General Election to LOK SABHA 2024

പ ോള ിംഗ് ഉപ്യോഗസ്ഥരുടെ ര ശീലനിം

ത രുവനന്തപുരിം ജ ല്ലോ ഇലക്ഷൻ െീിം
 POLLING OFFICIALS

Under provisions of Section 26

& 28 A of the RP Act,1951.

Deemed to be on deputation to the

ECI for the period commencing from
date of notification and ending with
the date of declaration of results.

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 Postal Ballot Application Form

135-Nemom
19-HPC Attingal
20-TVM

19-HPC Attingal
20-TVM
409 12
127-Varkala
LAC –Name; as per order
19-HPC Attingal
125 04
135-Nemom
My Address, 20-TVM
Address,
Address
PINCODE: Facilitation Centre for
casting Votes for those My Address,
Address,
who submitted Form-12 Address
PINCODE

TVM
02/04/24
TVM
02/04/24
 MOST IMPORTANT
POLLING MATERIALS

ELECTRONIC VOTING MACHINE

M3 – EVM
DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM
 MOST IMPORTANT
POLLING MATERIALS
ELECTRONIC VOTING MACHINE
Checking of voting machine
That the control unit (CU) and the ballot unit (BU) and VVPAT) are the same
which are meant for use at your polling station. This shall be checked with
reference to the address tags attached to the said units as the number and
name of the polling station shall be indicated by the Returning Officer on
each of those address tags.

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 MOST IMPORTANT
POLLING MATERIALS
Checking of voting machine
• CU, BU & VVPAT No. and address tag should match with the
polling station assigned.
• Candidate set portion & Battery compartment portion of CU
is duly sealed
• Ballot Paper duly fixed under screen (acrylic sheet) of BU is
properly aligned.
• Check BU’s thumb wheel position.(Postion-01)
• Blue buttons in BU are equal to no of contesting candidate
including NOTA are unmasked and remaining should be
masked.
• BU is properly sealed with address tag including pink paper
seal (TWO PART).
• VVPAT’s Paper Compartment is Duly sealed.

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 VVPAT
Not to be tested at the time of receipt
and before Mock Poll

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

This Photo by Unknown Author is licensed under CC BY-SA
 MOST IMPORTANT
POLLING MATERIALS

Register of Voters (Form 17 A)

Voters Slip, Indelible Ink
Marked copy of Electoral Roll with ASD List & Working copies
List of Contesting Candidates (Form -7A)
Photocopy of Signature of Candidates /Election Agents,
Special Tag, Address Tag, Green Paper Seal, Pink Paper seal
Accounts of Votes recorded (Form 17 C)
Forms Book – 3 Nos, Voting Compartment, Dummy Ballot

PO’s Metal Seal, Distinguishing Mark Rubber stamp

Tendered Ballot Paper, Arrow Cross Mark, Self Inking Pad

Black Envelope, Rubber stamp for Mock Poll

Check Materials as per form M 21 [ Page No: 135 PO’s HB]

P.O’s Metal Seal DISTINGUISHING
MARK

HPC/LAC No.

PS No.
Poll Manager APP - CEO Kerala
 Get from Google Play
Store– 3 days before Poll.
 Target Audience
 SO, PRO, PO1
 Activities
 Pre poll day & Poll day
 Login Timeframe
 P-1, Poll day, P+1 up to
10.00AM
 Total questions: 20
 Pre poll day: 2
 Poll day: 18
ASD Monitor - CEO Kerala
➢ Login is
enabled for
PRO/PO1 for
the POLL DAY
➢ Verify the
registered
mobile number
at Poll Manager
help desk
➢ Login mobile
number is the
same for both
ASD Monitor &
Poll Manager
 Electors Marked as “PB” will not be allowed to cast vote at
PS

Ensure that all Supplements are attached with Marked Copy

ASD)

IMPARTILALITY AND •Treat all parties and candidates equally and

MAINTENANCE OF decide every disputed point fairly and justly
DECORUM •Should maintain decorum and dignity

Canvassing with in 100 meters of Polling

BAN OF CANVASSING
Station is offence under 130 of RP Act

CANDIDATES •Cannot be within 200 meters from the Polling

ELECTION BOOTH Station

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

Slogans / Photo of Leaders
(Except Mahatma Gandhi ) or
symbols of Political Parties should
be removed/Covered.

