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STRATEGIC INTELLIGENCE SYSTEMS AND PERFORMANCE OF DONOR FUNDED

PROJECTS; AN EMPIRICAL REVIEW FROM PROJECT MANAGEMENT EXPERTISE
POINT OF VIEW

Technical Report · May 2024

DOI: 10.13140/RG.2.2.14452.36489

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 STRATEGIC INTELLIGENCE SYSTEMS AND PERFORMANCE OF DONOR FUNDED
PROJECTS; AN EMPIRICAL REVIEW FROM PROJECT MANAGEMENT EXPERTISE
POINT OF VIEW
Author: Martin Otundo Richard
PhD fellow: College of Human Resource Development, Jomo Kenyatta University of
Agriculture and Technology
Correspondent’s contacts: email. martinotundo@gmail.com : Phone number +254721246744
A senior projects management consultant, a seasoned researcher and a proven data analyst
Martin Otundo PhD fellow in Project Management is an expert in project management
field and an experienced researcher who offers freelance services to deserving clients.
He can be reached throughout the day for any assignment at the client’s convenience.

ABSTRACT impact in the long term. Overall, the

The empirical review of strategic intelligence
systems and performance of donor-funded
projects from a project management
expertise point of view highlights the critical
role of strategic intelligence systems in
enhancing the success and effectiveness of
such projects in Kenya's coast. The findings
suggest that the implementation of strategic
intelligence systems positively impacts the
overall performance and outcomes of donor-
funded projects, particularly in sectors such
as education, healthcare, agriculture, water,
and infrastructure. Project management
experts emphasize the importance of utilizing
strategic intelligence systems to gather,
analyze, and disseminate relevant
information for better decision-making,
resource allocation, risk management, and
monitoring of donor-funded projects. The use
of intelligence systems enables project
managers and stakeholders to anticipate
challenges, identify opportunities, and make
informed strategic decisions to achieve
project goals and desired outcomes.
Furthermore, the review underscores the
need for continuous improvement and
capacity building in project management
practices, particularly in the context of
donor-funded projects. Building expertise in
strategic intelligence systems, along with
strong project management skills, can
enhance project performance, efficiency, and
empirical evidence suggests that the
integration of strategic intelligence systems
into project management practices can
contribute significantly to the successful
implementation and sustainability of donor-
funded projects in Kenya's coast, ultimately
leading to positive social, economic, and
developmental outcomes for local
communities and beneficiaries.
1.0 INTRODUCTION
Strategic intelligence systems in project
management refer to the use of advanced
tools, techniques, and technologies to gather,
analyze, and leverage relevant data and
information for decision-making, planning,
and execution of projects. These systems
enable project managers and stakeholders to
obtain insights, monitor progress, address
challenges, and optimize project performance
through a strategic and data-driven approach
(1).
1.1 Components of Strategic Intelligence
Systems
Key components of strategic intelligence
systems in project management may include
(1, 2, 3, and 4):

101
1.1.1 Data Collection and Analysis
Strategic intelligence systems involve
collecting, aggregating, and analyzing data
from various sources to generate insights and
inform decision-making. This may include
data on project performance, stakeholder
feedback, market trends, and other relevant
information.
1.1.2 Predictive Modeling
These systems may utilize predictive
modeling techniques to forecast future
trends, anticipate risks, and identify
opportunities for project success. By
analyzing historical data and trends, project
managers can make informed decisions and
develop strategies to mitigate risks and
capitalize on opportunities.
1.1.3 Dashboard Reporting
Strategic intelligence systems often include
dashboard reporting tools that provide
stakeholders with real-time visibility into
project metrics, key performance indicators
(KPIs), and progress towards goals.
Dashboards enable project managers to track
performance, communicate status updates,
and make data-driven decisions in a timely
manner.
1.1.4 Collaboration and Communication
Tools
Strategic intelligence systems may
incorporate collaboration and
communication tools to facilitate information
sharing, stakeholder engagement, and
coordination among project teams. These
tools help enhance transparency, teamwork,
and alignment towards project goals.
1.1.5 Monitoring and Evaluation
Strategic intelligence systems enable project
managers to monitor project performance,
evaluate outcomes, and assess impact using a
systematic approach. By establishing a robust
102
monitoring and evaluation framework,
stakeholders can track progress, identify
areas for improvement, and measure the
success of the project against set objectives.
