Professional Documents
Culture Documents
Project Quality Plan
Project Quality Plan
REV SHEETS
REF NO. JADE RESIDENCES (INCLUDING COVER)
NO.
A P P R O V A L
QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
TABLE OF CONTENTS
Page
1. Scope ---------------------------------- 4
2. Objectives ----------------------------------- 4
3. References ---------------------------------- 4
6. Management Responsibility - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11
7. Resource Management - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 15
8. Product Realization - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 16
10. Attachments
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
It is the Policy of EEI to provide a consistent level of work performance that meets or exceeds the quality standards set forth
by JCVA/ SMDC. Quality is herein defined as conforming to the requirements and specifications cited within this manual in all
matters of engineering, procurement, materials control, fabrication and construction.
The Quality Control Program (Construction Phase) is established to ascertain that all construction activities under JADE
RESIDENCES PROJECT is performed in complete conformance with the approved construction drawings and all applicable
standards, specifications and requirements.
The overall responsibility to maintain the program rests with the QC Supervisor and his representatives. The direct
responsibility is to ensure that all JCVA/ SMDC requirements for the project, the Quality Plan are strictly adhered to. The QC
Inspector is authorized to stop any work activity until compliance with the Quality Plan is achieved.
The Project/ Construction Manager, Supervision and Workforce have the overall responsibility to ensure the quality of the
completed works. It is the main concern of all members in the field operations group that quality is important to accomplishing
a work activity. In all work activities, EEI shall implement “Quality is a line function” and “Do it right the first time”.
Any Supervisor or Superintendent, including the Construction/ Project Manager, shall not overrule the QC Supervisor or his
authorized designee, in his exercise of all functions controlling quality of construction, fabrication, erection, materials and test
procedures. Anu dispute or conflict shall be brought to the attention of the Project Manager of EEI for resolution.
EEI shall cooperate and coordinate with the client representative in all matters relative to the QC program, and all personnel
directly involved in the project shall be continuously kept informed of contract requirements as work progresses.
This Quality Policy is binding to all EEI personnel and shall be followed without deviation.
EUGENE F. FRESNOSA
Project Manager
Date:_______________
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
1 Scope
1.1 This quality plan addresses EEI Corporation (EEI, herein referred to as CONTRACTOR) general
Quality Assurance and Quality Control requirements, Regulatory requirements and ISO 9001: 2008
requirements that are applicable to all EEI lower-tier subcontractors who perform engineering,
procurement, civil, architectural, electrical, structural, piping, mechanical items for the JADE
RESIDENCES PROJECT.
2 Objective
2.1 To establish the specific requirements of JCVA/ SMDC and ISO 9001:2008 against which the JADE
RESIDENCES PROJECT shall be organized and managed to ensure the project objectives are achieved
and EEI Quality Policy is complied with. In particular this Quality Plan addresses the mandatory
requirements of JCVA/ SMDC expectations and needs for all work phases.
2.2 To assure that the FACILITIES built are safe, reliable, and efficient, will satisfy their intended purpose
according to JOB SPECIFICATIONS, and are built economically with a minimum amount of rework and
repair.
2.3 To Identify the process and controls to be implemented by the affected organization to ensure that all
items within the scope of WORK meet the specified requirements. These quality requirements shall be
followed by EEI, its lower-tier subcontractors and suppliers, and shall be applied to any direct or indirect
purchase orders, sub-orders, or services agreements.
3 Objective
3.3 ISO 9004:2000 “Quality Management Systems – Guidelines for Performance Improvements”
3.4 ISO 10005:1995 “Quality Management Systems – Guidelines for Quality Plan”
The terms and definitions contained in ISO 9001:2008 shall apply and shall be supplemented by the
following:
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
4.1 Quality – Ability of a set of inherent characteristics of a product, system or process to fulfill requirements
of costumers and other interested parties.
4.2 Quality Management – Coordinated activities to direct and control an organization with regards to
quality.
4.3 Quality Assurance – Part of Quality Management focused on providing confidence that quality
requirements will be fulfilled.
4.4 Quality Control – Part of Quality Management focused on fulfilling quality requirements
4.5 Quality Program – The documented plan(s) for implementing the quality system by the affected
organization for the specific scope of supply for the particular inquiry or purchase order.
