AMITY UNIVERSITY MADHYA PRADESH

Standard Operating Procedures (SOP) for

Submission of Ph.D. Synopsis & Thesis
(41 pages)

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Ref: AUMP/RO/2024/SOP/190 Date: 13.06.2024
Standard Operating Procedures (SOP) For Submission of Ph.D. Synopsis & Thesis
1. Background
1.1 The written work of a Ph.D. thesis is the culmination and reflection of all the work done after
successful completion of Ph.D. course work.
1.2 After the course work, candidates are required to prepare a synopsis of their proposed research
work for Ph.D. degree and present it before the Department Research Committee(DRC).
1.3 Similarly, after completion of research work, a thesis is also required to be submitted to
institute through Supervisor and Ph.D. coordinator and needs to be presented before DRC.
1.4 The Guidelines are issued with a view to providing Ph.D. students with the formatting
requirements for the Synopsis and thesis with reference to structure, layout, form, and style.
1.5 Research Scholars are therefore expected to follow the guidelines as stipulated insubsequent
paragraphs for submission of their Synopsis and the Thesis.
2 Formatting of Synopsis and Thesis: Both thesis and synopsis should be typed on MS Word and
formatted as follows:
2.1 Font type and size: Times New Roman with 12 font size for running text, 14 for main
headings and 12 for sub-heading in bold.
2.2 Headings: Every chapter should start from a new page/ separate page and proper numbering
for headings/subheadings should be done wherever required. All Group headings should start
with the initial letter in capitals.
2.3 Line Spacing and Paragraph Gap: 1.5 line spacing and paragraph spacing should be 3.
2.4 Margins: Use Justify for the written text
3 Synopsis Submission Process
3.1 Preparation: Research Scholars should ideally prepare their Ph.D. Synopsis in consultation
with their respective Supervisor and Co-Supervisor (if any), and it should strictly follow the
AUMP Synopsis Preparation Guidelines/Format. A model templet for front page and table of
content of Synopsis is attached as Annexure A1 & A2.
3.2 Plagiarism: After preparation of the Synopsis, it should be duly checked through the
plagiarism detection software as recommended by AUMP. If Plagiarism is found to be more
than 10%, the Synopsis will not be accepted or allowed in any case (Reference: University
Grants Commission (Promotion of Academic Integrity and Prevention ofPlagiarism in Higher
Educational Institutions) Regulations, 2018:
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3.3 https://www.ugc.ac.in/pdfnews/7771545_academic-integrity-Regulation2018.pdf)
3.4 Submission: The submission process and timelines of Synopsis / Thesis will be strictly
followed as per the guidelines specified in Ordinance No 12 of AUMP and the Ph.D. Calendar
approved by Hon’ble Vice Chancellor. Process of submission are described below: -
3.4.1 Ph.D. Coordinators of Schools/Institutes are required to submit the Synopsis of the
respective candidates of their Institutes to the Directorate of Research & Innovation
along with minutes of meeting of DRC, as per the timelines issued for submission.
3.4.2 The duly approved Synopsis after the approval of Dean Research will be submitted to
CoE.
3.4.3 The CoE will accept only those Synopsis which are duly perused and approved by the
Dean Research. Synopsis which has not been perused / approved as above will notbe
accepted by CoE for placing before the URC.
3.4.4 The Power Point Presentation (PPTs) of Synopsis needs to be prepared as per the
template given as Annexure A3 and submitted to CoE 02 days before the URC date.
3.5 Synopsis Layout: -
The Synopsis will be assembled in the given order:
3.5.1 Title /Topic of Research (On Cover Page): The Title of the proposed synopsis must
be concise, informative, and written in the Title Case, with initial capitals.
3.5.2 Table of Contents
3.5.3 Abbreviations & Symbols (if any)
3.5.4 List of Figures including figure number, caption, and the page number
3.5.5 List of Tables including table number, caption, and the page number
3.5.6 Introduction: The Introduction should state the nature & purpose of the investigation.
It should state the background, statement of the problem, definition of terms, purpose
of the study, theoretical basis etc. (References in the text must be cited by name and
year in parentheses wherever applicable, for example: Adachi et al; 1998).
3.5.7 Review of Literature: The Literature Review demonstrates knowledge of the main
research achievements of the area of study. It should provide some of the key
references of research domain which requires further extensive research on the
candidate’s part. The review of literature should preferably have recent references
(work carried out during the last 5-10 years). It should be Chronological, Categorical,
or related to Theoretical Viewpoints on the topic with appropriate references.
(References to be cited in the text by name and the year in parentheses, wherever
applicable).
3.5.8 Research Gap: Research Gaps must indicate the gaps in the already reported work
in the literature and on that basis the objectives should be framed and what motivated
the candidate to undertake the study should also be mentioned.
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 3.5.9 Objectives of the Study: It should be a specific statement that defines measurable
outcomes. (No. of objectives should not exceed 4-5). Hypothesis should be given
after the objectives in the case of Social Sciences subjects.
3.5.10 Scope of the Study: It should explain the extent to which the research area will be
explored in the work and specifies the parameters within which the study will be
conducted.
3.5.11 Work already done (if applicable): It should have concise information about any
workdone related to the proposed topic during the master’s Programme or M. Phil
dissertation.
3.5.12 Proposed Plan of Work (Methodology): It should have Methods and Techniques
of data collection, their analysis and interpretation, selection of samples and tools and
their justification. It should also have clear and descriptive information about the
method andprocedures followed during study, with proper references, needs to be
outlined. The Study should have a proper Research design or approach (quantitative,
qualitative, or algorithmic); population and / or sample; collection and tabulation of
data; and data analysis procedures. It should have a Program Evaluation Review
Technique (PERT) chart for the study. (A PERT chart is a research tool used to
schedule, organize, and coordinate tasks within a research proposal. It provides a
graphical representation of a project’s timeline that allows investigators to break
down each individual task in the proposal for analysis).
3.5.13 Expected Outcome of the Study: It should have the probable /tangible and non-
tangible outcome of the study, an explanation of how the proposal will address the
needsshown in the Statement of the Problem and how will it benefit the society or
scientific/academic/industrial community.
3.5.14 References: The list of references should only include works that are cited in the text
and that have been published or accepted for publication. Personal communications
andunpublished works should only be mentioned in the text. Footnotes or endnotes
are notto be used as a substitute for a reference list. Reference list entries should be
alphabetized by the last names of the first author of each work. The References
should follow standard formatting style. Scholars are advised to follow the citation
style of their respective domains as under: -