1.2 Importance of Strategic Intelligence
Systems in Project Management
Overall (1, 3, 4, 5, 2, 9, 14), strategic
intelligence systems in project management
empower stakeholders with the information,
insights, and tools needed to make informed
decisions, optimize project performance, and
drive success. By leveraging data-driven
approaches, predictive analytics, and real-
time monitoring, project managers can
enhance efficiency, effectiveness, and
sustainability of projects to achieve desired
outcomes and create lasting impact (1, 3).
Strategic intelligence systems can also play a
crucial role in enhancing the performance of
donor-funded projects. Donor-funded
projects often operate in dynamic and
complex environments, where effective
planning, monitoring, and decision-making
are essential for achieving project goals and
objectives (3, 7, and 9).
By implementing strategic intelligence
systems, project managers can gather,
analyze, and interpret data to inform their
decision-making processes. These systems
can help project teams to identify key
performance indicators, track progress
towards project milestones, and make timely
adjustments to project strategies based on
real-time information (10, 9, and 14).
Strategic intelligence systems can also help
donor-funded projects to better understand
the needs and preferences of beneficiaries,
assess the impact of their interventions, and
communicate results to stakeholders in a
transparent and accountable manner (15, 20).
Furthermore, these systems can support
project teams in identifying emerging risks
and opportunities, optimizing resource
allocation, and building strategic partnerships
with other organizations to enhance project
outcomes (10, 16, and 19). In conclusion, the
use of strategic intelligence systems can
significantly contribute to the success and
impact of donor-funded projects by providing
project teams with valuable insights,
improving decision-making processes, and
enhancing overall project performance. By
investing in these systems, organizations can
maximize the effectiveness of their
interventions and ultimately achieve
meaningful and sustainable results.
2.0 EFFECTS OF STRATEGIC
INTELLIGENCE ON THE
PERFORMANCE OF DONOR-FUNDED
The effects of strategic intelligence on the
performance of donor-funded projects in
Kenya can be significant (16-20). Here are
some ways in which strategic intelligence can
impact the success of such projects:
2.1 Improved Decision-Making
Strategic intelligence systems can provide
project managers with timely and relevant
information to make informed decisions. By
analyzing data on project progress,
stakeholder feedback, and external factors,
project teams can identify potential risks,
opportunities, and gaps in project
implementation. This can help in making
proactive decisions to address issues and
optimize project outcomes.
2. 2 Enhanced Planning and Resource
Allocation:
Strategic intelligence systems enable project
teams to better understand the needs and
priorities of beneficiaries, assess the impact
of interventions, and allocate resources
effectively. This can result in more targeted
103
and efficient use of donor funds, leading to
improved project performance.
2. 3. Increased Stakeholder Engagement:
Strategic intelligence systems facilitate
communication and collaboration with
project stakeholders, including donors,
implementing partners, government
agencies, and local communities. By
providing stakeholders with relevant
information and insights, project teams can
build trust, foster transparency, and ensure
alignment of project activities with
stakeholder expectations.
2. 4. Monitoring and Evaluation:
Strategic intelligence systems support
monitoring and evaluation efforts by tracking
key performance indicators, measuring
progress towards project goals, and
evaluating the impact of interventions. This
helps project teams to identify successes and
challenges, learn from project
implementation, and make evidence-based
decisions to enhance project effectiveness.
2.5. Adaptability and Resilience:
Strategic intelligence enables project teams
to be responsive to changing circumstances
and unexpected events. By continuously
monitoring the project environment,
analyzing trends, and forecasting potential
challenges, projects can adapt their strategies
and activities to mitigate risks and seize
opportunities, ultimately improving project
resilience and sustainability.
In conclusion, strategic intelligence plays a
critical role in enhancing the performance of
donor-funded projects in Kenya by
improving decision-making, planning,
stakeholder engagement, monitoring, and
adaptability. Investing in strategic
intelligence systems can contribute to the
overall success and impact of projects,
ensuring that donor funding is effectively
utilized to achieve sustainable development
outcomes.
3.0 EXAMPLES OF STRATEGIC
INTELLIGENCE SYSTEMS THAT CAN
AFFECT THE PERFORMANCE OF
DONOR-FUNDED PROJECTS
There are several examples of strategic
intelligence systems that can affect the
performance of donor-funded projects (1-8).