4.6 Quality System – The organizational structure, procedures, processes and resources needed to
implement quality management.
4.7 Project Quality Plan – A document derived from the Quality Management System, modified as necessary
to accommodate particular project requirements.
4.8 Control Procedures – Written procedures that formally document the detailed actions to be undertaken
to control the work and assure quality.
4.9 Quality Control Inspection Plan – A documented plan that identifies the inspection and testing activities
in a systematic flow in accordance with the construction process usually provided in the form of a matrix
or table.
4.13 Lower Tier Subcontractor – Any EEI/ JCVA/ SMDC approved person, company, or group that, through
contractual agreement, performs a service for Contractor.
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PREPARED BY L.D. POLIDES
4.14 Supplier (Vendor) – Any EEI/ JCVA/ SMDC approved person, company, manufacturer, subcontractor,
supplier (vendor) or sub-supplier (sub-vendor) that proposes to provide, or provides materials, equipment,
or services in connection with the fabrication, installation, construction, testing and pre-commissioning of
the building.
4.15 Inspection Level – the specified amount of inspection coverage deemed necessary to ensure that a
product or service conforms to specifications.
4.16 Witness Point – A specifically identified critical step in manufacturing and testing at which the WORK
must be inspected by EEI and/ or JCVA/ SMDC representative. The supplier is obligated to notify the
designated inspector(s) at a reasonable time in advance of such steps. The supplier may proceed with
the WORK, pass a witness point provided that the designated inspection representative(s) agree;
however, normally a subsequent similar operation is witnessed at the earliest opportunity.
4.17 Hold Point – Same as witness point except that the Contractor may not proceed with the WORK until the
JCVA/ SMDC representative has inspected it.
4.18 Purchaser’s Representative – An individual specifically designated with inspection and testing
responsibility. Generally, the Purchaser’s Representative shall be the JCVA Inspector. However,
Purchaser’s Representative may be JCVA’s engineers, SMDC’s engineer, or Third-party inspector or
engineers – all directly or indirectly representing the purchaser. The function of the Purchaser’s
Representative does not lessen JCVA’s and/ or vendors and/ or subcontractors’ total responsibility for
product quality.
4.19 Non-conformance – Non-fulfillment of specified requirements, i.e. departure or absence of one or more
quality system elements from the specified requirements.
4.20 Building (or Facility) – The Jade Residences facility to be constructed in Makati, Philippines, as defined
in the SUBCONTRACT.
4.21 Method Statement – A method statement serve as guidelines or the actual execution of works applicable
for the Project.
4.22 Project Instruction – A project instruction is a procedure or instruction given to site operation in order to
complete assigned task for any requirement as applicable to the project.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
The Quality Management System documentation for the Project is established in three levels
a) The Project Quality Plan is the 1st level document of EEI Quality Management System,
and is based on the requirements of ISO 9001:2008. The Project Quality Plan sets out
the policies, practices and control procedures of the Project. The objective being to
employ a system of control so that building components are designed, procured,
manufactured/ constructed, tested and commissioned, in accordance with the contract
requirements, codes, specifications and drawings.
b) The Project Quality Plan is the umbrella document for the Site Quality Control Plans
prepared and implemented by EEI and its Lower-Tier Subcontractors.
a) All Project Procedures shall fulfill the contract quality requirements. Both these and
specifications shall have a Project specific cover sheet attached and a unique
document number in order to identify the control procedures as project specific. Any
significant changes to the standard control procedures shall be identified on an
addendum sheet included inside the cover sheet.
5.1.3 3rd level Document – Technical Specifications, Quality Control Inspection Plans and Work
Instructions
a) Technical Specifications are control documents which detail the specific requirement if
an item or activity, and where applicable, the relevant acceptance standard(s).
b) Quality Control Inspection Plans (QCIP’s) shall be developed to cover the full range of
activities required to comply with the Contract scope of work during the Fabrication and
Construction work phases. The QCIP’s shall tabulate the activities and identify what
quality checks are to be carried out, the controlling documents to be used, the
acceptance standard and/or criteria to be satisfied and verification documentation o be
produced, reviewed and approved by JCVA/ SMDC.
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REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
1) The receipt, issue, indexing, filing, storage and changes to the project documents
shall be controlled at all times.