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

Secrecy of voting should be maintained.

Tape the connecting wires of BU, VVPAT to the leg of the table with “Transparent
Adhesive Tape”.
PO’s HB, Page: 13
 POLLING AGENTS -POLL DAY ARRANGEMENTS

⚫ Each candidate can appoint one Polling Agent & two

relief agents

⚫ Shall be residents and electors in the same PS or from

the neighbouring PS falling under the same
constituency

⚫ Must have EPIC

POLLING AGENTS ⚫ Receive Appointment Letter issued by Candidate or

Election Agent in Form 10 (compare the specimen
signature and check whether that appointment letter is
for your PS)

⚫ Polling Agents should sign the declaration in presence

of PRO before being admitted to PS
15
⚫ Arrange their seats in the same manner / order as seen
in ballot paper
 POLLING AGENTS -POLL DAY ARRANGEMENTS

⚫ Polling agents should be asked to reach the PS at least 90

Minutes before the commencement of poll

⚫ Only one polling agent of a candidate should be allowed

inside the booth at any given point of time

⚫ Ensure that Polling Agents do not take the copy of Electoral

Roll outside the PS and shall not be allowed to send slips
outside indicating sl.no of voter voted or not voted
POLLING AGENTS ⚫ Shall not be allowed to take Cellular Phones, Cordless
Phones etc.

⚫ Movement sheet for Polling agents / Relieving agents should

be maintained.

Seating Arrangement shall not be Compromised.

16
AS IN THE SEQUENCE OF BALLOT LABEL
PO’s HB, Page: 124
 Entry Pass
PO’s HB, Page:
124

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 WITHOUT MOCK POLL
MOCK POLL
THERE IS NO POLL

19
Installation of EVM with VVPAT - Mock poll & Actual poll

Voter Compartment
Polling Officer
BU cable

VVPAT cable

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 BEFORE COMMENCEMENT OF POLL

MOCK POLL

Start Mock Poll 90 minutes before scheduled poll time, if 2 or more polling
agents available

Wait for 15 minutes, if one or no polling agents available

Place BU & VVPAT in actual Voting Compartment. These should not be

moved after mock poll.

Place CU on Table of Presiding Officer / Polling Officer (in charge of CU)

Connect cable of BU with VVPAT and Cable of VVPAT with CU

Change the VVPAT to “working mode” by switching the Paper Roll knob
 BEFORE COMMENCEMENT OF POLL

MOCK POLL
Show that VVPAT’s DROP BOX is empty.

Switch ON the CU

Demonstrate NO VOTE in CU { By Pressing CLEAR Button}

Cast at least 50 votes and record number of votes given to each (ensure
votes recorded for each of the contesting candidates including NOTA)
PO shall record Mock Poll Data in PO’s Report Part-I ( Votes
Corresponding to Each Candidates)

After mock poll, press ‘CLOSE’ button of CU

Thereafter, press ‘RESULT’ button of CU to ascertain mock poll result and

tally with record

Remove mock poll slips from VVPAT and tally with CU result
 COMPARING MANUAL COUNT WITH EVM &
BALLOT SLIPS

Sr. Name of the Votes Polled against candidate by Count of Ballot Slips
No. Candidate pressing candidate button on BU votes on CU Count
1. AAAAAA IIII III = 8 8 8
2. BBBBBB IIII III =8 8 8
3. CCCCCC IIII III = 8 8 8
4. DDDDDDD IIII III =8 8 8
5. EE EEEEE IIII III = 8 8 8
6. NOTA IIII IIII = 10 10 10
TOTAL = 50 50 50

Check whether the count of votes from each column for all
candidates match with the other columns
 BEFORE COMMENCEMENT OF POLL

MOCK POLL

Press ‘CLEAR’ button of CU to clear mock poll result from

CU and show to polling agents.

Mock poll VVPAT slips should be stamped : ‘MOCK POLL SLIP’

Keep mock poll VVPAT slips in Black envelope and seal the envelope with
Pink Paper seal having signature of Polling agents & PRO.

