INTRODUCTION

BACKGROUND OF THE STUDY

Barangay formerly reffered to as a Barrio is the small administrative division in the Philippines
and is thenative Filipino term for a village or district. Barangay are further subdivided intosmaller areas
called Puroks (English: Zone). It was originated from balangay, a kind of boat used by a group of
Austronesian peoples when they migrated to the Philippines. A barangay is led and governed byits
barangay officials. It is composed of a Punong Barangay or BarangayCaptain/Chairman, seven (7)
Barangay Councilors or Barangay Kagawad and a Sangguniaang Kabataan Chairman. Together with this
is the Barangay Secretaryand a residing midwife or a doctor that manages and supervise the
barangayhealth center.Barangay San Pedro is one of the barangay having the lowest number of
population in the municipality. Having the population of 4, 598 people with 1,052household according
to National Statistic Office based on the census datedAugust 2008. The barangay is located in the
Municipality of Santo Tomas,Province of Batangas. San Pedro’s barangay hall is situated along the
MaharlikaHighway.

The chairman of the barangay is Honorable Barangay CaptainDamasino Mabilangan Jr.The councilors
are:

1.Honorable Councilor Joseph Villegas

2.Honorable Councilor Sander Villegas

3.Honorable Councilor Herman Maloles

4.Honorable Councilor Jane Villegas

5.Honorable Councilor Bartolome Villegas

6.Honorable Councilor Victor Villegas

7.Honorable Councilor Greg Magno

8.Honorable Sanggunian ng Kabataan Chairman Rina Carpio

9.Mr. Ronald Maligalig - Barangay Secretary

10.Mrs. Irma Marajas – Health Center Officer

11.Alberto M. Carpio-Barangay-Treasurer
 The barangay is in charge of keeping track of the records of each andeveryone living in the
place. These records are important for different purposesthat the barangay is being used. The system
that the barangay is being used isthe manual based process for all the services it gives to its
constituents. Theymanually handle files and information they get. For instances, in getting thebarangay
clearance, they issue a tranceipt form to the resident requesting theclearance. Same through with the
storing of the files, they used folders to storethe files. The organization experienced hard and long
procedure in accessing therecords they have when it is needed and the redundancy of the records.

The proponents proposed a computerized barangay information system that will help the
barangay as well as the workers and the people of the place.The proposed system will reduced the hard
and long time procedure of accessing files and records they keep and store. The system will also be
thecensus like system of the barangay for all of its constituents and new people tolive in the place. The
system will be effective in maintaining, searching andstoring of records of all resident in the barangay.
This will help the worker for having an easy time on accessing files and records they need.

STATEMENT OF THE PROBLEM

As for the moment, the barangay workers are using the manual process inmost services the barangay is
giving to its constituents. For instance, in keepingrecords and issuing the barangay clearance.The main
problem concerning the barangay is that they do not have acentralized and accurate system for storing
records they have for these are veryimportant to them. How they will have a file maintenance system
and will lessenthe burden of works they usually do in getting, keeping and updating the files.Related to
the main problem, the barangay is also faces problems like:

1. Lots of paper they collect and store for/as barangay records thatsometimes it is not that important.
Also with this, specifically with theclearance, the redundancy of the records of one resident.

2. Having hard time in accessing the records and information of a specific person for it is not sorted out
accordingly.

3.The safety of all the files they store.

4.How they will maintain and update the records.