RISK MANAGEMENT PROCEDURE (EHS)

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RISK MANAGEMENT PROCEDURE

PREPARED BY REVIEWED BY APPROVED BY

Management Representative Executive Manager: General Manager:

Date: Date: Date:

REVISION HISTORY
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Issue Rev No. Revision Date Details of Modification DCR No.

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1.0 POLICY

1.1 TEC ensures the management and control of occupational Health, Safety and
Environmental Hazards/Impacts are, identified, recorded, and control measures are
established in all areas of operations that include routine and non-routine activities
through periodic hazard/impact analysis and their risk assessment in compliance with
the OHSAS 18001:2007, ISO 4001:2004 and AD EHSMS RF version 2.0.

2.0 OBJECTIVE

2.1 To establish a procedure for identification of Hazards/Environmental Impacts present,

assess risks involved and establish the controls and precautions to carry out the work
in a safe and environment friendly manner.
2.2 To ensure that human health safety, environment and company assets are protected, and
all the necessary resources are allocated.
2.3 To ensure that all legal requirements are met.

3.0 SCOPE

3.1 This procedure is applicable to all operations and person el in TEC premises and sites
including (employees, visitors, suppliers, contractors and subcontractors).

4.0 DEFINITIONS

4.1 As Low as Reasonably Practicable (ALARP) : To reduce the risk to a level which is
balanced against the time, trouble, difficulty and cost of achieving it; This level
represents the point, objectively assessed, at which the time, difficulty and cost of
further reduction measures become unreasonably disproportionate to the additional
risk reduction obtained.
4.2 occupational health and safety (OH&S): conditions and factors that affect, or could affect,
the health and safety of employees or other workers (including temporary workers
and contractor personnel), visitors, or any other person in the workplace
4.3 Environment: the surroundings in which an organization operates, including air, water,
land, natural resources, flora, fauna, humans and their interrelation. Surroundings in
this context extend from within the organization to the global system.
4.4 Hazards: The potential to cause harm, including ill health and injury, damage to
property, product or the environment; production losses or increase liabilities.
4.5 Environmental Aspect: elements of an organization’s activities, products or services that
can interact with the environment. A significant environmental aspect is an
environmental aspect that has or can have a significant environmental impact.
4.6 Environmental Impact: any change to the environment, whether adverse or beneficial,
wholly or partially resulting from an organization’s activities, products or services.
4.7 Risk: The measure of occurrence of an undesired event and the potential adverse effects
of this event on people, environment, or the company’s asset and/or reputation.
Combination of the likelihood of an occurrence of a hazardous event or exposure(s)
and the severity of injury or ill health that can be caused by the event or exposure(s)
4.8 Routine activities: Normal jobs to be done regularly with regular precautions.
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4.9 Non-routine activities: New jobs that have never been done previously, or jobs that are
done infrequently; Jobs with steps that have been altered from the original job
steps.
5.0 REFERENCES
 ISO 14001:2004Clause 4.3.1
 OHSAS 18001:2007Clause 4.3.1,
 AD EHSMS Regulatory Framework, Element 02,
 AD EHSMS Regulatory Framework, TG Process of Risk Management

6.0 RESPONSIBILITY

1.1 GM
1.1.1 Responsible for the approval of Management System documents.
1.1.2 Responsible for reviewing the documents before issuance.
1.1.3 Overall responsible for Risk management process, and providing
necessary resources required.
1.2 EHS MR
1.2.1 Responsible for preparing Management System documentation.
1.2.2 Responsible for reviewing the documents for suitability.
1.2.3 Responsible for carrying out the initial risk assessment in coordination
with all the line managers.
1.2.4 Responsible for reviewing and approving risk assessments for various
activities.
1.3 LINE SUPERVISOR
1.3.1 Evaluate the risks/Impacts associated with the activities.
1.3.2 Coordinate with the EHS team for any special requirements
1.4 EHS LEAD
1.4.1 Review the Hazard Analysis and Safe Work Plan.
1.4.2 Review all the legal requirements associated with the activity.
1.4.3 Communicate the legal requirements to the Construction Team.
1.4.4 Log the Identified Hazards in the Hazard Register.
1.4.5 Where required provide trainings and create awareness among
workers.
1.4.6 Coordinate with the Construction team for any special requirements.