Number & Name of Polling Station, Date of Poll to written on Black

Envelope.

Presiding Officers Report ; Part -1 Mock Poll,

PO’s HB Page: 100

Compliance of the mock poll instructions,

PO’s HB Page : 39
 Replacement of EVM / VVPAT
during Mock Poll

In case the CU or BU or VVPAT does not work properly

during mock poll

Replace the Prepare P.O’s

respective unit only. report –Part IV
PART - IV
Page No : 104, PO’s HB
 POLL DAY REPORT FROM PRESIDING OFFICER

PART -1 PART -2

Mock Poll Certificate to be filled Replacement of Power pack in CU

before the commencement of
actual poll PART -3

Pressing of CLOSE button after

Other polling Officers shall the completion of poll.
witness the mock poll process
and also certify that mock
votes erased from CU and PART -4
mock poll VVPAT slips
removed from VVPAT before EVM/VVPAT Replacement –
start of actual poll during Mock Poll.

PART -5

EVM/VVPAT Replacement –
during Poll.
*PART IV & V collected by the SO.
POLL DAY REPORT FROM PRESIDING OFFICER
PART - I PO’s HB Page : 100
PART -1 contd..
PART -1 contd..

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 SEALING OF VVPAT

Sealing of drop
box of VVPAT
with thread using
Address Tag

Presiding Officer and polling

agents shall put their signatures
on the address tag used for
Sealing Drop box of the VVPAT
after completion of mock poll.
[ PO’s HB, Page: 37]

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 Record of Paper
SEALING OF EVM Seals Used: M-17

Signatures of
Presiding Officer
and Polling Agents
on the paper seal
(Signature in full below the serial No)

Page No : 35,
PO’s HB

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 SEALING OF EVM
Page No : 35, PO’s
Fixing of Green Paper Seal HB
 SEALING OF EVM

Special Tag Front side Back side

Signature
of PrO and
Candidate
or Agent

Should be
sealed
using
Twine thread

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 SEALING OF EVM

Closing and
Sealing of
outer cover of
result section

Attach
address tag

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 SEALING OF EVM Page No : 37, PO’s
HB

Serial No of Green Paper seal should be visible on the Top.

Total in the control unit checked and found to be zero

Signature of PO 1
VVPAT FORM 17A
HB: (See rule 49L)
Page:55 REGISTER OF VOTERS
Election to the House of the People/Legislative Assembly of the State/Union Territory
………………………..…….… from …………………………constituency number and Name of the polling
station ……………………………. Part no. of electoral roll ……………………………………………

Details of the
Signature / Thump
documents produced
Serial no. of elector impression of
Sl.No by the elector in proof Remarks
in the electoral roll elector
of his/her identification

3
 COMMENCEMENT OF POLL

Demonstration Demonstration
of Marked copy of Register of
to Electoral Roll Voters (Form
to Polling 17A) to Polling
Agents Agents

Declaration by
the Presiding Warning about Commencement
Officer before secrecy of at the Stroke of
commencement Voting Hour fixed
of Poll
P.O Declaration – Part 1

Page : 106
PO’s HB
 Commencement of poll

Entry of voters to PS to be regulated

Infirm/
Separate Women voters
Queues for men, with babies
Women & Senior Citizen, in arms
PwD may be given
precedence

Cap, Shawl etc. with Political party’s name, Symbol or Slogan are not
allowed inside the Polling Stations. Plain cap without any symbol or
slogan is allowed.

Page : 16 PO’s HB
 MAINTENANCE OF VISIT SHEET
1. Commissions' Observers
Visit of the following officers
2. Sector Officer
in the PS should be
3. Micro Observer
maintained in the “Visit
4. Media personal with due Media pass
Sheet” during each visit
issued by the ECI
5. Candidate or his election agent
6. Returning Officer, ARO, DEO
 BEFORE COMMENCEMENT OF POLL