2) Document control shall ensure that all records of receipt, description, revision,
numbering and distribution are maintained. The distribution requirements for each
type of documents shall be determined and defined to ensure the correct edition
of each documents is issued to the department or workplace concerned prior to
performance of the activity. Registers of control may be in electronic file or
manually generated.
3) A transmittal system shall be used for the internal and external movement of all
documents covering Suppliers, Subcontractors and JCVA/ SMDC.
4) Issue of documents, specifications and data sheets shall follow the JCVA/ SMDC
numbering and issue reference codes for the project as applicable.
5) Documents shall be filed and stored for such time as specified and in such a way
as to enable their efficient retrieval and their determination.
1) All changes and revisions to documents shall be processed in the same manner
as the original. Revisions shall be clearly identified on the revised parts/ portions.
2) Documents which are subsequently cancelled or superseded shall be clearly
marked as such in case the old documents are to be retained or shall be removed
from the workplace.
1) Preparation
2) Review and Approval
3) Distribution
4) Transmittal, retrieval and disposal
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
A Document Control Section shall be created for the centralized control, distribution
and maintenance of documents generated at Project Sites.
Void and Superseded documents shall be surrendered to DCS for burning except for
original copy at DCS, which will be stamped “Superseded”.
Document revisions or changes shall be controlled in the same manner as originals.
Records shall be maintained by DCS and shall be audited periodically by QA Engineer
to ensure issuance and use of updated copies.
d) Controlled Documents
The following shall be controlled and maintained a register as per project requirements.
e) Document Maintenance
QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
f) Borrowing of Documents
1) Access to and control of Central file shall be limited to DCS personnel. Other
parties shall sign borrower’s logbook to signify their use/ borrowing of files from
DCS.
2) Documents thus borrowed shall be returned/ surrendered to DCS within two (2)
working days.
a) Quality Records and file retention within EEI rests with the Document Control Section
b) Control of quality records shall be established for the maintenance and file retention of
all traceability data and information and shall provide inspection and test information
that will establish whether or not contract, procedures, codes and project specification
requirements have been achieved.
c) Control shall be applied to the raising, approval, collating, retention and provision of
records in order to provide objective evidence that the procurement, fabrication,
construction, inspection, testing and dispatch activities have been carried out in
accordance with the appropriate requirements.
d) Quality records shall be stored in such a manner that the information is readily available
and cross-reference by the following when applicable:
1) All inspection and test records are identified by the appropriate Job Order Number
and on completion shall be retained in the file.
2) Such records may be generated at site or by suppliers and may include the
following:
a. Logging Reports/ Chart
b. Inspection Reports
c. Concrete Compressive Test Reports
d. Reinforcing Bars Tensile and Bending Test Reports
e. Field Density Test Reports
f. Non-Conformance Reports
g. Acceptance Record
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
f) Quality Records
a. Audit Reports
b. Corrective Action Requests
c. Non-Conformance Reports
d. Stop Work Order
e. Supplier Records
f. Calibration Records
g. Revision and Change Order Record
h. Costumer Complaints
i. Document Issue/ Records/ Transmittals
j. Training and Qualification Records
g) Inspection and Test Records or Hand-Over Dossier shall be given to JCVA/ SMDC at
the completion of the building.
h) Access and Security
1) All records are readily retrievable and are stored in such a manner as to minimize
deterioration, damage or possible loss through fire or theft.
6 Management Responsibility
6.1.1 The implementation of EEI’s Project Quality Policy shall be the responsibility of the Project
Management Team and its staff.
6.1.2 All employees shall be informed of the proper procedure for the fabrication, installation,
inspection, testing and the required safety to ensure work is carried out in accordance with
the project specifications, standards and drawings.
6.1.3 Safe system of work shall be developed and operated to protect persons, equipment,
property and environment from being exposed to assessed hazards and associated risk
potential in the course of operation being carried out.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
6.1.4 Employees at all levels of organization are expected to fulfill, understand and maintain the
requirements of this policy in all of their work-related efforts and decisions.
6.1.5 EEI is committed to providing products and services, which meet or even exceed client
requirements.
6.1.6 To achieve this goal we employ management systems and processes, which comply with
ISO 9001:2008 with an environment of continuous performance improvement.
