Trade Certification Compliance Criteria

NSF Checklist TC 8.
29 EN-GB 30 Aug 2022

FLOCERT GmbH
Public Compliance Criteria List - Trade Certification
Compliance Criteria are established by FLOCERT to translate requirements of the Fairtrade Standards and FLOCERT requirements into verifiable control points that are evaluated during the
certification process to determine compliance with the Fairtrade Standards. Non-conformity with a Compliance Criterion is considered a non-conformity with the respective standard requirement.
Each Compliance Criterion is linked to a specific timeline indicating when it needs to be fulfilled.
There are six types of Compliance Criteria:

Core (C): reflect Fairtrade principles and must be complied with.
Major (M): reflect key Fairtrade principles where non-compliance represents a major risk to the Fairtrade system. Non-conformity with a major compliance criterion may lead to certification
sanctions.
Voluntary Best Practice (V): refer to additional steps that all supply chain actors can take to foster even fairer trading conditions. These are voluntary and not required in order to be in compliance
with the Fairtrade Trader Standard.
Reactive (R): reflect criteria related to the reactive assurance approach applied for requirements of the Trader Standard Production chapter. They apply to all traders but are only proactively
checked IF there are indications of non-compliance. Indications can be obtained e.g., via allegations or via observations during trader audits.
Specific (S): criteria which are used by FLOCERT’s auditors as preparation questions for the audit - you can find them in the "Preparation Questions" part of the checklist. They are not relevant for
customers.
Follow-up (F): criteria which are only applicable to follow-up audits.
Instead of a plain yes/no-approach there are 5 levels of compliance, called ranks. Rank 1 and 2 indicate non-compliance whereas ranks 3 to 5 indicate compliance with the Fairtrade Standards.
The FLOCERT Public Compliance Criteria List - Trader Certification - is based on the Fairtrade Trader Standard (Version dated March 1st, 2015) and the Fairtrade Product Standards published
by Fairtrade International. This version of the Compliance Criteria supersedes all previous versions. The Compliance Criteria are published in several languages. In the case of an interpretation
dispute in any of the published languages, the English version of the Compliance Criteria prevails.
How to use this document?

Not all Compliance Criteria must be met in all cases; some apply only for certain products and others apply only to certain types of traders. This is indicated in brackets at the beginning of the
respective criterion. To find out which requirements are applicable, you should first identify which type of trader you are (payer, conveyor, non-payer). This will depend on whom you are buying from
and on the level the price is set in the Fairtrade Minimum Price and Premium Table (available at www.fairtrade.net). Annex 1 of the Fairtrade Trader Standard provides detailed information on this
topic.
Please contact FLOCERT in case of doubt.
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NSF Checklist TC 8.29 EN-GB 30 Aug 2022
Reference Applicable for: CC No. FLOCERT Compliance Criteria Rank 1 Rank 2 Rank 3 Rank 4 Rank 5 Time Criteria Type
0 Preparation Questions
0.0.0.01 Is the customer Price and/or Premium Payer or 0 S