Assignment of Duties to Polling Officers

1st POLLING OFFICER

2nd POLLING OFFICER

3rd POLLING OFFICER

 Identification of Electors

1. Passport
2. Driving License
3. Service Identity Cards with Photographs issued to
employees by Central / State / State Govt PSUs /
Public Limited Companies
Documents 4. Pass Books with photograph issued by Bank / Post
that can be Office
produced 5. PAN Card
6. Smart Card issued by RGI under NPR
in alternate 7. MNREGA Job Card
to EPIC* 8. Health Insurance Smart Cad issued under the
scheme of Ministry of Labour
9. Pension document with Photograph
10. Official Identity Cards issued by MPs / MLAs / MLCs
11. Aadhaar Card

Photo Voter Slip Shall not be accepted as a stand-alone document

 1ST POLLING OFFICER

In Charge of
Marked copy Verification of Read out Sl.No
of Electoral identity of & Name of the
Roll Electors elector in the
Electoral Roll

Before the first voter signs in Form 17A (Register of Voters), the
Polling Officer-I shall check with the Presiding Officer and record
in INK in Form 17A that “Total in the Control Unit is checked and
found to be Zero”.
 1ST POLLING OFFICER

PB

TG- Mark a star near serial No.

PB HB Page No 6.

Minor errors in the EPIC and

Electoral roll may be
ignored and over looked.

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 FORM 17A

(See rule 49L)

2nd
REGISTER OF VOTERS
POLLING OFFICER
Election to the House of the People/Legislative Assembly of the State/Union
Territory ………………………..…….… from
…………………………constituency number and Name of the polling station
……………………………. Part no. of electoral roll
……………………………………………

In charge of indelible ink

Details of the
documents
In charge of Register of Serial no. of produced by
Signature/
thumb
Sl.No elector in the the elector Remarks
Voters (Form 17 A) electoral roll in proof
impression of
elector
of his/her
identification
Issuance of Voters slip

145 178 EP
145
178 146 565 2632-DL

147 415 2683-AD ASD

 2nd POLLING OFFICER

Marking of From the top end of the nail to the bottom

indelible ink of the 1st joint of the left index finger

On the left index

For Normal Voter
finger

On the Middle
finger of Left For Proxy Voter
Hand

On the Right Companion of

Index finger Infirm and Blind Voter
 3rd POLLING OFFICER
Ensuring
indelible
ink mark

Collect
Voters Slip

In charge
of Activating
Control Balloting
Unit Unit

(confirm that previous voter has left the voting compartment)

 PO’s Entry in the Voting Compartment – During Poll

➢ To ensure that the Balloting Unit is not tampered or interfered with in any
way.
➢ If the Presiding Officer has reason to suspect that an elector who has
remained inside the Voting Compartment for unduly long period, P.O can
enter the Voting Compartment to ensure the smooth and orderly progress of
the poll.
➢ For EVM –Errors
✓ PRESSED ERROR BU01/BU02
✓ LINK ERROR/BU01 NOT RESPONDING
✓ LOW BATTERY- VVPAT
➢ Whenever the Presiding Officer enters the Voting Compartment, he
shall permit the Polling Agents present to accompany him.

PO’s HB Page: 93
 Special Circumstances & Response

Replacement of Battery Pack

➢Low Battery
•Presiding officer shall inform SO
•SO will provide power pack.
•Presiding officer shall replace the Power Pack in the
presence of the Polling Agents and Sector officer.
.PO shall again seal the Battery Section with thread and Address
Tag
•Obtain the signature of the polling agent on the Address Tag .
•Presiding officer shall submit a report in Part-II of the Presiding
Officer’s Report (PO’s HB Page: 102)
PO’s HB Page: 74
PRESIDING OFFICER REPORT – PART II
Page No : 102, PO’s HB
 Special Circumstances & Response
INCORRECT BALLOT SLIP PRINTING 49-MA
 An elector complains about wrong print on VVPAT paper slip
against the button pressed on BU, then PrO will:

 Take written Declaration from elector in prescribed format.

