Task Allocated Document

Event Brief – Hadji celebration

Event Coordinator Name: Tharushi Weerasinghe

Branch of Event Coordinator: Kadawatha

Date Submitted: 6/6/2024

Please Specify the Tasks Allocated to you on the Group:

1)In-charge of OT: Research and compile a list of Crafts, etc. which the OT class can
make on the day (3 to 4 Ideas).

2) Research and compile a list of ideas for the Entrance/Photobooth (3 to 4 Ideas).

3) Research and compile a Food List (Items which the parents will have to bring on
the day).

Below is an example of what you should mention in the document if you have been
allocated a task:

Refreshments - If you are allocated the task of finding refreshments, please follow the
below format:

Is Item bought
How is the item using Petty
arranged/served Cash or are Special
No Item Name Item Qty
(tray/plate/paper parents Notes
plate, etc) informed to
bring?

Parents are
1 Jillebi 250g Plates/ Tray informed to
bring

Parents are
2 boondi 250g Plates/ Tray informed to
bring
 Plates/ Tray Parents are
3 Murukku 250g informed to
bring

Plates/ Tray Parents are

4 Dates 250g informed to
bring

Plates/ Tray Parents are

Chicken or
5 5 pieces informed to
vegetable Samosa
bring

Plates/ Tray Parents are

6 watalappan 5 cups informed to
bring

Note – This food list mentioned the quantities per parent. You can request the food
depending on the number of children in your branches.
Decorations/Props - If you are allocated the task of finding decos, please follow the
below format:

Decoration/Prop Information:

The stationery
used for the
Item, Colour of
Instruction on how particular
Item, Qty of
to make the decor decor - is it
Name of Decoration (with Item that will
No (if there is a provided by the
Picture) have to be
reference video, school or will
utilized for the
please include): you have to buy
Decor:
from Petty
Cash?
Photobooth White cloth We can use the provided by the
material structure that we school
have in the school. (
4 wrapped white Pretend play garage
cardboard boxes structure) Cover the
with different structure with the
sizes white color
material. For the
Need some door and the
small pillows windows, we can
1 cut them from silver
Statues as papers and paste
shown in the them on the white
image background. For the
borders, we can use
gold papers for it.
For the statues we
can use the real
ones or we can cut
them from
regiform.
Photobooth Black or dark Place the material provided by the
blue material. on a wall. To make school
the mosque we can
use boxboards. For
2 Box boards the stars and the
lampshades can use
Silver papers gold and silver
papers.
Gold papers
 Photobooth Box boards Place the material provided by the
Blue material on a wall. For school

the structure of
the mosque, can
3 use boxboards.
We can make the
mosque in an
embossed way.

Entrance Deco Regiform or Can make the Provided by the

cardboard crescent and the school

boxes star using regiform

White paint or cardboard
White or silver boxes. After that,
glitter dust decorate the
crescent and the
star using glitter
4 dust.
 Boxboards Make the mosque Provided by
Gold papers using boxboards school

as shown in the
picture. Later can
do the rest of the
5
part using gold
papres.

Cardboard Cut the structures Provided by

boxes of crescents and school

Gold papers stars using

twine cardboard boxes.
After that paste
the crescents and
the stars using
gold papers.
Using twine thread
hang the stars
and crescents.

6
Craft -

Class: OT

Image of Card (Reference):

Size of Craft: Moon – Half A4 size

Material, Colour of Material & quantity required to make the craft (for 40 kids): white
Bristol board 4, white A4 10, Gold glitter sheets 4, yellow paint

Instructions on how to make the craft and what is the child’s role in making the card: Cut the
Moon, cloud, and the stars. (Moon size- half A4 size from white Bristol board, Cloud ¼ of
white A4, 12 stars from 1 glitter sheet). Children can color the moon as shown in the picture
by using paints. After that children can paste pieces of the craft as shown in the image.

Any wordings to go inside/outside the card and please specify if the child will write: ‘ Hadji
Celebration 2024’

When do you make the card: On the day of the Hajj celebration

When is the card handed over (on the day/before the event or other): on the day
Class: OT

Image of Card (Reference):

Size of Craft: Moon – Half A4 size

Material, Colour of Material & quantity required to make the craft (for 40 kids): White
Bristol board 4, Wool thread, Sellotape, gold and silver glitter sheets

Instructions on how to make the craft and what is the child’s role in making the card: Cut the
structure as shown in the image. Children can color the structure with paint. Paste the
sellotape as shown in the image. Then after children can paste the punched shapes on the
craft.

Any wordings to go inside/outside the card and please specify if the child will write: -

When do you make the card: On the day of the Hajj celebration

When is the card handed over (on the day/before the event or other): on the day
Class: OT

Image of Card (Reference):

Size of Craft: Moon – Half A4 size

Material, Colour of Material & quantity required to make the craft (for 40 kids): white
Bristol board 4, green, purple, yellow, or green glitter sheets, Black Paint

Instructions on how to make the craft and what is the child’s role in making the card: Cut the
structure as shown in the picture. Children can paint the structure using black paint. After it
is dried children can decorate crafts using glitter sheet pieces.

Any wordings to go inside/outside the card and please specify if the child will write: -

When do you make the card: On the day of the Hajj celebration

When is the card handed over (on the day/before the event or other): on the day