Lesson Proper for Week 1

POLICE REPORT
 An exact narration of facts discovered during a course of crime investigation which serves
as a permanent written record for future reference.
USES OF POLICE REPORT
1. It serves as records for police administrator in planning, directing, and organizing the duty of
every unit.
2. It can be utilized as legal documents for the prosecution of criminal offender.
3. It is useful reference by another agency.
4. It can be use by the media for the information of the public.
5. It serves as reference for research.
6. It improves the personality of the author/writer.

ELEMENTS OF REPORT WRITING

1. Form – following the correct form in order to make the report comprehensible and
understandable to readers.
· Correct Grammar – proper used of words and their meaning to avoid misinterpretation of
information.
· Paragraph – the discission of topic shall not more than 100 words.
· First person account – use first person.
· Active voice – use active vice to better convey the message.
· Reader-focused – must be specific to avoid confusion.
· Readability and Legibility – clear and easy to read/deciphered.
2. Substance – should contain relevant information about the case.
· Factual – based on facts not opinion.
· Accurate – exact details of the case
· Objective – fair and impartial
· Complete – must answer the 5 W’s and 1 H.
· Concise – short but without leaving the important details about the crime.
· Clear – should only contain one meaning.

CRITERIA IN WRITING A REPORT

1. Clarity – must be clear, direct and easy to understand.
2. Accuracy – must conform with established form of syntax, format, spelling, and grammar.
The data must be precise and factual.
3. Brevity – use of short, simple sentence and common words.
4. Specificity – can give life to written words/must be specific.
5. Completeness – will answer the 5W’s and 1 H.
6. Timeliness – must be prepared and submitted on time.
7. Security – must be considered as classified documents.
8. Impartiality – must contain accurate information, not to cover up an obligation, impute
liabilities or the advantages of others.

PREPARATION FOR REPORT WRITING

 Prepare an outline of facts and sequence of events.
  Review the completeness of the available data.
 The outline must answer the 5W’s and 1H.

Figure 1- Reports
https://www.simplysfdc.com/2017/07/salesforce-subscribe-reports-in-classic.html

CLASSIFICATION OF POLICE REPORT

1. Performance report – contains information about the status of activity or operation.
2. Fact-finding report – involves gathering and presentation of in logical order without drawing
conclusion.
3. Technical report – presentation of data concerning specialized subject.
4. Problem-determining report - to determine the causes underlying a problem (existence of a
problem).
5. Problem solution report - analyzes the process to find solution on a particular problem.

TYPES OF LAW ENFORCEMENT REPORT

1. Administrative (Informal) – covers routine functions of the police department.
· Wearing of Proper Uniform
· Grievances
· Reporting procedures
2. Operational (Formal) – pertains to activities of law enforcement officers.
· Patrol Report
· Arrest Report
· Preliminary Investigation Report
· Supplementary Progress Report/Follow-up Reports

Figure 2- Investigative Reports

https://www.simplysfdc.com/2017/07/salesforce-subscribe-reports-in-classic.html

CONTENTS OF A BASIC REPORT

 1. Heading
2. Date of preparation
3. Person or office where the report is addressed
4. Name/source of the writer

Lesson Proper for Week 2

POLICE BLOTTER
 A record of daily events occurring within the territories and jurisdiction of a given police unit
or command. It contains material details concerning the event for legal, and statistical
purposes.
 The size of police blotter book is 12 inches by 16 inches with hard cover.
 The front cover contains the name of police force and particular police district or station,
volume or book number and period covered.
CONTENTS OF POLICE BLOTTER
The contents of police blotter will answer the following questions:
1. Who – names of suspect/s, victim/s, witnesses
2. What – nature of action/offense
3. Why – possible motive
4. Where – place of incident
5. When – date and time of occurrence
6. How – manner of commission of crime
7. Significant circumstances that aggravate event/crime
8. Identity of the officer
9. Officer on case
10. Disposition/status of the case

INCIDENTS ENTERED IN THE POLICE BLOTTER

1. Reported or recorded violations of laws and ordinances.
2. Dispatch or official action taken by police on all calls received by the station.
3. All fire alarms, report and information received by the station.
4. Movements of PDL with corresponding notations on the authority for such movement.
5. Cases of missing and found persons, animals and property.
6. Vehicular and other types of accidents which requires police action.
7. All personal injuries, bodies found, and suicides.
8. Damage to property.
9. All cases involving police officers.
10. All arrest and returns made.
11. Miscellaneous cases, general and special orders, violations of rules, and regulations.
12. Any other reportable incident that the substation, station commander or higher authority desires
to be recorded.

PROCEDURES IN MAKING POLICE BLOTTER ENTRY

1. All entries shall be handwritten in a clear, concise and simple manner, ideally answering the
5W’s and 1H.
2. Only facts are entered in the police blotter.
3. Avoid erasure, corrections are made by drawing a horizontal line over the word or phrases with
initial of the officer making the corrections.
4. Use blue or black ink pen in making entry.
5. Any misrepresentation or any attempt to suppress information in the blotter is criminally and
administratively punishable.
6. All entries must be legibly written in longhand and consecutively numbered.
7. Every page of the blotter shall be consecutively or chronologically filed in. No line or space shall
be left blank between any two entries.
8. Any development of the case to be reflected in the blotter should be a new entry during the time
and day it was reported. A reference to the previous entry number of the case should be made.
9. During every shift, the Duty Sergeant, under the supervision of the Duty Officer or Complaint
Desk Officer, shall make the actual entries on the blotter and at the end of their tour of duty, both the
Duty Sergeant and Duty Complaint Desk Officer shall sign the blotter.

REQUIREMENTS FOR POLICE BLOTTER

· Every police Station or sub-station shall maintain a Police Blotter.
· All PNP operating units or divisions in Metropolitan Police district, in addition to the stations
and sub-stations shall likewise maintain a separate blotter.

SAMPLE FORM OF POLICE BLOTTER

ENTRY NO. DATE TIME EVENTS/INCIDENT DISPOSITION

2022- 123 February 09:30AM One Ramon Franco Y Matalas, 41
14, 2022 years old, single and a resident of
barangay San Agustin Novaliches
Quezon City, personally appeared at
this station to report the robbery
incident transpired on or about 3:00
PM of the same date, while walking
along General Luis Street, two
unidentified male persons on board
motorcycle, suddenly grabbed his
cellphone and fled towards
Valenzuela City.
Length: 12 inches
Width: 16 inches