Conveyor?
0.0.0.02 Can physical traceability be checked during the 0 S
audit of the site?
0.0.0.03 Does the customer implement Mass Balance? 0 S
0.0.0.04 Does the customer trade/manufacture 0 S
composite products or composite ingredients?
0.0.0.06 (Applicable if you are an auditor authorized for 0 S
trader production audits.) Is there evidence of
violations related to the Trader Standard
Production chapter?
0.0.0.07 Is the customer categorized as small 0 S
licensee?
0.0.0.08 Has the customer signed a licensee 0 S
agreement with a National Fairtrade
Organization (NFO) and is entitled to sell under
the 'Point of Sale' scheme?
0.0.0.09 (Mandatory to be checked during initial and 0 S
renewal audits, and - if indicated in the ToR -
during focused audits) Does the customer
demonstrate compliance with the Voluntary
Best Practice (VBP) requirements?
0.0.0.10 Is an additional entity included into the audit? 0 S
1 General Requirements
1.1 Right to Trade Fairtrade Products
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1.1.1 Trader 1.1.0.01 You have a valid FLOCERT permission to trade No Yes 0 M
or a valid FLOCERT certificate for each product
bought and/or sold as Fairtrade.
You do not indicate in your documents
(contracts, invoices, inventory records) and / or
on the physical product, that it is a Fairtrade
product if you purchased it before getting a
FLOCERT permission to trade.
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1.1.2 Trader 1.1.0.02 (Also applies to additional entities) You accept Entry to the The The There was 0 M
announced and unannounced audits of your premises information information, proper
premises, including additional entities, by was denied. provided support and preparation
providing access to all the sites that are was not access to for audit. All
relevant for the audit, making available adequate to site were required
responsible staff for the audits and providing complete adequate to documents,
all information that is necessary to verify the audit complete staff and
compliance. OR access the audit. access to
to certain sites were
required provided
document, and the
sites or audit was
interviewee facilitated
s was such that,
denied OR the auditor
responsible could make
staff were independen
not t, quick and
available to easy
provide the assessmen
information t of
needed to compliance/
check non
compliance. compliance
and
confidential
interviews
were
possible.
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1.1.3 Trader 1.1.0.05 (Also applies to additional entities; Does not All Some of the All the 0 C
apply to entities that do not fall into the scope of additional additional additional
certification) Your additional entities where entities that entities that entities that
Fairtrade activities take place comply with the are used to are used to are used to
definition of additional entity and are registered handle handle handle
with FLOCERT (see Certification SOP on the Fairtrade Fairtrade Fairtrade
FLOCERT website). products products products
are not are not are
registered registered registered
with with with
FLOCERT FLOCERT FLOCERT
OR do not OR do not AND comply
comply with comply with with the AE
the AE the AE definition.
definition. definition.
1.1.3 Trader 1.1.0.06 You have a contract with each additional entity There are The Complete 0 C
that is not 100 % owned by the master operator no contracts do contracts
that requires compliance with the respective contracts. not have all with all
Fairtrade Standard, stating that FLOCERT is the additional
authorized to conduct on-site audits of the requirement entities.
additional entity (does not apply to entities that s listed in
do not fall into the scope of certification or have this CC or
their own FLOCERT certification). some of the
additional
entities do
not have
contracts.
1.1.4 Trader 1.1.0.07 You have purchased Fairtrade products only No Yes 0 M
from Fairtrade producers or traders with a valid
permission to trade or certification for the
relevant product category issued by FLOCERT.
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1.1.4 Trader 1.1.0.08 (Seed Cotton) (Applicable if the trader operates No Yes 0 C
under the FSI model) You have purchased
Fairtrade products only from Fairtrade
producers or traders with a valid permission to
trade or certification or verification issued by
FLOCERT.
1.1.5 Trader 1.1.0.09 (Not applicable for licensees under the 'Point of No Yes 0 C
Sale' scheme.) Products sold as Fairtrade, not
in consumer-ready packaging, are only sold to
Fairtrade traders with a valid certification or
permission to trade for the relevant product
category issued by FLOCERT or the
responsible National Fairtrade Organization
(Japan, Australia and New Zealand).
1.1.5 Trader 1.1.0.10 (Seed Cotton) (Applicable if the trader operates No Yes 0 C
under the FSI model) FSI products not in
consumer-ready packaging are only sold to
Fairtrade traders with a valid verification.
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1.1.6 Trader 1.1.0.11 (First buyers) (Not applicable if you purchase The trader The The trader Rank 3 and The trader 0 C
from contract production set-ups) You buys from framework buys from the trader only buys
purchase certified products from producer the contract the provides from the
organizations and not from individual members individual required as individual periodic producer
of the organization OR you demonstrate the members, per the CC members, updates of organization
inability to buy from the producer organization without is but is able the .
by citing national/regional law(s) prohibiting establishin incomplete to establish purchase to
this, or written request by the producer g reasons on details the reasons the
organization, citing the advantage to them on on why it is given in this for its organization
such an arrangement and this is accompanied not able to CC. inability to with a copy
by a framework contract between you and the buy from the buy from the of the
producer organization, regulating the following: producer producer purchase
traceability, volume, price, delivery terms, organization organization documents.
payments terms and invoicing method. as given in as given in
the CC. this CC.
1.1.7 Trader 1.1.0.12 (Only applicable if you were suspended since The The 0 M
the last audit and/or any of your company company
suppliers/buyers was suspended) exceeded has not
You do not sign new Fairtrade contracts if you volumes of exceeded
are suspended OR sign new contracts with the volumes
suspended trade partners. For existing trade contracts allowed
partners (suppliers/buyers) with whom you allowed during
have had at least one Fairtrade business during suspension
transaction in the 12 months preceding the suspension NOR
suspension, you are allowed to sign new OR signed signed
contracts within the suspension period. The contracts contracts
volume (of new contracts signed during the with new with new
suspension period), however, is limited to 50% trade trade
of the total volume (with each partner) traded in partners. partners.
the 12 months preceding the suspension.
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1.1.7 Trader 1.1.0.13 (Only applicable if you were suspended since You have You have 0 C
the last audit and/or any of your not fulfilled fulfilled the
suppliers/buyers was suspended) the contract, contract.
You have fulfilled existing Fairtrade contracts without the
during the suspension period. consent of
your trade
partner.
1.1.8 Trader 1.1.0.14 (Only applicable if you were decertified in the No Yes 0 C
past or any of your trading partners were/are
decertified.) You stopped trading all Fairtrade
products from the date of decertification even if
there is a signed Fairtrade contract, but you
accept Fairtrade products that were traded
(delivered as per agreed INCOTERM) before
the date of decertification and you pay the FT
Premium (if applicable).
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1.1.9 Trader 1.1.0.15 You designate one official contact for No person This person Yes 0 C
Fairtrade-related matters. This person keeps has been does not
FLOCERT updated with contact details designated have the
(including Fairtrace reporting contact) and any as contact responsibili
other relevant information that affects person for ty of
FLOCERT certification (new company structure, Fairtrade compliance
change in legal status, etc.). related in the
matters. company
OR does
not have the
adequate
means to
ensure
compliance
OR does
not keep
FLOCERT
updated
with
relevant
information.
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1.1.2 Trader 1.1.0.16 (Payer, Conveyor) You fulfill the following Reporting/v Not all All 0 C
responsibilities in the assurance tool Fairtrace: erification is transaction transaction
1) You report your direct Fairtrade purchases not done. s are s are
from producer organizations OR declare reported / reported /
nothing to report (deadline: 30 calendar days verified OR verified AND
after the end of each quarter) transaction are correct.
2) You verify any other Fairtrade purchases that s are not
have been reported by your suppliers correct.
(deadline: 30 calendar days after transaction
has been reported)
3) You report your Fairtrade sales OR declare
nothing to report (deadline: 30 calendar days
after the end of each quarter)
4) You ensure that all transactions, reported or
verified, are correct.
1.1.2 Trader 1.1.0.17 (Non-payer) You fulfill the following Reporting / Not all All 0 C
responsibilities in the assurance tool Fairtrace: verification transaction transaction
1) You report your Fairtrade sales OR declare is not done. s are s are
nothing to report (deadline: 30 calendar days reported / reported /
after the end of each quarter) verified OR verified AND
2) You verify your Fairtrade purchases that have transaction are correct.
been reported by your suppliers (deadline: 30 s are not
calendar days after transaction has been correct.
reported)
3) You ensure that all transactions, reported or
verified, are correct.
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FLOCERT Trader 1.1.0.18 (Only applicable for licensees under the 'Point No Yes 0 C
Requirement of Sale' scheme) (Coffee, Cocoa, Flowers, Tea,
Fresh fruit and Nuts) Products sold as
'Fairtrade Point of Sales', not in
consumer-ready packaging, are only sold to
companies registered as 'Point of Sale'
customers by the responsible National
Fairtrade Organization (NFO).
Coffee 1.1.2 Trader 1.1.0.19 (Exporter) (Coffee) (Only applicable to new No records Records of 0 C
exporters seeking Fairtrade certification after of prior prior
15 July 2021) You demonstrate that your transaction( transaction(
assistance as an export service provider is s) and/or s) and/or
required by a producer organisation to confirmatio confirmatio
undertake Fairtrade exports. You demonstrate n letter from n letter from
this with a record of prior transaction(s) and/or an identified an identified
a confirmation letter from the identified Fairtrade Fairtrade
Fairtrade certified producer organisation. certified certified
producer producer
organisatio organisatio
n available n are
available
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Coffee 1.1.2 Trader 1.1.0.20 (Exporter) (Coffee) (Only applicable to new Indications No 0 C
exporters seeking Fairtrade certification after that exporter indications
15 July 2021) There is no indication that you has that exporter
have assisted or done business with assisted or has
organizations involved with the violation of done assisted or
human rights, land claims, violation of business done
indigenous peoples’ rights and land, fraud, with business
formal complaints, previous business organization with
malpractices with farmers, violation of animal s involved in organization
rights or harm of biodiversity. such s involved in
activities such
activities
1.1.1 Trader 1.1.0.21 (Digital audit) You have a valid FLOCERT Non-confor Observation The 0 M
permission to trade or a valid FLOCERT mity: The :The company is
certificate for each product bought and/or sold company is company is certified for
as Fairtrade. not certified not certified all product
for the for the categories
product product type and all
category that has product
that has been types that
been bought have been
bought and/or sold bought and
and/or sold as sold as
as Fairtrade Fairtrade. Fairtrade.
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1.1.2 Trader 1.1.0.22 (Digital audit) You accept all type of audits of Non-confor The 0 M
your organization, including digital audits, by mity: It is not information
providing FLOCERT with all the necessary possible to provided
information in order to verify compliance. conduct the was
digital audit adequate to
with the complete
information the audit.
provided,
i.e. no data
or not
sufficient
data for the
audit period
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1.1.4 Trader 1.1.0.23 (Digital audit) You have purchased Fairtrade Non-confor Observation The seller 0 M
products only from Fairtrade producers or mity: The : The seller has a valid
traders with a valid permission to trade or seller did was not certification
certification for the relevant product category not have a certified / or
issued by FLOCERT. valid did not have Permission
certificate or permission to trade for
permission to trade for all product
to trade for the product categories
the product type traded and product
category at OR it is types
the time of possible bought as
the that the Fairtrade.
purchase. seller was
not certified
for the
product
category at
the time of
the
purchase,
but this
could not be
fully verified
during the
digital audit.
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1.1.5 Trader 1.1.0.24 (Digital audit) (Not applicable for licensees Non-confor Observation Only sales 0 C
under the 'Point of Sale' scheme.) Products mity: Sales : The buyer to certified
sold as Fairtrade, not in consumer-ready of Fairtrade was not customers.
packaging, are only sold to Fairtrade traders products to certified /
with a valid certification or permission to trade a customer did not have
for the relevant product category issued by that does permission
FLOCERT or the responsible National not have a to trade for
Fairtrade Organization (Japan, Australia and valid the product
New Zealand). certification type traded
or OR there
Permission were sales
to trade for to a
the relevant non-certifie
product d licensee,
category. however it
was not
possible to
verify during
the digital
audit, if the
product was
consumer
ready.
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1.1.7 Trader 1.1.0.25 (Digital audit) (Only applicable if you were Observation No trading 0 C
suspended since the last audit and/or any of : The with
your suppliers/buyers was suspended) company suspended
You do not sign new Fairtrade contracts if you was trading partners
are suspended OR sign new contracts with with and no
suspended trade partners. For existing trade suspended trading
partners (suppliers/buyers) with whom you partners in while
have had at least one Fairtrade business the period suspended.
transaction in the 12 months preceding the of their
suspension, you are allowed to sign new suspension
contracts within the suspension period. The OR trading
volume (of new contracts signed during the while being
suspension period), however, is limited to 50% suspended.
of the total volume (with each partner) traded in The
the 12 months preceding the suspension. company
should
ensure that
this trade
meets the
suspension
rules to
avoid
non-confor
mities.
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1.1.8 Trader 1.1.0.26 (Digital audit) (Only applicable if you were Non-confor Observation No trading 0 C
decertified in the past or any of your trading mity: : It is with
partners were/are decertified.) You stopped Trading with possible partners
trading all Fairtrade products from the date of partners that trading that were
decertification even if there is a signed who with decertified.
Fairtrade contract, but you accept Fairtrade are/were decertified
products that were traded (delivered as per decertified partners
agreed INCOTERM) before the date of at the time took place,
decertification and you pay the FT Premium (if of the since there
applicable). transaction. are
transaction
s with
partners
that
are/were
decertified,
but it cannot
be verified
during the
digital audit
if the
transfer of
ownership
took place
within the
decertificati
on period
(e.g. Invoice
is dated
within the
decertificati
on period
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but it's
possible
that bill of
lading was
issued
within the
certification
period).
1.1.9 Trader 1.1.0.27 (Digital audit) You designate one official Non-confor A contact 0 C
contact for Fairtrade-related matters. This mity: No person has
person keeps FLOCERT updated with contact contact been
details (including Fairtrace reporting contact) person has designated.
and any other relevant information that affects been
FLOCERT certification (new company structure, designated
change in legal status, etc.). or the
company
cannot be
reached.
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1.1.9 Trader 1.1.0.28 (Digital audit) The information regarding Non-confor Observation The 0 C
payer/conveyor vs non-payer status provided to mity: The : The information
FLOCERT is up-to-date. company is company is on
not not payer/conve
registered registered yor vs
as a payer as a non-payer
or conveyor, payer/conve is
but it is yor, but it is up-to-date.
evident from possible
Fairtrace that they are
data that acting as a
they are such.
responsible However,
for the this could
payment/co not be fully
nveying of verified
Fairtrade during the
Price and/or digital audit.
Premium.
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1.1.2 Trader 1.1.0.29 (Digital audit) (Payer, Conveyor) You fulfill the Non-confor Observation Reporting 0 C
following responsibilities in the assurance tool mity: : Reporting and
Fairtrace: Reports are is done and verification
1) You report your direct Fairtrade purchases missing OR seems is complete
from producer organizations OR declare Not all correct on a and no
nothing to report (deadline: 30 calendar days transaction system errors were
after the end of each quarter) s are level, but identified.
2) You verify any other Fairtrade purchases that reported / there are
have been reported by your suppliers verified OR potential
(deadline: 30 calendar days after transaction transaction errors that
has been reported) s are not could not be
3) You report your Fairtrade sales OR declare correct OR fully
nothing to report (deadline: 30 calendar days there are investigated
after the end of each quarter) pending during the
4) You ensure that all transactions, reported or overdue digital audit
verified, are correct. transaction OR it is
s OR possible
information that
on price reporting
and/or might be
premium is substantiall
missing for y wrong
reported/co (volumes
nfirmed outliers or
transaction historical
s. fluctuations
are
identified),
but this
could not be
fully
investigated
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during the
digital audit.
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1.1.2 Trader 1.1.0.30 (Digital audit) (Non-payer) You fulfill the Non-confor Observation Reporting 0 C
following responsibilities in the assurance tool mity: : Reporting and
Fairtrace: Reports are is done and verification
1) You report your Fairtrade sales OR declare missing OR seems is complete
nothing to report (deadline: 30 calendar days Not all correct on a and no
after the end of each quarter) transaction system errors were
2) You verify your Fairtrade purchases that have s are level, but identified.
been reported by your suppliers (deadline: 30 reported / there are
calendar days after transaction has been verified OR potential
reported) transaction errors that
3) You ensure that all transactions, reported or s are not could not be
verified, are correct. correct OR fully
there are investigated
pending during the
overdue digital audit
transaction OR it is
s. possible
that
reporting
might be
substantiall
y wrong
(volumes
outliers or
historical
fluctuations
are
identified),
but this
could not be
fully
investigated
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during the
digital audit.
Cocoa 1.1.2 Trader 1.1.0.31 (Exporter) (Cocoa) (Only applicable to new No records Records of 0 C
exporters seeking Fairtrade certification after of prior prior
15 July 2022) You demonstrate that your transaction( transaction(
assistance as an export service provider is s) and/or s) and/or
required by a producer organisation to commitmen commitmen
undertake Fairtrade exports. You demonstrate t for 2 years t for 2 years
this with a record of prior transactions and/or a to source to source
commitment for 2 years including indicative volumes volumes
volumes to be sourced from the identified from an from an
Fairtrade certified producer organisation. Also, identified identified
you provide all of the following documents: Fairtrade Fairtrade
• legal registration, certified certified
• financial statements, producer producer
• records of commercialization, organisatio organisatio
• business development plan. n available. n are
available.
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Cocoa 1.1.2 Trader 1.1.0.32 (Exporter) (Cocoa) (Only applicable to new Indications No 0 C
exporters seeking Fairtrade certification after that exporter indications
15 July 2022) There is no indication that you has that exporter
have engaged in or contributed to illegal engaged in has
activities or unfair trading practices or have or engaged in
done business with organisations involved in contributed or
such activities or practices. to illegal contributed
business or to illegal
unfair business or
trading unfair
practices or trading
done practices or
business done
with business
organisatio with
ns involved organisatio
in such ns involved
activities in such
activities
1.2 Use of Fairtrade Trademark
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1.2.1; 1.2.2 Trader 1.2.0.01 (Only applicable if you have used any Not contract There is a Contract 0 C
FAIRTRADE Mark or any other reference to nor artwork contract AND
Fairtrade as defined in the Fairtrade Standard approval with the artwork
on a finished or unfinished product, on any available. NFO / approval for
packaging or in any other communications.) Fairtrade all Fairtrade
You have a valid written contract with a National Internationa Mark use
Fairtrade Organization or with Fairtrade l but no available.
International with details on the use of the Mark artwork
and you have written artwork approval (prior to approval
use) for any use of the FAIRTRADE Mark or OR artwork
reference to Fairtrade on all product and but not for
promotional artwork. all products
/
promotional
material.
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1.2.2 Trader 1.2.0.02 (Applicable if you are packing for a licensee) No Yes Rank 3 and 0 C
You have a copy of the applicable artwork for cases,
approval. the trader
has out
sourced the
packing to
another
entity in the
supply
chain, the
trader has
given a copy
of the
approval on
use of the
Mark to the
packing
entity.
1.2.3 Trader 1.2.0.03 (Not applicable to processed bananas) (Only No Yes 0 C
applicable if you make claims on sourcing for
FSI)
All off-pack claims made on the sourcing of
Fairtrade commodities (for example, as
covered by the Fairtrade Sourced Ingredient
(FSI) model are verified by a National Fairtrade
Organization or Fairtrade International or a
designated agent before these claims are
communicated publicly.
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Gold 2.4.3 Trader 1.2.0.04 (Gold) The label and/or stamp on the final No Yes 0 C
consumer product clearly indicates that the
precious metal is certified as Fairtrade Gold,
Silver or Platinum, as defined in the Fairtrade
International labelling rules for precious
metals.
Gold 2.2.2 Trader 1.2.0.05 (Gold) (Applicable if you sell final consumer No Yes 0 C
products) You only use the Fairtrade Mark on a
final product for which you have authorization by
Fairtrade International or a National Fairtrade
Organization.
Gold 2.4.2 Trader 1.2.0.06 (Gold) (Applicable if you purchase Fairtrade No Yes 0 C
Precious Metal under the Gold Sourcing
Program) You conform with the labelling and
communications policies stipulated in any
contractual agreement with Fairtrade
International or a National Fairtrade
Organization.
1.3 FLOCERT Requirements
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FLOCERT Trader 1.3.0.01 All non-conformities of the previous audit have The The Adequate Rank 3 AND 1 M
requirement been corrected. implemente implemente actions the
d corrective d corrective taken to organisatio
measures measures ensure n has done
failed to failed to compliance a root
remedy the remedy the with all the cause
situation; situation; non-confor analysis
non-compli non-compli mities and
ant ant observed in measures
behaviour is behaviour the last have been
still broadly continues in audit. put in place
in place. single to avoid
instances. recurrence.
FLOCERT Trader 1.3.0.02 (Only applicable if you are benefitting from an No Yes 0 C
Requirement exception) You have applied for an exception
and the conditions of granted exceptions are
met.
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FLOCERT Trader 1.3.0.03 (Only applicable if you have received a There are Although There is a There is a 1 C
requirement complaint related to compliance with complaints there is a proper written
requirements of the applicable Fairtrade received, written documentat procedure
Standards or a Fairtrade product) You handle which have procedure ion of the for
and document all complaints and follow-up not been for actions complaint
actions relating to compliance with followed up complaint taken on the manageme
requirements of the applicable Fairtrade and manageme complaints nt and the
Standards. These records are made available documente nt, the and its complaints
to the auditor. d as per complaint follow up are handled
this CC OR has not and is as per the
these have been made procedure
not been followed up available to and these
made and the auditor. are
available to documente documente
the auditor. d OR these d including
have not the follow
been made up and is
available to made
the auditor. available to
the auditor.
FLOCERT Trader 1.3.0.04 (Applicable if you have been suspended since No Yes 1 C
Requirement the last audit) Upon suspension of Fairtrade
certification, you have discontinued the use of
all advertising matter that contains any
reference to your certified status.
FLOCERT Small 1.3.0.05 (Small Licensee) You comply with the definition No Yes 0 C
Requirement Licensee, of small licensees according to the FLOCERT
Trader Small Licensee definition.
FLOCERT Trader 1.3.0.08 (Trader Corporate Certification) You comply No Yes 0 C
Requirement with the conditions of Trader Corporate
Certification according to the FLOCERT
Explanatory Document.
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FLOCERT Trader 1.3.0.09 (Ivory Coast ) (Cocoa) You comply with all There is a The The 0 M
Requirement obligations made by the Conseil du Café violation of organisatio organisatio
Cacoa (CCC) and their regulations (décrets) the n cannot n complies
as they apply to sustainable cocoa. regulations. demonstrat with the
e full regulations
compliance of the CCC
with the and its
regulations. undertaking
s related to
sustainable
cocoa.
FLOCERT Trader 1.3.0.10 (Only applicable if you are acting as a No Yes 0 C
Requirement subcontractor) You comply with all
requirements on documentary traceability and
physical traceability when providing services as
a subcontractor to other certified customers.
FLOCERT Trader 1.3.0.11 (Applicable for organisations participating in a The The The 0 C
Requirement Fairtrade Pilot) You act according to specificatio specificatio specificatio
specifications of the pilot agreement. ns of the ns of the ns of the
pilot pilot pilot
agreement agreement agreement
are not are partially are
followed. followed. followed.
2 Trade
2.1 Traceability
2.1.1 Documentary Traceability Requirement
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2.1.1. Trader 2.1.1.01 (Also applies to additional entities) You clearly Fairtrade Fairtrade Fairtrade Fairtrade 0 M
identify all Fairtrade products as Fairtrade in all references references references references
trade documentation (e.g. invoices, delivery (i.e. term are are are
notes and purchase orders), including all "Fairtrade" identifiable identifiable recorded
relevant documentation sent to and received or similar but are and and kept
from the additional entity. terms) are incomplete. complete in up-to-date
missing in Fairtrade all within the
all references purchase ERP
documents. exist, but and sales system
not in all documentat (managem
purchase ion. ( i.e. ent - system
and sales term in place).
documentat "Fairtrade" (i.e. Term
ion. (i.e. or similar "Fairtrade"
Term on all or similar
"Fairtrade" invoices consistently
or similar in AND it is in all
invoices possible to contracts,
BUT it is not find a invoices,
possible to reference in B/L, delivery
find a other notes,
reference in documents. packing
other ). lists, etc.).
documents)
.
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2.1.1. Trader 2.1.1.02 Your Fairtrade related documents (e.g. All details Some of the All details All details Details are 0 C
invoices, delivery notes and purchase orders) are listed are are included in
allow tracing the following information: missing. requirement documente included in the
s are d and can a database database
• the name and FLO-ID of the traders involved missing in be traced. and directly and directly
in a Fairtrade transaction (FLO-ID of the all or some linked to linked to
supplier and FLO-ID of the buyer transaction Fairtrade Fairtrade
• the applicable dates of the transaction; s. article article
description description
• the quantities and physical form of the product s. s and are
when transacted (purchase and sale); fully
up-to-date.
• the details of Fairtrade Price and Fairtrade (Details of
Premium and pre-financing (only applicable to the
transactions between producer organizations, complete
conveyors and payers) supply
chain are
mentioned
in purchase
and sales
documentat
ion.)
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Gold 2.1.3 Trader 2.1.1.03 (Gold) You additionally indicate the following in All details Some of the The details These Details are 0 C
the trade documents are listed can be details are included in
missing. requirement tracked included in a database
• alterations performed and relevant yields s are during a database a directly
missing in audit. a directly linked to
• disposals all or some linked to Fairtrade
transaction Fairtrade article
s. article description
description s and a re
s. fully
up-to-date.
(Details of
the
complete
supply
chain are
mentioned
in purchase
and sales
documentat
ion.).
2.1.1. Premium 2.1.1.04 (Conveyor) When mixing and selling product No Yes 0 C
Conveyor, from more than one producer organization,
Price conveyors clearly indicate in written format to
Conveyor, the buyer the percentage composition of the
Trader product from each producer organization.
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2.1.1./ Trader 2.1.1.05 You ensure that Fairtrade certified products Term Term Term 0 M
FLOCERT sold as non-Fairtrade clearly indicate that the "Fairtrade" "Fairtrade" "Fairtrade"
requirement product is not Fairtrade by removing any or similar is or similar has been
existing reference to Fairtrade on product, associated has been removed in
packaging or documents or where not possible with non removed all invoices,
by clearly indicating to your customer that the Fairtrade from product,
product is not Fairtrade. sales in all invoices/pa packaging
documents/ ckaging/pro AND other
packing etc. ducts BUT it purchase
is possible and sales
to find documents
references OR where it
in other is not
documents possible
OR term the formal
"Fairtrade" disclaimers
has been 'Product is
mentioned sold under
in some non
invoices. Fairtrade
conditions'
or 'Product
is sold
under non
FLO
Fairtrade
conditions'
are used.
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2.1.1./FLOCE Trader 2.1.1.06 You do not imply, directly or indirectly, that an Clear There is no 0 C
RT ordinary sale is in any way associated with linking of evidence of
requirement sales of Fairtrade certified products. ordinary a linkage
sale with between a
Fairtrade Fairtrade
certified sale and a
products is normal
noticed. sale.
Fresh Fruit Premium 2.1.1.07 (Oranges for juice) (Conveyor, exporter, Records of Records of Records of There is a 0 C
2.1.2 (SPO) Conveyor, processor) You keep records of the volumes of the volumes the volumes the volumes manageme
5.1.2. (HL) Premium oranges for juice bought and processed from of Fairtrade of Fairtrade of Fairtrade nt system in
Payer, Price each producer organization, the date of oranges oranges oranges place that
Conveyor, delivery, and the quantity of orange juice sold. bought and bought and bought and allows
Price Payer, processed processed processed records to
Trader from each from each from each be always
producer producer producer up-to-date
organization organization organization and
are exist but are are available
missing. incomplete. available. upon
Complete request.
processing Complete
and records as
Fairtrade part of a
sales database of
records with stock,
a reference processed
to sales volumes,
documents. purchases
and sales
and fully up
to date.
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Cane Sugar Premium 2.1.1.08 (Cane sugar) (Applicable in case of multiple Delivery Delivery Delivery Delivery There is a 0 C
4.4.3 Conveyor, producers supplying the same mill (or exporter, notes/ticket notes/ticket notes/ticket notes/ticket manageme
Price if applicable) and if no national scheme exists) s and s and s and s and nt in system
Conveyor, You keep delivery notes/tickets with the name confirmatio confirmatio confirmatio confirmatio in place that
Trader of the individual cane producer, the producer n of n of n of n of ensures
organization of the individual cane producer, volumes volumes volumes volumes that the
the volume, and the date of the delivery. You are not are not are are documentat
have requested confirmation of the volume of available or complete or available. available ion and
cane supplied by each producer (i.e. producer completely partially and clearly data
organization). In case you identify that individual missing. missing. identifiable. required are
cane producers deliver cane for more than one always
producer organization, you bring this to notice available,
of the respective producer organizations. correct and
fully
up-to-date.
Seed Cotton Trader 2.1.1.09 (Seed cotton) (Applicable if you operate under No Additional 0 C
2.1.1 the FSI model) Besides the Fairtrace reporting additional traceability
requirements set in 1.1.0.16 (Payers) or traceability information
1.1.0.17 (Non-Payers), you provide additional information provided
traceability information allowing the certification provided
body to trace all FSI cotton sales (output) back
to the corresponding Fairtrade purchases
(input).
Seed Cotton Trader 2.1.1.10 (Seed cotton) (Applicable to spinners for their No Yes 0 C
2.1.2 activities under the FSI model) A purchase
contract for the corresponding Fairtrade cotton
lint has been signed with the ginner before the
Fairtrade equivalent yarn is sent out for delivery.
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Seed Cotton Trader 2.1.1.11 (Seed cotton) (Applicable to spinners for their No Yes 0 C
2.1.3 activities under the FSI model) The physical
receipt of the Fairtrade cotton lint takes place at
the latest within 6 months after the Fairtrade
equivalent yarn has been sent out for delivery.
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2.1.2. Trader 2.1.1.12 You keep records of all entries, processing and The trader The trader The trader The trader There is a 0 M
sales of Fairtrade products. Records allow the does not keeps keeps keeps manageme
certification body to trace back from any given keep records, but records and records and nt system in
Fairtrade output to the Fairtrade inputs. The records or they are makes makes place that
volume sold as Fairtrade does not exceed the they are not incomplete them them easily allow
volume bought as Fairtrade, taking into account available at or not fully available to available to the
the processing yields and all losses the time of available at the auditor the auditor certification
(decreases in weight). the audit the time of during the during the body to
AND/OR the audit audit. audit. trace back
there are AND/OR Records Records from any
estimated There are are correct. are correct. given
excessive estimated No No Fairtrade
sales by excessive excessive excessive output to the
more than sales by sales sales with Fairtrade
5% OR 1-5%. except no inputs,
there is no possible mistakes. including
system that mistakes alterations
allows estimated performed,
calculations up to 1% of relevant
. sales. recipes and
yields. The
trader
keeps
records and
makes
them
available to
the auditor
during the
audit.
Records
are always
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correct. No
mix up of
product and
no
mistakes
and
compliant
with
sourcing
record
system.
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2.1.2 Trader 2.1.1.13 (Additional Entity) You keep records of all The The The The There is a 0 C
volumes of Fairtrade products received from additional additional additional additional manageme
and sent to the certified customer to which you entity does entity entity keeps entity keeps nt system in
are sub-contracted. In case of physical not keep keeps records and records and place that
traceability, records allow the certification body records or records, but makes makes easily allow
to trace back from any given certified output to they are not they are them them the
the certified inputs. available at incomplete available to available to certification
the time of or not fully the auditor the auditor body to
the audit available at during the during the trace back
and/or the time of audit. audit. from any
There are the audit Records Records given
estimated and/or are correct. are correct. Fairtrade
excessive There are No No output to the
sales by estimated excessive excessive Fairtrade
more than excessive sales sales with inputs,
5% OR sales by except no including
there is no 1-5%. possible mistakes. alterations
system that mistakes The performed,
allows estimated additional relevant
calculations up to 1% of entity has recipes and
. sales. records of yields. The
products additional
received entity keeps
and records and
products makes
sent back to them
producer. available to
the auditor
during the
audit.
Records
are always
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correct. No
mix up of
product and
no
mistakes
and
compliant
with
sourcing
record
system.
2.1.13 Trader 2.1.1.14 (Cocoa, cane sugar, fruit juices & pulp/puree, No A clear 0 C
(Cocoa, cane tea) (Applicable only if you are selling raw indication indication
sugar, tea), material and/or semi-finished products) You can be can be
FLOCERT indicate in your sales documentation whether found in the found in the
Requirement the product was segregated (physically sales sales
(fruit juices) traceable) or traded under mass balance. documentat documentat
ion (contract ion
or invoice, (contract, or
or delivery invoice, or
note). delivery
note)..
FLOCERT Trader 2.1.1.15 (Cocoa, cane sugar, fruit juices & pulp/puree, No A clear 0 C
Requirement tea) (Applicable only if you are buying raw indication indication
material and/or semi-finished products) You can be can be
indicate in your purchase documentation found in the found in the
whether the product is traded as segregated purchase purchase
(physically traceable) or under mass balance. documentat documentat
ion (contract ion (contract
or invoice or or invoice or
purchase purchase
order). order).
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FLOCERT Non-Payer, 2.1.1.16 (Applicable only if you are trading FSI food No A clear 0 C
Requirement Premium composite ingredients or Cotton / Textiles) You indication indication
Conveyor, indicate in your transactions documentation can be can be
Premium under which program (food composite found in the found in the
Payer, Price ingredients: FSI) (Cotton: FSI or Textiles) the purchase or purchase
Conveyor, product is traded. sales and sales
Price Payer, documentat documentat
Trader ion ion
(contract, or (contract, or
invoice, or invoice, or
delivery delivery
note). note).
Herbs & Trader 2.1.1.17 (Dried herbs) (Only applicable if you sell or buy No A clear 0 C
herbal teas dried herbs grown by Hired Labour indication indication
(HL) 5.1.1 companies) You clearly indicate on purchase can be can be
and sales documentation that these herbs are found in the found in the
‘eligible for tea products only’. sales sales
documentat documentat
ion ion
(contract, or (contract, or
invoice, or invoice, or
delivery delivery
note). note).
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FLOCERT Trader 2.1.1.18 (Only applicable for licensees under the 'Point 'Fairtrade 'Fairtrade 'Fairtrade 'Fairtrade 0 C
Requirement of Sale' scheme) (Coffee, Cocoa, Flowers, Tea, Point of Point of Point of Point of
Fresh fruit and Nuts) You clearly identify all Sale' Sale' Sale' Sale'
Fairtrade 'Point of Sale' sales as 'Fairtrade references references references references
Point of Sale' on all sales documentation (e.g. are missing are are are
sales contracts, sales invoices, delivery notes). on all sales identifiable identifiable recorded
documentat but are and and kept
ion incomplete. complete up-to-date
'Fairtrade on all sales within the
Point of documentat ERP
Sale' ion system (i.e.
references term Term
exist, but "Fairtrade"
not on all or 'Fairtrade
sales Point of
documentat Sale' on all
ion. (i.e. sales
term documentat
'Fairtrade ion)
Point of
Sale' on
invoices
BUT it is not
possible to
find a
reference in
other
documents)
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2.1.2. Trader 2.1.1.19 (Digital audit) (Applicable to products with Observation Based on 0 M
physical traceability or voluntary physical : The Fairtrace
traceability.) The volume sold as Fairtrade reported data, sales
does not exceed the volume bought as sales volume do
Fairtrade, taking into account the processing volume not exceed
yields and all losses (decreases in weight). exceeds the purchase
reported volume with
purchase more than
volume by 30 percent.
more than
30 percent
in the
selected
period.
There is a
possibility
of
overselling,
but this
could not be
fully
investigated
during the
digital audit.
The
company
must
ensure it is
complying
with this
rule to avoid
non-confor
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mities.
2.1.2 Physical Traceability Requirements
2.1.3 Trader 2.1.2.01 (Applicable to all products.) (If you trade and/or Fairtrade Fairtrade Fairtrade Rank 3 and Rank 4 and 0 M
process cocoa, cane sugar, fruit juices & products products products there are there is a
pulp/puree or tea and for activities carried out are not are not are 'on product manageme
under FSI cotton model after ginning and Gold segregated clearly or segregated marks' nt systems
Sourcing Programme this requirement only from non - only partially from non - consistently in place to
applies if you wish to implement physical Fairtrade segregated Fairtrade which are trace back
traceability) You physically segregate Fairtrade products. from non - products. clear and certified
products from non-Fairtrade products at all No system Fairtrade There is a easily products,
stages of the supply chain. You do not mix to physically products. system in identifiable.
Fairtrade products with non-Fairtrade products. separate Mixing up place to
Fairtrade products are transported, stored certified during separate
processed/manufactured and delivered products, processing certified
separately from non-Fairtrade products at all mixing up can easily products.
stages of the supply chain. happens. happen.
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2.1.4; 2.1.5 Trader 2.1.2.02 (Applicable to all products.) (If you trade and/or Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade 0 C
process cocoa, cane sugar, fruit juices & products products products products products
pulp/puree or tea and for activities carried out are not are not are are are
under FSI cotton model after ginning this identified as easily identifiable identifiable identifiable
requirement only applies if you wish to Fairtrade at identifiable at all stages at all stages at all stages
implement physical traceability) You identify any stage and as well as as well as as well as
Fairtrade products as Fairtrade at all stages as well as identificatio in all related in all related in all related
(e.g. storage, transport, processing, packaging, records or n marks are records and records and records and
labelling and handling) AND when selling, as documents. not documents. documents. documents.
well as in all related records and documents Documents, precise/clea Identificatio Identificatio Identificatio
through on-product lot numbers and/or records and r. n marks are n marks are n marks are
identification marks. on-product On-product clear and clear, article clear, article
marks do marks are marked with and lot and lot
not mention frequently the term numbers numbers
any lost and "Fairtrade" are unique are unique
term/numbe some or similar. and clearly and clearly
r reference records referring to referring to
that can be cannot be the term the term
identified as identified as "Fairtrade" "Fairtrade"
Fairtrade. Fairtrade. or similar. or similar
and name
and FLO ID
of the seller
and the
buyer.
There is a
manageme
nt system in
place that
identify and
trace
Fairtrade
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products.
2.1.6 Trader 2.1.2.03 (Cocoa, cane sugar, fruit juices & pulp/puree Products Products Products Products 0 C
or tea) (Only applies if you implement voluntary are bought are bought are bought are bought
physical traceability) You buy from a Fairtrade from from from from
supplier certified against the voluntary physical suppliers suppliers suppliers suppliers
traceability requirements (VPT). These not successfull successfull successfull
products, when purchased, are identified as a successfull y certified y certified y certified
Fairtrade product with physical traceability on y certified against against against
the packaging as well as the related against voluntary voluntary voluntary
documentation (e.g. purchase invoices, etc.) voluntary physical physical physical
physical traceability traceability traceability
traceability requirement requirement requirement
requirement s, but are s. The s. The
s. not products products
identified as are are
such on the identified as identified as
packaging physically physically
or the traceable at traceable
related least on the
documentat through the invoices
ion. lot numbers and on the
and on the product.
invoices.
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2.1.7 Trader 2.1.2.04 (Not applicable for FSI) If you combine Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade 0 C
physically and non-physically traceable physically physically physically physically physically
ingredients in Fairtrade composite products, traceable traceable traceable traceable traceable
you ensure that the Fairtrade physically ingredients ingredients ingredients ingredients ingredients
traceable ingredients comply with the physical do not do not fully comply with fully comply fully comply
traceability requirements. If for technical comply with comply with the physical with the with the
reasons this is not possible, you have been the physical the physical traceability physical physical
granted an exception by the certification body. traceability traceability requirement traceability traceability
requirement requirement s OR An requirement requirement
s. An s. An exception s. There is s. There is
exception exception was a system in a physical
was not was not granted to place to traceability
granted to granted to the trader by separate system in
the trader by the trader by the products, place to
the the certification mistakes trace back
certification certification body. There do not products
body. No body. Mixing is a system happen. without
system to up during in place to mistakes.
separate processing separate There is a
and mixing can easily products, plan to use
up happen. small physical
happens. mistakes traceable
can products for
happen. all
ingredients.
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2.1.3 Trader 2.1.2.05 (Additional Entity) (Applicable to all products) (If Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade 0 M
you process cocoa, cane sugar, fruit juices & products products products products products
pulp/puree or tea and for activities carried out are not are not are are are always
under FSI cotton model after ginning and Gold segregated clearly or segregated segregated correctly
Sourcing Programme this requirement only from non - only partially from non - from non - segregated
applies if your operator implements physical Fairtrade segregated Fairtrade Fairtrade from non -
traceability) You physically segregate Fairtrade products. from non - products. products Fairtrade
products from non-Fairtrade products at all No system Fairtrade There is a and products.
stages of the supply chain. You do not mix to physically products. system in Fairtrade Fairtrade
Fairtrade products with non-Fairtrade products. separate Mixing up place to description description
Fairtrade products are transported, stored certified during separate s on s on
processed/manufactured and delivered products, processing certified "on-product "on-product
separately from non-Fairtrade products. mixing up can easily products. marks" are marks" are
happens. happen. clear and clear and
easily easily
identifiable. identifiable.
There is a There is a
system in physical
place to traceability
separate system in
certified place to
products, trace back
mistakes certified
do not products
happen. without
mistakes.
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2.1.4 Trader 2.1.2.06 (Additional Entity) (Applicable to all products.) (If Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade 0 C
pulp/puree or tea and for activities carried out are not are not are are are
under FSI cotton model after ginning this identified as easily identifiable identifiable identifiable
requirement only applies if your operator Fairtrade at identifiable at all stages at all stages at all stages
implements physical traceability) You identify any stage and as well as as well as as well as
Fairtrade products as Fairtrade at all stages as well as identificatio in all related in all related in all related
(e.g. storage, transport, processing, packaging, records or n marks are records and records and records and
labelling and handling) as well as in all related documents. not documents. documents. documents.
records and documents through on-product lot Documents, precise/clea Identificatio Identificatio Identificatio
numbers and/or identification marks. records and r. n marks are n marks are n marks are
on-product On-product clear and clear, article clear, article
marks do marks are marked with and lot and lot
not mention frequently the term numbers numbers
any lost and "Fairtrade" are unique are unique
term/numbe some or similar. and clearly and clearly
r reference records referring to referring to
that can be cannot be the term the term
identified as identified as "Fairtrade" "Fairtrade"
Fairtrade. Fairtrade. or similar. or similar
and name
and FLO ID
of the seller
and the
buyer.
There is a
manageme
nt system in
place that
allows any
trader (not
only
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FLOCERT
contacts) to
identify and
trace
Fairtrade
products.
2.1.6 Trader 2.1.2.07 (Additional Entity) (Applicable to all products.) (If Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade 0 C
pulp/puree or tea and for activities carried out delivered as delivered as delivered as delivered as delivered as
under FSI cotton model after ginning this Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade
requirement only applies if your operator are not are not are correctly are always are always
implements physical traceability) When identified as always identified as correctly correctly
delivering Fairtrade products, you clearly "Fairtrade" correctly "Fairtrade" identified as identified as
identify the product as Fairtrade (e.g. or similar identified as or similar "Fairtrade" "Fairtrade"
“FLO/Fairtrade” on the packaging and term. "Fairtrade" term. or similar or similar
documentation). Fairtrade or similar term. term. There
references term. Mistakes do is a system
are Fairtrade not happen. in place to
completely references trace back
missing. are partially sold
missing. products
without
mistakes.
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2.1.7 Trader 2.1.2.08 (Additional Entity) If you combine physically and Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade 0 C
non-physically traceable ingredients in physically physically physically physically physically
Fairtrade composite products, you ensure that traceable traceable traceable traceable traceable
the Fairtrade physically traceable ingredients ingredients ingredients ingredients ingredients ingredients
comply with the physical traceability do not do not fully fully comply fully comply fully comply
requirements. If for technical reasons this is comply with comply with with the with the with the
not possible, the trader have applied for an the physical the physical physical physical physical
exception with the certification body. traceability traceability traceability traceability traceability
requirement requirement requirement requirement requirement
s. An s. An s. An s. There is s. An
exception exception exception a system in exception
was not was not was place to was
granted to granted to granted to separate granted by
the trader by the trader by the trader by products, the
the the the mistakes certification
certification certification certification do not body to the
body. No body. Mixing body and happen. trader. The
system to up during the trader is
separate processing additional aiming to
and mixing is very likely entity keeps phase out
up to happen. a copy. the
happens. There is a exception
system in and be
place to compliant
separate with the
products, physical
mistakes traceability
do not requirement
happen. s for said
ingredients.
There is a
physical
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traceability
system in
place to
trace back
products
without
mistakes.
FLOCERT Trader 2.1.2.10 You have notified FLOCERT in writing of your No written Written 0 C
Requirement intention to apply voluntary physical traceability notification notification
prior to implementation, and you are compliant sent to sent to
with the respective requirements. FLOCERT FLOCERT
prior to prior to
implementa implementa
tion OR not tion AND
compliant complianct
with with
respective respective
requirement requirement
s. s.
Herbs & Trader 2.1.2.11 (Dried herbs) (Only applicable if you sell or buy No Yes 0 C
herbal teas dried herbs grown by Hired Labour
(HL) 5.1.1 companies) You clearly identify the physical
product as ‘eligible for tea products only’
through on-product identification marks.
2.1.3 Mass Balance Requirements
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2.1.8 Trader 2.1.3.01 (Cocoa, cane sugar, fruit juices & pulp/puree Mass Mass Mass Mass Mass 0 M
and tea (camellia sinensis) traders, refined balance balance balance is balance is balance is
gold trading activities under the Gold Sourcing went went positive on always always
Programme and for activities carried out under repeatedly negative on a monthly positive and positive and
FSI cotton model after ginning stage) You negative or limited level. easy to easy to
ensure that your mass balance is postitive, i.e. there is no occasions. calculate. calculate.
-- the amount of outputs sold as Fairtrade is system that There are Mass
not more than the amount of inputs sourced as allows estimated balance
Fairtrade taking into account the processing calculations excessive worksheets
yields and all losses (decreases in weight); . There are sales by are
-- the Fairtrade inputs are purchased before the estimated 1-5%. constantly
sale of the Fairtrade outputs excessive up-to-date
sales by (managem
more than ent system
5%. in place).
No mix up
of product
and no
mistakes
and
compliant
with
sourcing
record
system.
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2.1.10 Trader 2.1.3.03 (Single Site Mass Balance) (Cocoa, cane No Yes 0 C
sugar, fruit juices & pulp/puree and tea
(camellia sinensis) traders, refined gold
trading activities under the Gold Sourcing
Programme and for activities carried out under
FSI cotton model after ginning stage with no
physical traceability.) You receive and process
Fairtrade inputs at the same site where the
Fairtrade output is processed.
2.1.11 Trader 2.1.3.04 (Cocoa, cane sugar, fruit juices & pulp/puree No Yes 0 C
and tea (camellia sinensis) traders, refined
gold trading activities under the Gold Sourcing
physical traceability.) You ensure that Fairtrade
inputs are of the same kind and quality as the
inputs used to process the Fairtrade output
(like for like).
Cane Sugar Trader 2.1.3.05 (Cane sugar) (B2B transactions) (Applicable if No Yes 0 C
2.1.2 you sell white refined sugar under Mass
Balance and mix or substitute cane sugar with
beet sugar) You clearly indicate in your sales
documentation that the sugar sold as Fairtrade
is made from beet sugar or is a mix of beet and
cane sugar.
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2.1.12 Trader 2.1.3.06 You have obtained permission from FLOCERT No Permission Yes 0 C
to apply Group Mass Balance before has been
implementing it and for any changes in the granted but
sites involved in the Group Mass Balance and the
you ensure that the below conditions are met: condition for
- All sites involved in GMB belong to the same GMB are not
group. met
- There is one central administration site where (anymore).
all relevant information on purchases and
sales is available.
- You have a system in place that centralizes
Fairtrade purchase and sales information and
enables verifying that the Fairtrade output sold
by the group does not exceed the equivalent
Fairtrade input purchased by the group.
2.1.10 Trader 2.1.3.07 (Additional Entity) (Single Site Mass Balance) No Yes 0 C
(Cocoa, cane sugar, fruit juices & pulp/puree
and tea (camellia sinensis) traders, refined
gold trading activities under the Gold Sourcing
physical traceability.) You ensure that Fairtrade
inputs are delivered to and processed at the
same site where the Fairtrade output is
processed.
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2.1.11 Trader 2.1.3.08 (Additional Entity) (Cocoa, cane sugar, fruit No Yes 0 C
juices & pulp/puree and tea (camellia
sinensis) traders, refined gold trading activities
under the Gold Sourcing Programme and for
activities carried out under FSI cotton model
after ginning stage with no physical
traceability.) You ensure that Fairtrade inputs
are of the same kind and quality as the inputs
used to process the Fairtrade output (like for
like).
Cane Sugar Trader 2.1.3.09 (Additional Entity) (Cane sugar) (B2B No Yes 0 C
2.1.2 transactions) (Applicable if you process white
sugar under Mass Balance and mix or
substitute cane sugar with beet sugar) You
clearly indicate in your documentation that the
sugar classified as Fairtrade is made from
beet sugar or is a mix of beet and cane sugar.
Cocoa 2.1.1 Trader 2.1.3.10 (Cocoa) You apply following conversion rates Current Current Current Current 0 C
for mass balance cocoa in the direction that is conversion conversion conversion conversion
physically possible (beans to liquor, liquor to rates are rates are rates are rates have
butter and powder): not applied. still not applied or been
applied or transition is applied
1 MT beans -> 0.82 MT liquor fully applied being CORRECTL
1 MT liquor -> 0.5 MT butter and 0.5 MT but the finalized. Y since the
powder trader date of
1 MT beans -> 0.41 MT butter and 0.41 MT started a announcem
powder transition ent.
phase.
Sugar 2.1.3 Trader 2.1.3.11 You do not use genetically-modified beet sugar No Yes 0 C
in a Fairtrade product.
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Cocoa 2.1.2 Trader 2.1.3.12 (Cocoa) (Mass balance) You sell the Fairtrade No Yes 0 C
equivalent output within 3 years of purchasing
the Fairtrade input.
Cocoa 2.1.3 Trader 2.1.3.13 (Cocoa) (Applicable if you sell cocoa outputs No The 0 C
& 2.1.4 with a claim regarding a specific category, purchase of equivalent
status or origin) You have purchased the equivalent Fairtrade
equivalent cocoa input with the same or higher Fairtrade cocoa input
specifications (standard vs. fine flavour; cocoa input has been
conventional vs. organic) and/ or from the OR the purchased.
same origin (as indicated in the purchase specificatio
documentation). ns
regarding
category,
status and/
or origin do
not match.
Cocoa 2.1.6 Trader 2.1.3.14 (Cocoa) (Applicable in case of multi There are No Rank 3 AND 0 C
certification) If you purchase a certain volume of clear indication there is a
cocoa beans or semi-processed cocoa as indications that the system in
"dual" or "multi-certified" under Fairtrade as that the same place to
well as under additional sustainability same volume has make sure
certification schemes, and sell it under a cocoa been sold there are no
certification scheme other than Fairtrade, then volume has as multiple
you do not sell the same volume as Fairtrade been sold Fairtrade. sales of
certified cocoa. as certified
Fairtrade. product.
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2.1.8 Trader 2.1.3.15 (Digital audit) (Cocoa, cane sugar, fruit juices & Observation Based on 0 M
pulp/puree and tea (camellia sinensis) traders, : The Fairtrace
refined gold trading activities under the Gold reported data, sales
Sourcing Programme and for activities carried sales volume do
out under FSI cotton model after ginning stage) volume not exceed
You ensure that your mass balance is positive, exceeds the purchase
i.e. reported volume with
-- the amount of outputs sold as Fairtrade is purchase more than
not more than the amount of inputs sourced as volume by 30 percent.
Fairtrade taking into account the processing more than
yields and all losses (decreases in weight); 30 percent
-- the Fairtrade inputs are purchased before the in the
sale of the Fairtrade outputs selected
period.
There is a
possibility
of negative
mass
balance, but
this could
not be fully
investigated
during the
digital audit.
The
company
must
ensure it is
complying
with this
rule to avoid
non-confor
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mities.
2.2 Product Composition
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2.2.1 and Trader 2.2.0.01 (Food composite ingredients & Food Some ATCB is not ATCB is 0 C
2.2.4 composite products) (Not applicable for FSI) ingredients, fully and correctly
You ensure that food composite ingredients for which correctly applied or a
and food composite products contain as many Fairtrade applied, i.e. valid
Fairtrade ingredients as available unless you standards only one exception
have been granted an exception. exists, have ingredient has been
been used is not granted
in its Fairtrade or either by
conventiona special FLOCERT
l form and quality or by a
no specs are National
exception needed but Fairtrade
have been no Organizatio
granted. exception n and
(ATCB all has been approval
that can be - granted. forms are
Any product available
or during the
ingredient audit.
for which
Fairtrade
standards
exists
should be
made or
consist of
only
Fairtrade
certified
products or
ingredients)
.
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2.2.2 Trader 2.2.0.02 (Food composite products) (Not applicable for No Yes 0 C
FSI) Food composite products contain at least
20% Fairtrade content. You express the
percentages of the Fairtrade ingredient/s in
weight (or volume) relative to the total weight
(or volume) of all the initial ingredients before
processing.
For products with >50% added water or dairy,
you are allowed to exclude all added water
and/or dairy from the percentage calculations.
This also applies to juices from concentrate
but not fresh juices.
Composite ingredients used are compliant
with the relevant composition rules.
2.2.3 Trader 2.2.0.03 (Food composite products) (Not applicable for No Yes 0 C
FSI) You declare the minimum percentage of
Fairtrade content on the back of the pack,
unless this contradicts national law.
Cotton 2.2.1 Trader 2.2.0.04 (Seed Cotton) All cotton in Fairtrade Cotton No Yes 0 C
products is sourced originally from certified
producers. Where there is insufficient
availability of Fairtrade cotton combers, it is
permitted to make cotton wool pads out of up to
20% non-Fairtrade cotton combers, provided
that the manufacturer subsequently purchases
an equivalent volume of Fairtrade cotton and
uses it in the manufacture of a non-Fairtrade
product. Any such substitution is clearly
reported in the quarterly flow of goods report.
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FLOCERT Trader 2.2.0.05 (Seed Cotton) Fairtrade cotton makes up 50% No Yes 0 C
Requirement or more of the finished weight of the fabric. For
workwear and uniforms: Fairtrade cotton
makes up 30% or more of the finished weight
of the fabric.
2.2.5 Trader 2.2.0.06 (Applicable for FSI for all products except cotton No Yes 0 C
and gold) (Applicable to food composite
ingredients & food composite products) If you
apply physical traceability, 100% of the relevant
commodity in the product is Fairtrade-certified.
If you apply mass balance (cocoa, cane sugar,
fruit juices & pulp/puree, tea), you have bought
an equivalent volume and the products sold as
FSI contain 100% of the relevant commodity in
the product (food composite ingredients & food
composite products) and are Fairtrade
certified.
Finished products carrying the FAIRTRADE
Program Mark are composite products.
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Gold 2.2.1 Trader 2.2.0.07 (Gold) The final consumer products you sell No Yes 0 C
labelled as Fairtrade and/or Fairtrade
Ecological Gold, Silver or Platinum are one of
the following:
• jewellery;
• coins, ingots and bullion products of

