PO Migration Doc

Document Control

Change Record

Date Author Version Change Reference

Reviewers

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Contents

Document Control....................................................................................................................ii

Related Documents..........................................................................................................ii

Overview....................................................................................................................................4

Basic Business Requirement..........................................................................................4

Solution Approach.............................................................................................................4

Key Points..........................................................................................................................4

Impacted Applications......................................................................................................4

Open and Closed Issues for this Deliverable.......................................................................5

Open Issues.......................................................................................................................5

Closed Issues....................................................................................................................5

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Overview
This document defines the functional requirements and solution required to migrate the Open PO’s which fall
under below 3 purchasing categories for all the geograhies.
1) Expenses
2) Delivery Consulting
3) Internal Consulting

Basic Business Requirement

All the expenditure types in open purchase orders which falls under the category Expenses, Delivery
Consulting and Internal Consulting needs to be changed to as per the business closure for better tracking,
reporting purpose.

Business needs new expenditure type to capture the expenditures related to freelancer travel under the name

TRAVEL & EXPENSES.

Solution Approach

1. Fetch all the open POs for all the geographies using PO Accrual report.
2. Expenditure types for the above PO lines will be updated using Data Loader functionality.
3. Exceptions and team queries will be handled by Purchasing team occurred during the updation of data.

Key Points

1. Once purchase orders are migrated, they will be sent for re-approval. Upon approval team will uncheck
the notification for supplier but there is no provision to stop the notification which will be received by the
requestor of the PO. Hence, business needs to send a consolidated e-mail for this as an FYI.
2. The cut off date of the data from the production would be one day before the release date.

Below is the confirmation pending with business

1) PO Migration

Impacted Applications

Below listed are the impacted applications :

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 S. No. Impacted Applications Current Status Proposed Status Remarks

1 Purchasing

Open Issues

ID Issue Resolutio Responsibility Target Date Impact

n Date

Closed Issues

Resolution
Issue Responsibility Target Date Impact
Date
ID

1 Unused Metadata files Sapient is