S. No. NAME OF THE STREAM CITATION STYLE

1. Faculty of Management Studies American Psychological Association (APA)

2. Faculty of Biosciences & Biotechnology Vancouver / APA

3. Faculty of Law Indian Law Institute (ILI) / APA

4. Faculty of Health & Allied Sciences American Psychological Association (APA)

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 5. Engineering & Technology Domain IEEE / APA

6. Science & Technology Domain IEEE /APA

7. Natural Resources & Environmental Sciences IEEE / Chicago / APA

Domain

8. Faculty of Applied Arts, Journalism & American Psychological Association (APA) /

Communication, Humanities & Social Sciences Modern Language Association(MLA)

9. Faculty of Architecture, Planning& Design American Psychological Association (APA)

10. Faculty of Rehabilitation Sciences American Psychological Association (APA)

Examples:
Journal Papers (Science, Engineering & Life Science):
1. Adachi, M Ozaki, Y., Iwahori, Y., and Ishii, N. (1998). Application of fuzzy theory to writer
recognition of Chinese characters, International Journal of Modelling and Simulation, 18, 112-
116.
2. Bandura, A., Locke E. A. (2003). Negative self-efficacy and goal effects revisited. Journal of
Applied Psychology, 88, 87-99.
3. Gamelin, F.X., Baquet, G. Berthoin, S. Thevenet, D. Nourry, C. Nottin, S. Bosquet, L. (2009).
Effect of high intensity intermittent training on heart rate variability in prepubescent children.
Europen Journal of Applied. Physiology. 105,731-738.
4. Amabile, T. M., Kramer, S. J. (2011). The power of small wins. Harvard Business Review,
89: 70-80.
Books:
1. South, J. Blass, B. (2001). The future of modern genomics. (Blackwell, London).
2. Moore, R.E. (1966) Interval analysis. (Englewood Cliffs, NJ: Prentice-Hall).
Proceedings in Papers:
1. Book, W.J. (1990). Modelling design and control of flexible manipulator arms: A tutorial
review, Proc. 29th IEEE Conf. on Decision and Control, San Francisco, CA. 12, 500-506.
Thesis:

1. Chan, D.S. (1978). Theory and implementation of multidimensional discrete systems for
signal processing, doctoral diss., Massachusetts Institute of Technology, Cambridge, MA.
Book chapter:
1. Brown, B., Aaron, M. (2001). The politics of nature. In: Smith, J. (ed) The rise of modern
genomics, 3rd edn. Wiley, New York, pp 230-257
Journal abbreviations source : Journal names should be abbreviated according to the List ofTitle
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Word Abbreviations: http://www.issn.org/services/online-services/access-to-the-ltwa/

3.5.15 Forwarding Page:

Submitted By:

Name & Signature of Ph.D. Scholar

Forwarded By:

Signature of Supervisor Signature of Co- Supervisor

Name& Designation Name & Designation

Signature of Director/HoIName of Institute/School

Amity University, Madhya Pradesh, Gwalior

3.5.16 Plagiarism Report: The synopsis should be checked by the software approved by AUMP,
the plagiarism tool of AUMP, to detect instances of overlapping and similar text in
submitted synopsis. The report for plagiarism should be attached with synopsis in last
page and mustbe signed by the research scholar and supervisor.

(Rajesh Jain)
Registrar

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 Annexure A1
SYNOPSIS

TITLE <Capital letters, font Times New Roman bold 16>

Submitted for Registration for the Degree of <font Times New Roman, 12>
DOCTOR OF PHILOSOPHY<capital letters, font Times New Roman, 14>
(Name of Subject)<font Times New Roman, 14>

By <font Times New Roman, 12>

<NAME OF THE Ph.D. SCHOLAR> <capital letters, font Times New Roman, 14>
(Enrollment No.) <, font Times New Roman, 12>

Under the Supervision of <font Times New Roman, 14>

<NAME OF THE SUPERVISOR> < capital letters, font Times New Roman, 14>
DESIGNATION & AFFILIATION< capital letters, Times New Roman, 12>

<NAME OF THE CO-SUPERVISOR(s)> < capital letters, Times New Roman, 14>
DESIGNATION & AFFILIATION < capital letters, Times New Roman, 12>