5.1 All employees are responsible to adhere with all the control procedures and to
participate in identifying all hazards and environmental impacts that could result to
injuries/illnesses, environmental damage while doing their job and communicate to
their immediate Supervisor or to the EHS Lead without delay.

7.0 PROCEDURE

7.1 It is responsibility of the process owners/supervisors to evaluate the level of risk, and
select the appropriate control measures.
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7.2 Control measures are selected from the hierarchy of control (e.g. eliminate, substitute,
isolate or engineer out the risks, or reduce them through administrative measures or
personal protective equipment) by selecting the highest order control method possible
and then proceeding down the list in order.
7.3 It is responsibility of the process owners to conduct the Risk assessments by using form
EHS-P01-F01.
7.4 The assessment includes routine/non-routine activities of personnel, subcontractors,
visitors and facilities at the work place.
7.5 The identified hazards (plus the associated risks level) are summed up in the Risk
Register.
7.6 Risk Assessment should be carried out for each activity within the scope of works of
TEC.
7.7 In general, Risks can be identified from findings on EHS audit/inspection, incident
reports, incident analysis, and management review meeting items/discussion during
the meeting, personal observations, etc.
7.8 Each department at TEC has identified those risks resulted from these department
activities, products or services. These are documented in the Environmental, Health
& Safety Risks Register Ref. EHS-P01-F02.
7.9 This information is kept up to date as information related to these aspects is revised
when needed and through EHS audits and by the live system of non-compliances that
has been established where it is the duty of all TEC employees to report to the EHS
Department on any Environment, Health and safety risks that has been missed out.
7.10 The potential consequence must be judged using all available information, this
information may include, but not limited to:
a) Control measures in place; work instructions, permit to work procedures;
b) Tasks being carried out, their duration and frequency and locations;
c) Plant, machinery, powered hand tools to be used;
d) Legal requirements

7.11 The significance of a risk shall be assessed based on the probability and severity that
is classified in the Risk Assessment Matrix (RAM).

7.12 Probability of Occurrence

The below matrix is described as follows:

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Likely Frequency
Description Probability
Environment Health & Safety

Continuous or will Occurs several times a year

Frequent 5
happen frequently at location

Occurs several times a year

Often 5 – 12 times per year 4
in similar industries.

Likely 1 – 4 times per year Has occurred at least once. 3

Has occurred in industry

Possible Once every 5 years 2
(worldwide).

Less than once every five Never encountered in

Rare 1
years industry.

