ELECTRONIC SPREADSHEETS

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What is a Spreadsheet?
A spreadsheet is used for storing information and
data in tables.
Calculations can be performed on the data in a
spreadsheet.
Microsoft Excel is the most popular electronic
spreadsheet application, although there are
other electronic spreadsheets available.
INTRODUCTION TO ELECTRONIC
SPREADSHEETS

•What is electronic spreadsheet?

 This is an electronic document in which data is
arranged in the rows and columns of a grid and can be
manipulated and used in calculations.

WHAT IS SPREADSHEET PACKAGE?

•A spreadsheet package is an interactive computer program/software

for organization, analysis and storage of data in tables which consists
 of rows and columns or CELLS. Each CELL of a spreadsheet has a
unique identification.
EXAMPLES OF SPREADSHEET PACKAGES
• MICROSOFT EXCEL • LOTUS 1-2-3 • OPEN OFFICE EXCEL • QUICK EXCEL •
STATVIEW • VISICALC

SOME USES OF SPREADSHEET PACKAGES

• PREPARATION OF DAILY SALES • PREPARATION OF BUDGETS • PREPARATION OF
EXAMINATION RESULTS • MAKING A GRADEBOOK • CREATING DATA MODELS •
DESIGNING PLANS • PERFORMING EQUATION BASED TASKS

SPREADSHEET FEATURES AND

TERMS
 LAUNCHING AND EXITING SPREADSHEET
PACKAGE (MICROSOFT OFFICE EXCEL)
To launch Microsoft Office Excel
• Press the Windows Key + R • Type EXCEL in the Run Dialog Box • Press enter
Exiting Microsoft Office Excel
• 1. At the right corner of the title bar click on the close button… or
• 2. Click on File and click on Exit. You can also use the shortcut key combination (ALT + F4).
 THIS IS A
WORKBOO
K
CONTAINING 3
WORKSHEETS
• A workbook is
made of one or
more worksheets.
 WORKSHEET

•This is a page in a spreadsheet program organized into rows and

columns. The columns have captions A, B, C, D etc. The rows are
identified by the numbers 1, 2, 3, 4 etc.
THIS IS A WORKSHEET
Parts of Microsoft Excel

This is a COLUMN.
Columns are labelled
with letters.
This is a ROW
Rows are labelled with
numbers.
Parts of Microsoft Excel

This is a CELL
Each cell has a unique
 CELL REFERENCE

The CELL REFERENCE of the painted cell is E4

The cell that is currently clicked or selected is called the ACTIVE CELL.
It has a thick black line around it.
Any text you type will go in this cell.
 FORMULA BAR

ALL FORMULA APPEARS IN THE

FORMULA
FORMULABAR
BAR
A LABEL is a piece of TEXT that you add to a spreadsheet to help describe
the numbers.
A VALUE is a NUMBER that you type into a spreadsheet.
It is a number that you already know.
These are all VALUES.
 DATA RANGE

• This is a Data range. In this example

the data range is from
B2:C7
 CHARTS
• Presenting information using text and numbers only can be quite confusing
to the eyes. Hence, charts are used in spreadsheets as a graphical/pictorial
way of presenting information in a spreadsheet.

ACTIVITY
• Entering data
• Formatting cells
• Create a chart from worksheet data
• Launch Microsoft Excel and enter the following data .
• To save your work, click on FILE
ACTIVITY
SAVE and enter
a file name for your work, then click SAVE button
USING FORMULAE IN
SPREADSHEETS

Start
 USING FORMULAE IN SPREADSHEETS
A B C
1
2
3 5 6 =

Let’s add the numbers in cells A3 and B3

Let’s add the numbers in cells A3 and B3
All formulae start with an = sign
Let’s add the numbers in cells A3 and B3
 USING FORMULAE IN SPREADSHEETS
A B C
1
2
3 5 6 = A3
A3 +

All formulae start with an = sign

Then put the cell reference of the first cell
Let’s add the numbers in cells A3 and B3
All formulae start with an = sign
 USING FORMULAE IN SPREADSHEETS

Then put the cell reference of the first cell

+
Let’s add the numbers in cells A3 and B3
All formulae start with an = sign
 USING FORMULAE IN SPREADSHEETS
A B C
1
2
3 5 6 = A3 + B3

Then put the cell reference of the first cell

+
The cell reference of the second cell
 USING FORMULAE IN SPREADSHEETS
A B C
1
2
3 5 6 11
The correct answer will now be displayed when you
press ENTER
A B C
 USING FORMULAE IN SPREADSHEETS
1
2
3 6 11
105

If you change one of the numbers used in the

calculation
 USING FORMULAE IN SPREADSHEETS
A B C
1
2
3 6
105 1611
 USING FORMULAE IN SPREADSHEETS
If you change one of the numbers used in the
calculation
The answer is automatically updated

Sum Symbol Used in a Example

Spreadsheet

Adding + = A1 + B2
 USING FORMULAE IN SPREADSHEETS

Sum Symbol Used in a Example

Spreadsheet

Adding + = A1 + B2
Subtracting - = A1 – B2

Sum Symbol Used in a Example

Spreadsheet

Adding + = A1 + B2
 USING FORMULAE IN SPREADSHEETS
Subtracting - = A1 – B2
Multiplying * (star) = A1 * B2
 USING FORMULAE IN SPREADSHEETS
Sum Symbol Used in a Example
Spreadsheet

Adding + = A1 + B2
Subtracting - = A1 – B2
Multiplying * (star) = A1 * B2
Dividing / = A1 / B2