<NAME OF THE INSTITUTION> <capital letters, Times New Roman, 14 Bold>

AMITY UNIVERSITY MADHYA PRADESH, GWALIOR<capital letters, font Times New Roman,
14 Bold
INDIA<capital letters, font Times New Roman, 14 Bold >
20 <font Times New Roman, 14 Bold >

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 Annexure A2
TABLE OF CONTENTS

S. No Title/Sub-title Page No

Abbreviations In Roman Numerals e.g. i-ii

Symbols In Roman Numerals e.g. i-ii

List of Figures: Includes Figure Number, Caption andThe In Roman Numerals e.g. i-ii
Page Number

List of Tables: Includes Table Number, Caption, andthe In Roman Numerals e.g., i-ii
Page Number

1 Introduction In Arabic Numerals e.g., 1-2

2 Review of Literature In Arabic Numerals e.g., 1-2

3 Objective of Study In Arabic Numerals e.g., 1-2

4 Scope of Study In Arabic Numerals e.g., 1-2

5 Work Already Done (if any) In Arabic Numerals e.g., 1-2

6 Methodology In Arabic Numerals e.g., 1-2

7 Expected Outcome of the Study In Arabic Numerals e.g., 1-2

8 References In Arabic Numerals e.g., 1-2

Appendices Plagiarism report etc

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 Annexure – A3

Format for Synopsis Microsoft PPT presentation (For URC)

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXX
Submitted for Registration for the Degree of DOCTOR OF
PHILOSOPHY IN XXXXXXXXXXXXXX
BY

Under the Supervisionof

XXXXXXXXXXXXXXXXX

XXXXXXXXXX, Amity School of XXXXXXXXXXXX

Amity University Madhya Pradesh, Gwalior

PREVIEW

❖ BACKGROUND
❖ REVIEW OF LITERATURE
❖ RESEARCH GAP
❖ OBJECTIVES
❖ HYPOTHESIS
❖ SCOPE OF THE WORK
❖ METHODOLOGY
❖ PROPOSED TIMELINE (RESEARCH PLAN)
❖ EXPECTED OUTCOME

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BACKGROUND

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 RESEARCH GAPS
1.

2.

3.

4.

5.

OBJECTIVES
1.

2.

3.

4.

5.

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 HYPOTHESIS IS NOT REQUIREDFOR
SCIENCE, ENGINEERING & LIFE
SCIENCES

SCOPE of WORK
1.

2.

3.

4.

5.

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PROPOSED TIMELINE (RESEARCH PLAN)

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EXPECTED OUTCOME OF THE STUDY

Thank you

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4. Thesis Submission Process.
4.1 Minimum Requirement for thesis submission: The research scholars are required to complete
the minimum timelines for Ph.D. thesis submission and must publish at least two research papers
from the thesis in which one research paper publication mandatory in Scopus/SCI Journal and
second paper should be in Web of Science / UGC-Care listed I & II indexed journals. (Journals
included in Emerging Scholar Citation Index (ESCI) are not part of the UGC-CAREList Group
II. As and when these journals are included in the Web of Science source publications (Arts
and Humanities Citation Index (AHCI), Science Citation Index Expanded (SCIE), Social
Science Citation Index (SSCI), then, they will be automatically become the partof the UGC-
CARE List under Group II.) and should have presented his/her research work at least in two
international/national conferences/seminars. The Final thesis to be printed on regularwhite A4
sheet (80gsm - 100gsm).
4.2 Layout of the Thesis: Thesis is the research work produced by the candidate and must follow
the laid down format for presentation, language, punctuation, layout etc. The work should be of
very high standard / quality as the same on approval as finalized work is then shared on Shodh
Ganga. The thesis ideally should be submitted within the given time as specified to the candidates
(Refer Ordinance No 12 of AUMP) and it should be formulated as per the AUMP guidelines.
The following format should be adopted as format of the Ph. D. thesis:
4.2.1 Cover page (Annexure I)
4.2.2 Inner cover page (Annexure I)
4.2.3 Undertaking from the Scholar (Annexure II)
4.2.4 Self-declaration certificate from the Scholar (Annexure III)
4.2.5 Certificate from the Supervisor on his/her letter head (Annexure IV)
4.2.6 Certificate from the Co-Supervisor on his/her letter head (Annexure V)
4.2.7 Certificate for the completion of course work (Annexure VI)
4.2.8 Certificate for the successful completion of the pre-submission seminar (Annexure VII)
4.2.9 A copyright transfer certificate (Annexure VIII)
4.2.10 Plagiarism verification Certificate (Annexure IX)
4.2.11 Table of Contents (Annexure X)
4.2.12 List of symbols, figures, and tables if any
4.2.13 Acknowledgments
4.2.14 Preface of the thesis / Abstract of the thesis
4.2.15 Chapter 1: Introduction
4.2.16 Chapter 2: Review of Literature
4.2.17 Chapter 3: Methodology / Materials & Methods
4.2.18 Chapter 4: Results & Discussions
4.2.19 Chapter 5: Summary /Conclusion, Limitations of the Study if any, Recommendations)
4.2.20 Chapter 6: References / Bibliography (should be arranged chronologically in

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 alphabeticalorder).
4.2.21 Appendices (Plagiarism Report not exceeded 10% and List of papers communicated
/accepted / published / presented etc.)
4.2.22 Separators should be used before start of every chapter (Font Size 22)
4.2.23 Recommended referencing style: The citation style must be consistent with the most
recent edition. Scholars are advised to follow the citation style of their respective
domainsas under: - .