Some of these systems include:
3. 1. Monitoring and Evaluation (M&E)
Systems
M&E systems are essential for tracking and
assessing the progress, outcomes, and impact
of donor-funded projects. These systems
collect, analyze, and report data on key
performance indicators, allowing project
teams to measure success, identify areas for
improvement, and make informed decisions
to enhance project performance.
3. 2. Geographic Information Systems
(GIS):
GIS technology allows project teams to map
and visualize project data, such as beneficiary
locations, project activities, and resource
distribution. By integrating spatial data with
other project information, GIS can help in
identifying geographic patterns, optimizing
resource allocation, and targeting
interventions in specific locations to improve
project effectiveness.
3.3 Data Management Systems:
Data management systems help in
organizing, storing, and analyzing project
data efficiently. These systems can include
databases, data warehouses, and data
analytics tools that enable project teams to
collect, process, and extract valuable insights
from large volumes of information, leading to
improved decision-making and project
performance.
104
3. 4. Risk Management Systems:
Risk management systems help project teams
to identify, assess, and mitigate potential
risks that could impact project
implementation and outcomes. These
systems include tools for risk identification,
risk assessment, risk monitoring, and risk
response planning, allowing project teams to
proactively manage risks and enhance project
resilience.
3. 5. Communication and Collaboration
Platforms:
Communication and collaboration platforms
facilitate information sharing, coordination,
and engagement among project stakeholders.
These platforms can include project
management software, online portals, and
virtual meeting tools that enable real-time
communication, document sharing, and
collaboration, leading to improved teamwork
and stakeholder engagement.
3. 6. Decision Support Systems:
Decision support systems provide project
teams with analytical tools and models to
support decision-making processes. These
systems help in analyzing data, simulating
scenarios, and evaluating alternatives,
enabling project teams to make well-
informed decisions that are aligned with
project goals and objectives.
Overall, these strategic intelligence systems
play a crucial role in enhancing the
performance of donor-funded projects by
providing project teams with valuable
insights, improving decision-making
processes, and optimizing resource
allocation, ultimately contributing to the
successful implementation and impact of
projects.
4.0 FUTURE OF STRATEGIC
INTELLIGENCE SYSTEMS IN
PROJECT MANAGEMENT
The future of strategic intelligence systems in
project management is expected to be
dynamic and transformative, driven by rapid
advancements in technology, evolving
project management practices, and the
increasing complexity of project
environments (21-25). Some key trends and
developments that are likely to shape the
future of strategic intelligence systems in
project management include:
4. 1. Integration of Artificial Intelligence
(AI) and Machine Learning:
AI and machine learning technologies are
increasingly being integrated into strategic
intelligence systems to automate data
analysis, predict trends, and provide real-time
insights. These technologies can help project
teams to identify patterns, optimize decision-
making processes, and enhance project
performance through intelligent automation
and predictive analytics.
4. 2. Real-time Data Analytics:
The future of strategic intelligence systems
will emphasize real-time data analytics,
enabling project teams to access and analyze
project data in real-time. This capability will
support agile decision-making, proactive risk
management, and responsive project
adaptation, leading to improved project
outcomes and responsiveness to dynamic
project environments.
4. 3. Predictive and Prescriptive Analytics:
Strategic intelligence systems will
increasingly focus on predictive and
prescriptive analytics to forecast future
trends, anticipate risks, and recommend
optimal actions. By leveraging advanced
analytics models, project teams can
anticipate challenges, optimize resource
105
allocation, and proactively address issues
before they escalate, enhancing project
performance and effectiveness.
4. 4. Integration of Ecosystem Data:
Strategic intelligence systems will expand
beyond project-specific data to incorporate
external ecosystem data, such as market
trends, social dynamics, and geopolitical
factors. By integrating external data sources,
project teams can gain a holistic
understanding of the project environment,
identify emerging opportunities and risks,
and align project strategies with broader
socio-economic trends, ultimately improving
project outcomes and sustainability.
4. 5. Enhanced Collaboration and
Communication Platforms:
Future strategic intelligence systems will
prioritize enhanced collaboration and
communication platforms to facilitate
seamless information sharing, coordination,
and engagement among project stakeholders.