commemorative and/ or financial nature;
• medals and trophies;
• religious artefacts
• (only for Master Licensees in the Goldsmith
Registration Scheme) semi-finished jewellery
components
Gold 2.2.3 Trader 2.2.0.08 (Gold) You prove that the minimum caratage of No Yes 0 C
Fairtrade certified precious metal used in your
Fairtrade products complies with the national
legislation of the country in which they are
being sold and with the internationally
recognised product description of the World
Jewellery Confederation (BLUE Book -
Precious Metals Book - terminology and
classification).
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Gold 2.2.4 Trader 2.2.0.09 (Gold) (Applicable only in case you cannot fully There is no There is no There is RANK 3 0 C
source jewellery components from a certified proof that proof that proof that AND the
precious metal source) jewellery jewellery jewellery trader takes
You use non-certified metals only in the below component component component effort in
listed components of the final piece of s could not s could not s could not improving
jewellery: be sourced be sourced be sourced Fairtrade
• earring scrolls; as Fairtrade as Fairtrade as Fairtrade supply of
• catches (bolt rings, trigger clasps, swivels, AND OR AND certified
bayonets); non-certifie non-certifie non-certifie jewellery
• chain (as long as it does not exceed fifteen d metal is d metal is d metal is component
per cent of the total precious content on the used in used in only used in s.
finished jewellery items; other than other than the listed
• brooch backs, catches, joints and pins; the listed the listed items.
• solder and alloys items. items.
Gold 2.2.5 Trader 2.2.0.10 (Gold) You ensure that certified precious No approval Approval Approval 0 C
metals constitute 100 % of the metal used in was was was
commemorative coins, ingots, medals, granted granted granted
trophies and religious artefacts. from the from the from the
responsible responsible responsible
NFO. NFO, but NFO and
was not was made
available available
during the during the
audit. audit.
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Flowers and Trader 2.2.0.11 (Flowers) You ensure that all the flowers and No Yes Rank 3 AND 0 C
plants 1.2.1 plants to be sold as Fairtrade are Fairtrade non-Fairtrad
certified. For bouquets, you ensure they contain e flowers
as many Fairtrade fillers and flowers as are locally
available. Non-certified flowers and fillers sourced.
which are not available as Fairtrade can be
included as an exception in a Fairtrade
bouquet not exceeding 50% of the total number
of stems.
3 Production
3.1 Labour Rights
3.1.1 Trader 3.1.0.01 (Also applies to additional entities) (Not There is no The Rank 3 AND Rank 4 0 C
applicable to FSI cotton after ginning stage) awareness company The AND the
You are aware of the applicable labour laws in of the demonstrat company company
your country and of the fundamental ILO applicable es how it is has a clear can
conventions. labour laws kept policy and demonstrat
nor of the informed of procedure e how is
fundamenta the labour to effectively
l ILO laws and guarantee implemente
conventions ILO adequate d (for
. conventions working example by
that are condition. social
applicable audits from
to them. other
schemes).
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3.1.1 Trader 3.1.0.02 (Also applies to additional entities) (Not There is There is No proof of No proof of Rank 4 AND 0 M
applicable to FSI cotton after ginning stage) proof that proof of violations is violations is the
There are no indications that you violate any of violations violations found BUT found. company
the local labour laws or the fundamental ILO are BUT the further has
conventions. common. company assessmen effectively
took actions t is implemente
to avoid this advisable d policies or
in future. as there are procedures
hints to or is subject
potential to social
violations audits from
other
schemes.
3.1.1 Freedom from Discrimination
3.1.1, ILO Trader 3.1.1.01 (Reactive Assurance) There is no There is There is There is no RANK 3 RANK 4 0 R
Co111 discrimination, support or toleration of evidence of evidence of discriminati AND the AND
discrimination on the basis of race, colour, discriminati discriminati on or the company discriminati
gender, sexual orientation, disability, marital on and the on and the company has a policy on and
status, HIV/AIDS status, age, religion, political company company's has taken and actions
opinion, union or workers’ representative has not actions are adequate programme (including
bodies, national extraction or social origin, or acted to not measures to prevent positive
any other condition in recruitment, promotion, stop it. adequate in to stop it. discriminati discriminati
access to training, remuneration, allocation of stopping it. on. on) are
work, termination of employment, retirement, monitored
general treatment in the workplace or other to correct
activities. historically
or culturally
discriminat
ed groups
of
employees.
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3.1.1, ILO Trader 3.1.1.02 (Reactive Assurance) You do not test Tests are No tests but There are There is a RANK 4 0 R
Co111 employees for pregnancy, HIV/AIDS or genetic requested. questions no clear policy AND a QMS
disorders during recruitment. are asked indications forbidding that
that lead to of tests or this monitors
discriminati questions practice. implementa
on in during tion.
recruitment. recruitment.
3.1.1, ILO Trader 3.1.1.03 (Reactive Assurance) You do not directly or There is There is no RANK 3 RANK 4 0 R
Co29 indirectly engage in, support or tolerate the use evidence of indication of AND the AND the
of corporal punishment, mental or physical such these company company is
coercion, bullying, harassment or abuse of any practices. practices. has a policy active in
kind. or implementi
programme ng the
against policy.
these
practices.
3.1.1, ILO Trader 3.1.1.04 (Reactive Assurance) You (including No Yes RANK 3 0 R
Co29 employees and management) do not directly or AND
indirectly tolerate behaviour, including procedures
gestures, language, and physical contact that are in place
is sexually intimidating, abusive or exploitative. to report
and take
action in
case of any
such
instances
happening
in the
company.
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3.1.1, ILO Trader 3.1.1.05 (Reactive Assurance) If the employment of a No Yes 0 R