S. No. NAME OF THE STREAM CITATION STYLE

American Psychological Association
1. Faculty of Management Studies
(APA)
2. Faculty of Biosciences & Biotechnology Vancouver / APA

3. Faculty of Law Indian Law Institute (ILI) / APA

American Psychological Association
4. Faculty of Health & Allied Sciences
(APA)
5. Engineering & Technology Domain IEEE / APA
6. Science & Technology Domain IEEE /APA
Natural Resources & Environmental
IEEE / Chicago / APA
7. Sciences Domain
Faculty of Applied Arts, Journalism & American Psychological Association
Communication, Humanities & Social (APA) / Modern Language Association
8.
Sciences (MLA)
Faculty of Architecture, Planning & American Psychological Association
9. Design (APA)
American Psychological Association
10. Faculty of Rehabilitation Sciences
(APA)

4.3 Formatting of the Thesis

4.3.1 Margins
i. The text of the document must be justified.
ii. The left and right margin will be set at 1.25”. The top and bottom margin will be set
at 1”.
iii. A Subheading at the bottom of a page will be followed by at least two full lines of
type. Ifspace does not permit two lines plus a 1” margin, the Subheading will begin
on the next page. Similarly, a New Paragraph towards the bottom of a page will
run for at least two lines or start on the next page. The final few words of a paragraph
will not be continued on the next page. At least two full lines of type are required to
continue a paragraph on the next page.
4.3.2 Pagination
i. Each page must be numbered, except for the Title Page,
ii. The preliminary pages – Abbreviation, List of Tables and List of Figures, etc. —
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 will be numbered in lower-case Roman numerals (ii, iii, iv, etc.) will be centered
at the bottom of the page.
iii. All remaining pages will carry consecutive Arabic numerals (1, 2, 3, etc.). The page
numberwill be at Bottom Centered.
4.3.3 Indentation.
The first line of all paragraphs of running text will be indented 0.5”.
4.3.4 Tables and Figures.
Definitions
i. The word “Table” is used for tabular data in the body of the thesis and in the
appendices.
ii. The word “Figure” designates all other illustrative material used in the body and
in theappendices, including, for example, graphs, charts, drawings, images, and
diagrams.
4.3.5 Placement.
i. Tables and figures that must be positioned horizontally (landscaped) will face the
outer edge of the page, with the widest margin at the binding edge.
ii. Tables and figures less than one half-page in length will be included on the same
page withthe text whenever possible, separated from the text above or below by
double spacing. If they exceed a half-page in length, they will be placed on a
separate page. Two or more small tables or figures may be placed on a single page.
iii. The placement of the table or figure should not affect the position of the page
number.
4.3.6 Numbering.
(i) Tables and figures appearing in the body of the report must be referred to in the
text andwill follow as closely as possible the first reference to them.
(ii) Table numbers and titles will be consistent with APA / IEEE / CHICAGO
/MLA /ILI/Vancouver format.
(iii) Figure numbers and captions will be consistent with APA /IEEE/ CHICAGO/
MLA /ILI/Vancouver format.
(iv) Tables and figures are numbered in separate series. Each table and figure,
including any inthe appendices, has a number in its own series. Each series is
numbered consecutively in Arabic numerals within chapters (e.g., Figure 10.1,
Figure 10.2, and Figure 10.3).
(v) Each table and figure will be separately numbered. Figures will be complete on
one page.
(vi) If a table continues to the following page, the top line should read “Table 10.1
(continued).”The title is not repeated. Column headings should be repeated.

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 4.3.7 Titles and Captions.
i. Tables will be identified by the word “Table” and be numbered consecutively using
Arabicnumerals. There must be Double space after the table number and the table
title must be typed in italics. All major words of the table title, including
prepositions of four or more letters (e.g., use “With” and “Between” and “of” and
“to”) must be capitalized. Refer the APA/IEEE/CHICAGO/MLA/ILI/Vancouver
manual for sample table titles.
ii. Figures will be identified by the word “Figure” and be numbered consecutively
using Arabic numerals. The word “Figure” and its corresponding number are
typed in italics. Captions for figures are continued on the same line as the figure
number.
iii. Captions are not italicized. Figure captions are placed below the figure and must
follow APA/IEEE/CHICAGO/MLA/ILI/Vancouver style for capitalization: only
the first word ofthe caption, any proper noun or adjective, and the first word
after a colon, will becapitalized.
iv. These titles/captions will appear in the preliminary pages in the List of Tables or
List of Figures
4.3.8 Citations.
When referring to a table or figure in the text, the full word and number will be used (e.g.,
Table 10 or Figure 6). The table or figure reference must precede the table or figure itself.
5. Thesis Submission, Internal Evaluation & Pre-Presentation of the thesis:
5.1 The thesis needs to be submitted as per the recommended layout of AUMP in spiral
bound form along with a copy of synopsis approved in URC to the supervisor, who will
forward it to the Ph.D. coordinator of the institute for presentation in DRC. The Ph.D.
coordinator will be required to share the list of publications with Centre for Detection of
Fake News and Disinformation for the authenticity of the Journal and a certificate of the
sameshould be placed during DRC meeting. The thesis will first be presented to the DRC
and after presentation, the candidate will incorporate all the suggestions madeduring the
DRC meeting. A draft thesis and long abstract will then be submitted to the Dean Research
by the Ph.D. Coordinator of the respective School/Institute for internal evaluation.
5.2 Plagiarism Check: After preparation of the thesis, it should be duly checked through the
plagiarism detection software as recommended by AUMP. If Plagiarism is found to be
more than 10%, the thesis will not be accepted or allowed in any case (Reference:
University Grants Commission (Promotion of Academic Integrity and Prevention of
Plagiarism in Higher Educational Institutions) Regulations, 2018:
https://www.ugc.ac.in/pdfnews/7771545_academic-integrity-Regulation2018.pdf).