These platforms will support virtual
teamwork, knowledge sharing, and
stakeholder involvement, enabling effective
decision-making, transparency, and
alignment across project teams and
stakeholders.
Overall, the future of strategic intelligence
systems in project management is poised to
be characterized by advanced technologies,
real-time analytics, predictive capabilities,
and enhanced collaboration platforms. By
leveraging these trends and developments,
project teams can enhance their decision-
making processes, optimize project
performance, and navigate the complexities
of modern project environments with agility
and resilience.
5.0 COMMUNITY DEVELOPMENT
PROJECTS ACROSS THE AFRICAN
CONTINENT MAY REQUIRE MORE
ATTENTION FROM STRATEGIC
INTELLIGENCE SYSTEMS IN THE
FUTURE
Several community development projects
across the African continent may require
more attention from strategic intelligence
systems in the future to enhance their
effectiveness and impact (10-20). Some key
areas where strategic intelligence systems
can play a critical role in improving
community development projects in Africa
include:
5.1. Public Health Initiatives:
Public health projects, such as disease
prevention, maternal and child health, and
healthcare access, can benefit from strategic
intelligence systems to track health
indicators, analyze epidemiological data, and
monitor healthcare service delivery. By
leveraging data analytics and real-time
monitoring, these systems can identify health
trends, prioritize interventions, and improve
health outcomes for communities in need.
5.2. Agriculture and Food Security
Programs:
Agriculture and food security projects are
essential for addressing food insecurity,
promoting sustainable farming practices, and
enhancing agricultural productivity in Africa.
Strategic intelligence systems can support
these projects by providing data-driven
insights on climate patterns, soil health, crop
performance, market trends, and supply chain
logistics. By integrating advanced analytics
and satellite imaging technologies, these
systems can optimize crop production,
mitigate risks, and ensure food security for
vulnerable populations.
106
5.3. Education and Skills Development
Initiatives:
Education and skills development programs
are critical for empowering youth, promoting
social inclusion, and driving economic
growth in African communities. Strategic
intelligence systems can play a vital role in
tracking educational outcomes, identifying
learning gaps, and assessing the impact of
education interventions. By leveraging data
analytics, learning management systems, and
predictive modeling, these systems can tailor
educational interventions to the specific
needs of communities, improve learning
outcomes, and support lifelong skills
development.
5.4. Infrastructure and Urban
Development Projects:
Infrastructure and urban development
projects, including water and sanitation,
transportation, and housing initiatives, are
essential for improving quality of life,
promoting economic growth, and fostering
sustainable urbanization in African cities.
Strategic intelligence systems can enhance
these projects by analyzing infrastructure
needs, optimizing resource allocation, and
monitoring project progress. By integrating
GIS technology, smart city solutions, and
data-driven decision-making, these systems
can support efficient infrastructure
development, enhance urban resilience, and
improve living standards for urban
populations.
5.5. Social Protection and Poverty
Alleviation Programs:
Social protection and poverty alleviation
programs aim to reduce inequality, provide
safety nets for vulnerable populations, and
promote economic empowerment in African
communities. Strategic intelligence systems
can support these programs by analyzing
poverty indicators, assessing social
vulnerabilities, and targeting interventions to
those most in need. By leveraging data
analytics, social impact assessments, and
beneficiary targeting tools, these systems can
enhance the effectiveness of social protection
programs, improve targeting accuracy, and
ensure that resources reach those who need
them the most.
Overall, strategic intelligence systems have
the potential to revolutionize community
development projects across the African
continent by providing data-driven insights,
enhancing decision-making processes, and
optimizing resources to achieve sustainable
impact and positive change in communities.
By prioritizing the adoption of advanced
technologies and analytical tools in key areas
of community development, stakeholders can
position themselves to address complex
challenges, drive innovation, and accelerate
progress towards achieving the Sustainable
Development Goals in Africa.
6.0 STRATEGIC INTELLIGENCE
SYSTEMS AND SUSTAINABLE
IMPLEMENTATION OF COMMUNITY
DEVELOPMENT PROJECTS IN
KENYA.