7.13 Consequences of Occurrence

Insignificant Catastrophic
Area Impacted Minor Consequences Moderate Consequences Major Consequences
Consequences Consequences
(a) (score = 2) (Score = 3) (Score = 4)
(Score =1) (Score = 5)
Environment
Land-based Insignificant Minor impacts on Significant changes in flora/ Continuous and serious Long-term and
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fauna/flora and habitat, no
negative impacts on
environmental Impact. ecosystem function.
Occasional damage by Limited damage to a
erosion, or of flora and minimal area of land of no
Ecosystem
fauna. Some disruption significant value (i.e. no
of flora and fauna unique habitats)
habitats Temporary damage (<1
month) to flora and fauna
habitats
Minor impact on aquatic
Occasional short-term
ecosystem, including flora,
impact and/or disruption
Aquatic Ecosystem fauna and habitat. No
to aquatic flora and
significant impact on water
fauna.
resources.
Temporary nuisance Minor environmental
from noise, odor, dust, impact due to contained
other air emissions, release of pollutant
greenhouse gases, (including odor, dust and
vibration, visual impact. noise), fire or explosion
Atmosphere/
Minor use of water, fuels with no lasting detrimental
Waste/Other
and energy and other effects. No outside
natural resources. assistance required.
Results in the generation Significant use of water,
of significant quantities fuels and energy and other
of nonhazardous wastes. natural resources.
Minor repairable damage
Minor repairable
to structures/items of
damage to
Cultural Heritage cultural significance, or
commonplace
minor infringements of
structures.
cultural values.
Insignificant
Minor Consequences
Area Impacted (a) Consequences
(score = 2)
(Score =1)
Health
Health Effects Insignificant impact on Minor complaints or
surrounding exposure during plant
communities. shutdown or
maintenance. Maximum
occurrence limited to two
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fauna populations and significant change in
habitat. Disruption to, or population (e.g.
some death of, rare flora or eradication of
fauna, but not resulting in endangered species)
damage by erosion or to
eradication of endangered or habitat with
flora or fauna. Major
species. No persistent but negative impact on
disruption to, or frequent
possibly widespread damage ecosystem function.
death of, rare flora or
to land: damage that can be Widespread
fauna. Major destruction
remediated without long term destruction to a
of significant habitat.
loss; localized persistent significant area of
damage; or significant land, rare flora and
temporary damage (<1 year) fauna and/or
to ecosystem. groundwater resource.
Damage to an
Significant widespread extensive portion of
Significant localized impacts
impact on protected aquatic ecosystem
but without longer-term
wildlife (e.g. migratory resulting in severe
impact on aquatic
shorebirds, marine plants, impacts on aquatic
ecosystems, and/or short
fish breeding grounds), or populations and
term impacts on water
aquatic ecosystems of habitats and/or long-
resources.
moderate duration. term impact on water
resources.
Catastrophic
environmental impact
due to uncontained
Creation of noise, odor, dust,
release, fire or
other
Major environmental explosion with
controlled/ uncontrolled air
impact due to uncontained detrimental effects.
emissions, greenhouse gases,
release, fire or explosion Outside assistance
vibration, and visual impact at
with detrimental effects. required. Extensive
significant nuisance levels.
Outside assistance chronic discharge of
Results in the generation of
required. persistent hazardous
significant quantities of
pollutant. Results in
hazardous wastes.
the generation of
significant quantities
of intractable wastes.
Major damage to Irreparable damage to
Moderate damage to
structures/items highly valued
structures/ items of cultural
of cultural significance, or structures/ items/
significance, or significant
major infringement of locations of cultural
infringement of cultural
cultural values/ sacred significance or sacred
values/ sacred locations.
locations. value.
Catastrophic
Moderate Consequences Major Consequences
Consequences
(Score = 3) (Score = 4)
(Score = 5)
Ongoing complaints from Major ongoing long-term Extreme health risk –
community. Significant health effects likely to potential for death in
emission or discharge that surrounding community.
impacts on surrounding communities and workers.
population.
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times per year

Minor injuries, which may
require self-administered
Human Health &
first aid. Injured
Safety
personnel can continue
to perform normal duties.
Incident event without
Production Loss
causing production loss.
Safety
Injuries requiring on-site
treatment
by medical practitioner.
Personnel unable to
continue to perform
duties.
Production loss or delay up
to one week.
Serious injuries requiring off-
site
treatment by medical
practitioner
Single fatality. Multiple fatalities.
or immediate evacuation to
hospital. Potential long-term
or permanently disabling
effects.
Loss of license to
Production loss or delay of Production loss or delay for
operate or ability to
one week to one month. over one month.
produce indefinitely.

7.14 Risk Assessment Matrix (RAM)

Consequence
Probability Insignificant Minor Moderate Major Catastrophic
(1) (2) (3) (4) (5)
Rare (1) 1 2 3 4 5
Possible (2) 2 4 6 8 10
Likely (3) 3 6 9 12 15
Often (4) 4 8 12 16 20
Frequent (5)
5 10 15 20 25
Almost Certain

Color Risk Requirement

15 - 25 Extreme Unacceptable - Activity should not proceed in current form.

Area of Concern and ALARP - Activity should be modified to

8 - 12 High include remedial planning and action and be subject to detailed
EHS Assessment.

Area of Concern and ALARP - Activity can operate subject to

4 - 6 Moderate
management and/ or modification.