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 The plagiarism check certificate (Annexure IX) to be checked and signed by the following.
5.2.1 Research Scholar
5.2.2 Supervisor
5.2.3 Head of Institution / Department
5.2.4 Dean Research
5.2.5 A soft of the thesis along with hard copy will be forwarded to VC/Hon’ble VC.
5.3 Board of Internal Evaluation: On receipt of communication from the Institute/ Dept
Ph.D. Coordinator, the Dean Research will constitute a Board of Internal Evaluation
and will send the thesis for Internal Evaluation to Domain Expert as recommended by
theBoard.
5.4 The comments of the Internal Reviewers will be communicated to the Ph.D. Candidate
through the Ph.D. Coordinator and HoI of the respective School / Institute by Dean (R).
5.5 The candidate will duly incorporate all internal comments/suggestions in the thesis. The
draft thesis then will be resubmitted along with the justifications of the comments (in
separate file), along with Note sheet by the Ph.D. Coordinator to the Dean Research for
onward approval of VC/Hon’ble Vice Chancellor.
5.6 Thesis Pre- Presentation: The Ph.D. coordinator will then process the thesis for pre-
presentation. (After attaining due approval of Dean (Research), Pro-Vice Chancellor,VC
and Hon’ble Pro Chancellor).
5.7 Plagiarism check: to be signed as per Annexure IX. by the following: -.
5.7.1 Research Scholar
5.7.2 Supervisor
5.7.3 Head of Institution / Department
5.7.4 Dean Research
5.7.5 A soft of the thesis along with hard copy will be forwarded to VC/Hon’ble PC.
5.8 The comments during the pre-presentation should be incorporated and three copies
(spiral bound) of the thesis along with a note sheet needs to be submitted to the Dean
Research forplagiarism check.
6 External Evaluation: After the approval of Hon’ble Pro Chancellor on the note sheet, the
Ph.D. Coordinator should submit the thesis to the CoE along with the necessary documents
required for the same (Refer Annexure XI).
6.1 The files will be put up to the Hon’ble Vice Chancellor and after due approval, the hard /
soft copies of the thesis will be sent to the external examiners. (After seeking their consent
for external evaluation).
6.2 External Evaluation Reports: On receipt of the evaluation report(s) of the thesis, the CoE
will communicate with the HoI for fixing the date of Oral Defense Committee (ODC)
Meeting.
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 6.3 Viva-voce: The date of final viva-voce will be fixed with mutual consent after the HoI takes
approval from Hon’ble VC and External expert.
6.4 Final Submission: After the final viva-voce, the candidate will incorporate the suggestions
of the external evaluators. The corrected copy of the Ph.D. thesis (05 copies) will then be
submitted in hard bound copy (Maroon color: CMYK – 12-95-59-54 hard cover binding
with golden print) in maximum one week to the Dean Research again for plagiarism
verification through HoI.
6.5 Result: The CoE will notify the result within the next fifteen working days of the date of
submission of hard bound copies of the thesis.
6.6 Notwithstanding the above, Hon’ble Vice Chancellor / Hon’ble Pro Chancellor’s ruling will
be final and binding onall issues.
7 Tentative Timelines for Ph.D. Thesis Submission & Evaluation: -
TIMELINES: SUBMISSION & EVALUATION

1. Thesis Submission by Research Scholar to Supervisor and Co-Supervisor and Verification

of Thesis by Supervisor as per AUMP Norms and Submission to Departmental Ph.D.
Coordinator. (Ordinance No 12)

2. Checking of Thesis Format by Departmental Ph.D. Coordinator and reporting thechanges

(if any) to Supervisor. Also, the Reports and Note-sheet to be submitted for Onward
Submission to HoD/HoI.
(Within 5 working Days)

3. Thesis submission by HoD/HoI to Institute Ph.D. Coordinator.

(Within 5 working Days)

4. Conduct of DRC Meeting by the Institute Ph.D. Coordinator.

(Within 5 working Days)

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5. Revised thesis to be submitted by Scholar to institute Ph.D. coordinator who will
submit the thesis to Dean Research.
(Within 5 working Days)

6. Thesis Submission for Internal Review to Dean Research. On receipt of internal review
comments within 10 working days, Dean Research will send the internal review
comments to HoD, HoI and Institute Ph.D. Coordinator to incorporate the suggestions
given by the internal experts.
(Within 10 working Days)

7. Updated Thesis with respect to internal reviewers’ comments must be submitted by the
scholar through Supervisor to the Institute Ph.D. Coordinator. The same must be
forwarded to Dean Research.
(Within 7 working Days)

8. Conduct of Pre-Ph.D. Defense by Institute on receipt of the approval from Dean ‘R’,
Pro-VC, VC and Hon’ble PC.
(Within 05 working Days)

9. Updated Thesis Submission (3 spiral bound copies) as per the comments to Dean
Research along with the note-sheet by Institute Ph.D. Coordinator for approval.
(Within 8 working Days)

10. After Approval by Hon’ble VC, Thesis Submission by Institute Ph.D. Coordinator to
CoE.
(Within 05 working Days)

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11. Thesis forwarding for External Evaluation by CoE
(Depending upon the availability of Hon’ble PC & consent received from External
Members)
(Within 10 working Days)

12. On Receipt of evaluation report(s) of both the External Evaluators by CoE, the CoE
will communicate with the HoI for fixing the date of Oral Defence Committee (ODC).