Co111 women has been terminated during
pregnancy, you can clearly demonstrate that
the reason for termination was in no way
related to the pregnancy or the birth of the child.
3.1.1, Trader 3.1.1.06 (Reactive Assurance) You comply with any Legislation Legislation Legislation Legislation RANK 4 0 R
National law additional applicable legislation regarding is not at all is not is applied in is applied in AND the
freedom from discrimination. applied. applied in most cases all cases. company
several OR the has
cases. company measures
has taken in place to
action to ensure
improve proper
situation. application
throughout
the
company.
3.1.2 Freedom from Forced and Compulsory
Labour
3.1.1, ILO Trader 3.1.2.01 (Reactive Assurance) You do not directly or There is There is no RANK 3 RANK 4 0 R
Co29 indirectly engage in, support or tolerate forced evidence of indication of AND there AND the
labour, including bonded or involuntary prison use, use of, is a clear company is
labour. support or support or policy in active in
toleration of toleration of place to implementi
forced forced avoid this. ng the
labour. labour. policy.
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freedom from forced and compulsory labour. applied. applied in most cases all cases. company
several OR the has
action to ensure
improve proper
throughout
the
company.
3.1.3 Child Labour and Child Protection
3.1.1, ILO Trader 3.1.3.01 (Reactive Assurance) You do not employ There is There is There are Rank 3 AND RANK 4 0 R
Co138 children under the age of 15 (14 if the country evidence of evidence of no there is a AND a QMS
has ratified the ILO convention with 138 with an this being this indication of policy that is that
exception for minimum age) or under the age common. happening child labour made monitors
defined by local law, whichever is higher. on rare OR if there known to implementa
occasions are employees tion.
and the indications to ensure
company of rare that children
took no cases the attend
actions. company school.
can
demonstrat
e it took
action.
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3.1.1, ILO Trader 3.1.3.02 (Reactive Assurance) You do not directly or There is There is There are RANK 3 RANK 4 0 R
Co138 indirectly submit employees less than 18 years evidence of evidence of no AND there AND a QMS
of age to any type of work which puts their non-suitabl this indication is an that
health, safety or morals and their school e work happening for this OR if awareness monitors
attendance at risk. being on rare there are raising implementa
common. occasions, indications programme tion.
and the of rare for
company cases the employees
took no company that
actions. can identifies
demonstrat suitable
e it took work.
action.
child labour and child protection. applied. applied in most cases all cases. company
several OR the has
action to ensure
improve proper
throughout
the
company.
3.1.4 Freedom of Association and Collective
Bargaining
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3.1.1, ILO Trader 3.1.4.01 (Reactive Assurance) You respect the rights of Actions There are RANK 3 Rank 4 AND 0 R
Co87 employees to form or join trade unions or aimed at no AND the
employee organizations. obstructing indications employees company
this right of actions are aware actively
are obstructing of their right. encourages
common. this right. employees
to form or
join unions.
3.1.1, ILO Trader 3.1.4.02 (Reactive Assurance) You do not interfere in The There are RANK 3 0 R
Co87 the forming of, elections for, or governance of company no AND the
the employee organization. actively indications company
interferes. of supports
interference the
. organization
on request.
3.1.1, ILO Trader 3.1.4.03 (Reactive Assurance) You do not engage in any There is There is There have RANK 3 RANK 4 0 R
Co98 acts of anti-union discrimination. This includes evidence of evidence of been cases AND the AND a QMS
punishment, threatening, intimidation, discriminati discriminati of company that
harassment or bribery of union members or on or on or discriminati has a policy monitors
representatives; discrimination against intimidating intimidating on or or implementa
employees for past or present union activities activities intimidation programme tion.
membership or activities. and the and the but the to prevent
company company's company discriminati
has not actions are took on and
acted to not successful intimidating
stop it. adequate in actions. activities.
stopping it.
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3.1.1, ILO Trader 3.1.4.04 (Reactive Assurance) You do not base your This There are Hiring is not RANK 3 RANK 4 0 R
Co98 hiring on not joining or giving up union regularly single linked with AND there AND a QMS
membership. happens. cases of union is a policy to that
this membershi prevent this monitors
practice. p. practice. implementa
tion.
3.1.1, ILO Co Trader 3.1.4.05 (Reactive Assurance) You do not cause This There are Dismissals RANK 3 RANK 4 0 R
98 dismissal by reason of union membership or regularly single are not AND there AND a QMS
because of participation in union activities. happens. cases of linked with is a policy to that
this union prevent this monitors
practice. activities. practice. implementa
tion.
3.1.1, ILO Trader 3.1.4.06 (Reactive Assurance) The company respects Actions There are RANK 3 Rank 4 AND 0 R
Co98 the right of employees for collective bargaining. aimed at no AND the
obstructing indications employees company
this right of actions are aware actively
are obstructing of their right. encourages
common. this right. employees
to
collectively
bargain.
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freedom of association and collective applied. applied in most cases all cases. company
bargaining. several OR the has
action to ensure
improve proper
throughout
the
company.
3.1.5 Conditions of Employment
3.1.1, Trader 3.1.5.01 (Reactive Assurance) You set salaries for Salaries < Salaries ≥ RANK 3 0 R
National law employees to legal and CBA regulations where legal legal AND
they exist. minimum minimum regional
and CBA and CBA. averages
regulations. are
considered
when
setting
salaries.
3.1.1, Trader 3.1.5.02 (Reactive Assurance) You set conditions of No Yes 0 R
National law employment according to legal and CBA
regulations where they exist.
3.1.1, Trader 3.1.5.03 (Reactive Assurance) Deductions from No Yes 0 R
National law salaries are only made if they are permitted by
national laws or fixed by a collective bargaining
agreement.
3.1.1, Trader 3.1.5.04 (Reactive Assurance) Payments are made in No Yes 0 R
National law line with national regulations.
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3.1.1, Trader 3.1.5.05 (Reactive Assurance) All permanent Permanent There are All RANK 3 RANK 4 0 R
National law employees have a legally binding written employees written permanent AND each AND
contract signed by the employee and the do not have contracts employees employee contracts
employer that covers all details required by a legally but they do have signed has a copy are verbally
applicable legislation. binding not cover all contracts of the explained
written required that include contract and in a
contract. details OR at all signed. language
are not requirement understood
legally s as per by the
binding. this CC. employee.
3.1.1, Trader 3.1.5.06 (Reactive Assurance) You comply with Legislation Legislation Legislation Legislation RANK 4 0 R
National law applicable legislation working hours and is not at all is not is applied in is applied in AND the
overtime regulations. applied. applied in most cases all cases. company
several OR the has
action to ensure
improve proper
throughout
the
company.
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National law applicable legislation for provident fund or is not at all is not is applied in is applied in AND the
pension scheme. applied. applied in most cases all cases. company
several OR the has
action to ensure
improve proper
throughout
the
company.
National law applicable legislation regarding grievance is not at all is not is applied in is applied in AND the
procedures. applied. applied in most cases all cases. company
several OR the has
action to ensure
improve proper
throughout
the
company.
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conditions of employment. applied. applied in most cases all cases. company
several OR the has
action to ensure
improve proper
throughout
the
company.
3.1.6 Occupational Health and Safety
National law applicable legislation in relation to the safety of is not at all is not is applied in is applied in AND the
work processes, workplaces, machinery, applied. applied in most cases all cases. company
accident prevention, and personal protective several OR the has
equipment. cases. company measures
action to ensure
improve proper
throughout
the
company.
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National law applicable legislation in relation to hygiene is not at all is not is applied in is applied in AND the
requirements (e.g. hand washing facilities, applied. applied in most cases all cases. company
enough toilets in proper conditions). several OR the has
action to ensure
improve proper
throughout
the
company.
National law applicable legislation in relation to preventive is not at all is not is applied in is applied in AND the
measures for emergency cases (e.g. escape applied. applied in most cases all cases. company
routes, fire fighting equipment, first aid several OR the has
facilities, etc.) cases. company measures
action to ensure
improve proper
throughout
the
company.
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Health and Safety. applied. applied in most cases all cases. company
several OR the has
action to ensure
improve proper
throughout
the
company.
3.2 Environmental Protection
3.2.1 Trader 3.2.0.01 (Also applies to additional entities) (Not There is no The Rank 3 and Rank 4 AND 0 C
applicable to FSI cotton after ginning stage) awareness company The the
You are aware of the applicable environmental of the demonstrat company company
laws in your country. applicable es how it is has a clear can
environmen kept policy and demonstrat
tal laws. informed of procedure e how is
the to effectively
applicable guarantee implemente
environmen adequate d (for
tal laws. environmen example by
tal an EMS).
performanc
e.
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3.2.2 Trader 3.2.0.02 (Applicable to all products except FSI cotton The No Red List No Red List No Red List 0 C
after ginning stage) You do not use materials company materials materials materials
on the Fairtrade International Hazardous actively used on FT used on FT used at all
Material’s List part 1 (Red List) on Fairtrade uses product products AND there
products. forbidden BUT there AND there is a list
You keep a regularly updated list of the materials is no (or not is a list complete of
pesticides that are used on Fairtrade products on Fairtrade complete) complete of pesticides
that covers the name of the active ingredients, products. list of pesticides used on FT
commercial name, product on which they are pesticides used on FT products.
used, the targeted pests and which of those used on FT products.
materials are on the Fairtrade HML Part 1 (Red products.
List), Part 2 (Orange List) and Part 3 (Yellow
List).
3.2.3 Trader 3.2.0.03 (Not applicable to FSI cotton after ginning None of the Not all All There is a 0 C
stage) (Applicable if you use materials on the conditions conditions conditions documente
Orange List of the HML) is fulfilled. of use are for use are d QMS to
-- You fulfil the specific conditions of use fulfilled. fulfilled. ensure that
indicated in the HML AND the
-- You only use these material as part of conditions
avoiding pesticide resistance build up in pests, are met
ii) in rotation with less harmful pesticides, iii) AND the
as part of Integrated Pest Management (IPM) phase out
and iv) include non-chemical control measures plan is
AND effectively
-- You have developed a plan for implemente
reducing/phasing out the use of these d.
materials. The plan includes
information on the type of material, the quantity
used and total consumed, actions taken for
reducing/phasing out the material including
details of other non-chemical controls which
are part of the IPM strategy.
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3.2.4 Trader 3.2.0.04 (Not applicable to FSI cotton after ginning There is no There is an Rank 3 and 0 V
stage) You understand and act to minimize Environmen Environmen There is
your direct negative environmental impacts tal tal third party
related to Fairtrade products with regards to Manageme Manageme certification
land use and biodiversity, water use, energy nt System in nt System in on
use (including carbon footprint), wastewater place. place. environmen
effluents, emissions to air, waste, nuisances t.
and incident prevention.
3.2.5 Trader 3.2.0.05 (Not applicable to FSI cotton after ginning No actions There is There is a There is a 0 V
stage) You use recycled or easily have been sporadic high use of systematic
biodegradable materials for packaging as initiated to use of recycled or programme
much as possible. use recycled or easily to use as a
recycled or easily biodegrada policy
easily biodegrada ble recycled or
biodegrada ble packaging. easily
ble packaging, biodegrada
packaging. but mostly ble
not. packaging.
3.2.6 Trader 3.2.0.06 (Not applicable to FSI cotton after ginning There has Steps are Rank 3 and 0 V
stage) You take actions to reduce your carbon been no taken to the
footprint within your Fairtrade supply chain(s). steps to reduce the company
reduce carbon offsets
carbon footprint. emmisions
footprints. it cannot
reduce.
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3.2.1 Trader 3.2.0.07 (Also applies to additional entities) (Not There is There is No proof of No proof of Rank 4 AND 0 M
applicable to FSI cotton after ginning stage) proof that proof of violations is violations is the
There are no indications that you violate any violations violations found BUT found. company
applicable environmental laws in your country. are BUT the further has
common. company assessmen effectively
took actions t is implemente
to avoid this advisable d policies or
in future. as there are procedures
hints of or is subject
possible to social
violations. audits from
other
schemes.
Flowers and Trader 3.2.0.08 (Plants) You take at least 20% of the volume of No efforts Peat-free At least RANK 3 The 0 C
Plants 4.4 the growing media used for Fairtrade plants made to alternatives 20% of the AND the company
from alternative sources to peat. use used are growing company implemente
alternative significantly media used has da
sources to less than is peat-free. implemente completely
peat. 20%. d measures peat-free
towards growing
further media.
increasing
peat-free
growing
media.
3.2.2 Trader 3.2.0.09 You only use synthetic materials that are No Yes 0 C
officially registered and permitted for the
crop/product in the country of use.
3.2.1 Land Use and Biodiversity
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National law applicable legislation in relation land use and is not at all is not is applied in is applied in AND the
biodiversity and have obtained any necessary applied. applied in most cases all cases. company
permission. several OR the has
action to ensure
improve proper
throughout
the
company.
3.2.2 Water Use
National law applicable legislation in relation to use of water is not at all is not is applied in is applied in AND the
(e.g. water sources, reuse of water) and have applied. applied in most cases all cases. company
obtained any necessary permission. several OR the has
action to ensure
improve proper
throughout
the
company.
3.2.3 Energy Use
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National law applicable legislation in relation to energy use is not at all is not is applied in is applied in AND the
(including carbon footprint) and have obtained applied. applied in most cases all cases. company
any necessary permission. several OR the has
action to ensure
improve proper
throughout
the
company.
3.2.4 Waste Water Effluents
National law applicable legislation in relation to handling is not at all is not is applied in is applied in AND the
waste water effluents and have obtained any applied. applied in most cases all cases. company
necessary permission. several OR the has
action to ensure
improve proper
throughout
the
company.
3.2.5 Emissions to Air
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National law applicable legislation in relation to emissions is not at all is not is applied in is applied in AND the
to air and have obtained any necessary applied. applied in most cases all cases. company
permission. several OR the has
action to ensure
improve proper
throughout
the
company.
3.2.6 Waste
National law applicable legislation in relation to waste is not at all is not is applied in is applied in AND the
disposal (e.g. storage of hazardous waste, applied. applied in most cases all cases. company
recycling, burning waste) and have obtained several OR the has
any necessary permission. cases. company measures
action to ensure
improve proper
throughout
the
company.
4 Business and Development
4.1 Contracts
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4.1.1, Fresh Premium 4.1.0.01 (Payer, conveyor) You fulfil your role as The Role Alternative 0 M
Fruit (SPO) Conveyor, Fairtrade price and/or Fairtrade Premium payer company is fulfilled as arrangeme
4.2.2 & 4.2.4, Premium and/or conveyor as defined in Annex 1 of the practicing defined in nt is
Fresh Fruit Payer, Price Fairtrade Trader Standard or in the relevant an the Trader documente
(HL) 5.4.2 & Conveyor, product Standard or in an alternative alternative Standard d in a
5.4.4 Price Payer, arrangement (if this is allowed in Annex 1) that arrangeme annex 1 OR countersign
Trader is agreed between all affected parties nt, but has in the ed tripartite
(including the producer), documented in writing not agreed relevant contract,
and reported to the certification body. upon it in product agreed
writing with Standard upon by all
all affected OR in an affected
parties. alternative parties AND
arrangeme reported to
nt, agreed certification
in writing by body.
all affected
parties and
reported to
the
certification
body.
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4.1.2; 4.1.3 Premium 4.1.0.02 (Payer, conveyor) (Not applicable to Flowers No written Written Written and Written and 0 M
Conveyor, and Plants) You sign a purchase contract for purchase purchase complete complete
Premium Fairtrade products with the producer (or with contract or contract or purchase purchase
Payer, Price the conveyor, if applicable). Contracts follow purchase purchase contract or contract or
Conveyor, industry regulations, and as a minimum clearly order for order exists purchase purchase
Price Payer, indicate: Fairtrade BUT is order exists order exists
Trader products incomplete. BUT is not AND is
• agreed volumes with confirmed confirmed
producer or by in writing by
• quality specifications with producer/co producer/co
Fairtrade nveyor nveyor
• price, defined according to the requirements conveyor (purchase (purchase
of the pricing section exists. order) or not order) or
countersign countersign
• a transparent breakdown of the price and ed by both ed by both
premium adjustment calculations parties parties
(purchase (purchase
• amount of Fairtrade Premium to be paid contract). contract).
(indicated separately from the price)
• who is responsible for paying the Fairtrade

price and the Fairtrade Premium
• the form of payment, which must be

transparent, and traceable
• the date of the exchange rate to be used in

case the payment of the price and the premium
is made in a different currency than the one
defined in the Fairtrade price table
• the terms and the amount of pre-finance, if
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applicable
• procedures in case of quality problems
• terms of delivery using international

commercial terms (Incoterms)
• terms of payment according to the product

standards
-definition or mentioning of 'Force Majeure'
• agreement on applicable jurisdiction, and
• an alternative dispute resolution mechanism