Acceptable Risks - No action required, unless escalation of risk is

1 - 3 Low
possible.

7.15 Risk Estimation & Evaluation

a. The level of risk is calculated by multiplying the Consequence Score and Probability of
Occurrence together:

Risk =Consequence Score X Probability of Occurrence

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b. The relative risk score estimated enables definition between those risks that are
significant, and those that are of a lesser nature. These allow a better understanding
of the least probable events with high consequence against the highly probable low
consequence events. Having established the comparative risk level applicable to
individual impacts, it is possible to rank those risks.

c. The risk matrix provides a method for initially quantifying risks qualitatively (rated as
Low, Moderate, High or Extreme) and semi-quantitatively (with respect to assets lost
figures). It is therefore also used as a screening process so that effort can be
concentrated on the higher levels of risks.

7.16 Any risks pertinent to legislation are considered significant. Hence, all risks identified
as high and critical are considered significant.

7.17 All Significant risks identified shall be considered during the formulation of objectives
and targets for the TEC.

7.18 The EHS objectives and targets are reviewed at least twice a year during
Management Review Meeting sessions.

7.19 The EHS Management Program is developed for each EHS objective and target set by
the TEC.

7.20 All Risk Assessment Records and Register shall be reviewed to determine the
relevance of the same based on the following:

 Changes in the nature of work process.

 Change in legislation.
 Incidents involving injuries or near-misses.
 Defect in Plant or equipment.
 Installing, commissioning or erecting plant.
 Modification to equipment or procedure.

7.21 All risk assessments performed for operational activities are reviewed upon changes
to the operational conditions and whenever there is an incident in the operation or
might cause any incidents.

7.22 Risk Management & Control

7.22.1 When determining hazards/environmental impact controls for new activities, or

considering changes to existing controls, consideration shall be given to reduce the
risks according to the hierarchy of controls.

7.22.2 The hierarchy of Risk Control include:

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Order No. Control Example

Removing the hazardous/harmful piece of
Firstly Eliminate
equipment out of service.
Replacing a hazardous/harmful substance or
process with a less hazardous/harmful one, e.g.
Secondly Substitute
substituting a hazardous/harmful substance with a
non-hazardous/harmful substance.
Isolating the hazard/environmental impact from the
Thirdly Isolation
person/process at risk, e.g. using a guard or barrier.
Redesign a process or piece of equipment to make it
less hazardous such as:
 Facility Design; isolation of hazards, removal
Fourthly Engineering Control
of hazard by a local exhaust.
 Safeguarding or enclosure of hazard,
interlock to prevent accidental exposure.
Adopting safe work practices or providing
appropriate training, instruction or information:
 Use of behavioral controls (warning signs,
checklists, operating procedure, competency
Administrative
Fifthly and awareness training, etc.). These controls
Control
are written in both English and Arabic to
clearly understand by the workers.
 Maintenance, housekeeping and work
schedule.
PPE protects workers from hazards by special
Personal Protective clothing or safety equipment. The use of personal
Sixthly protective equipment includes using gloves, dusts
Equipment (PPE)
masks, glasses, ear plugs/muffs, safety shoes, etc.

7.22.3 Risk control shall be achieved using a predetermined hierarchy of controls. The
primary aim of risk control is to eliminate the risk and the best way to achieve this is
to remove the hazard. If this is not possible, the risk must be minimized using one or
more control options from the hierarchy.

7.22.4 The risk control measure selected must be the highest possible option in the
hierarchy to minimize the risk into lowest level as reasonably practicable.

8.0 FORMS

8.1 EHS Risks Assessment EHS-P01-F01

8.2 EHS Risk Register EHS-P01-F02
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9.0 RECORDS
No Mode of File Minimum
Record Title Owner Destruction
. Storage Location Retention
EHS and
EHS Risk 5 years or
1 Filing concerned EHS Lead Shredding
Assessment project life
Dept.
EHS and EHS Lead and 5 years or
EHS Risks
2 Filing concerned All Department project life Shredding
Register
Dept. Heads