(Within 10 working Days)

13. Conduct of final viva-voce by HoI with the approval of Hon’ble PC and consent of
External Examiner.
(Within 10 working Days)

14. The corrected copy of the Ph.D. thesis after final viva-voce to be submitted by the
Institute Ph.D. Coordinator to the Dean ‘R’ for further submission to Exam Dept.
(Within 5 working Days)

15. Notification of Award of Ph.D. Degree to Research Scholar by CoE. (Depending

upon the availability of VC/ Hon’ble PC)
(Within 5 working Days)

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 Annexure–I

TITLE <Capital letters, font Times New Roman 16>

Thesis Submitted for the Award of the Degree of <font Times New Roman 12>

DOCTOR OF PHILOSOPHY<capital letters, font Times New Roman 14>

(Name of Area) < font Times New Roman 14>

By < font Times New Roman 12>

<NAME OF THE Ph.D. SCHOLAR> <capital letters, font Times New Roman 14>

Under the Supervision of < font Times New Roman 12>

<NAME OF THE SUPERVISOR> < capital letters, font Times New Roman 14>
Designation and Affiliation< font Times New Roman 12>

<NAME OF THE CO-SUPERVISOR(s)> < capital letters, font Times NewRoman 14>
Designation and Affiliation< font Times New Roman 12>

<NAME OF THE INSTITUTION,>< Capital Bold, font Times New Roman 14> AMITY

UNIVERSITY MADHYA PRADESH <Capital, Bold, font TimesNew Roman 14>

INDIA< Bold, font Times New Roman 14>

20 < Bold, font Times New Roman 14>

23
 Annexure–II

UNDERTAKING FROM THE Ph.D. SCHOLAR

I hereby declare that I, ................................................................., have completed the Ph.D. thesis work on
the
title
“……….……………………………………………………………………………………………………
………………………………………………………………………………………………………………
…………………………………….………………………………………………………
…………………………………” under the supervision of ………………….and ................................. for
the degree of Doctor of Philosophy from Amity University Madhya Pradesh.

This is my own work & I have not submitted it earlier elsewhere.

Date: ……………….

Place: ……………….

<Sign of the Scholar>

<Name of the Scholar>

24
 Annexure–III

DECLARATION CERTIFICATE

I, <Name of Scholar> S/o / D/o <Name of Father>, and <Name of Mother> certify that the work embodied
in this Ph.D. thesis is my own bonafide work carried out by me under the supervision of
<Name of Guide> and <Name of Co-Guide> for a period of <Month, Year> to <Month, Year> at Amity
University Madhya Pradesh. The work embodied in this Ph.D. thesis has not been submitted for the award
of any other degree/ diploma except where due acknowledgement has been made in the text.

I, hereby declare that I have faithfully acknowledged, given credit to, and referred to the research workers
wherever their works have been cited in the text and the body of thesis. I further certify that I have not
wilfully lifted some other’s work, para, text, data, results, etc. reported in the journals, books, magazines,
reports, dissertations, thesis, etc. or available at websites and included them in this Ph.D. thesis and cited
as my own work.

<Sign of the Scholar>

<Name of the Scholar>
<Enrolment No………………..>

Date: ……………….

Place: ……………….

25
 Annexure–IV

CERTIFICATE FROM THE SUPERVISOR

This is to certify that the research work embodied in this thesis entitled “
”submitted to Amity University Madhya Pradesh, for the award
of the degree of Doctor of Philosophy (<Name of Area>) has been carried out by <Name of Scholar>
under my supervision at <Name of Institution> AUMP from
to .

To the best of my knowledge and belief, this work is original and has not been submitted so far in part or
in full for the award of any degree or diploma of any University/ Institute.

<Signature of Supervisor>

<Name of Supervisor>

<Designation, Name of Institution>

Amity University Madhya Pradesh

Date:………………….

26
 Annexure–V

CERTIFICATE FROM THE CO-SUPERVISOR

This is to certify that the research work embodied in this thesis entitled“
”submitted to Amity University Madhya Pradesh, for the
award of the degree of Doctor of Philosophy (<Name of AREA>) has been carried out by Ms./Mr.
under my co-supervision at <Name of Institution> AUMP, from
to
.

To the best of my knowledge and belief, this work is original and has not been submitted so far in part orin
full for the award of any degree or diploma of any University/Institute.

Date ...............................

<Signature of Co-Supervisor>

<Name of Co-Supervisor>

<Designation, Name of Institution/Organisation>

27
 Annexure–VI

COURSE WORK EXAMINATION COMPLETION CERTIFICATE

This is to certify that ………………….……………………….Enrolment No…………….………., a

bonafide Ph.D. Scholar of <Name of Institution> has successfullycompleted the course work examination,
which is part of his/her Ph.D. programme.

<Signature of the HoI>

<Name of the HoI>

<Name of the Institution, AUMP

Date: .......................

28
 Annexure–VII

PRE-SUBMISSION SEMINAR COMPLETION CERTIFICATE

This is to certify that Mr./Ms……………….………………………………………………………….,

Enrolment No…………………………….,............................Ph.D. Scholar of <Name of Institution,>
has successfully completed the pre-submission seminar (held on ) requirement, which is part of his/her
Ph.D. programme on his/her thesis entitled,“…………………………………………………………….”.