 Informs elector the consequences of making false declaration

ALLEGATION UNDER 49-MA

VVPAT PAPER SLIP MATCHES WITH VVPAT PAPER SLIP DOES NOT
THE TEST VOTE MATCHES WITH THE TEST VOTE
[Meaning allegation was FALSE]
[Meaning allegation was TRUE ]

Pr.O to continue Pr.O. will report the fact immediately to the RO,
with the poll STOP further recording of votes in that EVM and
process. follow directions from RO.
Declaration
under-
49MA

PO’s HB:
Page 130

Form 17 A (See Rule 49 L)

REGISTER OF VOTERS
Details of the document
Sl. No. of Elector Signature/Thumb
Sl. produced by the elector in
in the Electoral impression of Remarks
No. proof of his/her
Roll Elector
identification
(1) (2) (3) (4) (5)

192 504 EP
TEST VOTE CASTED
193 504 EP IN FAVOUR OF
3. CANDIDATE AA
 Special Circumstances & Response

EDC- Voter

 EDC Voter can cast their vote in any Polling Station

within their Parliamentary Constituency, EXCEPT in PSs
where they are registered as Elector (Home PS).

 Elector on Election duty will produce EDC Certificate in

Form 12B

 Signature of elector to be obtained on this EDC certificate

 EDC to be retained by PO-1.

 FORM 12B
[ See Rule 20(2) and 35A ] No.: 0 0 1 2 .

ELECTION DUTY CERTIFICATE

SIGNATURE OF EDC ELECTOR

Certified that . AAABBBCC.D . is an elector in . 20-Thiruvanathapuram

Parliamentary Constituency, his/her electoral roll number being 05 Part No. 11
. . . .

of the electoral rolls for 135 - Nemom

. .

That by reason of his/her being on election duty he/she is unable to vote at the
Polling Station where he/she is entitled to vote and that he/she is therefore hereby
authorized to vote at any Polling Station in the said constituency where he/she may
be on duty on the date of poll.
05 / 11 / 135 -NEMOM

Place: …………………… Signature

Date: ……………………. SEAL Returning Officer
 ENTRY OF EDC VOTER ON - MARKED COPY

749+ 1

750 AAABBBCC.D 05 / 11 / 135-NEMOM

751
752

 Entry of EDC in Marked copy, consecutively after the last serial

number on the MARKED COPY mentioning the Name and Electoral
Roll details (Serial Number, Part Number & LAC) as per EDC.
 FORM 17A FOR EDC VOTER
Form 17 A
162 (See Rule 49 L)
750REGISTER OF VOTERS
Elections to the House of the People / Legislative Assembly of the State / Union Territory
………………………… from ………………………. Constituency No. and Name of the Polling
Station ………………………………. Part No. of Electoral Roll …………………
MARKED COPY
Details of the document Signature /
Sr. Sl. No. of Elector in produced 750
by theAAABBBCC.D
elector in 05 / 11 / 135 -NEMOM
Thumb
Remarks
No. the Electoral Roll proof of his / her impression of
identification Elector
1 2 3 4 5

161 132 3782-AD

05 / 11 / 135-
162
NEMOM EDC 0012 EDC VOTER
163

164
 Special Circumstances & Response

Voter from ASD List

PO shall maintain a
Voter to produce EPIC or Thump impression in record and give a
permitted photo addition to signature to certificate at the
document, PO to verify be obtained in Register end of poll about
personally of voters (17 A) electors voted from
ASD List

PO’s HB
: Page 45
 Page : 127,
PRO’s HB

FORM 17A
(See rule 49L)
REGISTER OF VOTERS
Election to the House of the People/Legislative Assembly of the State/Union Territory
………………………..…….… from …………………………constituency number and Name of the polling station
……………………………. Part no. of electoral roll ……………………………………………

Details of the documents Signature /

produced by the elector Thump
Serial no. of elector in
Sl.No in proof of his/her impression of Remarks
the electoral roll
identification elector

Voters from ASD List – Thump impression required

150 176 EP ASD
 IDENTITY Challenged / Challenge Vote

COLLECT CHALLENGE
FEE OF Rs. 2/- IN CASH

PrO shall hold a Summary Inquiry

CHALLENGED FAILED CHALLENGED PROVED

1. ALLOW TO VOTE 1. DO NOT ALLOW TO VOTE

2. FOREFEIT Rs. 2/= 2. RETURN Rs. 2/=

FILE COMPLAINT TO SHO

FORM 14

Page : 133,
PRO’s HB
 Special Circumstances & Response

Tendered Votes (Rule 49P)