6.2.1 Organization
EEI has established and maintained a Management structure to enforce the quality system
effectively in the overall organization and work facilities. This structure indicates lines of
Responsibility and Inter-relation among departments and other organizational structure
(See Attachment “A”)
a) Project Manager
The Project Manager shall report directly to the Assistant Vice President and shall be
responsible for the overall Project schedules and successful completion of the contract.
He shall be the most senior EEI representative on site for the overall project work
execution, safety, and quality requirements. He shall coordinate closely with the
JCVA/SMDC representative.
b) Construction Manager
The Construction Manager is directly responsible to his unit area of assignment for all
the work activities and safety related to the Project. It shall be his responsibility to
ensure that the Project Quality Plan is effectively developed in accordance with the
contract requirements and that the quality objectives are achieved. He shall review
communicate the requirements to all personnel involved in the implementation of the
project to ensure that all assigned personnel have the information required to perform
the work and that information is correct and current. He is responsible for planning
project execution and coordinates with all departments to ensure that the design
interfaces between disciplines and subcontractors are identified and appropriately
managed.
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PREPARED BY L.D. POLIDES
c) Warehouse In-Charge
The Warehouse In-Charge reports to the Project Manager. He has the overall
responsibility in the implementation of material control/ warehousing, policies and
procedures to ensure the proper records keeping, material handling, receiving storage
inventory and issuance of items. He shall ensure availability of quality materials and
implement an effective system serving of the project material requirements and its
proper traceability. He is responsible for safety, planning and scheduling of overall
inventory control and warehousing operation. He shall coordinate with Field Operation
Group, Project Control, Superintendent, Purchasing In-Charge and QC Supervisor in
the implementation of the Project’s quality system.
The Field Engineering In-Charge reports to the Project Manager. He defines the
engineering and procurement activities that shall start with the review of requisition
packages to ensure that they are in conformance with JCVA/ SMDC requirements,
standards and project procedures are placed at the quotation stage. He is responsible
in coordinating the quality assurance and control on procurement with the QC
Supervisors. He shall coordinate the assessment of vendors (suppliers and lower-tier
subcontractors). He shall also organize engineering procurement and verification of
purchased materials.
e) QC Inspector
The QC Inspector shall report operationally to the Project Manager. He has the overall
responsibility to organize, implement, coordinate, conduct and manage Quality
Assurance and Control Program. It shall be his responsibility to report any deficiencies
in the quality of work to the Project Manager. He has the authority to stop work in area
where discrepancies remain uncorrected and shall cancel stop work order and non-
conformance report upon satisfactory correction of noted deficiencies. He shall
coordinate with the Field Operation Group (FOG), and lower-tier subcontractors to
ensure that the Method Statements (MS)/ Quality Control Inspection Plan (QCIP) are
properly implemented. The QC Inspector shall have the right to reject work that does
not comply with, or which was not inspected, tested or examined in full compliance with
the requirement of the drawings and project specifications.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
The Field Operation Supervisor shall be under the direct supervision of the
Construction Manager. It shall be their responsibility to ensure that the Project Quality
Plan is effectively developed in accordance with the contract requirements and that the
quality objectives are achieved. He shall review and communicate the requirements to
all low-tier subcontractors involved in the implementation of the project to ensure that
all assigned personnel have the information required to perform the work and that
information is correct and current. He is responsible for planning project execution and
coordinates with all departments to ensure that the design interfaces between
disciplines and subcontractors are identified and appropriately managed. They shall
conduct preliminary inspections prior to joint inspections with JCVA/ SMDC. They shall
ensure that all material and equipment to be incorporated into the permanent
installation are in compliance with the contracts, plans, and specifications and with
JCVA/ SMDC approval.
6.3.1 General
a) EEI shall conduct formal reviews of quality management system at the specified
intervals in order to determine its adequacy
QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
Management review output shall include, but not limited to, all decisions and steps taken to
improve:
7 Resource Management
EEI top management ensures that all necessary resources area available and sufficient to effectively
implement the QMS and achieve corporate objectives according to plan
7.2.1 General
EEI Corporation maintains high integrity of employees in terms of competitiveness and work
efficiency, and ensures that personnel performing the work affecting conformity to product/
project requirements are competent. To achieve this, EEI Corporation established several
programs as follows:
a) Education;
b) Training;
c) Annual Performance Evaluation; and
d) Promoting Quality Awareness through Company-wide campaign as directed by top
management
7.3 Infrastructure
EEI shall identify and maintain the infrastructure necessary to fulfill JCVA’ SMDC’s
requirements and project specifications, including but not limited to:
a) Buildings, temporary facilities, working areas and corresponding utilities;
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PREPARED BY L.D. POLIDES
a) EEI Corporation ensures that all work is performed under conditions suitable for the
achievement of conformity to product and project requirements, while maintaining
employee safety and well-being. Project Safety Department shall develop a Safety
Program to implement, monitor and improve safety rules and regulations in project site.