to resolve conflicts.
• (cocoa from Ghana and Cote d'Ivoire)
differential (difference between reference price
and FTMP) to be paid, if applicable.
Both contracting parties have equal contract
termination rights.
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Prepared and Premium 4.1.0.03 (Payer) (Fresh Vegetables and roots and No written Written Written and Written and 0 M
preserved Payer, Price tubers (excluding pulses), dried fruit, dried purchase purchase complete complete
Fruit and Payer, Trader vegetables): You ensure that the contract with contract for contract or purchase purchase
Vegetables, the producer (or with the conveyor, if Fairtrade purchase contract or contract or
Fresh 2.3.1 applicable) includes in addition to the products order exists purchase purchase
(SPO), 5.3.1 requirements under 4.1.0.02: with BUT is order exists order exists
(HL) • operator's FLO ID number producer or incomplete. BUT is not AND is
Vegetables • reference to Fairtrade as an integral part of with confirmed confirmed
2.1.1 (SPO), the contract exporter in writing by in writing by
5.2.1 (HL) • date of the contract existing. producer producer(pu
• duration of the contract (purchase rchase
• product description order) or not order) or
• Volumes of Fairtrade products (minimum and countersign countersign
maximum or fixed volume) ed by both ed by both
• Reference to sourcing plans parties parties
• Description of how the system of orders will (purchase (purchase
function contract). contract).
• Description of the liability of each party and
the quality check procedure
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Fresh Fruit Premium 4.1.0.04 (Payer) (Fresh Fruit, incl. banana, oranges for No written Written Written and Written and 0 C
4.1.1 (SPO), Payer, Price juice (excluding wine grapes)) You ensure that purchase purchase complete complete
5.2.1 (HL) Payer, Trader the contract with the producer (or with the contract for contract or purchase purchase
conveyor, if applicable) includes in addition to Fairtrade purchase contract or contract or
the requirements under 4.1.0.02: products order exists purchase purchase
• operator's FLO ID number with BUT is order exists order exists
• minimum volume to be purchased and producer or incomplete. BUT is not AND is
delivered on a weekly basis for perennial fruits with confirmed confirmed
and on a seasonal basis for seasonal fruits exporter in writing by in writing by
and volume projection for the duration of the existing. supplier supplier
contract (purchase (purchase
• description of how the system of orders will order) or not order) or
function (when and how weekly/ signle orders countersign countersign
are confirmed) ed by both ed by both
• responsible party for product labelling parties parties
• rules for dead freight (purchase (purchase
• non-Fairtrade payment terms and price contract). contract).
mechanism in case of short falling sales and
quality problems for each product
• if applicable, a reference to additional or
special packing material and services and
related costs not included in the Fairtrade
minimum price (e.g. for "clusterbags" or
"parafilm").
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Coffee 2.2.5 Premium 4.1.0.05 (Payer, conveyor) (Coffee) (Only applicable if NO Payment of 0 C
Conveyor, you have requested an extension of shipping payment of costs of
Premium schedule beyond the timings of normal costs of storage,
Payer, Price commercial practices, i.e. three months after storage, interest and
Conveyor, the harvest) You ensure that the real costs of interest and insurance
Price Payer, storage, interest and insurance are paid by you insurance and
Trader and are detailed in the contract. and NO detailed
detailed agreement
agreement on costs in
on costs in the
the purchase
purchase contract for
contract for cases
cases where the
where the company
company has
has requested
requested an
an extension of
extension of the
the shipping
shipping schedule
schedule beyond the
beyond the time-lines
timings of of normal
normal commercial
commercial practices.
practices.
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Coffee 2.2.3 Premium 4.1.0.06 (Payer, conveyor) (Coffee) (Only applicable for Stop loss Stop loss 0 C
Conveyor, Price to be fixed contract) You do not include clauses clauses
Premium stop loss clauses in the contracts, triggering applied applied in
Payer, Price automatic price fixing at any moment after without consultation
Conveyor, signing the contract, thus overruling the consultation between
Price Payer, price-to-be-fixed at producer organisation’s call between producer
Trader clause. Price fixing through a stop loss order producer and buyer
can only be applied during the harvest in and buyer
consultation between producer and buyer as a
means of managing the price risk for both
sides.
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Coffee 2.2.1 Premium 4.1.0.07 (Payer, conveyor) (Coffee) (Only applicable to Price Price 0 C
Conveyor, contracts signed between a producer fixation set fixation set
Premium organization and its first buyer) at buyer's at seller's
Payer, Price You agree on a ‘price-to-be-fixed’ contract with call OR no call
Conveyor, the producer organisations. The price fixation written AND/OR
Price Payer, is made at the producer organization’s call. evidence written
Trader that any of evidence for
A fixed-price contract may be used only in the the four each
following cases: conditions respective
a) auction systems that would invalidate a price apply fixed-price
to be fixed contract, or although contract that
b) the producer organization has the coffee in fixed-price one of four
stock at the time of signing the contract, or (e.g. contract has conditions
immediate shipment within 3 months after been applies
signature of purchase contract or approval of signed.
pre-shipment sample before signature of
contract)
c) the producer organization and the buyer
agree that it is mutually beneficial to have a
fixed-price contract and jointly agree upon a
risk management strategy. The mutual
agreement and the details of the risk
management strategy must be confirmed in
writing; as a minimum must include shared
cost structure, solutions based on harvest
results, and any clause relating to the
responsibilities of the producer organisation
and the buyer, or
d) ‘price to be fixed’ is against the national law
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Coffee 2.2.4 Premium 4.1.0.08 (Payer, conveyor) (Coffee) (Only applicable if a Evidence Existence of Existence of Existence of 0 C
Conveyor, broker has been used) The use of a broker has existing that written written tripartite
Premium been made explicit in the contract between the broker was purchase purchase purchase
Payer, Price seller and the buyer. involved contract contract contract,
Conveyor, BUT no which was between signed by
Price Payer, explicit set up by seller and seller,
Trader mentioning the broker buyer which broker and
in contract and explicitly buyer.
between mentions mentions
seller and the buyer the broker.
buyer. and the
seller BUT
is only
signed by
the broker
and the
buyer or
seller.
Coffee 2.2.4 Premium 4.1.0.09 (Payer, conveyor) (Coffee) (Only applicable if a Broker's Broker's 0 C
Conveyor, broker has been used) You, (who is requiring commissio commissio
Premium the services of the broker mentioned in the n is not paid n is paid the
Payer, Price contract) have paid the broker’s commission. the by the by the party
Conveyor, party requiring
Price Payer, requiring the services
Trader the services of the
of the broker.
broker
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Flowers and Premium 4.1.0.11 (Payer) (Flowers and Plants) Final purchase Final Final 0 C
Plants 5.3.2 Payer, Price orders are confirmed in writing. purchase purchase
Payer, Trader orders are orders are
not confirmed
confirmed in writing
in writing. (e.g. by
e-mail).
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Oil Seeds Premium 4.1.0.12 (Payer) (Soybeans) Contracts with producers (Soybeans) (Soybeans) 0 C
and Payer, Price indicate that unavoidable GMO contamination Contracts Contracts
Oleaginous Payer, Trader is only tolerated up to the levels defined by the with with
fruit 2.3.1 applicable national or international regulations producers producers
(whichever is stricter) and specify which do NOT indicate that
regulation(s) apply. indicate that unavoidable
unavoidable GMO
GMO contaminati
contaminati on is only
on is only tolerated up
tolerated up to the levels
to the levels defined by
defined by the
the applicable
applicable national or
national or internationa
internationa l
l regulations
regulations (whichever
(whichever is stricter)
is stricter) and specify
and do NOT which
specify regulation(s
which ) apply.
regulation(s
) apply.
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Fresh Fruit Premium 4.1.0.13 (First buyer) (Oranges for juice) Contracts (Oranges (Oranges 0 C
4.1.2 (SPO) & Conveyor, between producers and buyers additionally for Juice) for Juice)
5.2.1 (HL) Premium include price to be paid and calculation used Contracts Contracts
Payer, Price for defining price for orange juice equivalent. between between
Conveyor, The contract mentions that the price calculation producers producers
Price Payer, for oranges for juice will be defined according and buyers and buyers
Trader to the yield, as identified in the preliminary do NOT do
analysis report, and the name of the additionally additionally
responsible party paying the Fairtrade include include
Premium to producers. price to be price to be
paid and paid and
calculation calculation
used for used for
defining defining
price for price for
orange orange
juice juice
equivalent. equivalent.
The contract The contract
does NOT does
mention mention
that the that the
price price
calculation calculation
for oranges for oranges
for juice will for juice will
be defined be defined
according to according to
the yield, as the yield, as
identified in identified in
the the
preliminary preliminary
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analysis analysis
report. report.
Fresh Fruit Premium 4.1.0.14 (First buyer) (Oranges for juice) Once available, (Oranges (Oranges 0 C
4.1.2 (SPO) & Conveyor, the preliminary analysis reports from each for juice) for juice)
5.2.1 (HL) Premium delivery of oranges for juice is attached to the Although Once
Payer, Price contract. In addition, this report is given to the available, available,
Conveyor, producer within 7 days after the delivery of fruit. the the
Price Payer, preliminary preliminary
Trader analysis analysis
reports from reports from
each each
delivery of delivery of
oranges for oranges for
juice was juice was
NOT attached to
attached to the contract.
the contract In addition,
AND was this report
NOT given was given
to the to the
producer producer 7
within 7 days after
days after the delivery
the delivery of fruit.
of fruit.
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Gold 2.3.14 Premium 4.1.0.15 (Payer, conveyor) (Gold) Shipment orders Volume and Volume and Volume and 0 C
Conveyor, specify the Fairtrade volume and purity of metal assumed assumed assumed
Premium per shipment. purity of purity of purity of
Payer, Price metal not metal only metal
Conveyor, specified. specified in specified
Price Payer, some per
Trader shipment shipment in
orders. shipment
orders.
Gold 4.5.8 Premium 4.1.0.16 (Payer, conveyor) (Gold) (Applicable if you act Function as Function as Function as 0 C
Conveyor, as pro-bono intermediary for Fairtrade price pro-bono pro-bono pro-bono
Premium and/or premium payments in case the ASMO intermediar intermediar intermediar
Payer, Price does not have a trade function or export permit) y for y for y for
Conveyor, The contract between the ASMO and Premium Premium Premium
Price Payer, trader/exporter specifies the trader's/exporter's payments payments payments
Trader function as pro bono intermediary for Premium NOT NOT specified in
payments. specified in specified in contract
contract contract between
between between ASMO and
ASMO and ASMO and trader/expor
trader/expor trader/expor ter AND
ter AND ter BUT there is
there is no there is proof that
proof that proof that the ASMO
the ASMO the ASMO does not
does not does not have a trade
have a trade have a trade function or
function or function or export
export export permit.
permit. permit.
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Gold 2.3.11 Premium 4.1.0.17 (Payer, conveyor) (Gold) Purchase contracts Contracts Contracts The 0 C
Conveyor, with suppliers additionally define the precious do not specify the precious
Premium metals content determination and arbitration specify this. precious metals
Payer, Price procedures in line with existing practice in the metals content
Conveyor, sector. content determinati
Price Payer, determinati on and
Trader on and arbitration
arbitration procedures
procedures are defined
BUT these in the
are not in contract and
line with in line with
practice in practice in
the sector. the sector.
Fresh Fruit Premium 4.1.0.19 (Payer, conveyor) (Wine grapes) (Applicable if The The The 0 C
4.3.3 Conveyor, the purchase is made in order to submit a agreement agreement agreement
Premium tender) You have agreed with the producer that is not is not is reflected
Payer, Price the purchase is made for a tender. This is reflected in reflected in in the
Conveyor, clearly reflected in the purchase contract. You the contract the contract contract
Price Payer, confirm whether it is a Fairtrade transaction or AND the FT OR the FT AND the FT
Trader not once the tender process has been status is not status is not status has
finalized. confirmed. confirmed. been
confirmed
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Sugar 4.1.1 Premium 4.1.0.20 (Mills/ exporters)(Cane sugar) You have signed No written No contract Contracts/s Contracts/s 0 C
Conveyor, contracts / supply agreements with producers supply offered (to upply upply
Premium prior to or as soon as possible during the agreements certified agreements agreements
Payer, Price harvest. This also applies to Fairtrade eligible signed with organisatio are signed are always
Conveyor, cane. producers. n delivering prior to or signed prior
Price Payer, cane to the as soon as to the cane
Trader mill) OR possible harvest,
contract during the including for
offered to cane Fairtrade
the harvest, eligible
producers including for cane.
after harvest Fairtrade
time/ eligible
harvest has cane.
been
finished.
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4.1.4 Premium 4.1.0.22 (Conveyor) You sign a Fairtrade purchase No written Written Written and Written and 0 M
Conveyor, contract with the producer which includes all purchase purchase complete complete
Price elements mentioned in Standard requirement contract or contract or purchase purchase
Conveyor, 4.1.2., and additionally the modalities of purchase purchase contract or contract or
Trader payment of the price differential (if applicable) order for order exists purchase purchase
and Fairtrade Premium, including the Fairtrade BUT is order exists order exists
timelines, and the system of reporting. products incomplete. BUT is not AND is
with confirmed confirmed
producer in writing by in writing by
existing. supplier supplier
(purchase (purchase
order) or not order) or
countersign countersign
ed by both ed by both
parties parties
(purchase (purchase
contract). contract).
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4.1.5 Premium 4.1.0.23 (Conveyor) On quarterly basis (unless other No reports Reports are Reports Reports 0 C
Conveyor, timelines are agreed between both parties) you sent to sent BUT sent to sent to
Price send the producer a report for each purchase producer. are producer producer
Conveyor, contract, including the exact volumes that have incomplete are are
Trader been sold, the price differential (if applicable) OR are sent complete complete
and premium due, and FLO ID of the buyer it on an AND are AND are
was sold to. irregular sent on a sent on a
basis. quarterly quarterly
basis or at basis AND
timelines are always
agreed. compiled in
a
transparent
manner,
agreed
upon with
the
producer.
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4.1.6 Premium 4.1.0.24 (Payer, conveyor) You ensure that all elements The contract Contracts Contracts 0 M
Conveyor, of the transaction fixed in the contract are (or any are are
Premium honored, unless you and the other party agree agreed honoured honoured
Payer, Price to a change. changes to OR in case without any
Conveyor, the contract) of any changes.
Price Payer, has not disputes,
Trader been the dispute
honoured resolution
OR the mechanism
result of an has been/is
arbitration being used
or court to solve the
process conflict.
has not
been
respected
OR the
customer
has not
consented
to the
arbitration
process.
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4.1.6 Trader 4.1.0.25 (First buyer) (Applicable if exceptional and No Only Evidence Written 0 C
unforeseen circumstances prevent you from notification notification that oral notification
buying the volume stated in the contract) You of supplier / has been notification of supplier /
promptly notify the supplier and actively seek a buyer. made, and (e.g. during buyer AND
solution. not a meeting has
consented or renegotiate
to reach telephone d on the
contract conversatio contract or
resolution. n) has been is actively
provided to seeking to
supplier / reach
buyer AND contract
has resolution.
renegotiate
d on the
contract or
is actively
seeking to
reach
contract
resolution.
4.1.8 Trader 4.1.0.26 (Not applicable to cocoa) You have a long term No long Written Rank 3 and 0 V
commitment with the producer or with your term (2 or long-term There is
suppliers (which in turn results in a long term more years) commitmen consistent
contract with producers). commitmen t with fulfilment of
t in place. producer or the long
direct term
supplier for commitmen
a period t.
greater than
2 years.
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4.1.9 Premium 4.1.0.27 (Payer, conveyor) You sign a tripartite contract No tripartite Written Written 0 V
Conveyor, between the producer, the price and premium contract tripartite tripartite
Premium payer, and conveyor, or you share with the between contract contract
Payer, Price producer the contract that you have with the producer, between between
Conveyor, Fairtrade payer or conveyor. Fairtrade producer, producer,
Price Payer, conveyor Fairtrade Fairtrade
Trader and conveyor conveyor
Fairtrade and and
payer in Fairtrade Fairtrade
place OR payer BUT payer AND
the contract not countersign
between countersign ed by all
exporter-im ed by all parties.
porter is not parties OR
shared with the contract
the between
producer. exporter-im
porter is
shared with
the
producer.
Sugar 4.1.2 Trader 4.1.0.29 (Mill / exporter) (Cane sugar) Twice a year, you No report is Reports are A complete 0 C
send a report for each purchase contract to the sent to the sent BUT report is
producer including the exact volumes that have producer. are sent to the
been sold and the Fairtrade Premium due. incomplete producer
OR are sent twice a year.
on an
irregular
basis.
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Cereal 4.1.1 Premium 4.1.0.30 (Cereals) (Conveyors) (Applicable if you buy No Yes Rank 3 AND 0 C
Conveyor, rice paddy from producers as Fairtrade information
Price eligible) The purchase contract with the on FT sales
Conveyor, producer is clearly identified as a ‘Fairtrade is provided
Trader eligible contract’. as soon as
a Fairtrade
sale is
made.
Cereal 4.1.1 Premium 4.1.0.31 (Cereals) (Conveyors) (Applicable if you buy No Information Information 0 C
Conveyor, rice paddy from producers as Fairtrade information on on
Price eligible) You provide information to the on forecasted forecasted
Conveyor, producer on the prospects for selling the rice forecasted sales or sales and
Trader as Fairtrade and you report to the producer sales nor reports on reports on
upon confirmation of any Fairtrade sales. reports on confirmatio confirmatio
confirmatio n of FT n of FT
n of FT sales only sales
sales sometimes shared with
shared with shared with the
the the producer.
producer. producer.
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Cocoa 4.5.2 Trader 4.1.0.32 (Cocoa) You engage in long term partnerships No long Written Rank 3 and 0 V
with producers based on mutual commitments term long-term there is a
of cocoa volume purchases over multiple years commitmen commitmen tripartite
and you communicate your sustainability t in place t with partnership
priorities to allow producers to make informed and no producers contract in
decisions on premium investments. communica for a period place
tion about of 3 years involving
sustainabilit (or more) in producers,
y priorities. place and buyers and
regular brand
exchanges owners.
of
sustainabilit
y priorities
with
producers.
Cocoa 4.1.1 Premium 4.1.0.33 (Cocoa) (Payer, conveyor) You ensure that a No Evidence Written 0 C
Conveyor, reference on the market price, either New York reference (e.g. agreement
Premium (ICE FUTURES US) or London (ICE FUTURES on the e-mails) on source
Payer, Price EUROPE) is included in your contract with the market that of
Conveyor, producer (or the conveyor) unless official prices price, if not agreement information
Price Payer, have been set by the national government. set by the on source in
Trader national of countersign
government information ed
. but not purchase
included in contract.
contract.
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4.1.7 Trader 4.1.0.34 (Applicable if you provide any services such as No Evidence 0 C
training or other support activities to producers) agreement that
You agree in advance and in writing with the in advance agreement
producer, on all terms and conditions, and/or not has been
including fees. in writing reached in
and/or not advance
including all and in
terms and writing, on
conditions, all terms
including and
fees conditions,
including
fees.
4.1.7 Trader 4.1.0.35 (Applicable if you provide any services such as Evidence No 0 C
training or other support activities to producers) exists that evidence
You do not put pressure on producers to producer exists that
accept the services (such as training or other has been producer
support activities) and the fee, nor do you make pressured has been
it a condition of purchase. to accept pressured
the services to accept
and fee the services
and/or that and fee
acceptance and/or that
of services acceptance
was a of services
condition of was a
purchase. condition of
purchase.
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Cocoa 4.1.3 Trader 4.1.0.36 (Cocoa) Whenever you sell cocoa products as No Clear and 0 C
Fairtrade, you indicate in the sales contract the separate separate
amount of Fairtrade Premium to be paid, and indication of indication of
Fairtrade organic differential when applicable, amount of amount of
separately from the agreed sales price of the Fairtrade Fairtrade
Fairtrade cocoa products (i.e. cocoa beans, Premium Premium
cocoa liquor/mass, cocoa butter, and cocoa and of and of
powder). Fairtrade Fairtrade
organic organic
differential differential
(if (if
applicable) applicable)
in sales in sales
contracts. contracts.
Cocoa 4.1.4 Premium 4.1.0.37 (Cocoa) (Payer, conveyor) (Applicable only if No Clear and 0 C
Conveyor, you buy organic FT cocoa products from a separate separate
Premium producer organization or conveyor) You clearly indication of indication of
Payer, Price indicate the amount of Fairtrade organic amount of amount of
Conveyor, differential to be paid, separately from the price, Fairtrade Fairtrade
Price Payer, in the purchase contract with the producer organic organic
Trader organization (or conveyor, if applicable). differential differential
in purchase in purchase
contracts. contracts.
Page110 of 203
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Prepared & Premium 4.1.0.38 (Conveyor) (Oranges for juice) You sign a No tripartite No tripartite Written 0 C
preserved Conveyor, tripartite contract between the producer, the contract contract tripartite
fruit (HL) Price Fairtrade price & premium payer and you as between between contract
5.3.3, Conveyor, conveyor or you share a copy of your sales producer, producer, between
Prepared and Trader contract with the Fairtrade price & premium Fairtrade Fairtrade producer,
preserved payer with the producer. conveyor conveyor Fairtrade
fruits and and and conveyor
vegetables Fairtrade Fairtrade and
(SPO) 2.3.2, payer in payer in Fairtrade
Fresh fruit place OR place OR payer OR
(HL) 5.2.3, the contract the contract the contract
Fresh fruit between between between
(SPO) 4.1.3 conveyor conveyor conveyor
and payer is and payer is and payer is
not shared not shared shared with
with the with the the
producer. producer. producer.
Fairtrade
conveyor
shares
information
indicated in
the
requirement
with the
producer.
Page111 of 203
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Coffee 4.1.1 Premium 4.1.0.39 (Payer) (Coffee) You clearly indicate in your No Yes 0 C
Conveyor, purchase contracts the prevailing quality and/or
Premium country differential, the organic differential (if
Payer, Price applicable) and the Fairtrade premium.
Conveyor,
Price Payer,
Trader
Coffee 2.2.8 Premium 4.1.0.40 (Exporter) (Coffee) (For exporters who were No clear Clear 0 C
Conveyor, certified or have applied for Fairtrade definition of definition of
Premium certification before 15 July 2021 only applicable role as role as
Payer, Price to contracts signed as of 15 January 2022) either payer either payer
Conveyor, Your role as payer or as conveyor is clearly or conveyor or conveyor
Price Payer, defined in the purchase and sales contracts. in contracts in contracts
Trader The responsibilities outlined in the Trader OR (if acting AND (if
Standard regarding the payment of Fairtrade as acting as
Minimum Price and Fairtrade Premium are conveyor) conveyor)
explicit in the contract. If acting as a conveyor, no reporting reporting to
you sell directly to a Fairtrade payer and you to seller seller every
report to the seller (producer organisation) three
every three months where the coffee was sold months
and the amount paid.
Page112 of 203
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Coffee 2.2.9 Premium 4.1.0.41 (Payer, Conveyor) (Coffee) (For payers and No written Written Written and Written and 0 C
Conveyor, conveyors who were certified or have applied purchase purchase complete complete
Premium for Fairtrade certification before 15 July 2021 contract or contract or purchase purchase
Payer, Price only applicable to contracts signed as of 15 purchase purchase contract or contract or
Conveyor, January 2022) You sign a purchase contract for order for order exists purchase purchase
Price Payer, Fairtrade coffee with the producer or with the Fairtrade BUT is order exists order exists
Trader conveyor (if applicable). Contracts follow products incomplete. BUT is not AND is
national and industry regulations, and in with confirmed confirmed
addition indicate: producer or by in writing by
with producer/co producer/co
- Form or stage (green exportable coffee, Fairtrade nveyor nveyor
parchment) in which the coffee is purchased conveyor (purchase (purchase
from the SPO (i.e. change in ownership of the exists OR (if order) or not order) or
main product and any by-product) processing countersign countersign
- Moisture content (percentage level) of coffee coffee) ed by both ed by both
purchased post-milling parties parties
- Detailed description of services delivered to report not (purchase (purchase
the SPO (if applicable) shared with contract) contract)
- Price risk management strategy terms and producer AND (if AND (if
conditions (if applicable) organization processing processing
. coffee) coffee)
If you, as a buyer, are processing the coffee, post-milling post-milling
you share the post–milling report, including the report report
yields and quality specifications of the coffee, shared with shared with
with the producer organisation once available. producer producer
organization organization
. .
Page113 of 203
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Coffee 2.2.6 Premium 4.1.0.42 (Payer, Conveyor) (Coffee) (Applicable only if No detailed Detailed 0 C
Conveyor, not buying green exportable coffee at FOB breakdown breakdown
Premium level) You include in the contract with the of price of price
Payer, Price producer (or the conveyor if applicable) a calculation calculation
Conveyor, detailed breakdown of the price calculation included in included in
Price Payer, (deducted or added cost items, their value and contract contract
Trader conversion rate in case of processing). with with
producer producer
organization organization
or conveyor or conveyor
Coffee 4.1.2 Premium 4.1.0.43 (Payer, Conveyor) (Coffee) When, by No Agreement 0 C
Conveyor, legislation, coffee has to be passed through agreement upon
Premium the auction, importer and exporter agree upon upon reasonable
Payer, Price a reasonable margin for the exporter to cover reasonable margin
Conveyor, their costs. Producers selling via an exporter margin exists
Price Payer, agree upon a reasonable margin for the exists
Trader exporter to cover his costs.
Page114 of 203
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Tea (SPO) Premium 4.1.0.44 (Payer, Conveyor) (Tea) You clearly indicate No clear Clear 0 C
4.1.1 & Tea Conveyor, ‘Instant Tea’/‘Organic Instant Tea’ as indication of indication of
(HL) 5.3.1 Premium applicable on sales invoices and detail the ‘Instant ‘Instant
Payer, Price commercial price and the Fairtrade premium Tea’/‘Organi Tea’/‘Organi
Conveyor, as separate items for the purpose of clarity and c Instant c Instant
Price Payer, transparency. Tea’ AND Tea’ AND
Trader no clear clear
information information
on the on the
Commercia Commercia
l price and l price and
the the
Fairtrade Fairtrade
premium on premium on
sales sales
invoices invoices
4.2 Price and Fairtrade Premium
Page115 of 203
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4.2.1, 4.2.2, Premium 4.2.0.01 (Payer, conveyor) You pay at least the relevant Payment Though the Payment of 0 M
Cocoa 4.2.1 Payer, Price market price or the Fairtrade Minimum Price - below price Fairtrade
Payer, Trader whichever is higher - to the producer (or the Fairtrade calculated minimum
conveyor) (as defined in the Fairtrade pricing minimum for the price or
database or the relevant product Standard). price or product relevant
relevant form market
market purchased price
price. from the (whichever
producer is is higher)
based on
the correct
FMP (or
market
price), the
price
offered to
the
producer for
the actual
form
purchased
from them
is below the
local market
price
applicable
for the form.
Page116 of 203
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4.2.1 Premium 4.2.0.02 (Payer, conveyor) You agree with the producer No Evidence Rank 3 and 0 C
Conveyor, on the source of information for the market exchange of (e.g. Written
Premium price. If available, you use the market price information e-mails) agreement
Payer, Price reference indicated in the product standard. between that regular on source
Conveyor, buyer and exchanges of
Price Payer, producer & information
Trader regarding agreement for market
market on the price in
price source of countersign
information. information ed
for market purchase
price exists. contract or
written
purchase
order
confirmed
by supplier.
Page117 of 203
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4.2.1 Premium 4.2.0.03 (Payer, conveyor) If the price you pay for the No The Evidence Written 0 C
Conveyor, Fairtrade product significantly deviates from the rationale/ju rationale/ju (e.g. rationale/ju
Premium relevant market price, you are able to provide a stification stification e-mails) stification
Payer, Price rationale/justification. for for deviation that provided to
Conveyor, significant is not rationale/ju supplier in
Price Payer, deviations adequate or stification countersign
Trader from is not for ed
relevant agreed by significant purchase
market the deviations contract or
price exists. producer. from written
relevant purchase
market order
price was confirmed
given to by supplier
supplier and is
and is adequate.
adequate.
4.2.2 Premium 4.2.0.04 (Payer) (Applicable to conveyors when Payment Payment of Payment of Payment of 0 M
Payer, Price calculating the differential) Discounts for quality below FT Fairtrade Fairtrade
Payer, Trader cannot be made on the Fairtrade Minimum Fairtrade minimum minimum minimum
Price. The Fairtrade Minimum Price is an minimum price with price AND price AND
absolute minimum. price, application no payment of
of discounts application positive
for quality. of discounts differential
for quality. for high
quality.
Page118 of 203
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4.2.2 Premium 4.2.0.05 (Payer) (Applicable to conveyors when New New New New New 0 C
Payer, Price calculating the differential) New Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade
Payer, Trader Minimum Prices apply to contracts signed after minimum minimum Minimum Minimum Minimum
the date of validity indicated in the Fairtrade prices NOT prices Prices Prices Prices
pricing database. Contracts signed prior to that applied to applied to applied to applied to applied to
date are to be honoured at the price defined in contracts some but all contracts some all contracts
the contract. signed after not all signed after contracts signed after
the date of contracts the date of signed after the date of
validity signed after validity the date of publication
indicated in the date of indicated in publication of new
the pricing validity the pricing of new prices but
database. indicated in database. prices but before date
the pricing before date of validity
database. of validity indicated in
indicated in the pricing
the pricing database.
database.
Page119 of 203
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4.2.3; 4.1.3 Premium 4.2.0.06 (Payer) (Applicable to conveyors when No Adjustment Adjustment Adjustment Adjustment 0 C
Payer, Price calculating the price difference)(Not applicable adjustment s made to s made to s made to s made to
Payer, Trader to cocoa purchases from Ghana or Ivory Coast s made Fairtrade Fairtrade Fairtrade Fairtrade
and not to oranges for juice) In case the although Minimum Minimum Minimum Minimum
Fairtrade Minimum Price is set at a different the Price BUT Price AND Price AND Price AND
level in the supply chain (different product form, Fairtrade calculations calculations calculations calculations
different incoterm) than the one you are buying Minimum are in are are are
at, you adjust the Fairtrade Minimum Price Price is set transparent transparent transparent transparent
accordingly. The calculations are transparent at a different and do not and reflect and reflect and reflect
and reflect real costs. level in the reflect real real costs. real costs real costs
supply costs. AND AND
chain than calculations calculations
the one the are agreed are agreed
company is upon in upon in
buying at. writing (e.g. countersign
e-mail) with ed
supplier. purchase
contract or
in purchase
order
confirmed
by supplier.
Page120 of 203
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4.2.3 Premium 4.2.0.07 (Payer) (Applicable to conveyors when Additional Additional Additional Additional Additional 0 C
Payer, Price calculating the differential)(Not applicable to costs the costs the costs the costs the costs the
Payer, Trader cocoa purchases from Ghana or Ivory Coast) In producer is producer is producer is producer is producer is
case the producer is responsible for some responsible responsible responsible responsible responsible
additional costs that are NOT included in the for are NOT for are for are for are for are
Fairtrade Minimum Price (e.g. packing), you taken into taken into taken into taken into taken into
take these costs into account when calculating account account account account account
the Fairtrade Minimum Price. Then the when when when when when
applicable Fairtrade Minimum Price is the calculating calculating calculating calculating calculating
Fairtrade Minimum Price plus the costs that the the the the the the
producer is responsible for. Fairtrade Fairtrade Fairtrade Fairtrade Fairtrade
Minimum Minimum Minimum Minimum Minimum
Price. Price BUT Price AND Price AND Price AND
calculations calculations calculations calculations
are in are are are agreed
transparent transparent transparent upon in
and do not and reflect and reflect countersign
reflect real real costs. real costs ed
costs. AND purchase
calculations contract or
are agreed in purchase
upon in order
writing (e.g. confirmed
e-mail) with by supplier.
supplier.
Page121 of 203
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4.2.4 Premium 4.2.0.08 (Payer) (Applicable if you buy Fairtrade Payment Payment of Rank 3 and 0 C
Payer, Price products from producers for sale within the below Ex Ex Works The price
Payer, Trader producer country)(Not applicable cocoa Works Fairtrade given for FT
purchases from Ghana or Ivory Coast) You pay Fairtrade Minimum certified
at least the Ex Works Fairtrade Minimum Price, Minimum Price OR product is
if it exists. In case there is only a FOB Fairtrade Price OR payment of consistently
Minimum Price available, you may deduct payment of FOB more than
reasonable transport and export costs from the FOB Fairtrade the
price to calculate the Fairtrade Minimum Price Fairtrade Minimum applicable
at the level at which the producer sells. Minimum Price AND Fairtrade
Price BUT deductions Prices
deductions for transport (applicable
for transport and export or derived).
and export costs are
costs are transparent
not and reflect
transparent real costs.
and do not
reflect real
costs.
Page122 of 203
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4.2.5 & Premium 4.2.0.09 (Payer) (Applicable if you are buying a Producer's Producer's Rank 3 and 0 C
Cocoa 4.2.4 Payer, Price processed product from a producer (or or exporter's or exporters Producer's
Payer, Trader exporter) and a Fairtrade Minimum Price only processing processing or exporter's
exists for the raw product but not for the costs and costs and processing
processed product) You take into account the processing processing costs and
producer’s (or exporter's) processing costs ratio not ratio taken processing
and processing ratio in the calculation of the taken into into account ratio taken
price of the processed product. This price account AND price into account
covers at least the Fairtrade Minimum Price of AND price covers the AND price
all Fairtrade inputs and the processing costs. does not Fairtrade covers the
cover the Minimum Fairtrade
Fairtrade Price of all Minimum
Minimum Fairtrade Price of all
Price of all inputs and Fairtrade
Fairtrade the inputs and
inputs and processing the
the costs OR processing
processing the correct costs AND
costs OR FMP of the calculations
the FMP of processed are agreed
the form is upon in
processed applied countersign
form not (where it ed
applied exists). purchase
(where it contract or
exists). in purchase
order
confirmed
by supplier.
Page123 of 203
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4.2.6, Fresh Premium 4.2.0.10 (Conveyor) (Not applicable to cocoa purchases No payment Payment of The buyer 0 C
Fruit (SPO) Conveyor, from Ghana or Ivory Coast) You pay the of price price pays a part
4.2.5 & (HL) Price producer the price difference between the difference in difference in of the
5.4.5 Conveyor, Fairtrade Minimum Price and the price at which case the case the margin to
Trader you initially bought the product from the Fairtrade Fairtrade the
producer in case the Fairtrade Minimum Price Minimum Minimum producer as
(or the adjusted price if set at a different level) Price is Price is part of profit
is higher. higher. higher. sharing.
(Oranges for juice) You pay the producer the
differential if there is a difference between the
price paid to producers for the oranges for juice
based on the preliminary analysis report and
the FOB orange juice price received when
selling the orange juice.
Gold 4.5.7 Premium 4.2.0.11 (Payer, conveyor) (Gold) you have indicated No Yes 0 C
Conveyor, Fairtrade Premium payments on a separate
Premium line on all invoices.
Payer, Price
Conveyor,
Price Payer,
Trader
Page124 of 203
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Nuts 4.3.6 Premium 4.2.0.12 (Payer) (First buyer in producing country) No Yes 0 C
Payer, Price (Cashew Nuts from Africa) (Applicable if the
Payer, Trader Fairtrade Minimum Price is higher than the
Market Price) You pay the Fairtrade Minimum
Price for at least 80% of the nuts purchased.
The remaining volume (maximum 20% of the
total volume purchased as Fairtrade) may be
sourced at market prices. If you sell more than
80% of the nuts (or the kernels derived thereof)
as Fairtrade, you pay difference between
Minimum and paid market price to the
producers on the volume sold on as Fairtrade.
Nuts 4.3.6 Premium 4.2.0.13 (Payer) (Cashew Nuts from Africa) If you import No Yes 0 C
Payer, Price Raw Cashew Nuts you pay the Fairtrade
Payer, Trader Minimum Price or market price, whichever is
higher and the Premium on the whole raw
cashew nut quantity purchased. In case
corresponding FOB prices for kernel outputs
sold as Fairtrade minus transportation and
processing costs lead to a figure higher than
the paid raw cashew nut Fairtrade Minimum
Price, you pay the producers the difference.
Page125 of 203
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Fresh Fruit Premium 4.2.0.14 (Conveyor) (Oranges for juice) You pay the No payment Payment of 0 C
(SPO) 4.2.3 & Conveyor, producer the price for the equivalent quantity of of price for price for
Fresh Fruit Price juice that their oranges produce (FCOJ or NFC, equivalent equivalent
(HL) 5.4.3 Conveyor, depending on what is sold to the importer) quantity of quantity of
Trader according to the yield in the preliminary juice juice
analysis report. The price paid to the producer according to according to
for the oranges for juice is calculated using the yield in yield in
percentages based on the FMP or market preliminary preliminary
price, whichever is higher, as defined in 5.4.3 analysis analysis
of the Fresh fruit (HL) standard and 4.2.3 of the report or report or
Fresh fruit (SPO) standard. according to according to
indicated indicated
percentage percentage
s. s.
4.2.7; 4.1.3 Premium 4.2.0.16 (Payer) On top of the price for the Fairtrade No payment Incomplete Complete Complete 0 M
Payer, Price product, you pay the relevant producer (or the of Fairtrade payment of payment of payment of
Payer, Trader conveyor, or Fairtrade Premium Committee, if Premium Fairtrade Fairtrade a higher
applicable) a Fairtrade Premium as defined in OR Premium. Premium. Fairtrade
the Fairtrade pricing table for the Fairtrade payment of Premium
product bought. No discounts are made to the Fairtrade than
Fairtrade Premium. Premium to defined in
a decertified pricing
supplier. table.
Page126 of 203
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4.2.8, Fresh Premium 4.2.0.17 (Conveyor) You pay the Fairtrade Premium to No payment Incomplete Payment Complete 0 M
Fruit (SPO) Conveyor, the producer (or Fairtrade Premium (conveying) payment (conveying) payment
4.2.5 & (HL) Price Committee, if applicable), if the Fairtrade of Fairtrade (conveying) of Fairtrade (conveying)
5.4.5 Conveyor, Premium is conveyed via your company. No Premium of Fairtrade Premium of a higher
Trader discounts are made to the Fairtrade Premium OR Premium. AND no Fairtrade
payment. application application Premium
of discounts of discounts than
to Fairtrade to Fairtrade defined in
Premium Premium pricing
payments. payments. table.
4.2.8 Premium 4.2.0.18 (Conveyor) In case the Fairtrade Premium you No Application Application Application 0 C
Conveyor, receive from the Fairtrade payer was set for a application of of of
Price different product form than the one you are of conversion conversion conversion
Conveyor, buying, you apply a conversion ratio in order to conversion rate BUT rate AND rate AND
Trader calculate the premium due to the producer. rate. calculations calculations calculations
Calculations made are fair, transparent and are not fair, are fair, are fair,
shared with the producer. transparent transparent transparent
and shared and shared and shared
with with with
producer. producer. producer
AND
calculations
are agreed
upon in
countersign
ed
purchase
contract or
in purchase
order
confirmed
by supplier.
Page127 of 203
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4.2.9 Premium 4.2.0.19 (Payer) If you are buying a processed product Fairtrade Fairtrade 0 C
Payer, Price from a producer (or exporter), and the premium Premium Premium
Payer, Trader is only defined for the raw product, you pay a paid does paid
premium amounting to the sum of premiums not amount amounts to
of all of the Fairtrade product inputs. to total
premiums premiums
of all of the of all of the
Fairtrade Fairtrade
inputs. inputs.
Nuts 4.3.6 Premium 4.2.0.20 (Payer) (First buyer in the producing country) No Yes 0 C
Payer, Price (Cashew Nuts from Africa) You pay the
Payer, Trader Fairtrade Premium for at least 80% of the raw
nuts purchased. If you sell more than 80% of
the nuts (or the kernels derived thereof) as
Fairtrade, you pay the producers the
outstanding Fairtrade Premium based on the
volume sold on as Fairtrade.
Fresh Fruit Premium 4.2.0.21 (Payer) (Oranges for juice, Orange juice) The No Yes 0 C
4.2.3 (SPO) & Payer, Price Fairtrade Premium defined for orange juice at
5.4.3 (HL) Payer, Trader FOB level applies as the Fairtrade Premium for
producer organizations selling oranges for
juice. The Fairtrade Premium is paid for orange
juice at FOB level to producer organizations
based on the total amount of orange juice sold
by the processor/exporter.
Gold 4.5.2 Premium 4.2.0.22 (Payer) (Gold) You ensure that the price and No Yes 0 C
Payer, Price Fairtrade premium is paid based on the
Payer, Trader estimation of purity no later than the next
business day after confirmed shipment.
The final liquidation is made no later than the
next business day after the exact purity is
known after refinement.
Page128 of 203
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Gold 4.5.3 Premium 4.2.0.23 (Payer) (Silver and platinum) You ensure that No Yes 0 C
Payer, Price the first price down payment of Fairtrade price
Payer, Trader and/or Premium - based on the least expected
fine metal content before assay - is made no
later than the next business day after confirmed
shipment.
The final payment of Fairtrade price and/or
Premium is made no later than the next
business day after all elements (price, assay
results) have been verified by the parties.
Gold 4.5.5 Premium 4.2.0.24 (Payer) (Gold) Fairtrade Premium payments No Yes 0 C
Payer, Price are made in full to the ASMO and not individual
Payer, Trader miners.
Gold 4.5.6 Premium 4.2.0.25 (Payer) (Gold) Transportation and insurance The buyer The buyer The buyer 0 C
Payer, Price costs from point of export are paid by the does not does not pays these
Payer, Trader importer (buyer), unless the ASMO (or the pay these pay these costs OR
miner) and the importer agree on other costs AND costs AND Costs are
arrangements that are not detrimental to the there is no the paid by the
ASMO (or the miner). agreement agreement ASMO
with the is under
ASMO. detrimental non-detrime
for the ntal
ASMO. conditions
as per
agreement.
Page129 of 203
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Prepared and Premium 4.2.0.26 (Payer) (Only applies to organic and No Yes 0 C
preserved Payer, Price conventional dried apricots and conventional
Fruit and Payer, Trader dried wild apricots sourced from Contract
Vegetables Production set-ups) The Price at Ex Works level
(4.3.1) includes the Certification Costs (GBP 0.01 per
kg of conventional produce and GBP 0.03 per
kg of organic produce) which are paid to the
Promoting Body. The Certification Costs are
deducted from the Price paid to the individual
producers, i.e. from the Fairtrade Minimum
Price or the market Price, whichever is higher.
Nuts 4.3.2 Premium 4.2.0.27 (Payer) (Only applies to almonds, apricot No Yes 0 C
Payer, Price seeds and walnuts sourced from Contract
Payer, Trader Production set-ups in Pakistan) The price at Ex
Works level includes the Certification Costs
(GBP 0.01 per kg of conventional produce and
GBP 0.03 per kg of organic produce) which are
paid to the Promoting Body. The Certification
Costs are deducted from the price paid to the
individual producers, i.e. from the Fairtrade
Minimum Price or the market price, whichever
is higher.
Sugar 4.2.1 Premium 4.2.0.31 (Conveyor) ( Cane sugar) (Not applicable if No Yes 0 C
Conveyor, prices are defined by national authorities
Price through mechanisms such as revenue sharing
Conveyor, systems or if the price is set by the
Trader government) You agree the price and payment
terms with the producer.
Page130 of 203
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Sugar 4.4.4 Premium 4.2.0.32 (Payer) (Cane sugar) (Applicable when Premium is Premium Premium RANK 3 0 C
Payer, Price payment of premium is made to multiple not paid. payment is payment is AND the
Payer, Trader producers supplying the same mill/exporter) made but made company
You pay the premium according to the not according to proactively
information provided by the mill/exporter. according to the requests
the information the
information provided. necessary
provided. information
if not direclty
provided by
the
mill/exporter
.
Product Premium 4.2.0.33 (Payer) Prices for secondary products No Yes 0 M
Standards Payer, Price (products that come out of a production
Payer, Trader process in addition to the main product) and
their derivatives are negotiated and a Fairtrade
premium of 15% of the negotiated price is paid
in addition. For all secondary products (orange
juice), a Fairtrade premium of 10% of the
negotiated price is paid in addition.
4.2.1 Premium 4.2.0.34 (Conveyor) You pay at least the relevant market No Yes 0 M
Conveyor, price to the producer.
Price
Conveyor,
Trader
Page131 of 203
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Cocoa 4.2.2 Premium 4.2.0.35 (Payer, conveyor) (Cocoa) (Applicable for No payment Payment of 0 C
& 4.2.3 Payer, Price purchases from Ghana and Ivory Coast) You of price price
Payer, Trader pay the producer (or the conveyor, if applicable) differential differential
the difference between the Fairtrade Minimum in case the in case the
Price and the market price reference (for Fairtrade Fairtrade
conveyors: received from the payer) in case Minimum Minimum
the market reference price (as per the Cocobod Price is Price is
or CCC) is below the Fairtrade Minimum Price. higher OR higher AND
price no
differential deduction
deducted from
from payment of
Fairtrade Fairtrade
Premium. Premium.
Fresh Fruit Premium 4.2.0.36 (Conveyor) (Oranges for juice) You do not Payment of Payment of 0 C
(SPO) 4.2.6 Conveyor, make any deductions from the indicated price with the correct
Price percentage of the FOB price, whether applied deductions. price
Conveyor, to the Fairtrade Minimum Price (FMP) or the without
Trader market price. deductions.
Page132 of 203
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Cocoa 4.2.5 Premium 4.2.0.37 (Cocoa) (Payer) (Applicable only if you are Negotiated Negotiated Negotiated 0 C
Payer, Price buying semi-processed cocoa products from price is price is price is
Payer, Trader producer organizations) You negotiate the price below based on above
of the semi-processed product with the cocoa cocoa cocoa
producer. This negotiated price is based on, at beans beans beans
least, the cocoa beans reference values of reference reference reference
USD 2150/MT (for conventional) and USD values of values of values of
2450/MT (for organic) at producers’ level plus USD USD USD
all relevant processing costs. The Fairtrade 2150/MT 2150/MT 2150/MT
Minimum Price is calculated using the average (for (for (for
processing yield calculated by the producer. It conventiona conventiona conventiona
is only if this information is not available to the l) and USD l) and USD l) and USD
producer that the processing yields from beans 2450/MT 2450/MT 2450/MT
in 4.2.6 (Cocoa product standard) apply. (for organic) (for organic) (for organic)
at at at
producers' producers' producers'
level plus level plus level plus
all relevant all relevant all relevant
processing processing processing
costs costs costs
(using (using (using
average average average
processing processing processing
yield yield yield
calculated calculated calculated
by the by the by the
producer). producer). producer).
Page133 of 203
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Cocoa 4.2.6 Premium 4.2.0.38 (Cocoa) (Payer) (Applicable only if you are Fairtrade Fairtrade 0 C
Payer, Price buying semi-processed cocoa products from Premium Premium
Payer, Trader producer organizations) You pay a Fairtrade paid is paid is
Premium which is derived from the average below based on
processing yield calculated by the producer. calculated calculated
Only if this information is not available to the average average
producer, the rules as per 4.2.6 (Cocoa product processing processing
standard) apply. yield OR yield OR
below based on
figures as figures as
per 4.2.6 per 4.2.6
(Cocoa (Cocoa
product product
standard). standard).
FLOCERT Price 4.2.0.39 (Payer, conveyor) (Seed Cotton) (India) No Yes 0 C
Requirement Conveyor, (Applicable if you are participating in the pilot
Price Payer, on Fairtrade organic cotton) You pay the
Trader organic differential of 0.03 EUR/kg (2.50 INR/kg
of seed cotton) and you specify the organic
differential in the purchase contract with your
supplier.
Page134 of 203
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Coffee 2.2.6 Premium 4.2.0.40 (Payer, conveyor) (Coffee) (Applicable only if not Deduction Deduction 0 C
Conveyor, buying green exportable coffee at FOB level) of costs of costs
Premium You do not make any discount from the which are which are
Payer, Price Fairtrade Premium. not included included in
Conveyor, If deducting costs from the Fairtrade Minimum in the the
Price Payer, Price, you only consider the items included in Fairtrade Fairtrade
Trader the generic guidance document issued by Minimum Minimum
Fairtrade International. Price Price AND
AND/OR no
discounts discounts
made on made on
the the
Fairtrade Fairtrade
Premium Premium
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Coffee 4.1.1 Premium 4.2.0.41 (Payer, conveyor) (Coffee) When market prices Use of other Use of 0 C
Conveyor, for coffee are higher than the Fairtrade references correct
Premium Minimum Price, traders and producers are to than NYC references
Payer, Price agree coffee prices using the Fairtrade (Arabica) or for market
Conveyor, reference for market prices as follows: NYC London RC prices AND
Price Payer, (Arabica) or London RC (Robusta) plus (Robusta) no
Trader prevailing differential. The reference market AND/OR agreements
price can never be below the Fairtrade agreement on prices
Minimum Price. The ‘prevailing differential’ on prices below the
refers to the average differential or range valid below the Fairtrade
in the mainstream market for conventional Fairtrade minimum
coffee of that country and grade at that moment. minimum price AND
Producers and buyers agree upon a price clear
differential, using the differential that prevails in AND/OR no separation
the mainstream market for non-Fairtrade separation of Fairtrade
coffee, as a baseline, and taking into account of Fairtrade premium,
actual quality, shipment date, logistics, risk, premium, organic
and availability. A negative differential cannot organic differential
be applied to the Fairtrade Minimum Price. differential (if
(if applicable)
The organic differential and Fairtrade Premium applicable) and
can never be below the levels defined in the and prevailing
Fairtrade Minimum Price and Premium table. prevailing differential
The Fairtrade Premium and organic differential differential
(in the case of organic coffee) are to be added,
clearly separated from the prevailing
differential, and are not subject to negotiations.
The Fairtrade coffee price is as follows:

Reference market price (NYC (Arabic) or
London RC (Robusta) plus prevailing
differential) or Fairtrade minimum price
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(whichever is higher) plus Fairtrade organic

differential (in case of organic coffee) plus
Fairtrade premium.
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4.2.1 & 4.2.2, Trader 4.2.0.42 (Digital audit) (Payer, conveyor) You pay at least Non-confor Observation The price 0 M
Cocoa 4.2.1 the Fairtrade Minimum Price to the producer (or mity: The : The price reported in
the conveyor) (as defined in the Fairtrade price reported in Fairtrace is
pricing database or the relevant product reported in Fairtrace is at least as
Standard). Fairtrace is below the the level of
below the Fairtrade the
Fairtrade minimum Fairtrade
minimum price, but minimum
price the price is price.
reported in
another
currency
than the
price in the
Fairtrade
pricing
database
so it is
possible
that the
deviation is
due to
missing
information
on the
correct
exchange
rate.
However,
this could
not be fully
verified
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during the
digital audit.
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4.2.1 & 4.2.2, Premium 4.2.0.43 (Digital audit) (Payer, conveyor) For products Observation The price 0 M
Cocoa 4.2.1 Conveyor, that do not have a defined Fairtrade Minimum : It is reported in
Premium Price, the market price has been paid. possible Fairtrace
Payer, Price that the does not
Conveyor, commercial deviate
Price Payer, price was significantly
Trader not paid, as from the
the price average
reported in commercial
Fairtrace price.
significantly
deviates
(more than
30 percent)
from the
average
commercial
price
reported in
Fairtrace for
this product
type. The
company
must
ensure it is
paying the
applicable
market
price to
avoid
non-confor
mities.
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4.2.7; 4.1.3 Premium 4.2.0.44 (Digital audit) (Payer) On top of the price for the Non-confor Observation The 0 M
Payer, Price Fairtrade product, you pay the relevant producer mity: The : The reported
Payer, Trader (or the conveyor, or Fairtrade Premium reported premium Fairtrade
Committee, if applicable) a Fairtrade Premium Fairtrade reported in premium is
as defined in the Fairtrade pricing table for the premium is Fairtrace is correct.
Fairtrade product bought. No discounts are not correct. below the
made to the Fairtrade Premium Fairtrade
premium,
but the
premium is
reported in
another
currency
than the
premium in
the
Fairtrade
price
database,
so it is
possible
that the
deviation is
due to
missing
information
on the
correct
exchange
rate.
However,
this could
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not be fully
verified
during the
digital audit.
4.2.8, Fresh Premium 4.2.0.45 (Digital audit) (Conveyor) You pay the Fairtrade Non-confor Observation Payment 0 M
Fruit (SPO) Conveyor, Premium to the producer (or Fairtrade mity: No : Less (conveying)
4.2.5 & (HL) Price Premium Committee, if applicable), if the conveying of premium of Fairtrade
5.4.5 Conveyor, Fairtrade Premium is conveyed via your Fairtrade has been Premium
Trader company. No discounts are made to the Premium. conveyed to AND no
Fairtrade Premium payment. the application
producer of discounts
than what to Fairtrade
has been Premium
received payments.
from
payers. The
difference is
more than
10 percent.
4.3 Timely Payment
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Cane Sugar Premium 4.3.0.02 (Payer) You pay the producer (or the conveyor, if No payment Payment Payment Payment Payment 0 C
4.3.2, 4.1.2; Payer, Price applicable) the price, the Fairtrade Premium, within within within within made
Cocoa 4.3.1, Payer, Trader the organic differential (if applicable) and the stipulated stipulated stipulated stipulated immediately
4.3.6; Coffee price differential (if applicable) for the Fairtrade timeframes. timeframes timeframes timeframes upon
4.2.1 & 4.2.2; products in a timely manner but no later than BUT with BUT with AND for all receipt of
Honey 4.1.1 • (cane sugar, honey) 30 calendar days after more than less than purchase Fairtrade
the receipt of the documents transferring 10% cases, 10% cases, transaction product or
ownership which with s. receipt of
deviate from deviations documents
• (retro-certified sugar) (Fairtrade Premium) 30 standards and there is transferring
calendar days after Fairtrade payer has OR there no payment ownership,
informed the producer(s) of the are which is whichever
retro-certification details unless quarterly payments, delayed for comes first
payment is agreed with the producer which have more than AND for all
been twice the purchase
• (cocoa, coffee) 15 calendar days after the delayed for time limit transaction
receipt of the documents transferring more than set in the s.
ownership. twice the standards.
time limit
set in the
standards.
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Tea (SPO) Premium 4.3.0.03 (Payer) (Tea) You pay the producer (or the No payment Payment Payment Payment Payment 0 C
4.2.1 & 4.2.3, Payer, Price conveyor, if applicable) no later than: within within within within made
Tea (HL) Payer, Trader - 30 calendar days after receipt of standard stipulated stipulated stipulated stipulated immediately
5.3.2 & 5.3.3 industry documents transferring ownership. timeframes. timeframes timeframes timeframes upon
You present the documents that are stipulated BUT with BUT with AND for all receipt of
in the contract and customary in the tea trade. more than less than purchase Fairtrade
- (Fairtrade Premium) if agreed with the 10% cases, 10% cases, transaction product or
producer, by the end of the following month which with s. receipt of
after receipt of the invoice or confirmation of deviate from deviations documents
Retro Advice Note standards and there is transferring
OR there no payment ownership,
are which is whichever
payments, delayed for comes first
which have more than AND for all
been twice the purchase
delayed for time limit transaction
more than set in the s.
twice the standards.
time limit
set in the
standards.
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Fresh Veg Premium 4.3.0.04 (Payer) You pay the producer (or the conveyor, if No payment Payment Payment Payment Payment 0 C
(HL) 5.5.1; Payer, Price applicable) the price and/or the Fairtrade within within within within made
Fresh Veg Payer, Trader Premium for the Fairtrade products in a timely stipulated stipulated stipulated stipulated immediately
(SPO) manner but no later than timeframes. timeframes timeframes timeframes upon
4.3.2-4.3.4; BUT with BUT with AND for all receipt of
Prep./Pres. -- (vegetables (SPO) at ExWorks excl. pulses) 7 more than less than purchase Fairtrade
Fruit/Vegetabl calendar days after delivery of the product 10% cases, 10% cases, transaction product or
es 4.3.4-4.3.7 which with s. receipt of
(SPO), -- (vegetables (HL) at ExWorks) Upon receipt of deviate from deviations documents
5.5.2-5.5.3 products standards and there is transferring
(HL) OR there no payment ownership,
-- (Pulses) Upon receipt of the product are which is whichever
-- (vegetables at FOB ) 7 calendar days after payments, delayed for comes first
inspection in port of destination if accepted by which have more than AND for all
the importer OR 15 calendar days after the been twice the purchase
receipt of the documents transferring delayed for time limit transaction
ownership as defined in the contract more than set in the s.
-- (dried vegetables) 7 calendar days if time limit
accepted by the importer after inspection in port set in the
of destination standards.
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Fresh Premium 4.3.0.05 (Payer) You pay the producer (or the conveyor, if No payment Payment Payment Payment Payment 0 C
Fruit(SPO) Payer, Price applicable) the price and/or the Fairtrade within within within within made
4.3.1, 4.3.2; Payer, Trader Premium for the Fairtrade products in a timely stipulated stipulated stipulated stipulated immediately
4.3.4, 4.3.5, manner but no later than timeframes. timeframes timeframes timeframes upon
4.3.6 & Fresh BUT with BUT with AND for all receipt of
Fruit (HL) -- (fresh fruit FOB excl. wine grapes) 15 more than less than purchase Fairtrade
5.4.8, 5.4.9, calendar days after the release of the shipment 10% cases, 10% cases, transaction product or
5.4.11, 5.4.12 in the port of destination. which with s. receipt of
Prepared & -- (fresh fruit at EXW level excl. wine grapes deviate from deviations documents
Preserved and fresh oranges for juice) 15 calendar days standards and there is transferring
Fruits & after delivery of the product unless national OR there no payment ownership,
Vegetables legislation requires shorter payment terms are which is whichever
(SPO) 4.3.6 -- (wine grapes) (price) within 6 months after payments, delayed for comes first
purchase of processed or unprocessed wine which have more than AND for all
grapes from producers in a frequency that been twice the purchase
follows the industry norm delayed for time limit transaction
more than set in the s.
-- (wine grapes) (Fairtrade Premium) within 60 twice the standards.
calendar days after purchase of unprocessed time limit
or processed wine grapes from producers set in the
standards.
-- (dried fruit) 7 days if accepted by the importer
after inspection in port of destination
-- (fruit juice/pulp/puree at FOB) 30 calendar

days after the receipt of the documents
transferring ownership
-- (fruit juice/pulp/puree at EXW/Farm gate):

