MINUTES OF MEETING FY 22-23

DATE 4/2/2023
Supplier Name M/s Nirupam Engineers Pvt Ltd ( Tier 1 : Amtek )
LOCATION Plot No. 151 , Sec. 24 , Faridabad
TIME 9.25 am
SUPPLIER ATTENDEES ( Virtual Review )
Mr. Binay Kr. Jha
Mr. Chitrasen
Mr. Sanjay Sinha

SNO. CLAUSE NAME POINTS OF DISCUSSION

1 Education & Training Review of Training Procedure , Found not initiated / made , Re-Briefing of Training Process
done , to all the concerned
Procedure to be made avl. As currently not avl.

2 Review of Organisation Chart & JD , OC Found made , need to review the Function requiem
QMS in the OC, JD found reviewed , Re-explained the requirements & amendment require

3 Review of Competence requirement sheet , Format found made only but found Not define
for all the pos. , Currently No Staff competence requirement found defined , No TNI , No Tr
Planned or No training in place , need to ensure all as re-explained with the formats drafted
4 implementation requirements& TNI in actual , Format found made , TNI found assessed but
Review of Staff competence
assessed for all the staff members eg Plant Head is not there , Also all the Topics as defined
covered in line with the Competence defined , Need to Re- asses as Re-discussed

5 Review of Staff Training Annual Calendar , Found made for the Year 23-24, need to review
all the Topics as required plus the Doc. Need to be completed like Duration , Faculty not th
also need to be reviewed as found only once / year even for critical Trainings , Re-explaine
requirements & amendment required

6 Review of Staff Trainings Trainer list , Found made

7 Review of Staff Trainings process , Found partially started but needs to be in line with the p
defined till now , need to review
History card found initiated but not complete as per the requirement defined , need to re a
requirement & ensure the maintaining .

8 Review of Staff Training modules & Effectiveness Assessment papers , Found Not Initiated
Currently
Need to start generating & ensure all as required for the Training Process Training Process

9 Review of Workers , Process wise Level wise Requirement sheet , Found started but not co
requirements as was explained ,
currently not avl , Re-explained the requirement , need to ensure

10 Review of Workers skill matrix , Found Not initiated as Currently No Workers skill evaluatio
TNI , No Training found Planned or No training in place , need to ensure all as re-explained
11 Review of Workers Training Process Implementation records , explained the requirements
the requirements & ensure as currently not initiated

12 Review of New Joiness process , Re-Explained the requirements , Currently No New Joinee
defined for Both Category process , need to ensure all the requirements as re-explained

13 Standard Mgmt. Review of Std. Mgmt. / Doc. & Data control Procedure , found not initiated , Re-Briefing of
Management clause requirements , to all the concerned
Procedure to be made avl. as re-explained

14 Review of Master List of Docs. & Records , Found Initiated for some Docs. , Re-explained th
std. format for MLD for all the Docs. & Records to cover as re-explained, need to update &
Docs. & Records

15 Review of Coherance activity , Found Initiated , still needed to pace up & correctly ensured
Coherance summary format found initiated , Plan need to be made & compliances for the fi
activity need to initiate / ensure .

16 Review of List of Obsolete Docs. , found not initiated , need to start / implement as re-expl

17 Implementation of Review of Observance activity , Guidelines to be made , Plan & Check list to be made & s
Standards implementation as Re-explained to the concerned

18 Handling Review of Customer Complaint Handling Process ,Procedure found not made ,
Abnormality In Re-Briefing done of the the requirements, Procedure to be made avl.
Quality
19 Review of Customer Complaint Register , Found initiated but not meeting the defined req
Inputs shared for Drafting of the required format , same needs to be implemented , Re-exp
requirement , need to ensure
Customer Complaint record found not evident , need to maintain

20 Review of On site verification records , Found Not started , Re-Briefing done of Onsite Ver
Requirement , need to ensure as explained

21 Review of Customer complaint Repetative Nature monitoring sheet , Data monitoring to st

initiated , need to ensure

22 Review of Internal CAPA Format & 8D Format , need amendments in the Internal CAPA form
need to start as re-explained with the drafting / inputs shared for required format

23 Review of Criteria for raising Internal Complaint , found not reviewed , need to ensure
Internal Complaint register found not started , need to ensure

24 Review of Red Bin Process ,Initiated with Daily Red Bin Format found amended , Red Bin s
& actions need to maintain

25 Review of Monthly Quality Analsis , found not started ,support monitoring / data Manage
explained ,need to ensure

26 Review of Supplier QPCR Raising criteria , found not reviewed / made , need to review & st
27 Change Mgmt. Review of Change Mgmt . Procedure , Found not initiated , Procedure need to be made av
the concerned

28 Review of Daily Prod. Register , Fiormat found made , need to maintain as re- explained the
requirement , need to ensure & Practice with all the details as explained
29 Review of Change Mgmt. Implementation with Display requirement , need to ensure as Ma
implementation , need to ensure as explained

Important Update : Org. Str. Is small , Staff having 4 persons , Staff competence at very low level as in line with t
follow , Operators No. 4 , Total Workers are appx. 17 ( 13 Workers on Contractual basis )
Company running in 2 shifts , 12 hrs /shift , Only 1 part of MSIL That to thru Amtek
Major Customer or Share of Business is JL Auto Parts , Fbd for Parts of HMSI
Management involvement seems less , Annual TO is appx. 3.5 Cr.
 MINUTES OF MEETING FY 22-23
COUNSELOR NAME- Ritesh Bhatnagar
pam Engineers Pvt Ltd ( Tier 1 : Amtek )
51 , Sec. 24 , Faridabad

l Review )
Plant Head
QA & QMS
Prod.& Maint.