Satisfy about the identity of that person

If satisfied, allow such person to vote by

means of tendered Ballot paper not by
EVM. The PO-2 to apply indelible ink

Issue him a tendered ballot paper with writing

“Tender Ballot Paper” on the back side*

Keep account of Tendered Ballot Papers

Record such electors in Form 17 B

Page : 58, PRO’s HB
Form 17B Ballot Paper Account

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 Special Circumstances & Response

Declaration of Elector about age

Satisfy about the identity of

an elector

Obtain a declaration

Inform the penal provision

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

Page : 129,
PRO’s HB

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 Special Circumstances & Response

Voter asking for help or express

inability to vote using EVM
Do not enter the Voting Compartment

Voting process can be explained using the cardboard model

of the EVM supplied along with polling materials (dummy
name & symbols are used in the model of EVM)

Should be done outside the Voting Compartment only

in the presents of polling agents and never inside the
voting compartment

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 Special Circumstances & Response

Voting by Blind & Infirm Voters (49N)

Satisfy that the elector is unable to recognize the symbol on the Ballot
Paper affixed on the BU due to Blindness or is unable to record his
vote without assistance

Companion not less than 18 years of Age

Declaration from the Companion

One person cannot act as the

companion of more than one elector

Indelible ink - on the left index finger of voter

- on the right index finger of the companion

Where an authorized companion merely led up to the Voting Compartment (but did not enter),
shall not be included in Form 14A.
PO – keep a record of electors who voted with the assistance of a companion.
Page : 131,
PRO’s HB

Visually
Impaired
Voters
 Special Circumstances & Response

Electors deciding not to Vote (49 O)

Withdraw and cancel

voters slip

Inscribe the fact

in Register
of Voters (17A)

Put PO’s full signature below the

entry in the remarks column
Never change the Sl.No in 17 A
 Special Circumstances & Response

Electors not allowed Vote (49 M)

Violating to voting
procedure

Inscribe the fact

in Register
of Voters (17A)

Put PO’s full signature below the

entry in the remarks column
Never change the Sl.No in 17 A
 FORM 17A
(See rule 49L)
REGISTER OF VOTERS
Election to the House of the People/Legislative Assembly of the State/Union Territory
………………………..…….… from …………………………constituency number and Name of
the polling station ……………………………. Part no. of electoral roll
……………………………………………

Details of the
documents Signature /
Serial no. of produced by the Thump
Sl.No elector in the elector in proof impression Remarks
electoral roll of his/her of elector
identification

‘Not allowed to vote’ POLL

PROCEDURE VIOLATED
148 45 EP
Not Allowed to Vote (49 M) Signature of PO

EP ‘Refused to Vote
615
149
Signature of PO
Refused to Vote (49 O)

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 paper slip has not been cut and is hanging from
the paper roll
•PAPER SLIP NOT
PRINTED The last voter whose paper slip has not
•PAPER SLIP PRINTED been printed by VVPAT or has not been
HAS NOT BE CUT AND cut should be allowed to cast his voter
HANGING after the VVPAT has been replaced

Should be recorded in the

Presiding Officers diary

•Switch off the CU and replace the VVPAT

• PAPER SLIP HAS NOT BE CUT- ‘2.6 cutter error’

• PAPER SLIP IS HANGING – ‘2.7 fall error’ PO,s HB Page: 54 &134
EVM-VVPAT REPLACEMENT
P.O’s Report - PART – V (During Poll)
Page No : 105, PO’s HB
P.O’s Declaration - PART – II (During Poll)
Page No : 108, PO’s HB
 END OF THE POLL

CLOSING HOUR

Permit Distribute
Announce Electors slip
the fact a present With P.O’s
few minutes at the signature
before the PS at the in full.
hour hour
appointed appointed

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 CLOSING OF EVM

Press “close”
button of CU
Show the
“total”
in the CU and
record in 17 C

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

P.O’s Report - PART – III
Page No : 103, PO’s HB

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 Duties and Function of Polling Officer

CLOSING OF EVM

Supply
attested Closing of Prepare
copies Voters PART-III of
of 17 C to Register PO’s Report
Polling (17 A)
Agents at
present