8 Product Realization
EEI shall plan and develop the process needed for the full and complete accomplishment of the
Project, in conjunction with other processes under the quality management system. Such planning
shall include the following, as applicable:
EEI Corporation ensures the adequacy of all requirements and information pertaining to
product and processes involved. This is done in several stages of the established QMS,
including:
a) Contract Review
b) Consultation with FOG and Logistics
c) Engineering and Technical Queries
d) Request for Information/ Project Management Instructions
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a) EEI shall thoroughly review the requirements defined in Section 8.2.1, prior to its
commitment to supply a product or undertake a project for the JCVA/ SMDC. Such
review shall ensure that:
b) Records of review output and actions taken as a result of said review shall be
maintained.
c) Where project requirements are changed, EEI shall ensure that relevant documents
are amended and that affected personnel are made aware of such change.
Constant communication with JCVA/ SMDC is maintained during the project execution
through:
a) Project Correspondences
b) Minutes of Meetings
c) Engineering and Technical Queries
d) Request for Information and Site Instructions
e) Request for Inspection
f) Costumer Complaints
g) Costumer Survey Reports
h) Certificate of Compliance
8.3.1 EEI shall maintain, on an ongoing basis, an independent master set of drawing mark up in
red to identify variances between the drawings issued for construction and the as-built
condition. These drawings shall be made available for review and inspection by JCVA/
SMDC at the site. The master drawings shall be handed over to JCVA/ SMDC as part of
the Hand Over Dossier.
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8.4 Purchasing
8.4.1 General
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PREPARED BY L.D. POLIDES
a) Each lower-tier subcontractor shall follow the Quality Plan that confirms to EEI and
JCVA/ SMDC contractual quality requirements.
8.5.1 General
a) Tagged Items
1) EEI shall maintain identity of the number on the equipment, instruments and other
tagged products from the initial receipt up to the final installation and to
completion.
8.6.1 General
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PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 20 OF 33
a) maintenance and preservation requirements have been carried out in accordance with
the manufacturer’s recommendations.
b) Control measures shall be established for the following activities:
9.1.2 Handling
a) Materials and equipment shall be handled such that their intended function or use it
not impaired
b) Handling shall be in accordance with the applicable codes, standards, procedures, or
manufacturer’s recommendations.
a) Material received shall be visually inspected for damage prior to acceptance and
storage.
b) Backfilling materials shall be stored inside project site. Each type of material shall be
stored separately with barricade in order to avoid contamination and/ or mixing.
c) Reinforcing bars shall be stored above ground with tarpaulin covers.
d) Structural materials shall be stored on top of wooden dunnage.
e) Structural bolts and nuts shall be stored indoor.
f) Consumables shall be properly stored in warehouse in clean and dry condition such
as electrodes and welding rods which shall be stored in a dry atmosphere and shall
not be stored directly on the ground and they shall not be opened until just before use.
g) Protection and maintenance during the storage period shall be taken into consideration
in order to prevent deterioration and damage to materials and equipment.
h) Material and equipment shall be stored in areas meeting their storage requirements:
1) Outdoor storage
2) Weatherproof storage
3) Indoor storage
4) Temperature controlled storage
5) Temperature/ Humidity controlled storage
1) Lubrication
2) Cleaning
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QUALITY PLAN
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NO.
PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 21 OF 33
1) Packing
2) Proper Ventilation
3) Segregation
4) Systematic Issuance
10.1.2 Records
a) Records shall be kept to verify the preservation activities performed. The procedure
shall list all WORK and inspection requirements for preserving the quality of materials
or equipment.