POINTS OF DISCUSSION
Review of Training Procedure , Found not initiated / made , Re-Briefing of Training Process requirements
done , to all the concerned
Procedure to be made avl. As currently not avl.

Review of Organisation Chart & JD , OC Found made , need to review the Function requiement like NPD & MR
QMS in the OC, JD found reviewed , Re-explained the requirements & amendment required

Review of Competence requirement sheet , Format found made only but found Not defined as was explained
for all the pos. , Currently No Staff competence requirement found defined , No TNI , No Training found
Planned or No training in place , need to ensure all as re-explained with the formats drafted for the
implementation requirements& TNI in actual , Format found made , TNI found assessed but needs to be
Review of Staff competence
assessed for all the staff members eg Plant Head is not there , Also all the Topics as defined need to be
covered in line with the Competence defined , Need to Re- asses as Re-discussed

Review of Staff Training Annual Calendar , Found made for the Year 23-24, need to review for the coverage of
all the Topics as required plus the Doc. Need to be completed like Duration , Faculty not there , Frequency
also need to be reviewed as found only once / year even for critical Trainings , Re-explained the
requirements & amendment required

Review of Staff Trainings Trainer list , Found made

Review of Staff Trainings process , Found partially started but needs to be in line with the plan which is not
defined till now , need to review
History card found initiated but not complete as per the requirement defined , need to re address the
requirement & ensure the maintaining .

Review of Staff Training modules & Effectiveness Assessment papers , Found Not Initiated as not avl.
Currently
Need to start generating & ensure all as required for the Training Process Training Process requirements

Review of Workers , Process wise Level wise Requirement sheet , Found started but not covering the min.
requirements as was explained ,
currently not avl , Re-explained the requirement , need to ensure

Review of Workers skill matrix , Found Not initiated as Currently No Workers skill evaluation process , No
TNI , No Training found Planned or No training in place , need to ensure all as re-explained
 Review of Workers Training Process Implementation records , explained the requirements & need to redefine
the requirements & ensure as currently not initiated

Review of New Joiness process , Re-Explained the requirements , Currently No New Joinee Process found
defined for Both Category process , need to ensure all the requirements as re-explained

Review of Std. Mgmt. / Doc. & Data control Procedure , found not initiated , Re-Briefing of Standard
Management clause requirements , to all the concerned
Procedure to be made avl. as re-explained

Review of Master List of Docs. & Records , Found Initiated for some Docs. , Re-explained the Inputs for the
std. format for MLD for all the Docs. & Records to cover as re-explained, need to update & maintain for all the
Docs. & Records

Review of Coherance activity , Found Initiated , still needed to pace up & correctly ensured
Coherance summary format found initiated , Plan need to be made & compliances for the finish off the
activity need to initiate / ensure .

Review of List of Obsolete Docs. , found not initiated , need to start / implement as re-explained

Review of Observance activity , Guidelines to be made , Plan & Check list to be made & start
implementation as Re-explained to the concerned

Review of Customer Complaint Handling Process ,Procedure found not made ,

Re-Briefing done of the the requirements, Procedure to be made avl.

Review of Customer Complaint Register , Found initiated but not meeting the defined requirements , Re-
Inputs shared for Drafting of the required format , same needs to be implemented , Re-explained the
requirement , need to ensure
Customer Complaint record found not evident , need to maintain

Review of On site verification records , Found Not started , Re-Briefing done of Onsite Verification
Requirement , need to ensure as explained

Review of Customer complaint Repetative Nature monitoring sheet , Data monitoring to start as found not
initiated , need to ensure

Review of Internal CAPA Format & 8D Format , need amendments in the Internal CAPA format as explained ,
need to start as re-explained with the drafting / inputs shared for required format

Review of Criteria for raising Internal Complaint , found not reviewed , need to ensure
Internal Complaint register found not started , need to ensure

Review of Red Bin Process ,Initiated with Daily Red Bin Format found amended , Red Bin support monitoring
& actions need to maintain

Review of Monthly Quality Analsis , found not started ,support monitoring / data Management to start as
explained ,need to ensure

Review of Supplier QPCR Raising criteria , found not reviewed / made , need to review & start as explained
 Review of Change Mgmt . Procedure , Found not initiated , Procedure need to be made avl. As explained to
the concerned

Review of Daily Prod. Register , Fiormat found made , need to maintain as re- explained the Prod. Log book
requirement , need to ensure & Practice with all the details as explained
Review of Change Mgmt. Implementation with Display requirement , need to ensure as Major gaps in the
implementation , need to ensure as explained

Org. Str. Is small , Staff having 4 persons , Staff competence at very low level as in line with the requirements to
o. 4 , Total Workers are appx. 17 ( 13 Workers on Contractual basis )
2 shifts , 12 hrs /shift , Only 1 part of MSIL That to thru Amtek
hare of Business is JL Auto Parts , Fbd for Parts of HMSI
ement seems less , Annual TO is appx. 3.5 Cr.
Connecting Rod - Amtek
HT
Half cut gear ,-JL Auto ,Honda

Mr, Rishi Bhargawa - Bangalore

Mr. Sanddeep Bhargawa