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 FORM 17A
Closing of 17A Register (See rule 49L)
REGISTER OF VOTERS

Election to the House of the People/Legislative Assembly of the State/Union Territory

………………………..…….… from …………………………constituency number and Name of the polling station
……………………………. Part no. of electoral roll ……………………………………………

Details of the
documents
Signature/
Serial no. of produced by
thumb
Sl.No elector in the the elector Remarks
impression of
electoral roll in proof
elector
of his/her
identification
709 425 EP

710 187 EP

The Serial Number of last entry in Form 17 A is 710 (Seven, One, Zero)
Date : 26/04/2024, Time : 06.15 PM

Signature of PO

Signature of Polling Agents

 P.O’s Declaration - PART – III (End of Poll)

[PO’s HB
Page: 110]
 PREPARATION OF 17-C
ACCOUNT OF VOTES RECORDED

FORM 17 C
[SEE RULES 49S AND 56C(2)]
PART -1 – ACCOUNT OF VOTES RECORDED

Election to House of People / Legislative Assembly of the State / Union Territory KERALA
STATE from 20 -THIRUVANANTHAPURAM constituency

Number and Name of Polling Station : 148 - ...... Higher Secondary School,
Western Portion of Main Building

Identification Number of voting Machine used at Polling Station

Control Unit : CU05689, CU20854
Balloting Unit : BU56898, BU91247
VVPAT : 8678024, 2778104

Page : 115, PRO’s HB

 17C Continued...

1. Total number of electors assigned to Polling Station : 1112 (1108+4 EDC)

2. Total number of voters as entered in the Register of Voters (Form 17 A) : 710

3. Number of voters deciding not to record votes under rule 49-0 : 3

4. Number of Voters not allowed to voted under rule 49 M : 1

5. Test votes recorded under rule 49MA (d) required to be deducted –
(a) total number of test votes to be deducted-
Total No Sl.No.(s) of elector(s) in form 17 A

01 151
(b) Candidate (s) for whom test votes (s) cast
Sl.No Name of Candidate No of Votes

08 “AAAA” 01
6. Total number of votes recorded as per voting machine : 706
7. Whether the total number of votes as shown against item 6 tallies with the total
number of votes as shown against item 2 minus number of voters deciding not to
record votes as against item 3 minus number of voters as against item 4 (i.e. 2-3-4)
of any discrepancy noticed : ‘Yes it tallies”

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 17C Continued...

8. Number of voters to whom tendered Ballot papers were issued under rule 49 P : 02
9. Number of tendered Ballot Papers :
Total SL.No From To
(a) received for use 20 201 to 220
(b) issued to electors 02 201 to 202
(c) not used and returned 18 203 to 220

10. Account of paper seals Signature of Polling Agents

1. Paper seals supplied for use ; Total No: 04 1.
Sl. No. From 1225 To 1228
2. Paper seals used ; Total No: 01 2.
Sl. No. From 1225 To ....
3. Unused paper seals returned to RO 3.
Total No: 03 Sl. No. From 1226 To 1228
4. Damaged paper seal, if any; Total No: NIL 4.
Sl. No. From 1.. To ....

Signature of the Presiding Officer

Polling Station No. 148

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 SEALING of EVM

Place the Control Unit, After completion of poll, the Presiding

Balloting Unit & VVPAT in their officer shall remove the power pack
carrying cases, close and (battery) from VVPAT in the presence of
seal with the Address tag polling agents. [PO’s HB, Page : 11 ]

The carrying case of VVPAT VVPAT’s control Knob

shall be sealed in the presence – In Transport Mode
of Polling agents.
[PO’s HB, Page : 65]
P.O’s Declaration - PART – IV (EVM- Sealing)

[PO’s HB
Page: 111]
PrO’s Diary [ HB Page : 112 ]
PrO’s Diary [ HB Page : 114 ]
 SEALING OF ELECTION PAPERS

Packet No. 1 (White) EVM Papers Cover

Packet No. 2 (White) SCRUTINY COVER

Packet No. 3 (White) STATUTORY COVER

Packet No. 4 (Yellow)

NON STATUTORY COVER

Packet No. 5 (Brown)

Packet No. 6 (Blue)

 Packet No. 1 (White) EVM Papers Cover
(Unsealed)

1. Unsealed envelope containing Account of votes recorded

(Form 17C) – 2 Copies.

