VE XIL

BP S

VEXIL BUSINESS PROCESS SERVICES PRIVATE LIMITED

Management System Audit Report

RECERTIFICATION AUDIT REPORT

Company Name & Address

Oil and Natural Gas Corporation Limited
Assam Asset
3rd Floor, Central Workshop
B G Road, Sivasagar 785640
Assam, India

Certificate no:
Q9123908
E9122682
H9122569

Valid Till: 16 March 2021

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 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

CLIENT INFORMATION
Registered office HSE Dept: Assam Asset, Ground Floor, ROE III, Nazira 785 640,
address Assam, India
Tel & Fax.: 03772-241821
Contact Person / Mr. Rajendra Prasad Bharsakle - Mob. 9969223388, 9435717046
Alternate details GM(E) & Head HSE and E mail: bharskle_r@ongc.co.in;
Mr. D J Dutta - DGM(D) dutta2_dibyajyoti@ongc.co.in;
assamahse@ongc.co.in
Site(s) Site 1 to Site 64
Address
Products/Services
Activities/Processes
See Annexure A
Language(s) Spoken
Contact Person
Telephone
Organization personnel details Site 1 to Site 64
G I II III G I II III
Total Number of personnel shift wise
Number of part time personnel, if any
Number of unskilled / temporary
personnel (material handling, loading/
unloading, etc.)
Number of personnel carrying out See Annexure A
similar simple functions/
processes /activities in each shift
(transport, line work, assembly lines)
Total area (Sq. Mtrs.) including area
covered

AUDIT OBJECTIVE
To evaluate the implementation and effectiveness of the Management System for Certification
To evaluate the implementation and effectiveness of the Management System for extension of
scope/ change of site / addition of site.
To assess and verify the effectiveness of actions taken on the non conformances raised during
previous audit (Follow up Audit).
To evaluate the continued implementation and effectiveness of the Management System
(Recertification audit)
Transfer of certification
AUDIT CONDUCTED AGAINST
ISO 9001: 2015 ISO 14001: 2004:2015 OHSMS 45001:2018

ISO 22000:2005 ISO 27001:2005 ISO 50001:2011 Other (Pl. Specify)

Client Documents Ref: QHSE Manual - AA/QHSE/DS/AMM, Issue No.06, Revision: 00 dated
17/05/2021
Report number Report Date Lead Auditor Name
B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
F1601(ii)C07 Page 2 of 9
 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

AUDIT / AUDITOR / AUDITEE DETAILS

Start date: 14 June 2021 Duration in man day(s): Lead Auditor: Ranajit Bhattacharya
Team Member/Expert (s): Sh. Pradip Chakrabarty, Sh. R.N. Gupta, Sh. Bhupendra Kaushik & Sh. Prakash
Yarde
Top Management Appointee: Mr. Rajendra Prasad Bharsakle - GM(E) & Head HSE

REQUIREMENT(S) DETERMINED AS NOT APPLICABLE (QMS ONLY)

Clause Justification
8.3 Design and Development – Organization’s Process is not involved in any type of design &
development jobs.
Any Changes from exclusions in Stage 1/Stage 2/Previous Report : None

SUMMARY (including general observations/comments)

M/s. ONGC Ltd, Assam Asset has documented & maintained the QHSE management system in line
with the requirements of ISO 9001:2015 for QMS, ISO 14001:2015 for EMS and OHSAS 18001:2007
for Health & Safety in their different locations (64nos), i.e. Drilling Services, Production units like GGS,
GCS, EPS etc., WORs, Logging, RCMT, Fire Services, Security Services to Supply the Crude Oil &
Natural Gas as Product to different Customers.

Comments on the following:

Items Comments
i) any deviation from the audit plan and their None
reasons
ii) any significant issues impacting on the None
audit programme
iii) where applicable, whether the audit is Integrated
combined, joint or integrated
iv) verification of effectiveness of taken PLEASE PROVIDE DETAILS OF ACTIONS TAKEN
corrective actions regarding previously ON OPPORTUNITIES FOR IMPROVEMENT
identified nonconformities, if applicable SUGGESTED DURING LAST AUDIT [please refer.
Report no. A-A042218 (I, II & III)] - for ready ref
reproduced below

Drilling Rig E 1400 XIII

1) Drainage system of chemistry lab may be built up
to the nearby pit.
2) Tool box meeting may be done in night shift also.

DR E 1400 I
3) Sand bag may be kept at landing platform (top
man escape device)

DR EV 2000 V
4) Canopy may be provided for fire extinguishers.

Report number Report Date Lead Auditor Name

B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
F1601(ii)C07 Page 3 of 9
 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

5) Painting of HSD Tanks may be done.

DR E 1400 VI
6) Canopy may be provided for fire extinguishers.

DR F (M) 6100 I
7) Dos and don'ts Portable board may be kept during
the rig building time.

