PA - Project Management Exercise - Template Rudolph Ayertey - Submission

Project Management Exercise
Imagine you are the project manager with a team consisting of one project manager, one generalist and one analyst. Your team
projects to complete. Project 1 starts January 1st and Project 2 starts March 1st. Both projects need to be completed by the end
when team members will be working on both projects at the same time, so there will be a period of overlap.
Your task is to effectively allocate the time of these three members of your team for Project 1 and Project 2. You are to complet
dates for each task listed in each phase.
You need to consider which team member will be required at which step and how much time they will need to commit. You also
additional stakeholders might need to be involved.
When you have completed both the project plans using the template, you can submit this assignment.
Levels of Commitment across Project Phases
Here is an example of the levels of commitment you might want to expect from each member of your team at different phases i
10% 'additional research' overhead for all team members. It also assumes 20% of the manager's time will be taken up by unexp
30% of the analyst's time will be taken up by new analyses and surprises once the data has been accessed.
Approx. duration of key project phases
Scoping Preparation Analysis
2–4 weeks 4–6 weeks 6–8 weeks
Manager 70% 10% 20%
Approx. time Analyst 10% 70% 70%
commitment Generalist 20% 20% 10%
alist and one analyst. Your team has been assigned two
eed to be completed by the end of June. There will be time
of overlap.
d Project 2. You are to complete the start dates and end
y will need to commit. You also need to consider which
ment.
hases
your team at different phases in the project. It assumes a

s time will be taken up by unexpected client meetings and
n accessed.
f key project phases
Delivery
2–4 weeks
20%
10%
70%
Project Title: Project 1
Phase Tasks PA TEAM PA TEAM

MANAGER ANALYST
SCOPING
Discussion of Project Goals X
Legal and Compliance Review X
Kick-off Meeting X X
Technical Setup X
Hypothesis Creation - Initial stage for data X X
requests
Data Transfer Agreement X X
Wrap-Up Meeting X X
PREPARATION
Data Transfer X
Data Storage/Hosting X
Data Merge X
Data Cleaning X
Imputation of Missing Variables X
Top-down hypotheses generation X

Bottom-Up hypotheses generation X
Feature Engineering X
Visualisation/ ad-hoc analysis X X

Wrap-Up Meeting X X
ANALYSIS
Individual and correlational analysis X
Simplistic regressions X
Tree-based models X
Advanced models X
Machine Learning X X
Wrap-Up Meeting X X
DELIVERY
Interpretation of findings X X
Insight derivation X X
Story creation X X
Creation of visuals and materials X

Executive presentation X
Communication to organisation X
Wrap-Up Meeting X X
Lessons-learned session, internal discussion X X

on improvement, planning to further data
collection or stop it, etc.
Template Notes
* Status: While this column will not be relevant to your
assignment, when you use this template in
the future, tracking the status will be critical to
project management.
PA TEAM OTHER MEMBERS OF START END
GENERALIST ORGANISATION
1/2/2024 1/5/2024
X Legal Counsel, Data Protection 1/8/2024 1/10/2024
Officer
X Respective Leaders 1/11/2024 1/15/2024
X IT 1/16/2024 1/18/2024
IT, Respective Leaders 1/19/2024 1/24/2024
X IT, Respective Leaders, Paralegal 1/24/2024 1/26/2024

X Respective employees, IT 1/30/2024 1/31/2024

IT 2/5/2024 2/6/2024
2/6/2024 2/7/2024
2/8/2024 2/9/2024
X 2/12/2024 2/13/2024
X 2/14/2024 2/15/2024
X 2/19/2024 2/22/2024
X 2/22/2024 2/27/2024
X 2/28/2024 2/29/2024
3/4/2024 3/8/2024
3/11/2024 3/15/2024
3/18/2024 3/22/2024
3/25/2024 3/29/2024
4/4/2024 4/6/2024
X 4/11/2024 4/12/2024
X Respective employees, Respective 4/17/2024 4/19//2024

Leaders
X Respective employees, Respective 4/24/2024 4/26/2024
Leaders
Leaders
X 5/9/2024 5/10/2024
Leaders