2. Unsealed envelope containing the Presiding Officer

Report-I (Mock poll certificate), II & III

3. Sealed Black envelope containing printed VVPAT paper

slips of Mock poll.
 Packet No. 2 (White) SCRUTINY COVER
(Unsealed)

a) Unsealed envelope containing the Presiding Officer’s Diary

b) Sealed envelope containing the register of voters (17A)
c) Unsealed envelope containing Visit Sheet
d) Unsealed envelope containing the list of blind and infirm electors
in Form 14-A and the declarations of the companions.

1. Voter Turnout Report (PS 05)

2. 16- Point Observers report
3. Acquaintance Roll of Polling Officers

4. Additional Information for Post Poll Scrutiny

All the above election papers should be kept in unsealed white colored master envelope (Envelope No: 2/1) and Polling
Station wise scrutiny cover required for scrutiny should be stored separately in a strong room other than Polled EVM
strongroom having polled EVMs and VVPATs.
Voter Turnout Report (PS 05) 16 Point Observer’s Report

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

Additional Data for Post Poll Scrutiny Acquittance for Roll of Polling Officers

DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM

 Packet No. 3 (White) STATUTORY COVER

(i). Sealed envelope containing the marked copy of the

electoral roll and list of CSVs, if any;

(ii), Sealed envelope containing voter’s slips;

(iii) Sealed envelope containing unused tendered ballot

papers;

(iv) Sealed envelope containing the used tendered ballot

papers and the list in Form 17-B;

(v) Sealed envelope containing the list of challenged

votes in Form 14
Packet No. 4 (Yellow) NON STATUTORY COVER
1. Envelope containing the electoral rolls.
2. Envelope containing the Form 10.
3. Envelope containing the Form 12-B- (EDC)
4. Envelope containing the declarations by the presiding officer
5. Envelope containing the receipt book & cash, if any-Challenged
votes.
6. Envelope containing declarations obtained from electors as to
their age.
7. Envelope containing unused and damaged paper seals and
special tags.
8. Envelope of unused voter’s slip.
9. Envelope containing Form of declaration by elector under Rule
49MA , If any (Test Vote).
10.Envelope containing form of declaration by elector whose
name is in ASD list.
11.Envelope containing letter of complaint to the S.H.O. Police.
 Packet No. 5 (Brown)

(i) Hand Book for Presiding Officer, Manual of Electronic Voting

Machine & VVPAT, instructions etc.

(ii) Used and remaining Indelible ink set (with stopper having
been secured on each phial effectively with molten candle
or wax applied thereon to prevent leakage or evaporation

(iii) Used self-inking pads (Brown Colour)

 PACKET No. 6 (Blue)

(i) Candidates Information Booklet.

(ii) Other unused forms.
(iii) Metal seal of the Presiding Officer.
(iv) The Arrow cross-mark rubber stamp for marking tendered ballot
papers.
(v) Cup for setting the indelible ink.
(vi) All the other items, if any, should be packed into the Fifth
packet. (Coloured Blue).
Prepare in Duplicate

PO’s HB Page: 135

Signatures Required from Polling Agents
❖Special Tags & Paper Seals
❖Form -10 (Appointment of Polling Agent)
❖ Presiding Officers Report – Part –I,II,III,IV & V
❖Black Envelope (containing Mock Poll Slips) & Pink Paper Seal
❖Address Tags of VVPAT Drop Box
❖Closing of 17 A Register
❖ Account of Votes - 17 C
❖Declaration by Presiding Officer - Part -1,2,3,4
❖Receipt of Challenge Fee
❖Address Tag used in Replacement of Battery Pack on CU.
❖Address Tag used in Carry Cases of BU, CU & VVPAT at the end of Poll

Mark P.O’s - Distinguishing Rubber stamp on all FORMS & Address Tags.
 THANK YOU

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DISTRICT ELECTION TEAM, THIRUVANANTHAPURAM