KEMENTERIAN PENDIDIKAN MALAYSIA

SEKOLAH KEBANGSAAN CONVENT

JALAN RAJA OMAR
32000 SITIAWAN
PERAK DARUL RIDZUAN

MINUTES OF ENGLISH LANGUAGE 1ST PANEL MEETING

DATE: 26th March 2024

TIME: 12.30 pm
VENUE: Dewan SK Convent
ATTENDANCE:
Presesnt:
1. Puan Nurazila binti Mohd Salleh
2. Puan Mayanti binti Shari
3. Puan Zakiah binti Basrol @ Masrol
4. Puan Siti Mazlina binti Jamahuri

Absentee:
1. Puan M. Suguna a/p Maniam

1. WELCOMING ADDRESS BY THE CHAIRPERSON

The Panel Head thanked all the members for their presence. She highlighted that the main purpose of the
meeting is to discuss on the yearly activities which the panel should carry out to improve the mastery of
English Language among teachers and students.

2. CONFIRMATION OF PREVIOUS MINUTES

The minutes was confirmed as proposed by Puan Zakiah and seconded by Puan Mayanti without any
amendments.

3. MATTERS ARISING
No arising matter raised up in the meeting as everything was well done for the year 2023.

4. APPOINTING of ENGLISH LANGUAGE PANEL SECRETARY AND HIP COORDINATOR

FOR 2024/2025
4.1 The Panel has agreed to appoint Puan Siti Mazlina as the secretary for this year to replace Puan Mayanti,
with approval of board of administrators. The Panel also agreed to appoint Puan Zakiah as the new HIP
coordinator for this year to replace Puan Nurazila. It is hope that they will carry the duties successfully.
Action: Puan Siti Mazlina Binti Jamahuri and Puan Zakiah binti Basrol @ Masrol
 5. STRATEGIC PLANNING AND REPORT
5.1 Teachers for every class need to set their TOV and ETR based on the Based Line Data as the guideline for
the year 2024. Copy of the data must be handed to the panel secretary, Puan Siti Mazlina for her record.
5.2 The plan and report had to be sent to the schools authority and to be compiled together with other subjects.
The plan includes the operational and tactical plans as suggested by the English Panel to ensure the level of
proficiencies and students’ performances in the test and exams will increase gradually.
Action: all English Teacher

6.SCHEME OF WORK
6.1 It is agreed that that a representative from all years will prepare the SOW for each particular year taught.
Year 1: Puan Siti Mazlina Binti Jamahuri
Year 2: Puan Zakiah binti Basrol @ Masrol
Year 3: Puan M. Suguna a/p Maniam
Year 4: Puan Nurazila binti Mohd Salleh
Year 5: Puan Nurazila binti Mohd Salleh
Year 6: Puan Mayanti binti Shari

6.2 Whereas the writing of the lesson plan, do have to follow the format given by the KPM, a standard format
has to be written in writing the yearly, weekly and daily plan. For instance, in writing daily lesson plan,
must include Theme, topic, learning objectives, success criteria, activities and reflections.
Action: all English Teacher

7. EXERCISES/HOMEWORK
7.1 For Exercise books, teachers can ask students to use at least 2 exercise books and maximum of 4 exercise
books. Exercise need to be given after each chapter.
7.2 The panel agreed to conduct a review of student workbooks in July and November 2024, which will be
carried out by the Head of English Panel. Each teacher was asked to prepare 5 of the best student books
for review by the Head of English Panel at each assessment.
Action: all English Teacher

8. PROFESSIONAL LEARNNG COMMUNITY (PLC) PLANNING

8.1 The panel agreed to form a PLC group in order to improve on teaching and learning process throughout the
year. Within the PLC, two issues will be discussing:
i. Phonics application among English Teacher in SKC
ii. How to execute KBAT in English lessons.

8.2 Suggested schedule will be discussed further in next meeting.

 9. ENGLISH PANEL: SUGGESTED ACTIVITIES
9.1 Suggested activities throughout the year are as follows:

No Name of Activities Teacher in-charge

1. Story Telling Puan Siti Mazlina Binti Jamahuri
2. Poem Recital Puan Mayanti binti Shari
3. Scrabble Puan Zakiah binti Basrol @ Masrol
4. Public Speaking Puan M. Suguna a/p Maniam
5. Choral Speaking all English teachers
6. Dare-to-spell Puan Nurazila binti Mohd Salleh
7. Language Month:
• quizzes

• crossword puzzle all English teachers &

• story telling competition English society
• public speaking competition members
8. English Day (Every 3rd week of the month) all English teachers (alternate)

9.2 The Head of English Panel suggested an activity involving parents’ attendance at school for English
Language Week activities. Puan Mazlina suggested a Career Day where parents would share their
professions with the students.
9.3 Activities carried out must be adhering to the programmes scheduled by the school’s plan. All teachers
can refer to the Head of English Panel for financial assistance in carrying out the activities assigned.
Please do have to prepare the necessary budget or paper work to be approved by the authorities concern.
Teachers can suggest any other activities if possible. Some of the programmes can also be carried out
during the English language Society meeting.
Action: all English Teachers.

10. BUDGET 2024/2025

10.1 According to the clerk in-charge, the money used was RM400 to be spent early this year, because the
PCG allocation is still in progress. Hence teachers can suggest something beneficial for the students’ need
to be bought later.
10.2 Puan Siti Mazlina suggested purchasing English dictionaries using the money since no formal English
dictionaries available in panel’s inventory for use by students. Puan Mayanti suggested buying 2 sets of
Scrabble set to complete the Scrabble sets in stock. The Head of English Panel will look forward into this
matter as soon as the panel has the allocation.

11. MISCELLANEOUS
11.1 The Head of English Panel reminded the members not to assign excessively low marks on the
performance evaluation form to ensure consistency in teachers’ achievements.

11.2 The Head of English Panel also suggested that members exchange schedules voluntarily with other
subject teachers if they find the schedules provided by the administration too burdensome. She also will
try to bring up this issue with the administration for discussion.

The meeting was adjourned at 1.50 pm

Prepared by:

SITI MAZLINA BINTI JAMAHURI

Secretary of English Panel
SK Convent, Sitiawan.