CWS
8) Segregation of wastes may be done.
9) Oil spillages need to be cleaned in CT shop.

WOR CW 100 XII

10) Illegible display board may be changed.

SDC
11) Fire extinguisher layout plan may be displayed.

DR E 2000 VI
12) Fire pump may be repaired at the earliest.

WOR IR 500 II
13) Oil Spillage at store may be cleaned.

RDS GGS I
14) Ambulance beacon light was not working properly.

RDS ETP
15) Leakage was found in the dispatch pump.

RDS GGS II
16) Scraped items may be kept in the designated
area.
17) Grass cutting may be done at the earliest

RDS GGS Charali

18) Spillage of oil near compressor area to be
cleaned.
19) Scraped items to be kept at the designated area
only.

Logging
20) Proper Shelf may be provided for Fire
extinguishers.
21) Housekeeping at radiation area may be improved.

Report number Report Date Lead Auditor Name

B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
F1601(ii)C07 Page 4 of 9
 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

LKW CPP New

22) Sufficient sand to be kept in the fire buckets at the
entrance of office.

LKW GGS VIII

23) Oil spillages to be cleared at the loading &
unloading area.
24) Filled Chemical drums to be kept at the
designated area

Fire Station-Geleky
25) Locations may be identified and indicated for
placing and hanging the fire extinguishers'
v) a statement on the conformity and the PLEASE PROVIDE DATES OF INTERNAL AUDIT
effectiveness of the management system AND MANAGEMENT REVIEW, INCLUDING DATES
together with a summary of the evidence AND EVIDENCES
relating to:
 the capability of the management
system to meet applicable
requirements and expected outcomes;
 the internal audit and management
review process
vi) a conclusion on the appropriateness of the Scope of Certification is appropriate
certification scope
vii) confirmation that the audit objectives have Yes, audit objectives have been fulfilled
been fulfilled
Opportunities for Improvement:

NON-CONFORMITIES (NCS) IDENTIFIED/CORRECTIVE ACTIONS TAKEN

Process/ Area NC No. Description of Non-conformity Cl. Ref. Of
under audit Std. /Spn.

No. of Non-conformities identified during the audit Major Minor

CORRECTIVE ACTION
You are required to take effective corrective actions which should be based on investigation of the root
cause for identified nonconformities. And take further actions as indicated below.

Report number Report Date Lead Auditor Name

B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
F1601(ii)C07 Page 5 of 9
 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

Send Corrective action plan within 10 days* of issue of this report. Please send evidence of
corrective action taken within 60 days from the last date of this audit.
Please communicate to Lead Auditor by email at:__________________Or by courier to Vexil office at
80-F, Kamla Nagar, Delhi 110 007.
* Note: When the certification expiration date is before 10 days for submission of corrective action plan,
the submission of corrective action plan and the agreement on time limits for correction & corrective
action to be implemented, shall be prior to the expiration of certification.
The verification of corrective actions shall be done by on-site verification of evidences of corrective
actions taken.
The verification of corrective actions shall be done by off-site verification of evidences of corrective
actions taken.
It is mandatory that all non conformities must be closed/ resolved within 90 days from the last date of
this audit.

Comments on achievement of audit objectives

Stage 2 Objectives Comments
Review of information and evidence about
conformity to all requirements of applicable PLEASE PROVIDE DETAILS
management system standards
Review of Actions taken on findings identified
PLEASE PROVIDE DETAILS
during Stage 1 audit
Review of performance monitoring, measuring,
reporting & reviewing against key performance PLEASE PROVIDE DETAILS
objectives and targets
Review of management system and performance
PLEASE PROVIDE DETAILS
as regards legal compliance
Review of operational control of the processes PLEASE PROVIDE DETAILS
Review of Internal audits and Management review PLEASE PROVIDE DETAILS
Review of Management responsibility for the
PLEASE PROVIDE DETAILS
client’s policies
Review of links between normative requirements,
policy, performance objectives and targets
(consistent with the expectations in the applicable
standard), any applicable compliance obligations, PLEASE PROVIDE DETAILS
responsibilities, competence of personnel,
operations, procedures, performance data and
internal audit findings & conclusions

Surveillance audit Objectives Comments

Review of Internal audits and Management review NA
Review of Actions taken on nonconformities/other findings identified during previous NA
audit
Review of treatment of complaints NA
Review of effectiveness of management system with regard to achieving certified client’s NA
objectives and the intended results of the respective management system.
Report number Report Date Lead Auditor Name
B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
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 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

Review of progress of client’s activities aimed at continual improvement NA

Continuing operational control NA
Review of any changes NA
Review of Marks (AB & CB logos) and other references to certification NA

Recertification/ Restoration audit Objective Comments

Review of effectiveness of management system in its
entirety in the light of internal & external changes and its
continued relevance and applicability of the scope of
certification PLEASE PROVIDE DETAILS
Note: Include comments on the performance of the MS
over the period of certification, including review of previous
surveillance audit reports
Review of demonstrated commitment to maintain the
effectiveness & improvement of the management system in PLEASE PROVIDE DETAILS
order to enhance overall performance
Review the effectiveness of the management system with
regard to achieving the certified client’s objectives and the PLEASE PROVIDE DETAILS
intended results of the respective management system (s).
EnMS specific
Review of audit evidence to determine continual energy performance improvement
Statement of achievement of continual improvement of the EnMS and energy performance improvement NA
with audit evidence to support the statements.

