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A Web-Based Document Requesting and Tracking System For The Municipality of Candaba
A Web-Based Document Requesting and Tracking System For The Municipality of Candaba
A Capstone
In Partial Fulfillment
by:
Hernandez, Bradley G.
Ocampo, Shane S.
Abad, Daryl D.
March 2024
A web-based document requesting and tracking system for the municipality of Candaba
1
DON HONORIO VENTURA STATE UNIVERSITY
CHAPTER I
INTRODUCTION
struggle for many since they're still using traditional methods for making requests and
tracking documents. The traditional procedure involves regular visits to Municipal Hall
to seek and track the status and progress of their documents. This wastes energy and time,
through a web browser that uses the Internet or intranet for communication. This
architecture eliminates the need to install previous systems, allowing users to interact
with the system from any device with an Internet connection. These systems follow
a client-client model where the server hosts the application logic and data storage while
the client (web browser) provides the user interface. It offers platform independence,
are essential to ensure data privacy and integrity. Built-in features enable seamless
monitoring and management of assets, processes, or activities through the use of web-
based interfaces, resulting in seamless tracking and analytics. Tracking systems allow
collecting data from a variety of sources, such as sensors or user inputs. These systems
include features such as alerts, reporting, and integration capabilities, allowing users to
systems ensures that stakeholders can access critical information from anywhere,
increasing operational efficiency and allowing for proactive interventions. With security
measures in place to safeguard data integrity and confidentiality, tracking systems serve
challenges that hinder its effectiveness and efficiency. Firstly, relying on manual
processes often leads to delays in document retrieval and processing. This delay can
occur due to the time it takes to physically locate and retrieve the requested document
from filing systems or archives. Additionally, the reliance on manual methods such as
likelihood of human errors, further impeding the timely processing of document requests.
Moreover, security concerns arise due to the potential loss or unauthorized access to
a disjointed and unreliable document requesting and tracking process, highlighting the
need for a robust and integrated solution to streamline operations, improve transparency,
giving users a centralized location to submit, handle, and keep track of their requests. In a
variety of settings, including government offices, businesses, and education, this method
can greatly improve productivity, transparency, and user satisfaction. They need to
register and authenticate the user to secure login mechanisms for different user roles. It
includes requesters, administrators, and processing staff to ensure data privacy and
allowing users to specify the type of document needed, the purpose, and any other
relevant details.
needs and objectives within organizations that handle a high volume of document
requests and processing tasks. By digitizing and automating the document request and
tracking process, the system significantly reduces manual handling, leading to faster
processing times and a decreased workload for staff. This web-based system can be
document request and management process through automation, digitalization, and user-
centric design. It aims to enhance efficiency, reduce costs, ensure data security, and
provide a better experience for both the users who request documents and the staff who
process them.
specifically for the municipal government employees of Candaba. Utilizing Visual Studio
Code as the development environment, the system is built using a combination of HTML,
JavaScript, CSS, and PHP for database management. Government staff members will
utilize the system to manage incoming document requests, monitor their progress, and
ensure timely completion. This centralized approach eliminates the need for manual
can submit their document requests through the system, eliminating the need for physical
visits to government offices. Additionally, users can track the status of their requests in
For the User (constituents of candaba) – The study is beneficial to the users by providing
a convenient, transparent, and efficient platform for managing document requests and
tracking their progress, ultimately enhancing the delivery of government services to the
residents of Candaba.
For the Government (government staffs) – The system empowers government employees
For the Future Researchers – Future researchers can benefit from the web-based
document requesting and tracking system for the Municipality of Candaba as it provides
a rich source of data and insights into the efficacy of digital solutions in government
document management.
GENERAL OBJECTIVES
The main objective of the web-based document requesting and tracking system
processes within the municipal government. This system aims to improve efficiency,
transparency, and accessibility when processing document requests and tracking their
progress. The system aims to provide a centralized platform that is accessible to both
SPECIFIC OBJECTIVES
connected device
2. To create a system that reduce the time and effort required for document
times.
SCOPE
The web-based document requesting and tracking system for the municipality of
Candaba manages requests only for the constituents of Candaba. The system only covers
the request and progress of the requested documents. This is to utilize numerous requests,
reduce the cause of file misplacement, and, in certain cases, lead to file loss.
3. The system has user side where user can select documents that they
requests.
LIMITATIONS
The web-based document requesting and tracking system for the municipality of
Candaba offers numerous benefits and advantages, it also has limitations that limits the
system from:
3. Users can only access the system to request and monitor their
documents.
DEFINITION OF TERMS
WEB-BASED SYSTEM - an application that is accessed via HTTP. The term web-
communication protocols.
to a set of rules to form a unified whole. A system, surrounded and influenced by its
environment, is described by its boundaries, structure and purpose and is expressed in its
functioning.
PHP - is a general-purpose scripting language and interpreter that is freely available and
core technology of the World Wide Web, alongside HTML and CSS. As of 2024, 98.8%
of websites use JavaScript on the client side for webpage behavior, often incorporating
third-party libraries.