Leaders
Leaders
X 5/17/2024 5/17/2024
NOTE MILESTONE STATUS *
open
open
1: Kick-Off open
open
open
open
2: Data can flow open
open
open
open
open
e.g. "Decided to ignore open
dataset x, where unique
identifier is missing."
open
open
3: Feature open
Engineering can start
open
4: Features open
engineered,
hypotheses
formulated and cross-
checked with
organisation
open
open
5: Basic analysis open
completed
open
open
6: Advanced analyses open
completed
open
open
open
open
7: Executive open
presentation delivered
open
8: Project finished open
open
Project Title: Project 2
Phase Tasks PA TEAM PA TEAM

MANAGER ANALYST
SCOPING
Discussion of Project Goals X
Legal and Compliance Review X
Kick-off Meeting X X
Technical Setup X
Hypothesis Creation - Initial stage for data X X
requests
Data Transfer Agreement X X
Wrap-Up Meeting X X
PREPARATION
Data Transfer X
Data Storage/Hosting X
Data Merge X
Data Cleaning X
Imputation of Missing Variables X
Top-down hypotheses generation X

Bottom-Up hypotheses generation X
Feature Engineering X
Visualisation/ ad-hoc analysis X X

Wrap-Up Meeting X X
ANALYSIS
Individual and correlational analysis X
Simplistic regressions X
Tree-based models X
Advanced models X
Machine Learning X X
Wrap-Up Meeting X X
DELIVERY
Interpretation of findings X X
Insight derivation X X
Story creation X X
Creation of visuals and materials X
Executive presentation X
Communication to organisation X
Wrap-Up Meeting X X
Lessons-learned session, internal discussion X X

on improvement, planning to further data
collection or stop it, etc.
Template Notes
* Status: While this column will not be relevant to your
assignment, when you use this template in
the future, tracking the status will be critical to
project management.
PA TEAM OTHER MEMBERS OF START END
GENERALIST ORGANISATION
3/1/2024 3/1/2024
X Legal Counsel, Data Protection 3/4/2024 3/5/2024
Officer
X IT 3/7/2024 3/8/2024
IT, Respective Leaders 3/8/2024 3/11/2024
X IT, Respective Leaders, Paralegal 3/11/2024 3/13/2024
X Respective employees, IT 3/18/2024 3//19/2024

IT 3/21/2024 3/22/2024
3/25/2024 3/26/2024
4/1/2024 4/3/2024
X 4/15/2024 4/16/2024
X 4/22/2024 4/22/2024
X 5/2/2024 5/3/2024
X 5/6/2024 5/7/2024
X 5/8/2024 5/8/2024
5/9/2024 5/9/2024
5/10/2024 5/16/2024
5/17/2024 5/23/2024
5/24/2024 5/30/2024
5/31/2024 6/6/2024
X 6/11/2024 6/11/2024

Leaders
Leaders
Leaders
X 6/21/2024 6/22/2024
Leaders

Leaders
Leaders
X 6/28/2024 6/28/2024
NOTE MILESTONE STATUS *
open
open
1: Kick-Off open
open
open
open
2: Data can flow open
open
open
open
open
e.g. "Decided to ignore open
dataset x, where unique
identifier is missing."
open
open
3: Feature open
Engineering can start
open
4: Features open
engineered,
hypotheses
formulated and cross-
checked with
organisation
open
open
5: Basic analysis open
completed
open
open
6: Advanced analyses open
completed
open
open
open
open
7: Executive open
presentation delivered
open
8: Project finished open
open

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Project Management Exercise

Levels of Commitment across Project Phases

d Project 2. You are to complete the start dates and end

y will need to commit. You also need to consider which

your team at different phases in the project. It assumes a

Phase Tasks PA TEAM PA TEAM

Top-down hypotheses generation X

Visualisation/ ad-hoc analysis X X

Creation of visuals and materials X

Lessons-learned session, internal discussion X X

X IT, Respective Leaders, Paralegal 1/24/2024 1/26/2024

X Respective employees, IT 1/30/2024 1/31/2024

X Respective employees, Respective 4/17/2024 4/19//2024

X Respective employees, Respective 5/15/2024 5/15/2024

8: Project finished open

Phase Tasks PA TEAM PA TEAM

Top-down hypotheses generation X

Visualisation/ ad-hoc analysis X X

Lessons-learned session, internal discussion X X

X IT, Respective Leaders, Paralegal 3/11/2024 3/13/2024

X Respective Leaders 3/14/2024 3/15/2024

X Respective employees, IT 3/18/2024 3//19/2024

X Respective employees, Respective 6/13/2024 6/14/2024

X Respective employees, Respective 6/25/2024 6/25/2024

2: Data can flow open

8: Project finished open

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