EEI shall implement effective procedures for controlling the dimensions of all the field installations. Such
procedures shall provide for witness/ hold points to independently verified critical dimensions before
proceeding with work that would increase the cost of correcting possible errors or that would lengthen the
construction schedule if errors were discovered later in the construction sequence.
10.3.1 Project Quality Inspection Plan requires fabrication/ field inspections and testing activities,
which shall be performed in controlled and systematic manner to meet the project
requirements. Such plans shall describe the methods and procedures to be employed to
assure and verify conformance of quality of the item during receiving, in-process and
testing.
EEI shall use standard Quality Control Inspection Plan (QCIP’s) developed for use on the
Project.
Below are the QCIP that were developed for the project
a) Structural
b) Civil
c) Architectural
10.4 Inspections
10.4.1 The Quality Control Inspection Plan (QCIPs) shall consist of a narrative description of the
sequence of activities or operations to be performed and characteristics to be measured.
The method of examination, the applicable acceptance criteria and the documentation shall
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DATE 16 MAY 2024
JOB NO. 7324 PAGE 22 OF 33
also be included on the inspection and test plan. All QCIPs must be compiled using the
Client-supplied format as reference (Refer to Attachment “D”).
11.1.1 The QCIP shall have the provision for JCVA/ SMDC to identify their inspection involvement
through assignment of applicable Witness and Hold points. The QCIP shall establish those
inspections, tests and ‘Witness’/ ‘Hold’ points from raw materials through fabrication,
erection or construction at which conformance to requirements shall be verified. Hold points
and those inspections rendered inaccessible by subsequent operations shall be verified
before start of next operation.
Refer to Attachment “C” for the applicable Inspection and Test Forms to be used in the
inspection of works.
11.2 Testing
11.2.1 Testing procedures such as Leas Test, FDT, et, shall have specific requirements and
acceptance criteria to meet applicable project specifications, standards and other deisgn
documents. Test control pre-requisites shall include at least:
a) Calibrated instruments;
b) Adequate and appropriate equipment;
c) Trained, qualified and/ or appropriately certified personnel
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PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 23 OF 33
a) For the hold and witness points, EEI shall submit Application for Inspection of a product
of JCVA/ SMDC al least 24 hours in advance of an inspection date.
EEI shall attend regular quality control meetings conducted by JCVA/ SMDC to solve
the following:
1) EEI shall utilize its own company qualified NDE personnel who will perform Dye
Penetrant Test (DPT) in accordance to American Society of Nondestructive
testing recommended practice no. SNT-TC-1A, ISO/DIN 9712, NDIS J001, or
equivalent standards. In case of equivalent standards, qualifications or certificate
shall be submitted to JCVA/ SMDC approval.
2) EEI shall employ the services of the 3rd Party Contractor to provide trained and
qualified FDT Technician.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
Inspection notification shall be submitted in advance to SMDC/ JCVA for hold points
and witness points. Work Inspection Request Form shall be completed and presented
to JCVA/ SMDC office on or before 4 p.m. each day for inspection/ test that are to be
performed the following day
1) Hold Points
➢ EEI shall inspect or test a product mandatory under the witness of JCVA/
SMDC personnel
➢ EEI shall proceed further with the subsequent processes beyond these
points until receiving acceptance from JCVA/ SMDC
➢ EEI shall submit inspection and test records to JCVA/SMDC for review
2) Witness Points
➢ EEI shall inspect or test a product under the witness of JCVA/ SMDC
➢ EEI may proceed further with the subsequent processes without the written
consent after 30 minutes with no show of representatives, but EEI shall
confirm whether waiver or witness when JCVA/ SMDC does not witness the
start of an inspection or test
➢ EEI shall submit inspection and test records to JCVA/ SMDC for review/
acceptance.
➢ EEI will ensure that JCVA/ SMDC representative is given sufficient time to
witness testing and re-inspect work performed by EEI
➢ EEI shall submit inspection and test records for JCVA/ SMDC review/
acceptance
12.2.1 At all stages of the inspection and testing process, records shall be established and
maintained which provide clear evidence that equipment and materials have passed
inspection and/or test in accordance with defined acceptance criteria.
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PREPARED BY L.D. POLIDES
12.2.2 For the inspection and test records specified in the Quality Control Inspection Plan (QCIP),
EEI shall submit to JCVA/ SMDC for review.