AUDIT CONCLUSION
We are pleased to recommend Certification/Recertification/Restoration of Certification (See
Certification details below)
Recommend Certification/Recertification with condition (subject to effective resolution/closure of
identified non conformities – see corrective action box above)
Recommend Limited Follow up audit of ____ manday(s) to verify effectiveness of corrective
actions. (Dates for audit shall be mutually agreed subject to conditions stated above)
Recommend Complete re-audit.
Recommend Continuation of certification
Recommend Continuation of Certification with condition (subject to effective resolution/closure
of identified non conformities – see corrective action box above)
Nonconformance(s) indicate that you have failed to implement Management system on
continuous basis and continued validity of your certificate no(s). _________ is (are) at risk.
Recommend Extension/Reduction of scope/ Addition of site/ Deletion of site and re-issue of
certificate as indicated in certification details box
Recommend Suspension of certification {Certificate no.(s).____________} due to __________
Please note that In case of suspension, your certificate shall be temporarily invalid. You shall
take appropriate corrective actions within 120 days form the last day of this audit. Upon
verification of these actions your certificate will be reinstated in register of certified companies
NOTE:
1. Issue/Reissue of certificate is subject to taking effective Corrective Action on identified non-
conformities. It is mandatory that all nonconformities must be closed / resolved within 90 days from the
last date of this audit. Accordingly the recommendation shall be made.
2. The recommendation will be independently verified by Certification Decision Group of Vexil before
issue of Certificate.
Report number Report Date Lead Auditor Name
B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
F1601(ii)C07 Page 7 of 9
 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

CERTIFICATION DETAILS
Reason for issue Recertification Audit
Client name Oil and Natural Gas Corporation Limited,
(as to appear in certificate)
Recommended Scope of Details at Annexure B
Certification:
Site Details
Site Site Address Site Activity
1 Details at Annexure B Details at Annexure B (Please add if there is
any new activity started at any location)
Billing Address Same as Above
Accreditation: JAS-ANZ NACE Code/IAF B06, B09.10, D35.2, H49.50, H52.10, (CA11.10,
Code: CA11.20, E 40.20, I 60.30, I 63.12 & L 75.14
according to NACE 1.1)/IAF02, 26 & 31
CEO/Head Mr. Sanjeev Kakrans, ED- Asset Manager
Additional Information – The audit will be conducted online due to COVID-19 pandemic.

Report number Report Date Lead Auditor Name

B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
F1601(ii)C07 Page 8 of 9
 Vexil Business Process Services Pvt. Ltd.
Management System Audit Report VE XIL
BP S
Client : Oil and Natural Gas Corporation Limited, Assam Asset

SIGN OFF
This assessment is conducted according to the requirements of Vexil policies and procedures for the
assessment of Management Systems. The report is subject to review by authorized management
personnel of Vexil.

The contents of this report are confidential between the client and Vexil. No information contained
herein will be disclosed by Vexil to any third party except where required by a recognized accreditation
body in order to establish compliance with accreditation requirements.
The audit is conducted on random sampling basis. Nonconformities may exist in the system which may
not have been identified.

You are required to promptly inform Vexil about any intended changes to the Management or
other changes which may affect conformity to the Management System. This includes but not
limited to :

1. The legal, commercial, organizational status or ownership

2. Organization and management (e.g. key managerial, decision-making or technical staff),
3. Contact address and sites
4. Scope of operations under the certified management system
5. Major changes to the management system and processes

Vexil, on examination, shall take appropriate decision including additional visit, if necessary.
If you wish to distribute copies of this report to anyone outside the organization then complete report
must be distributed.
Please note that timely conduct of surveillance audits is one of the mandatory conditions for
continuation of certificate.
On completion of each three year cycle, a re-assessment of complete Management System, covering
all areas will be conducted. If found satisfactory, new certificate shall be issued.

Report read and understood

Signed : Signed :
Name: Ranajit Bhattacharya Name : Rajendra Prasad Bharsakle
Lead/Sole Auditor Position : GM(E) & Head HSE
Vexil BPS Client Representative

Date: 21 June 2021

Report number Report Date Lead Auditor Name

B-A022218 (I, II & III) 21 June 2021 Ranajit Bhattacharya
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