<Signature of the HoI>

<Name of the HoI>

<Name of the Institution, AUMP

Date: .......................

29
 Annexure–VIII

COPYRIGHT TRANSFER CERTIFICATE

Title of the Thesis: …………………………………………………………………………………………

Ph.D. Scholar’s Name: ………………………………………………………………………………..……
Enrolment No……………………………………………………………………………………………….

COPYRIGHT TRANSFER

The undersigned hereby assigns to Amity University Madhya Pradesh the copyright that may exist in
andfor my thesis submitted for the award of the Ph.D. degree.

<Signature of the Scholar>

<Name of the Scholar>

Date……………….

Note: However, the author may reproduce or authorize others to reproduce material extracted verbatim
from the thesis or derivative of the thesis for author’s personal use provided that the source and the
University’s copyright notice are indicated.

30
 Annexure–IX

CERTIFICATE ON PLAGIARISM CHECK

Name of the Research Scholar

1
& Enrollment No.

2 Title of the Thesis /Document

3. Name of the Supervisor

4 Institution /School/Department

5. Similarity (%) contentidentified

6. Software Used

7. Date of Verification

8. Checked By

Name & Signature of Research Scholar Name & Signature of Supervisor

Name and Signature of HoD/HoI

Name and Signature of Dean Research

31
 Annexure – X

TABLE OF CONTENTS

Page No.

Acknowledgements i-ii

Abbreviations and Symbols iii-iv

List of Figures v

List of Tables vi

Chapter 1 Introduction

Chapter 2 Review of Literature

2.1
2.2
Chapter 3 Materials and Methods
3.1
3.2
Chapter 4 Results and Discussion
4.1
4.2
Chapter 5 Summary / Conclusion/
Limitations/Recommendations

Chapter 6 References

Appendices:

Note: Headings given above are proposed and may not be applicable in all cases. Candidate may usethem
accordingly.

32
 Annexure XI

CHECK LIST FOR Ph.D. THESIS SUBMISSION

Name of Research Scholar :

Date of Registration :

Mode (Part Time/Full Time) :

Date of Approval by URC :

Approved Title of Thesis :

Institute :

Name of the Supervisor as approved :

Name of Co-Supervisor 1 as approved :

Name of Co-Supervisor 2 as approved (If any) :

CHECK LIST.

1 Application for submission of Thesis. (To Chairman DRC) Yes/No

Thesis is as per the format and guidelines for M.Phil/Ph.D. /D.Sc. /D.Litt. accordingto
2 Yes/No
Ordinance No. 12 of AU MP (Amended).
Hard copies (spiral bound) of Thesis and hard copies of Summary /Long Abstractwith
3 Yes/No
CD’s three each respectively.
Certificate included in Thesis.
i. Declaration by the Research Scholar. Yes/No
ii. Certificate from the Supervisor & Co-Supervisor/s and forwarded by Director/HoI. Yes/No
4 iii. Ph. D. Course Work Completion Certificate. Yes/No
iv. Copyright Transfer Certificate. Yes/No
v. Plagiarism Verification Report by Dean (Research). Yes/No
vi. Pre Ph.D.-Thesis Submission Presentation Certificate. Yes/No

33
5. Research paper/s published in refereed journal with ISSN & ISBN Number (Proofto be Yes/No
submitted).

6. Paper presentations in conferences/seminars before submission of the Thesis (atleast 02) Yes/No

7. Fee receipts (Attached) Yes/No

8. No blood Relationship Certificate. Yes/No

9. (a) Whether thesis is submitted within the maximum duration. Yes/No

Yes/No
If No, copy of the extension order enclosed.

10. (b) Six monthly progress reports of Candidates held. Yes/No

11. (c) Ph.D. Registration Letter, DRC min of Thesis submission, Comments of internal Yes/No
reviewer, Note sheet of pre-Ph.D. presentation & approval of Thesis submission.

Signature of the Research Scholar Signature of the Supervisor

Forwarded by Director/ HoI with Seal

34
 Templet for Long Abstract

TITLE <Capital letters, font Times New Roman 16>

Thesis Submitted for the Award of the Degree of <font Times New Roman 12>

DOCTOR OF PHILOSOPHY<capital letters, font Times New Roman 14>

(Name of Area)< font Times New Roman 14>

By < font Times New Roman 12>

<NAME OF THE Ph.D. SCHOLAR> <capital letters, font Times New Roman 14>

Under the Supervision of < font Times New Roman 12>

<NAME OF THE SUPERVISOR> < capital letters, font Times New Roman 14>Designation and Affiliation<
font Times New Roman 12>

<NAME OF THE CO-SUPERVISOR(s)> < capital letters, font Times NewRoman 14>
Designation and Affiliation< font Times New Roman 12>

<NAME OF THE INSTITUTION,>< Capital Bold, font Times New Roman 14> AMITY

UNIVERSITY MADHYA PRADESH <Capital, Bold, font TimesNew Roman 14>

INDIA< Bold, font Times New Roman 14>

20 < Bold, font Times New Roman 14>

35
 Abstract:
Introduction

Motivation

Problem

Statement

Objectives of the
Research Methodology of
Research Conclusion
Bibliography
List of Publications

Supervisor Co-Supervisor
XXXXXX XXXXXX
Director Professor
Amity Directorate of Distance & Online Education Dept. of Computer Applications
Amity University, Gwalior (M.P.) M.I.T.S., Gwalior (M.P.)