12.2.3 EEI shall have JCVA/ SMDC signature and date of inspection test records.
12.2.4 Only for unacceptable products, JCVA/ SMDC will clearly fill the reason of unacceptance in
the inspection and test records. EEI shall inspect, examine or test again after solving causes
of un-acceptable.
12.2.5 EEI shall also have JCVA/ SMDC reviewed signature in the inspection and test record,
where so specified in the QCIPs.
12.2.6 EEI shall compile the necessary documentation required to complete the Hand-Over
Dossier as required by JCVA/ SMDC. The Hand-Over Dossier shall be forwarded to JCVA/
SMDC for review, comment and approval prior to the Building completion.
12.3.1 EEI shall implement a system for the control of monitoring and measuring devices to ensure
that all inspections, monitoring and measuring devices used in those activities quality are
properly controlled and calibrated. Specified tools and equipment shall be identified to make
and perform tests in the field with instructions of their use, calibration and storage.
12.3.2 EEI shall identify, maintain, control, adjust and calibrate tools and other measuring and
testing devices used for activities controlling/ affecting quality.
12.3.3 Selection of measuring and test equipment shall be controlled to endure that such items
are of the proper type, range, accuracy and tolerance to conform to the specified
requirements.
12.3.4 Calibration shall be performed at the established periods against certified equipment or
references, or valid material standards where these exist. Where no such standards exist,
the basis used for calibration shall be documented.
1) Surveying Instrument
2) Bi-Metal Thermometer
`
QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
1) Tape Measure
2) Other equipment as equivalent or similar
12.3.5 The calibration certificate shall be easily traceable to the device and shall be maintained at
the WORK site, Calibration Record Log or equipment bearing the serial number, range,
certificate no., date equipment calibrated, next calibration date and validity date shall be
made for correction of inspection, measuring and test equipment found to be our of
calibration. Files shall be established and shall be made available to JCVA/ SMDC on
request.
12.3.6 Measuring and test equipment shall be properly handled and stored in order to maintain
accuracy.
12.3.7 In the event that equipment is found to be ‘out of calibration’ items inspected since the last
calibration date shall be treated as suspect and subject to reverification as necessary.
12.4.1 Registers shall be compiled and documents/ certificates maintained in a logical, systematic
and progressive sequence, to enable the current inspection and test status of the
construction/ installation to be determined at any time.
12.4.2 No material or equipment shall be installed buy EEI unless it can be identified to a particular
document that proves the item has been inspected and has passed that inspection.
EEI and it’s lower-tier subcontractor shall undertake monitoring of costumer perception as
to how EEI and its lower-tier subcontractors have met JCVA/ SMDC requirements during
the execution of the WORK.
`
QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
o Personnel Certification
o Material Tracing
o Document and Control Records
o Test Equipment Calibration Records
o Daily Reports
o Drawings and Specifications
2) Schedule of Audits
QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
3) Reporting
4) The auditee shall identify the root cause(s) of the nonconformities and/ or
potential nonconformities that can be used in analyzing the necessary correction
to eliminate its cause(s), corrective action to prevent its recurrence and
preventive action to avoid occurrence of potential nonconformities.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
5) Responses to Audit Reports shall be returned to QA within six (6) working days
upon receipt of reports for verification/ closeout. Any findings or observations
which remains un-acted upon/un-responded to after the allotted time shall trigger
a “For Action” notice from QA to appropriate management for action. (See Exhibit
VII)
6) QAR numbering system shall be sequential staring from 001 and proceeded by
a project job number (i.e., 7324-QAR-001).
13.2.1 General
a) Project personnel shall have the responsibility for ensuring that any deficiencies,
ambiguities and problems are resolved to the satisfaction of the project team.
b) Deviations to JCVA/ SMDC contractual requirements shall only be allowed with their
approval. Identified deficiencies, which relate to purchased or subcontracted services,
shall be subject to rejection, rework or acceptance with concession approval.
c) Non-conformance identified by inspection and test during any work phase shall be
subject to containment and disposition, including approval by JCVA/ SMDC as
required.
d) Non-conformances to establish requirements should be properly identified,
documented, disposition and corrected.
a) Materials, equipment and processed items that do not meet the design, specifications,
and/or drawing requirements.
b) Incomplete information or missing documents that make the items/ systems’ quality
status or attributes indeterminate.
c) Procedural non-conformances and nonconforming processes which affect the quality
of an item/system.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
13.2.3 Identification
13.2.4 Documentation
1) Reject – where the non-conformance renders the items/system unsuitable for its
intended purpose(s)
2) Rework – when the non-conformance can be eliminated through additional
processing.