payment must be made upon receipt of the
product
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Sports balls Premium 4.3.0.06 (Payer) You pay the producer (or the conveyor, if No payment Payment Payment Payment Payment 0 C
5.5.6; Herbs Payer, Price applicable) the price and/or the Fairtrade within within within within made
& Spices Payer, Trader Premium for the Fairtrade products in a timely stipulated stipulated stipulated stipulated immediately
5.5.6, 5.5.7 manner but no later than timeframes. timeframes timeframes timeframes upon
(HL), BUT with BUT with AND for all receipt of
4.3.6-4.3.7 • (ExWorks: paddy rice, seed cotton, herbs, more than less than purchase Fairtrade
(SPO); herbal teas and spices, nuts, oilseeds and 10% cases, 10% cases, transaction product or
Flowers and oleaginous) Upon receipt of products. which with s. receipt of
Plants 5.4.4; deviate from deviations documents
Cereals • (FOB: nuts, oilseeds and oleaginous fruit, standards and there is transferring
4.2.1 and herbs, herbal teas and spices) 15 calendar OR there no payment ownership,
4.2.2; Fiber days after the receipt of the documents are which is whichever
Crops 4.3.3; transferring ownership. payments, delayed for comes first
Nuts which have more than AND for all
4.3.4-4.3.5 • (Sport-balls, Quinoa) 30 calendar days after been twice the purchase
the receipt of the documents transferring delayed for time limit transaction
ownership. more than set in the s.
• (Raw Cashew Nuts from Africa) 30 calendar time limit
days upon receipt of products. set in the
• (Flowers and plants) 30 calendar days after standards.
the receipt of the documents transferring
ownership.
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4.3.2, Cocoa Premium 4.3.0.07 (Conveyor) (Not applicable to oranges for juice) Payment Payment Payment Payment Payment 0 C
4.3.2, Tea Conveyor, You pay the price differential (if applicable) (conveying) (conveying) (conveying) (conveying) (conveying)
(SPO) 4.2.2 & Price and/or the Fairtrade Premium to the producer later than within within 15 within immediately
Tea (HL) Conveyor, no later than 15 calendar days after receipt of 15 calendar stipulated calendar stipulated upon
5.3.2 Trader payment from the Fairtrade payer. A different days after timeframes days after timeframes receipt of
timeframe can be agreed in writing between receipt of BUT with receipt of AND for all payment
you and the producer, in which case the payment many payment purchase from
payment is made by no later than 30 calendar from exceptions. from transaction Fairtrade
days after the end of each quarter. Fairtrade Fairtrade s. payer OR
payer OR payer OR within
payment payment no timeframe
(conveying) later than agreed in
later than 30 calendar writing with
30 calendar days after producer
days after the end of organization
the end of each AND
each quarter AND payments
quarter OR the different are done
no timeframe more often
agreement was agreed than four
on quarterly in writing times per
payments with the year.
with producer
producer in BUT with
place. some small
exceptions.
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Fresh Fruit Premium 4.3.0.09 (Conveyor) (Oranges for juice) You pay at least No Yes 0 C
(HL) 5.4.13 & Conveyor, the first payment based on the percentages
Fresh Fruit Price indicated in 5.4.3 of the Fresh fruit (HL)
(SPO) 4.3.6 Conveyor, standard and 4.2.3 of the Fresh fruit (SPO)
Trader standard to the producer no later than 30
calendar days upon receipt of products. You
convey the Premium and price differential (see
CC 4.2.0.10) to the producer no later than 15
calendar days after receipt of payment from the
Fairtrade payer.
Coffee 4.2.3 Premium 4.3.0.10 (Payer, Conveyor) (Coffee) (Only applicable if No Yes 0 C
Conveyor, you delay the payment date set in the Fairtrade
Premium Standard) You have notified the Fairtrade seller
Payer, Price immediately, latest 1 week before the payment
Conveyor, date, of a potential delay of payment of the
Price Payer, Fairtrade price as set in the contract.
Trader
FLOCERT Premium 4.3.0.11 (Payer) (Rice, Seed cotton) (Only applicable if No written Written 0 C
Requirement Payer, Price the price and premium are not paid within the justification justification
(Cereals and Payer, Trader timeline set in the Fairtrade Standard) You for delayed for delayed
Fibre Crop) prove that if the price and premium payments payment payment
are not made within 15 calendar days of existing. existing.
purchase, it was necessary and normal to buy
the product in advance and store it for longer
than 15 calendar days.
Gold 4.5.2 Premium 4.3.0.12 (Conveyor) (Gold) You ensure that payment of No Yes 0 C
Conveyor, Fairtrade price and/or Premium to the miners
Price is made no later than 7 calendar days after
Conveyor, receipt of payment from the Fairtrade payer.
Trader
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Coffee 2.2.2 Premium 4.3.0.19 (Payer, Conveyor) (Coffee) (Applicable for No Written 0 C
Conveyor, price-to-be-fixed contracts) If the producer agreement agreement
Premium organization wishes to fix the price before the of the buyer of the buyer
Payer, Price harvest starts, the fixation was made with the AND no AND jointly
Conveyor, agreement of the buyer. Both the producer jointly agreed risk
Price Payer, organization and the buyer have jointly agreed agreed risk manageme
Trader upon a risk management strategy. The mutual manageme nt strategy
agreement and the details of the risk nt strategy in place for
management strategy were confirmed in in place for price to be
writing. price to be fixed
fixed contracts
contracts fixed by the
fixed by the producer
producer organization
organization before the
before the harvest has
harvest has started.
started.
Coffee 2.2.2 Premium 4.3.0.20 (Payer, Conveyor) (Coffee) In the case of Prices fixed Prices fixed Prices fixed 0 C
Conveyor, fixed-price contracts, prices have not been fixed for a period for one crop for one
Premium for a period longer than one crop period. longer than only. purchase
Payer, Price one crop. contract
Conveyor, only.
Price Payer,
Trader
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Coffee 4.1.4 Premium 4.3.0.21 (Payer, Conveyor) (Coffee) The Fairtrade The The Purchase 0 C
Conveyor, Premium has been paid in addition to the price Fairtrade Fairtrade contracts
Premium of the product (“C” Price plus or minus the Premium Premium is clearly
Payer, Price prevailing differential, or the Fairtrade Minimum has not clearly separate
Conveyor, Price, whichever is higher). The Fairtrade been paid separated the price of
Price Payer, Premium amount has not been incorporated in addition from the the product
Trader into the agreed upon differential. to the price price of the from the
of the product and Fairtrade
product has been Premium
AND/OR paid as follows:
has been additionally Market price
incorporate to the price. (“C” Price
d into the plus or
agreed minus the
upon prevailing
differential. differential)
or Fairtrade
minimum
price
(whichever
is higher) +
Fairtrade
Premium +
organic
differential
(if
applicable)
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Tea (HL) Premium 4.3.0.22 (Payer, Conveyor) (Tea) (Only applicable for No split of 80/20 split 80/20 split 0 C
5.3.4 Conveyor, conventional and organic teas from the payment of the of the
Premium Camellia plant made using the CTC production takes place Fairtrade Fairtrade
Payer, Price method and to dust and fannings made using despite split Premium Premium
Conveyor, the orthodox production method, and the invoice from takes place takes place
Price Payer, instant tea derived from these teas, sourced the in some and is well
Trader from Hired Labour set ups) If the sustainability producer. occations documente
margin is invoiced separately by the producer, AND is not d.
you pay the Fairtrade Premium as invoiced (80 properly
% to the Fairtrade Premium Committee and 20 documente
% for the tea estate as sustainability margin). d.
You have clearly documented the split.
Sports Balls Premium 4.3.0.23 (Payer) (Sports Balls) You have paid a No payment Payment of 0 C
5.5.3 Payer, Price surcharge of up to 5% of the negotiated price of surcharge
Payer, Trader as Compliance Costs Compensation if surcharge of up to 5%
invoiced by the producer. although of the
invoiced as negotiated
Compliance price as
Costs Compliance
Compensat Costs
ion by Compensat
producer. ion.
Sugar 4.3.2 Premium 4.3.0.24 (Conveyor) (Cane sugar) You transfer premium No Yes 0 C
Conveyor, payments in an aggregated manner if
Price requested and agreed by the producers, in
Conveyor, which case this payment is made no later than
Trader 30 calendar days after the end of each quarter.
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Flowers and Premium 4.3.0.25 (Flowers and plants) (Conveyor) You pay the No payment Only Payment of The buyer 0 C
plants 5.4.4 Conveyor, difference between the Fairtrade Minimum of price premium is price pays a part
Price Price and the price at which you initially bought difference in paid but not difference in of the
Conveyor, the product from the producer in case the case the the price case the margin to
Trader Fairtrade Minimum Price is higher and/or the Fairtrade difference. Fairtrade the
Fairtrade Premium to the producer no later Minimum Minimum producer as
than 30 calendar days after receipt of payment Price is Price is part of profit
from the Fairtrade payer. higher OR higher AND sharing.
of premium. premium
within
timeline.
Fresh fruit Premium 4.3.0.26 (Payer) (Fresh fruits) If producers agree, you No written Written Written 0 C
4.3.3 (SPO); Payer, Price make payments for a calendar month at the agreement agreement agreement
Fresh fruit Payer, Trader latest 15 calendar days after the end of the with the with with the
5.4.10 (HL) respective month. producer in producer in producer
place. place but and
payments of payment of
price and price and
premium premium
made later made not
than 15 later than
calendar 15 calnedar
days after days after
the end of the end of
the the
respective respective
month. month.
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Cocoa 4.3.2 Premium 4.3.0.27 (Cocoa) (Conveyor) You pay the price Payment Payment Payment Payment Payment 0 C
Conveyor, differential, the Fairtrade Premium and the (conveying) (conveying) (conveying) (conveying) (conveying)
Price organic differential (if applicable) to the later than within within 15 within immediately
Conveyor, producer no later than 15 calendar days after 15 calendar stipulated calendar stipulated upon
Trader receipt of the payment from the Fairtrade payer. days after timeframes days after timeframes receipt of
receipt of BUT with receipt of AND for all payment
payment many payment transaction from
from exceptions. from s. Fairtrade
Fairtrade Fairtrade payer.
payer. payer.
Coffee 4.2.4 Premium 4.3.0.28 (Payer, Conveyor) (Coffee) You do not demand Payment Payment 0 C
Conveyor, payment terms to suppliers that result in timelines of timelines of
Premium additional financing costs being passed on to more than up to 60
Payer, Price producer organizations and negatively impact 60 days days
Conveyor, the Fairtrade Minimum Price and Fairtrade demanded demanded
Price Payer, Premium.
Trader
4.4 Access to Finance
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4.4.1, Cane Trader 4.4.0.01 (First buyer) (Not applicable to cane sugar, No Pre-finance Pre-finance Pre-finance Pre-finance 0 M
sugar 4.6.1, sports balls, fresh fruit, excluding wine grapes, pre-finance offered or offered or pro-actively pro-actively
Sports balls fresh vegetables (from HL), flowers and plants, offered or facilitated facilitated offered or offered or
5.4, Fresh tea (from HL)) You offer pre-finance of the facilitated via a third via a third facilitated facilitated
fruit (SPO) payment of the Fairtrade contracts, or facilitate via a third party BUT party AND via a third via a third
4.4.1, Fresh that this is done via a third party, to enable party. amount of amount of party for all party for
fruit (HL) producer organizations to purchase the pre-finance pre-finance Fairtrade each
5.3.1, Fresh products from their members, unless provided according to purchases Fairtrade
vegetables - there is a proven high risk (e.g. risk of default lower than provisions AND purchase
(HL) 5.3, of the contract, of non-repayment or of requested of amount of AND
Flowers and important quality problems); by producer applicable pre-finance amount of
plants 5.3, - the producer declines this pre-finance in a organization Fairtrade according to pre-finance
Tea (HL) verifiable way; or . standard provisions equals
5.2.1. - this is not legally allowed in the country you OR of whole
are operating in. existence of applicable contract
a proven Fairtrade value (i.e.
high risk product 100%).
OR standard.
producer
declines
prefinance
OR
pre-finance
legally not
allowed.
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4.4.1 Trader 4.4.0.02 (First buyer) (Not applicable to cane sugar, Evidence No 0 M
sports balls, fresh fruit, excluding wine grapes, exists that evidence
fresh vegetables (from Hired Labour producer exists that
companies), flowers and plants, tea (from has been producer
Hired Labour companies)) You do not put pressured has been
pressure on the producer to decline your offer to decline pressured
of pre-finance, for instance, you do not make it offer for to decline
a condition for signing a contract that the pre-finance. offer for
producer declines the pre-finance offer. pre-finance.
4.4.2, Coffee Trader 4.4.0.03 (First buyer) (Not applicable to cane sugar, No written Written Written and Written and 0 C
4.3.1 sports balls, fresh fruit, excluding wine grapes, pre-finance pre-finance complete complete
fresh vegetables (from Hired Labour agreement agreement pre-finance pre-finance
companies), flowers and plants, tea (from existing. existing agreement agreement
Hired Labour companies)) If you provide BUT existing. existing
pre-finance directly, you and the producer incomplete. AND
agree in writing on the following: conditions
• Amount of the pre-finance, in line with the more
product standards (in general a minimum of beneficial
60% of the contract value; for fresh vegetables than those
incl. roots and tubers from SPO a minimum of from local
40% of the contract value; no minimum money
percentage required for cocoa) lenders OR
• Duration of the pre-finance, in line with the pre-finance
product standards provided in
• Payment terms line with the
• Interest charges, if any best
• Other charges, if applicable practice
• Consequences in case of quality problems guidance
and/or non-delivery of product given in
product
Standards.
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4.4.2, Coffee Trader 4.4.0.04 (First buyer) (Not applicable to cane sugar, Pre-finance Pre-finance Pre-finance 0 C
4.3.1 and sports balls, fresh fruit, excluding wine grapes, provided provided provided
Product fresh vegetables (from Hired Labour later than within immediately
standard companies), flowers and plants, tea (from within stipulated upon
clauses on Hired Labour companies)) Pre-financing is stipulated timelines. signing the
Prefinance made effectively available for use and is timelines. contract (i.e.
delivered to the producer as soon as possible earlier than
upon signing the contract but at latest: stipulated
- (for coffee) twelve weeks prior to the shipment timelines)
of the product OR in line
- (for pulses, honey, cocoa, nuts, cereal, with the
prepared fruit and vegetables, fibre crop, herbs best
herbal teas and spices, oilseeds and practice
oleaginous fruit, cane sugar, pulses and tea, guidance
wine grapes) six weeks prior to the shipment of given in
the product product
- (for dried fruit open contracts) two weeks Standards.
before the start of the quarter or month
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4.4.3 Trader 4.4.0.05 (First buyer) (Not applicable to cane sugar, No actions Actions All actions All actions All actions 0 C
sports balls, fresh fruit, excluding wine grapes, taken to taken to taken to taken to taken to
fresh vegetables (from Hired Labour achieve achieve achieve achieve achieve
companies), flowers and plants, tea (from effective effective effective effective effective
Hired Labour companies)) If you facilitate facilitation. facilitation facilitation. facilitation facilitation
pre-finance via a third party lender, you take all are AND written AND written
actions that are needed to achieve effective inadequate. tripartite tripartite
facilitation, such as: agreement agreement
- act as a reference to the lender on behalf of with with
the producer; producer producer
- confirm that the Fairtrade contract is valid and organization organization
can be used as collateral for providing and third and third
pre-finance to the producer; and party lender party lender
- agree with the producer on how payment of existing. existing
the contract will be made (either to the AND
producer or the third party lender). agreement
countersign
ed by all
involved
parties.
Gold 2.3.12 Trader 4.4.0.06 (First buyer) (Gold) (Applicable for new trading No Yes 0 C
relationships) If a trial period for pre-finance is
agreed between buyers and the ASMO, the trial
period does not exceed two consignments.
Gold 4.4.3 Trader 4.4.0.07 (First buyer) (Gold) (Applicable in case of a filed No Yes 0 C
“failed delivery report” or “non-conformity” filed
by a buyer). If a new trial period for pre-finance
is agreed between the buyer and the ASMO, the
trial period does not exceed four
consignments.
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Gold 4.4.2 Trader 4.4.0.08 (First buyer) (Gold) (Applicable after a No Yes 0 C
successful trial period) On request of the
ASMO, you provide at least 40 percent of the
value of each consignment as pre-finance to
the ASMO; unless the requested amount is
lower.
4.4.4 Trader 4.4.0.09 (First buyer) (Not applicable to cane sugar, The The pre Prefinance 0 V
sports balls, vegetables incl. roots and tubers, pre-finance finance was was given
but excluding pulses, fresh fruit, excluding wine was given given below at zero
grapes, fresh vegetables (HL), flowers and at market market interest
plants) You provide or facilitate pre-finance at rates or rates, but rate.
zero interest rate. above. above zero.
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4.4.5 Premium 4.4.0.10 You provide or facilitate access, directly or No Provision or Provision or Provision or 0 V
Conveyor, through a third party, to credit (seasonal, provision or facilitation facilitation facilitation
Premium harvest or in-kind or other types that are not the facilitation of access to of access to of access to
Payer, Price pre-finance of contracts) or loans for of access to credit or credit or credit or
Conveyor, investment in order to respond to the financial credit or loans for loans for loans for
Price Payer, needs of the producer, under the following loans for investment investment investment
Trader conditions: investment. BUT terms AND terms AND terms
and and and
-The financial need is defined by the producer. conditions conditions conditions
intranspare transparent transparent
-You agree with the producer and document nt or and clear and clear
transparently the terms and conditions of the unclear. and agreed and agreed
credit or loan (including the amount, duration, upon in upon in
repayment instalments and interest charges). writing. writing AND
terms and
conditions
more
beneficial
than the
ones of
local
lenders.
Tea (HL) Premium 4.4.0.11 (First buyer) (Tea from Hired Labour) In case In case 0 C
5.2.1 Conveyor, Pre-finance is not required. If you provide pre-finance pre-finance
Premium pre-finance, you negotiate terms and is provided: is provided:
Payer, Price conditions with the producer and include No Agreement
Conveyor, pre-finance mechanisms in the contract. If agreement on terms
Price Payer, pre-finance is provided the negotiated terms on terms and
Trader and conditions are included in the contract and conditions
(see requirement 4.1.2 Trader Standard). conditions in the
in the contract
contract
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4.5 Sourcing and Market Information for Planning
4.5.1 Premium 4.5.0.01 (Payer, Conveyor) You provide a sourcing plan No sourcing Sourcing Written Written Written 0 C
Conveyor, to each producer or conveyor that you plan to plan plan sourcing sourcing sourcing
Premium buy from. provided. provided plan plan plan
Payer, Price BUT only to provided to provided to provided to
Conveyor, some all all all
Price Payer, supplying supplying supplying supplying
Trader producer producer producer producer
organization organization organization organization
s OR only s. s AND s AND
done orally. including a including a
binding binding
commitmen commitmen
t to at least t to at least
purchase purchase
50% of the 75% of the
volumes volumes
indicated in indicated in
the the
sourcing sourcing
plan. plan.
Product Premium 4.5.0.02 (Payer, Conveyor) (Coffee, Fruit Juices, Herbs, Sourcing Sourcing Sourcing 0 C
Standards on Conveyor, herbal teas & spices, Honey, Nuts, Oilseeds & plan covers plan covers plan covers
Sourcing Premium Oleaginous Fruit, Cereals, Fibre crops, Pulses, a period of a period of a period
Plans (Coffee Payer, Price Wine grapes, Gold) There is a sourcing plan in less than 12 months. greater than
4.4.1) Conveyor, place to cover at least a period of 12 months 12 months. 12 months.
Price Payer, (annual production / harvest / season).
Trader
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Product Premium 4.5.0.03 (Payer, Conveyor) (Coffee, Dried fruit, Dried Sourcing Sourcing Sourcing Sourcing 0 C
Standards on Conveyor, Vegetables, Fruit Juices, Herbs, herbal teas & plan plan plan plan
sourcing Premium spices, Honey, Nuts, Oilseeds & Oleaginous renewed renewed at renewed renewed at
plans (Coffee Payer, Price Fruit, Cereals, fibre crops, Pulses, Flowers and later than the latest earlier than regular
4.4.1) Conveyor, Plants, Wine grapes, Prepared & preserved three three three intervals
Price Payer, fruits & vegetables (dried bananas)) Sourcing months months months throughout
Trader plans are renewed at least three months before the before the before the the year or
before the previous sourcing plan expires. previous previous previous harvest
sourcing sourcing sourcing season
plans plans plans (rolling
expire. expire. expire. forecasting)
.
Fresh Fruit, Premium 4.5.0.04 (Payer, Conveyor) (Tea) You provide sourcing Sourcing Sourcing Sourcing 0 C
Tea (SPO) Conveyor, plans for at least a quarterly period. plan covers plan covers plan covers
4.4.1 & Tea Premium a period of a quarterly a period
(HL) 5.1.1, Payer, Price less than a period. greater than
Vegetables Conveyor, quarterly quarterly.
4.1.1 Price Payer, period.
Trader
Fresh Fruit Premium 4.5.0.05 (Payer, Conveyor) (Vegetables) You provide a No Yes 0 C
4.1.1, Veg Conveyor, sourcing plan on either a seasonal (for
SPO 4.1.1; Premium seasonal fruit) or quarterly (for year round
Veg HL 5.1.1 Payer, Price crops) basis.
Conveyor,
Price Payer,
Trader
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Fresh Fruit, Premium 4.5.0.06 (Payer, Conveyor) (Tea, Vegetables, incl. roots Sourcing Sourcing Sourcing 0 C
Veg SPO Conveyor, and tubers (SPO)), Fresh vegetables) You plan plan plan
4.1.1; Veg HL Premium ensure that sourcing plans are renewed at renewed renewed at renewed at
5.1.1, Tea Payer, Price least 2 weeks before the previous sourcing later than the latest regular
(SPO) 4.4.1 & Conveyor, plan expires. two weeks two weeks intervals
Tea (HL) Price Payer, before the before the throughout
5.1.1 Trader previous previous the quarter
sourcing sourcing (rolling
plans plans forecasting)
expire. expire. .
Prepared and Premium 4.5.0.07 (Payer, Conveyor) (Dried fruit, Dried vegetables, Sourcing Sourcing 0 C
Preserved Conveyor, Dried bananas) Sourcing plans cover a period plan does plan covers
Fruit & Premium agreed by both parties. not cover a a period
Vegetables Payer, Price period agreed by
(SPO) 4.1.1 & Conveyor, agreed by both
Prepared and Price Payer, both parties.
preserved Trader parties.
fruit &
vegetables
(HL) 5.2.2
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Flowers and Premium 4.5.0.08 (Payer, Conveyor) (Flowers and Plants) There No written Sourcing Sourcing Sourcing 0 C
Plants 5.2.1 Conveyor, is sourcing plan in place to cover at least a sourcing plan covers plans cover plan covers
Premium period of 6 months that clearly states plans in a period of a period of a period
Payer, Price place. less than 6 6 months. greater than
Conveyor, • agreed volumes months. 6 months.
Price Payer, - quality
Trader
• price
• Fairtrade premium,
• payment terms and
• delivery conditions.
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Flowers and Premium 4.5.0.09 (Payer, Conveyor) (Flowers) You ensure that at Less than More than Purchase of 0 C
Plants 5.1.2, Conveyor, least 50 % (first year of trade relationship) or 50% (first 50% (first 100% (or
5.1.3 Premium 75% (subsequent years) of the volumes year of trade year of trade more) of the
Payer, Price indicated in the sourcing plan have been relationship relationship volumes
Conveyor, bought as Fairtrade or in the event that the ) or 75% ) or 75% indicated in
Price Payer, Fairtrade payer purchases less and if this is (subsequen (subsequen sourcing
Trader due to non-fulfillment of orders by their clients, t years) of t years) of plans.
the Fairtrade payer informs FLOCERT of this in volumes volumes
writing, providing evidence. indicated in indicated in
sourcing sourcing
plans plans
bought as bought as
Fairtrade Fairtrade
AND no OR (if due
proactive to
information non-fulfillm
to ent of
certification orders by
body. their clients)
written
information
to
certification
body.
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Tea (SPO) Trader 4.5.0.13 (Payer, Conveyor) (Tea) (Applicable if Fairtrade No Yes 0 C
4.4.1 & Tea tea is sold through auctions)
(HL) 5.1.1 - You communicate to the producer your
intention to buy at auction using a Quarterly
Sourcing Plan;
- Within one week of the auction you as a buyer
communicate comprehensive information
relating to the sale to the producer, including
an indication of all outstanding
Fairtrade-related payments.
- On a regular quarterly basis you make all
outstanding Fairtrade-related payments.
- You declare purchases of tea as Fairtrade at
the time of purchase, or by exception you
retrocertify (as per requirements 4.5.1, 4.5.2).
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4.5.2 Trader 4.5.0.14 You provide a sourcing plan to your immediate No sourcing Sourcing Written Written Written 0 V
supplier. plan plan sourcing sourcing sourcing
provided to provided plan plan plan
immediate BUT only to provided to provided to provided to
supplier. some all all all
immediate immediate immediate immediate
suppliers suppliers. suppliers suppliers
OR only AND AND
done orally. includes a includes a
binding binding
commitmen commitmen
t to at least t to at least
purchase purchase
50% of the 75% of the
volumes volumes
indicated in indicated in
the the
sourcing sourcing
plan. plan.
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4.5.3 Premium 4.5.0.15 You provide relevant market information to the No Provision of Provision of Provision of Provision of 0 V
Conveyor, producer on a regular basis, to enable the provision of relevant written written written
Premium producer to better understand the market relevant market relevant relevant relevant
Payer, Price context and make informed business market information market market market
Conveyor, decisions. information to producer information information information
Price Payer, to producer. BUT only to some to all to all
Trader orally (e.g. producers producers producers
at a fair or AND on a AND on a AND at
doing a regular regular least twice
telephone basis (at basis (at year / per
conversatio least once a least once a harvest
n) AND not year / per year / per season.
on a regular harvest harvest
basis. season). season).
Tea (SPO) Premium 4.5.0.16 (Payer, Conveyor) (Tea) (Applicable in case of No Yes 0 C
4.5.1 & Tea Conveyor, retro-certification) Prior to commencing initial
(HL) 5.4.1 Premium Retro-Certification, you inform FLOCERT of the
Payer, Price intent to do so.
Conveyor,
Price Payer,
Trader
Tea (SPO) Premium 4.5.0.17 (Payer, Conveyor) (Tea) (Applicable in case of No Yes 0 C
4.5.2 & Tea Conveyor, retro-certification) If the original invoice price for
(HL) 5.4.2 Premium the Tea was below the applicable Fairtrade
Payer, Price minimum price for that country/region you pay
Conveyor, the difference along with the due Fairtrade
Price Payer, Premium.
Trader
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Tea (SPO) Premium 4.5.0.18 (Payer, Conveyor) (Tea) (Applicable in case of Procedure Procedure 0 C
4.5.2 & Tea Conveyor, retro-certification) Prior to retro-certifying tea, for for
(HL) 5.4.2 Premium you have sent a signed and coded Retro Advice completion completion
Payer, Price note to the certified producer to approve the of Retro of Retro
Conveyor, availability of requested volumes. Advice Note Advice Note
Price Payer, not followed followed
Trader The Retro Advice Note includes all required or AND tea
information as outlined in the retro-advice form incomplete converted
(see guidance). OR tea into
converted Fairtrade
Each Retro Advice Note between two operators into only after
must be consecutively numbered, using Fairtrade receipt of
Trader name and ID /Producer Name and ID/ before countersign
Year/ transaction number (see example in receipt of ed Retro
guidance). countersign Advice Note
ed Retro from
You quote this code on all documents and Advice Note producer
Bank Transfers related to the specific retro from the AND
transaction. producer information
OR no of exporter
The date the producer signs the Retro Advice information (if
Note is the ‘declaration’ date on which the of exporter applicable)
Retro-certified volume becomes Fairtrade. (if
You ensure to receive the signed retro-advice applicable)
note prior to packing or selling the tea as
Fairtrade.
If you are not the first buyer, you also inform the
exporter of this transaction and receive a
confirmation that the exporter is taking on the
responsibility to convey the additional price and
Premium for the retro-certified volume.
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Tea (SPO) Premium 4.5.0.20 (Payer, Conveyor) (Tea) (Applicable in case of More than Up to 30% 0 C
4.5.1 & Tea Conveyor, retro-certification) For CTC African teas, you 30% of the of the
(HL) 5.4.1 Premium may retro-certify up to 30% of the volume volume volume
Payer, Price purchased on the original invoice from a given purchased purchased
Conveyor, Fairtrade certified producer. Teas may be on the on the
Price Payer, retrospectively declared as Fairtrade up to 3 original original
Trader months after the month of the original invoice invoice
purchase invoice. retro-certifie retro-certifie
d OR d AND
volumes volumes
retro-certifie retro-certifie
d later than d within 6
3 months of months of
the original the original
purchase purchase
invoice. invoice.
Tea (SPO) Premium 4.5.0.21 (Payer, Conveyor) (Tea) (Applicable in case of Volumes Volumes 0 C
4.5.1 & Tea Conveyor, retro-certification) For orthodox and non-African retro-certifie retro-certifie
(HL) 5.4.1 Premium CTC teas, you may retro-certify up to 100% of d later than d within 6
Payer, Price volume purchased on the original invoice from 6 months of months of
Conveyor, a given Fairtrade certified producer. Teas may the original the original
Price Payer, be retrospectively declared as Fairtrade up to 6 purchase purchase
Trader months after the month of the original invoice. invoice.
purchase invoice.
Tea (SPO) Premium 4.5.0.22 (Payer) (Tea) If you are not the first buyer, you No written Written 0 C
4.5.2 & Tea Payer, Price also inform the exporter of this transaction and agreement agreement
(HL) 5.4.2 Payer, Trader receive a confirmation that the exporter is between between
taking on the responsibility to convey the Fairtrade Fairtrade
additional price and Premium for the payer and payer and
retro-certified volume. Fairtrade Fairtrade
conveyor in conveyor in
place. place.
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Sugar 4.8.2 Premium 4.5.0.24 (Payer) (Cane sugar) (Applicable in case of No Yes 0 C
Payer, Price retro-certification) You have received written
Payer, Trader confirmation from the exporter (or mill, if
applicable) that Fairtrade eligible sugar is
available prior to retro-certifying volumes in
question.
Sugar 4.4.3 Premium 4.5.0.25 (Conveyor) (Cane sugar) (Applicable in case of Fairtrade Fairtrade 0 C
Conveyor, multiple producers supplying the same mill (or payer not payer
Price exporter, if applicable) and if no national informed. informed in
Conveyor, scheme exists) You communicate to the payer writing.
Trader the agreement reached by producers on
premium distribution, or in case of no
agreement among producers, the volumes of
cane supplied by each producer organization.
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Fibre crops Premium 4.5.0.29 (Payer) (Seed Cotton) You have bought seed No Yes 0 C
4.1.2 Payer, Price cotton as Fairtrade eligible and sold the lint or
Payer, Trader derived products as Fairtrade only if the
conditions below are met:
• The seed cotton has been produced as