Director/HoI of the Institute/SchoolAmity University, Madhya Pradesh,

Gwalior

Note: Headings given above are proposed and may not be applicable in all cases. Candidate mayuse them
accordingly.

36
 TEMPLET FOR SRC & DRC

Ref: AUMP/Institute Name/2021/ /Minutes Date:xx.xx.xxxx

Minutes of SRC Meeting held on ……………

1. A meeting of Student Research Committee (SRC constituted as per the ordinance No. 12 of AUMP)
of the following students of xxxxxxxxx was held on xxxxxxxx (11.30 AM hrs) to discussthe following
points:
(a) Decision about the course work and credits for the students admitted during academic year
………...
(b) Allocation of discipline specific subject
2. As the student/s is/are required to complete at least 12 credits of course work including the
compulsory course. It has been decided to allocate the following courses.
I. Mr. xxxxxxx (Branch name), Full Time or Part Time
(a) PRM 101: Research Methodology (Compulsory) - (04 Credits)
(b) PRP 102: Research and Publication Ethics (Compulsory) - (02 Credits)
(c) PRL 103: Review of Literature (Compulsory) - (02Credits)
(d) PXX 107: Elective - (04 Credits)
II. Mr. xxxxxxx (Branch name), Full Time or Part Time
7.1 PRM 101: Research Methodology (Compulsory) - (04 Credits)
7.2 PRP 102: Research and Publication Ethics (Compulsory) - (02 Credits)
7.3 PRL 103: Review of Literature (Compulsory) - (02Credits)
7.4 PXX 107: Elective - (04 Credits)
3. The regular classes of Pre-Ph.D. course work of these students have commenced from
xx.xx.xxxx for the Batch Jan or July xxxx (Year).
4. The subjects allocated to the research scholar in the serial No. 2 (I/II (a), (b), (c), (d)) are
recommended for kind approval.
5. The guides allocated to research scholars by the SRC presented as Annexure I are
recommended for your kind approval.

Member Member Member

Chairman-SRC

Pro Vice Chancellor & Dean Research

Vice Chancellor

Hon’ble Pro Chancellor AUMP

37
 Annexure – I

SRC: ALLOTMENT OF GUIDES

S.No STATUS DATE OF ENROLME MEMBERS OFSRC

NAME BRANCH
. FT/PT REGISTRATI NT NUMBER
ON
1. Chairman

1. xxxxx xxx 00.00.0000 xxxxx xxx 2. Member

3.Supervisor
4.Member
Co-
Supervisor (ifany)

Member Member Member

Chairman-SRC

Pro Vice-Chancellor (R) & Dean Research

Vice-Chancellor

Hon’ble Pro-Chancellor AUMP

38
Ref: AUMP/Institute Name/DRC/2021/00 Date: 00-00-0000

Minutes of DRC held on

1. A meeting of Departmental Research Committee (DRC) of xxxxxxxx (Institute Name) was heldon
xx.xx.xxxx at xx hrs to discuss the topics of the synopsis submitted by the Research Scholars.
2. The following Research Scholars have completed their Pre-Ph.D. course work allocated to them.The
supervisors of Research Scholars have recommended their synopsis submitted for the partialfulfilment
for the degree of Doctor of Philosophy in their respectivedisciplines.
3. The DRC is fully satisfied with the synopsis presentation by the students and recommended for
University Research Committee (URC) meeting.
4. Minutes of meeting recommended by DRC as given below.

Recommended
S. Enrolment Date of
Name Programme Batch Approved Supervisor/Co- Remark
No. No. Registration Topic Supervisor
xxxxxxx
1 XYZ xxxxxx xx 00.00.0000 xxxxxxxx
xx

Chairman-SRC Member Member

Member External Member External Member

5. The minutes of the meeting is submitted for your kind approval please.

Pro Vice Chancellor (R) & Dean Research

Vice Chancellor

Hon’ble Pro Chancellor

39
Ref: AUMP/Inst./Ph.D./YYYY/000 Date: DD-MM-YYYY

MINUTES OF THE MEETING OF DRC FOR PRE-Ph.D. PRESENTATION

1. The Departmental Research Committee (DRC) meeting for Pre-Ph.D. presentation of thethesis titled
“……………………….” of Mr / Ms XYZ, Research Scholar ……. (Enrollment no.) was conducted
on DD.MM.YYYY at 00:00 AM/PM in Room No. 000,Block …….
2. Following DRC members were present during the meeting:
S. Name Designation Signature
No.
1 XYZ Chairman
2 XYZ Member
3 XYZ Member
4 XYZ Member
5 XYZ External Member
6 XYZ External Member

3. The research scholar has regularly submitted the six-monthly progress reports and they arefound to
be satisfactory by the supervisors and co-supervisors. Therefore, they recommended for the thesis
submission.

4. Following suggestions were given by the DRC committee during the presentation
i. ……………...
ii. ……………..
iii. ……………..
iv. ……………..
v. ……………...
vi. ……………...

40
1. The committee recommended the work for submission for Pre-Ph.D. Presentation after
incorporating the modifications suggested within …. days of the meeting.
2. The minutes of the meeting are submitted for your kind approval please.

Prof. (Dr.) xyz Chairman DRC HoI,….

Pro-Vice Chancellor ( R) & Dean Research

Vice Chancellor

Hon’ble Pro Chancellor

41