Project Management

Session 2
Project Scope Management

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management- Session Objectives

1. Define what is Project Scope Management.

2. Discuss the difference between project scope and
product scope.
3. Describe the process groups involved in the
project scope knowledge area.
4. Explain / define scope creep, scope baseline.
5. Discuss the inputs, tools and techniques and
outputs of the project scope knowledge area.

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Knowledge Areas

1. Project Integration Management

2. Project Scope Management

3. Project Time Management

4. Project Cost Management

5. Project Quality Management

6. Project Human Resource Management

7. Project Communications Management

8. Project Risk Management

9. Project Procurement Management

10. Project Stakeholder Management

CMU PM701_ Project Management -
Summer 2021
PMBOK GUIDE – 5th Edition
 Scope Management
• Goal is to
– define the need
– set the shareholder expectations
– Manage changes
– Minimize surprises
– Gain acceptance for the product/service

CMU PM701_ Project Management -

Summer 2021
 Why is Scope Important
• It drives the execution of the project

CMU PM701_ Project Management -

Summer 2021
 Scope Management Flow
Collect Requirements - Documentation

Define Scope – Project Scope Statement

Create Work Breakdown Structure ( WBS)

Verify Scope

Control Scope – Manage Change Requests

CMU PM701_ Project Management -

Summer 2021
 What is Project Scope Management?

❑“The processes required to ensure

that the project includes all the work
required, and only the work required,
to complete the project successfully”

❑Answers the question – “What will

the project produce in the end”.

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
• Includes:
– Checking to ensure that one is completing work
– Saying No to additional work not in the charter
– Preventing extra work/gold plating

Work Breakdown Structure

(WBS)
◼ Foundation of the project, all
planning and controlling is based
on the WBS
◼ Identifies all work to be
performed, if it is not in the WBS
it does not need to be done
◼ Graphical picture of work
CMU PM701_ Project Management -
Summer 2021
 Scope Management
• The Project Manager should always be in
control of the scope through rigid
management of the requirements, details and
processes
• Scope changes should be handled in a
structured, procedural and controlled manner

CMU PM701_ Project Management -

Summer 2021
Project Management - MATRIX

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Project Scope v Product Scope

CMU PM701_ Project Management -

Summer 2021
Project Scope Management

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Scope Creep
• Small adjustments made to a project.

Scope Creep – Causes

• Unexpected scope-related issues
• Perfectionism
• Placating stakeholders
• Misunderstandings

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Plan Scope Management (Planning Process Group)

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Collect Requirements

This area deals with the needs of the

stakeholder; involves documenting

and managing these needs.

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Collect Requirements

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Define Scope

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Define Scope – Outputs

Project Scope Statement – Components:

• PRODUCT SCOPE DESCRIPTION
• DESCRIPTION OF PROJECT DELIVERABLES
• PRODUCT ACCEPTANCE CRITERIA
• PROJECT CONSTRAINTS
• EXCLUSIONS
• PROJECT ASSUMPTIONS
CMU PM701_ Project Management -
Summer 2021
 Project Scope Management
Create Work Breakdown Structure (WBS)

• A hierarchical approach to define project work

components.
• Each descending level breaks the project work
into more manageable pieces (decomposition).
• The lowest level of the WBS is referred to as a
work package.
CMU PM701_ Project Management -
Summer 2021
 Project Scope Management
Create Work Breakdown Structure (WBS)

CMU PM701_ Project Management -

Summer 2021
 Project Scope Management
Create Work Breakdown Structure (WBS)

CMU PM701_ Project Management -

Summer 2021
Source: https://www.projectinsight.net/project-management-basics/project-management-schedule
 Project Management
Scope Baseline - OUTPUT

• The approved project scope

• Used during scope change management (to

determine and prevent scope creep).

Scope Baseline - Components

• Project Scope Statement.

• Work Breakdown Structure.

• WBS Dictionary.
CMU PM701_ Project Management -
Summer 2021
 Project Management
WBS Dictionary
• Contains information for each WBS
component
• Defines deliverables

• Entails a list of associated activities

• Provides a list of recognized milestones to

monitor progress.
CMU PM701_ Project Management -
Summer 2021
CMU PM701_ Project Management -
Summer 2021
 Project Management – Next Session

Unit 5: Time Management

CMU PM701_ Project Management -
Summer 2021
 Project Management – References

Project Management Institute, I. (2008). A Guide to the Project

Management Book of Knowledge ( PMBOK® Guide.
Pennsylvania : Project Management Institute, Inc.
Andy Crowe, P. (2009). The PMP® Exam How to Pass on Your First
Try ( Fourth Edition).

CMU PM701_ Project Management -

Summer 2021