10 POINT FOR

EFFECTIVE
AND
PRODUCTIVE
MEETING
CLEARLY DEFINED
AGENDA
ENSURE THAT ALL
PARTICIPANTS ARE
AWARE OF THE
PURPOSE AND
OBJECTIVES OF THE
MEETING, AND THAT
A CLEAR AGENDA IS
IN PLACE TO GUIDE
THE DISCUSSION.
 TIME
MANAGEMENT
SCHEDULE THE
MEETING FOR AN
APPROPRIATE
LENGTH OF TIME,
AND STICK TO A
STRICT TIME LIMIT
TO AVOID EXCESSIVE
DISCUSSIONS AND
TANGENTS.
 PREPARATION
ENCOURAGE
PARTICIPANTS TO
PREPARE FOR THE
MEETING BY
REVIEWING RELEVANT
MATERIALS, AND
PROVIDE ANY
NECESSARY
BACKGROUND
INFORMATION OR
CONTEXT.
 ACTIVE
LISTENING
ENCOURAGE ACTIVE
LISTENING AND
ENGAGEMENT FROM
ALL PARTICIPANTS,
AND ENSURE THAT
EVERYONE HAS AN
OPPORTUNITY TO
CONTRIBUTE TO THE
DISCUSSION.
 STRUCTURED
DISCUSSION
USE A STRUCTURED
DISCUSSION FORMAT
TO ENSURE THAT ALL
PARTICIPANTS STAY
ON TRACK AND THAT
THE DISCUSSION IS
PRODUCTIVE AND
FOCUSED.
CLEAR DECISION-
MAKING
ENSURE THAT
DECISIONS ARE MADE
IN A CLEAR AND
CONCISE MANNER,
AND THAT ALL
PARTICIPANTS ARE
AWARE OF THE
OUTCOME OF THE
MEETING.
 FOLLOW-UP

PROVIDE CLEAR
FOLLOW-UP
INSTRUCTIONS AND
DEADLINES TO
ENSURE THAT THE
RESULTS OF THE
MEETING ARE ACTED
UPON IN A TIMELY
AND EFFECTIVE
MANNER.
 EFFECTIVE
COMMUNICATION
ENCOURAGE CLEAR,
CONCISE, AND
EFFECTIVE
COMMUNICATION
FROM ALL
PARTICIPANTS, AND
AVOID TECHNICAL
JARGON OR VAGUE
LANGUAGE.
INCLUSIVENESS

ENSURE THAT ALL

PARTICIPANTS FEEL
COMFORTABLE AND
VALUED, AND THAT
THE MEETING IS
INCLUSIVE AND
WELCOMING FOR
ALL.
 TECH TOOLS
UTILIZE TECHNOLOGY
AND DIGITAL TOOLS TO
ENHANCE THE
MEETING, SUCH AS
VIDEO CONFERENCING
OR COLLABORATION
SOFTWARE, TO
IMPROVE
PRODUCTIVITY AND
COMMUNICATION.