing they get high-quality, customized
goods that fit their unique requirements. In the meantime, shortages and
overstock scenarios are avoided thanks to BARGO's strong real-time
inventory management technology, which makes sure that stock levels
are continuously tracked and updated.
Additionally, the BARGO System has a sophisticated sales
tracking module that logs each transaction instantly. This feature helps
organizations make educated decisions and streamline their processes
by offering insightful information about sales patterns in addition to
aiding in the maintenance of accurate sales records.
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The BARGO System is the perfect partner for operational success

and customer happiness, whether you are a school administrator
overseeing uniform distribution or an entrepreneur trying to optimize your
custom garment business. Discover BARGO, where efficiency and
creativity collide, as the future of resource generation and company
administration.

Objectives:

The main goal of the Business Administration and Resource

Generation (BARGO) System is to offer an all-inclusive, intuitive platform
that improves the efficacy and efficiency of sales management for
uniforms and customized clothing. The following are the main goals that
the system hopes to accomplish:

1. Simplify the Customer Experience: Provide a smooth, user-friendly

interface where customers may peruse, personalize, and buy a variety of
products, such as school uniforms, NSTP uniforms, jackets, and
personalized t-shirts.
2. Real-Time Inventory Management: To guarantee ideal stock levels,
lower the possibility of overstocking or stock outs, and enhance overall
inventory control, keep accurate and current inventory records.

3. Effective Sales Tracking: Put in place a strong system that tracks

every transaction in real time, giving firms comprehensive insights into
sales performance and enabling them to see trends and make data-
driven decisions.

4. Boost Operational Efficiency: Reduce human errors and increase

operational productivity by streamlining and automating different
administrative operations related to order processing, inventory
management, and sales monitoring.
5. Customer satisfaction: by providing a secure platform allowing easy
ordering, prompt updates on the status of orders and efficient handling
of customer inquiries and concerns, we aim to achieve an excellent level
of customer satisfaction.
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6. Data Driven Decision Making: Provide business operators with

complete reports on sales, inventory and analytic’s customer
preferences that enable them to plan their strategy and make thoughtful
decisions in order to support growth.
7. Create a system that can be easily adjusted and expanded to meet
the changing requirements of the business, allowing it to accommodate
growth and integrate new functionalities as the business grows.
The BARGO System aims to transform the operations of custom
apparel and uniform businesses by achieving these goals, leading to
increased growth, effectiveness, and customer loyalty.

Overview / Rationale:

The Business Administration and Resource Generation (BARGO)

System is developed to address the critical needs of businesses
involved in the sale of custom apparel and uniforms. In a market
characterized by high demand for personalized products and efficient
service, BARGO stands out as a comprehensive solution designed to
enhance operational efficiency, improve customer satisfaction, and drive
business growth.
According to Taylor (2020), technology solutions can transform
custom apparel businesses by improving operational efficiency and
customer experience. This aligns with our goal for BARGO to streamline
operations and boost customer satisfaction.
The system we developed was initially in response to the absence
of a system in BARGO where customers could easily place orders or
purchase their needs. This system facilitates their activities or
transactions between the client and the admin.
We chose this system to help BARGO streamline their work and
see improvements in their sales, as well as easily manage their
inventory. Smith and Brown (2022) discuss how real-time inventory
management systems can drastically improve customer satisfaction by
ensuring product availability, which is a key feature of our system.
BARGO system is developed to address the growing need for
efficient business administration and resource management in
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organizations. By developing this system, we aim to empower

organizations to enhance their operational efficiency, improve decision-
making processes, and ultimately drive growth and competitiveness in
their respective industries.
Automating sales processes, as highlighted by Johnson (2021),
offers significant benefits including increased accuracy and reduced
processing time. These advantages are integrated into the BARGO
system to improve overall business efficiency.
We discovered the challenges in developing a system and how
amazing technology can work like this even in difficult and hassle-filled
situations. We realized the critical role that technology plays in modern
business management.

Our target beneficiaries are namely:

Administrative staff for organized administrative tasks such as
inventory management, procurement, and financial tracking.
Students for improved access to course information, academic
resources, and student services.
Management for enhanced decision-making through real-time data
analytics and reporting functionalities.

Methodology:

The BARGO (company Administration and Resource Generation)

system has a number of crucial components that enhance resource
management and expedite business procedures. Some of these
qualities are:

1.Control of Inventory:
*Real-time tracking of inventory levels.
*Notifications for automatic replenishment.
*Thorough reporting and analytics on inventories.

2.Order Completion:
*Online order placement by clients.
*Order tracking and reporting on status.
*Integration of payment gateway to guarantee seamless transactions.
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3.CRM refers to the management of client relationships.

*A customer database with contact details and historical exchanges.
*Instruments for managing customer inquiries and support problems.
*Automated customer feedback collection and follow-ups.

4. Handling Finances:
*Budget management and expense tracking.
*automated bill generation and invoicing.
*analytics and financial reporting.

5. Allocation of Resources:
*Scheduling and distributing resources including staff, equipment, and
rooms.
*Resolution of conflicts in relation to resource reservations.
*Consumption data to maximize the use of available resources.

6.Analytical Reports:
*Key performance indicator (KPI)-displaying dashboards that are
customizable.
*Detailed reports on financial performance, customer behavior, sales,
and inventories.
*Decision support and forecasting using predictive analytics.

7. Handling Users:
*Data security is ensured by role-based access control.
*User permissions and authentication.
*Audit trails and activity logs are used to keep an eye on user activity.

These features collectively ensure that the BARGO system addresses

the comprehensive needs of business administration and resource
generation, providing a robust platform for improving efficiency,
enhancing customer satisfaction, and driving organizational growth..

Flowchart:
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Proposed Design:
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Conclusion/Summary:
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Impact of the BARGO System is anticipated

The business administration and resource generation (BARGO)
system's implementation is expected to significantly improve the
bespoke clothing and uniform sector. The main effects consist of:

1. Accurate Inventory Control

2. Informed Decision-Making
3. Competitive Advantage
4. Scalability and Flexibility
5. Enhanced Operational Efficiency

The Development Process Teaches Us

Throughout the BARGO System's creation and execution,

numerous insightful insights have been discovered:

Comprehending User Needs: Developing a system that genuinely

satisfies market expectations requires a thorough comprehension of the
requirements and pain points of both customers and business operators.
This realization guarantees that the features of the system are useful
and pertinent.

Integration is important because it improves user experience and

overall efficiency when several functionalities, such inventory
management, sales monitoring, and customer relationship management,
are combined into one platform. The system's effectiveness depends on
its seamless integration.

Real-Time Capabilities: It is impossible to exaggerate the

importance of real-time data updates. For businesses to remain efficient
and make well-informed decisions, they require accurate and timely
information. Real-time features significantly increase the system's worth.

References:
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Smith, J., & Brown, L. (2022). Inventory management and its

effects on customer satisfaction. Journal of Business Logistics,
43(2), 123-145.

Johnson, R. (2021). Automating sales processes: Enhancing

business efficiency. Business Technology Journal, 29(4), 56-67.

Taylor, M. (2020). The impact of technology on custom apparel

businesses. Journal of Apparel Technology and Management,
12(3), 89-102.
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