1) Rework items shall be subject to re-inspection at the points where the non-
conformances were discovered.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
2) Responses of all action within six (6) working days upon receipt of report to
facilitate immediate resolution of the nonconformities.
3) Concerned group or discipline shall also be responsible in monitoring status of
corrective action plan within their responsibility to ensure proper implementation.
13.3 Improvement
a) EEI shall continually improve the effectiveness of the quality management system
through the use of the project quality policy, quality objectives, audit results, analysis
of data, corrective and preventive actions and management review.
a) Corrective Action Request (CAR) shall be issued by the QC Inspector, for corrective
action on any deficiencies or serious discrepancies or deviation from the specification
or standards, which adversely affect quality or the established system, which requires
the generation of Corrective Action Request (See Form No. QAF-08).
b) CAR shall be generated if a thorough investigation of the cause of nonconformities and
a review of surveillances and/or internal audit reports yield critical and/or repetitive
discrepancies or deviation from the specification or standards or procedures.
c) Deficiencies in the quality system, which cause the issuance of CAR, must be
corrected by revisiting the procedure or instruction involved. Follow-up verification
must be conducted to determine the effectiveness of the corrective action taken.
d) Where clear and procedural requirements are identified during Internal Quality
Management System Audit activities, appropriate Corrective Action is agreed between
the auditor and the representative of the department concerned. All agreed Corrective
action is fully documented and endorsed by both parties.
e) All Corrective action is followed up and closed out within agreed time scales. The QC
Inspector investigates all overdue Corrective Action.
f) CAR shall be addressed to the highest-ranking officer of an Organization concerned
and shall contain the necessary corrective actions to be implemented or guidelines to
be followed by the CAR addressee to prevent recurrence of the subject discrepancies
or failure.
g) CAR response shall be forwarded to QC Inspectors within six (6) working days upon
receipt of the report. QC Inspector shall issue Stop Work Order (SWO) in case same
nonconformities and/or system failure exist.
h) Document Control Section shall be responsible for transmitting the original CAR to the
Action Party and filing closed original CAR for reference.
`
QUALITY PLAN
14 REF
SAF-7324-ST-002-2023
NO.
PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 32 OF 33
a) CAR numbering system shall be sequential starting from 001 and proceeded by a
project job number (i.e. 7324-CAR-001).
a) EEI shall determine the actions to be taken to eliminate the causes of potential
nonconformities in order to prevent their occurrence. Preventive actions shall be
appropriate to the effects of the potential problems.
b) All EEI employees and staff shall be responsible in reporting potential nonconformities
or any undesirable situation to the management which shall be documented through
Preventive Action Request (PAR) Form (See Exhibit III).
c) Preventive action plan shall be the responsibility of the action party to implement the
action plan immediately within the allotted period set and agreed by the originator and
the addressee.
d) Consequently, it shall be the responsibility of the action party to implement the action
plan immediately within the allotted time period set and agreed by the originator and
the addressee.
e) Document Control Section shall be responsible for transmitting the original PAR to the
Action Party and the filing the closed original PAR for reference.
f) PAR numbering system shall be sequential starting from 001 and proceeded by a
project job number (i.e. 7324-PAR-001).
a) General
1) A Stop Work Order (SWO) shall be issued by the QC Inspector to halt activities
that might lead to system failure or serious/ numerous non-conformances.
2) Work stoppage shall be documented on the standard Stop Work Order Form
(See Exhibit IV)
3) Stop Work Order issued to operation group shall be acted upon immediately or
at the earliest possible time upon receipt of said order.
4) Stop Work Order shall be lifted and shall no be enforced, unless a duly signed
waiver by the client’s representative is presented to QC Inspector for retraction
and/or closeout of SWO prior to work resumption.
5) SWO numbering system shall be sequential starting from 001 and proceeded by
a project job number (i.e. 7324-SWO-001).
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES
6) Document Control Section shall be responsible for transmitting the original SWO
to the Action Party and QA file the closed original SWO.
15 Attachments