Integrating and utilizing strategic intelligence
systems can play a crucial role in ensuring
proper and sustainable implementation of
community development projects in Kenya
(17-25). Here are some steps and strategies to
effectively integrate strategic intelligence
systems into community development
projects in Kenya:
6. 1. Define Project Objectives and Key
Performance Indicators:
Start by clearly defining the objectives, goals,
and key performance indicators (KPIs) of the
community development project. Identify
specific metrics and indicators that will
measure the success and impact of the
project, such as improved health outcomes,
increased agricultural productivity, or
enhanced access to education.
107
6. 2. Identify Relevant Data Sources and
Information:
Determine the data sources and information
needed to support the project objectives, such
as demographic data, geographic
information, socioeconomic indicators, and
project performance metrics. Collect and
aggregate relevant data from government
agencies, NGOs, community organizations,
and other stakeholders to inform decision-
making and planning.
6. 3. Implement Strategic Intelligence
Systems
Integrate strategic intelligence systems, such
as data analytics tools, predictive modeling,
and dashboard reporting, into the project
management process. Leverage these
systems to analyze data, identify trends, track
progress, and make data-driven decisions to
optimize project implementation and
resource allocation.
6. 4. Establish Communication and
Collaboration Channels
Implement communication and collaboration
channels to facilitate information sharing,
coordination, and engagement among project
stakeholders. Utilize online platforms,
mobile applications, and virtual meeting
tools to enable real-time communication,
knowledge sharing, and stakeholder
involvement in project activities.
6. 5. Conduct Regular Monitoring and
Evaluation
Implement a robust monitoring and
evaluation framework to track project
progress, assess impact, and identify areas for
improvement. Utilize strategic intelligence
systems to conduct regular data analysis,
performance assessments, and impact
evaluations to ensure that the project is on
track and achieving its intended outcomes.
6. 6. Engage With Local Communities and
Stakeholders
Engage with local communities, government
authorities, NGOs, and other stakeholders to
gather input, feedback, and insights on
community needs, priorities, and challenges.
Utilize strategic intelligence systems to
capture community feedback, assess social
dynamics, and tailor project interventions to
the specific needs of the community.
6. 7. Foster Sustainability and Scalability:
Ensure that community development projects
are designed with sustainability and
scalability in mind. Utilize strategic
intelligence systems to identify opportunities
for scalability, efficiency gains, and long-
term impact. Integrate sustainability
considerations into project planning, resource
allocation, and decision-making to ensure
that the project can be sustained beyond the
initial implementation phase.
By following these steps and strategies,
project managers and stakeholders can
effectively integrate and utilize strategic
intelligence systems to ensure proper and
sustainable implementation of community
development projects in Kenya. By
leveraging data-driven insights, advanced
analytics, and real-time monitoring,
stakeholders can optimize project
performance, enhance decision-making
processes, and drive positive change in
communities for the long term.
7.0 IMPORTANCE OF STRATEGIC
INTELLIGENCE SYSTEMS ON THE
IMPLEMENTATION AND
SUSTAINABILITY OF PROJECTS
Utilizing strategic intelligence systems can
provide several benefits for the
implementation and sustainability of
community development projects in Kenya
(14-20). Some key advantages include:
108
7. 1. Data-Driven Decision-Making:
Strategic intelligence systems enable project
managers and stakeholders to make
informed, data-driven decisions based on
real-time information and analysis. By
leveraging data analytics and predictive
modeling, stakeholders can identify trends,
patterns, and insights that guide strategic
planning, resource allocation, and
intervention design.
7.2. Improved Project Effectiveness:
By integrating strategic intelligence systems,
project managers can optimize project
implementation, monitor progress, and
measure impact more effectively. These
systems help identify areas for improvement,
track performance against objectives, and
adjust strategies in real time to enhance
project effectiveness and achieve sustainable
outcomes.
7 3. Enhanced Resource Allocation:
Strategic intelligence systems enable
stakeholders to optimize resource allocation,
prioritize interventions, and allocate
resources more efficiently. By analyzing data
on community needs, project performance,
and social indicators, stakeholders can ensure
that resources are directed to where they are
most needed and can have the greatest
impact.
7. 4. Increased Stakeholder Engagement:
Utilizing strategic intelligence systems
fosters greater stakeholder engagement and
collaboration among project partners,
government authorities, NGOs, and local
communities. By providing a platform for
information sharing, communication, and
feedback, these systems enhance
collaboration, transparency, and
participation, leading to more inclusive and
sustainable community development
initiatives.
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