Fairtrade.
• The buyer has notified the supplying

producers (SPO or PEB) within 15 calendar
days of the sales.
• The buyer has informed each of the supplying

producers of the volumes of their Fairtrade
eligible seed cotton sold as Fairtrade, the
corresponding Fairtrade price adjustment (the
difference between the market price and the
Fairtrade price, if applicable) and of the
Fairtrade Premium due.
• You have transferred the corresponding

Fairtrade Premium and price adjustment to
producers according to Fibre Crops Standard
requirement 4.3.4
• If you only sell a certain percentage of the total

Fairtrade eligible seed cotton as Fairtrade, this
percentage is applied to each producer's
supplied volume, and the Premium and price
adjustment (if applicable) are calculated pro
rata.
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• If the second buyer (the buyer of the cotton lint

or derived product) requests in writing for
cotton from a specific producer, the Fairtrade
price adjustment and Premium is to be paid to
that specific producer.
FLOCERT Premium 4.5.0.30 (Payer) (Cocoa from Ghana) You have notified No Yes 0 C
Requirement Payer, Price FLOCERT in writing of the intent to source
Payer, Trader Fairtrade cocoa beans from (the COCOBOD in)
Ghana.
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FLOCERT Premium 4.5.0.31 (Payer) (Cocoa from Ghana) You sign a No Yes 0 C
Requirement Payer, Price Memorandum of Understanding / purchase
Payer, Trader contract for Fairtrade products with the
producer organization supplying cocoa beans
through the COCOBOD / CMC. Contracts / MoU
follow industry regulations, and as a minimum
clearly indicate:
• agreed volumes
• quality specifications
• price, defined according to the requirements

of the pricing section
• amount of Fairtrade Premium to be paid

(indicated separately from the price)
• who is responsible for paying the Fairtrade

price and the Fairtrade Premium
• the form of payment, which must be

transparent, and traceable
• the date of the exchange rate to be used in

case the payment of the price and the premium
is made in a different currency than the one
defined in the Fairtrade price table
• the terms and the amount of pre-finance, if

applicable
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• procedures in case of quality problems
• terms of delivery using international

commercial terms (Incoterms)
• terms of payment according to the product

standards
• definition or mentioning of 'Force Majeure'
• agreement on applicable jurisdiction, and
• an alternative dispute resolution mechanism

to resolve conflicts.
• price differential (difference between

reference price and FTMP) to be paid, if
applicable.
Both contracting parties have equal contract

termination rights.
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FLOCERT Premium 4.5.0.32 (Payer, Conveyor) (Cane sugar) (Applicable in Secondary Documenta 0 C
Requirement Conveyor, case of retro-certification) Secondary products products ry evidence
Premium and their derivatives are only retro-certified if and confirming
Payer, Price the Fairtrade payer and/or exporter has derivatives the origin of
Conveyor, documentary evidence confirming the origin of retro-certifie the product
Price Payer, the product. d without existing for
Trader documentar retro-certifie
y evidence d secondary
confirming products
the origin of and
the product derivatives.
existing.
Sugar 4.7.1 Trader 4.5.0.34 (Mill/Exporter) (Cane sugar) You invite No invitation Invitations These RANK 3 0 C
representatives of all producer organizations made to the are made meetings AND the
you buy from to regular meetings to discuss representati and the take place meetings
how to improve sustainable production of ves of annual twice a year, take place
sugar cane, sugar and its secondary products. producer report is are minuted before the
You share an annual report of Fairtrade sales organization shared BUT and the harvest and
as well as an overview of the premium to be the these are annual after
received. These meetings take place at least customer made report is Fairtrade
twice a year and agreements are minuted. buys from, sporadically shared. sales are
nor is the and are not confirmed.
annual minuted.
report
shared.
Cocoa 4.5.1 Premium 4.5.0.35 (Cocoa) (Payer, conveyor) You provide sourcing No sourcing Sourcing Sourcing 0 C
Conveyor, plans to the producers (or the conveyors, if plans are plans but plans are
Premium applicable) that provided. they are not provided in
Payer, Price - cover each harvest in line with line with the
Conveyor, - are provided at a minimum one month in the requirement
Price Payer, advance of the cocoa trading season and requirement s.
Trader - are renewed at least annually. s.
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Fresh Fruit Trader 4.5.0.36 (Importer) (Fresh fruits, including banana) No Yes 0 C
4.5.15 (Applicable in case of retro-certification) You
only retro-certify unlabelled fruit and ensure that
labelling of retro-certified fruit is done by a
certified trader on behalf of the licensee.
Fresh fruit Trader 4.5.0.37 (Importer) (Fresh fruits, including banana) No The The 0 C
(SPO) 4.5.16 (Applicable in case of retro-certification) You information information information
& 5.5.16 (HL) inform the producer and, if applicable, also the was was was
exporter of the retro-certified transactions within provided to provided but provided on
5 working days. the not within 5 time and (if
producer or working applicable)
buyer/ days AND/ the
exporter. OR no exporter's
written written
confirmatio confirmatio
n from the n was
exporter received.
was
received.
Fresh fruit Trader 4.5.0.38 (Importer) (Fresh fruits, including banana) Price and Price and Price and Rank 3 AND 0 C
(SPO) (Applicable in case of retro-certification) You premium premium premium there is
4.5.15/16 & pay the Fairtrade Premium and any price adjustment adjustment adjustment proof
5.5.16 (HL) adjustments to the producer or exporter, if s are not s are paid s are paid available for
applicable, within 15 calendar days having paid OR but correctly OR the payment
labelled and sold the fruit as Fairtrade. there is no payments there is done by the
If you are not the first buyer, you have a written confirmatio are not confirmatio exporter.
confirmation from the exporter that he is willing n of the correct. n of the
to take on the responsibility to convey the exporter to exporter to
additional price and premium for the take on this take on this
retro-certified fruits. responsibili responsibili
ty. ty.
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Fresh fruit Trader 4.5.0.39 (Importer) (Fresh Fruit, incl. banana) You keep There are Records do Complete 0 C
(SPO) 4.5.17 records of all retro-certified transactions no records not contain records are
& 5.5.17 (HL) including: available. all required available.
• the date of purchase of the fruit from the details.
producer organisation
• the transaction identification
• the container/ shipment information
• the seller and buyer identification
• the volume of fruit being retro-certified
• the Fairtrade Premium amount due
• the Fairtrade Price adjustment (if applicable)
• the party responsible for paying/ conveying
price differential and premium to the producer.
FLOCERT Premium 4.5.0.40 (Conveyor) (Fresh fruits, including banana) No written Written 0 C
Requirement Conveyor, (Applicable in case of retro-certification) You confirmatio confirmatio
Price confirm in writing that you are willing to take on n in place n in place
Conveyor, the responsibility to convey any price AND/OR AND price
Trader adjustment and Fairtrade Premium for the price adjustment
retro-certified fruits and you convey the price adjustment and
adjustment (if applicable) and the Fairtrade and Fairtrade
Premium to the producer organization. Fairtrade Premium is
Premium conveyed.
not
conveyed.
Sugar 4.8.3 Premium 4.5.0.41 (Conveyor) (Cane sugar) (Applicable in case of No Yes 0 C
Conveyor, retro-certification) You keep track of volumes of
Price retro-certified sugar.
Conveyor,
Trader
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Tea (SPO) Premium 4.5.0.42 (Tea) (Only applicable to traders buying and Conditions Conditions 0 C
4.4.2 Conveyor, processing green tea leaves) If you buy green are not met are met
Price tea leaves, you buy as Fairtrade eligible to OR no AND
Conveyor, process and sell as Fairtrade, provided that the payment of payment of
Trader conditions below are met: Fairtrade Fairtrade
Premium Premium
- Fairtrade eligible means green tea leaves and price and price
were produced as Fairtrade adjustment adjustment
- You act as price and / or premium conveyor, on a pro on a pro
the entity buying tea from you acts as a rata basis rata basis
Fairtrade minimum price and premium payer (if (if
and this arrangement is outlined in the applicable) applicable)
contract between you and producer.
- You purchase the Fairtrade eligible green tea
leaves at least at the prevailing market prices
and you pay the producer promptly (not later
than 7 days from transfer of ownership). Any
alternate arrangement can be made provided it
is beneficial to the producers and agreed on in
a contract.
- When the processed/made tea is sold as
Fairtrade you inform promptly (within 7 days of
signing a sales contract with the buyer) each of
the supplying producers of the volumes of their
Fairtrade eligible green tea leaves tea sold as
Fairtrade
- You pay the producer price differential (if
applicable) and the Fairtrade Premium no later
than 15 days after receipt of payment from
payer (see requirement 4.3.4)
When you sell only the percentage of total
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volume bought as Fairtrade eligible green tea

leaves, this percentage is applied to each
producer’s supplied volume and the Premium
and price adjustment (if applicable) are
calculated pro rata. If the second buyer (the
buyer of processed/made tea) requests in
writing for tea from a specific producer, the
Fairtrade price adjustment and Premium is to
be paid to that specific producer.
Tea (SPO) Premium 4.5.0.43 (Tea) (Only applicable to exporters in the No tracking Tracking of 0 C
4.5.3 &Tea Conveyor, country of origin) You keep track of volumes of of volumes volumes
(HL) 5.4.3 Price retro-certified tea. If you are conveyor, you OR no (or AND
Conveyor, inform producers of the retro-certified late) information
Trader transaction within 5 working days after the information sent to
‘declaration date’ and provide the copy of sent to producers
retro-advice note to the producer. producers on time
OR no AND copy of
provision of retro-advice
copy of note
retro-advice provided to
note to producer.
producer
4.6 Sharing Risks
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4.6.1 Trader 4.6.0.01 (First buyer) Quality claims are documented in Quality Quality Quality 0 C
full detail and communicated to the producer claims not claims claims
as soon as they are identified. documente documente documente
d in full d in full d in full
detail OR detail AND detail AND
not communica communica
communica ted to ted to
ted to producer as producer as
producer as soon as soon as
soon as they are they are
they are identified. identified
identified. AND no
quality
claims for
quality
problems
generated
beyond the
responsibili
ty of the
producer
made AND
producer is
not charged
for quality
claims.
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4.6.1 Trader 4.6.0.02 (First buyer) You do not make quality claims for Quality No quality 0 C
quality problems generated beyond the claims for claims for
responsibility of the producer. quality quality
problems problems
generated generated
beyond the beyond the
responsibili responsibili
ty of the ty of the
producer producer
made. made.
Fresh fruit Trader 4.6.0.03 (Fresh fruits, incl. banana) (Only applicable in No Yes 0 C
4.5.2, 4.5.3, case you issue a quality claim)
4.5.4 (SPO) & If the shipment does not comply with the quality
5.5.2, 5.5.3, definition agreed, the quality claim takes place
5.5.4 (HL) in one of the following forms:
• (importer) within 2 working days after release
of the fruit at port of destination.
• (ripener) within 8 working days after receipt of

the fruit but not later than 15 calendar days after
arrival of the fruit at the port of destination.
• (trader buying from an importer or another
trader) within 2 working days of receipt of the
fruit, but not later than 30 calendar days after
arrival of the fruit at the port of destination.
Fresh fruit Trader 4.6.0.04 (Fresh fruits, incl. banana) (Only applicable in No Yes 0 C
4.5.5 (SPO) & case you receive a quality claim) In case you do
5.5.5 (HL) not take responsibility for and handle the
quality claim yourself, you transfer the quality
claim to the previous actor in the supply chain
within 36 hours (excluding weekends and
public holidays).
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Fresh Fruit Trader 4.6.0.05 (Fresh Fruits, incl. banana)(Only applicable in No Yes 0 C
4.5.8 (SPO) & case you issue a quality claim. You facilitate
Fresh Fruit the counter quality inspection within 5 calendar
5.5.8 (HL) days after the seller received the quality claim.
Fresh Fruit Trader 4.6.0.06 (Fresh fruit, incl. banana) (Only applicable in No Yes The quality 0 C
4.5.1 (SPO) & case you issue a quality claim) The quality claim also
5.5.1 (HL) claim contains at least the following includes the
information: date when
fruit (or the
• precise data on the shipment: date of loading, quality
name of ship, total Fairtrade volume (number claim) was
of boxes and kilos),port of destination and if received
available container identification. and the
• a description of quality problems including date of
photos documenting the defect, codes of all (passing
pallets affected, and the extend of a specific on) the
quality defect (number of affected boxes per quality
pallet or per container) claim.
Fresh Fruit Trader 4.6.0.07 (Fresh fruit, incl. banana) (Only applicable in The buyer The buyer The buyer 0 C
(SPO) 4.5.7 & case you receive a quality claim) If you do not was not was was
(HL) 5.5.7 accept refusal of the fruit, you notify the buyer informed. informed informed on
(or ripener) in writing within 2 working days but not time.
after receiving the quality claim that you will within the 2
arrange counter-inspection by an authorised working
surveyor . You contract and pay for the services days after
provided by the surveyor, if not otherwise receipt of
agreed with your buyer. the quality
claim.
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Fresh Fruit Premium 4.6.0.08 (Fresh fruits, incl. banana) (Importer) The The 0 C
4.5.10 (SPO) Payer, Price (Applicable in case part of the shipment cannot company company
& Fresh Fruit Payer, Trader be sold as Fairtrade as a result of shortfalls in applied applied
5.5.10 (HL) orders) You have applied non-Fairtrade non-Fairtrad non-Fairtrad
conditions to not more than a maximum of 10% e conditions e conditions
of the volume of a shipment. for more for a max. of
than 10% of 10% of the
the volume volume of
of each each
shipment shipment
OR cannot due to
justify that shortfalls in
the orders and
non-Fairtrad assumed
e conditions any
were financial
applied as losses
a result of related to
shortfalls in shortfalls
orders. above this
percentage.
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Fresh Fruit Premium 4.6.0.09 (Fresh fruits, incl. banana) (Payer) (Importer) The The 0 C
4.5.11 (SPO) Payer, Price (Applicable in case of shortfalls in orders or Fairtrade Fairtrade
& Fresh Fruit Payer, Trader quality claims) You sell fruit that you paid under reference reference
5.5.11 (HL) non-Fairtrade conditions as a result of was not was
shortfalls in sales or quality claims as removed removed
non-Fairtrade fruit and clearly mark the and the fruit OR a
declassified fruit as "non-Fairtrade" on all was sold on disclaimer
documentation. If you cannot remove the as was made
Fairtrade reference, you use disclaimers that Fairtarde. clearly
state that the product is sold under identifying
non-Fairtrade conditions. the
declassified
fruit as
"non-Fairtra
de".
Fresh Fruit Premium 4.6.0.10 (Fresh fruits, incl. banana) (Payer) (Importer) No Yes 0 C
4.5.11 Payer, Price Fairtrade labeled fruit paid under non-Fairtrade
Payer, Trader conditions (e.g. declassified fruit) is not sold to
clients dealing with Fairtrade fruits.
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Honey 4.4.1 Trader 4.6.0.11 (Honey) You take action to support producers No action Erratic Reasonabl Regular 0 V
to mitigate weather-related risks. taken to actions e actions action is
support taken to taken to taken to
producers support the support the support
to mitigate producers producers producers
weather-rel but are mitigate to mitigate
ated risks insufficient weather-rel weather-rel
to alleviate ated risks. ated risk
weather-rel AND
ated risks. records of
training
and/or other
support is
evident.
Fresh fruit Premium 4.6.0.12 (Payer, conveyor) (Fresh fruits, incl. banana) No Quality 0 C
4.5.6 (SPO) & Conveyor, (Applicable in case you issue a quality claim to transparent claim
Fresh fruit Premium a producer) If the producer accepts the proof of the accepted by
5.5.6 (HL) Payer, Price responsibility for a quality problem, you charge costs the
Conveyor, only the costs of the fruit and the packing (FOB charged to producer
Price Payer, price), the cost of the transport (shipment until the and
Trader port of destination) and the relevant import producer transparent
duties already paid for the affected part of the and/ or no proof of
shipment to the producer. The costs are proof of the costs.
transparently proven and the date of the acceptance
loading in the country of origin is used for the of the
currency conversion rate. quality
problem by
the
producer.
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Fresh Fruit Trader 4.6.0.13 (Fresh fruits, incl. banana) (Only applicable in No Yes 0 C
4.5.9 (SPO, case you are involved in a quality claim: You
HL) accept the results of the authorized
independent surveyors as binding and as
ultimate basis of settlement of any dispute over
the quality of the fruit.
Fresh fruit Trader 4.6.0.14 (Fresh fruits, incl. banana) (Only applicable in Actors were The actors The actors 0 C
4.5.13 (SPO) case of declassified Fairtrade transactions due not were were
& Fresh fruit to shortfalls in sales and/ or quality claims) You informed, informed informed on
5.5.13 (HL) inform all operators in the supply chain but not time and
(including the producer) within six weeks after within the the reasons
arrival of the fruit in the port of destination about six weeks were
declassified Fairtrade transactions including after arrival provided.
the reason for the non-Fairtrade sales (quality of the fruit in
claim or shortfalls in sales). the port of
destination.
Fresh fruit Trader 4.6.0.15 (Payer, importer) (Fresh fruits, incl. Banana) The The 0 C
4.5.14 (SPO) (Only applicable in case of non-Fairtrade certification certification
& Fresh fruit sales) You inform the certification body of every body was body was
5.5.14 (HL) transaction of non-Fairtrade sales that were not informed
originally ordered as Fairtrade within six weeks informed and claims
after arrival of the fruit in the port of destination. about were
In the case of quality claims, you also include non-Fairtrad provided (in
the costs related to the claim that were charged e sales or case of
back to the producer. claims (in quality
case of issues).
quality
issues).
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Coffee 4.5.1 Premium 4.6.0.16 (Payer, conveyor) (Coffee) (For payers and Indications No 0 C
Conveyor, conveyors who were certified or have applied that cost of indications
Premium for Fairtrade certification before 15 July 2021 hedging are that cost of
Payer, Price only applicable to contracts signed as of 15 imposed hedging are
Conveyor, January 2022) There are no indications that a upon the imposed
Price Payer, fixed-price contract agreed with the producer producer upon the
Trader organisation imposes cost of hedging upon organisatio producer
the producer organisation that supplies the n organisatio
coffee. n
4.7 Capacity Building
4.7.1 Trader 4.7.0.01 You support the producers’ or workers’ No support Irregular / Irregular / Regular Regular 0 V
Fairtrade development plan or Premium plan, of one-off one-off support of support of
or provide support for other operational, producers' support of support of producers' producers'
production or organizational capacity building Fairtrade producers' producers' Fairtrade Fairtrade
activities that producers or workers chose. developme Fairtrade Fairtrade developme developme
nt plan or developme developme nt plan or nt plan or
Premium nt plan or nt plan or Premium Premium
plan or any Premium Premium plan or plan or
other plan or plan or other other
support. other other support for support for
support for support for some all producer
some some producer organization
producer producer organization s AND area
organization organization s AND area of support
s BUT area s AND area of support chosen by
of support of support chosen by producers /
not chosen chosen by producers / workers.
by producers / workers.
producers / workers.
workers.
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4.7.2 Trader 4.7.0.02 (Applies to both buyers making sourcing No sourcing Irregular / Regular Regular Regular 0 V
requests to their suppliers and buyers who of Fairtrade one-off sourcing of sourcing of sourcing of
directly source from producers) You source products sourcing of Fairtrade Fairtrade all Fairtrade
Fairtrade products from vulnerable producer from Fairtrade products products products
organizations. vulnerable products from at from more from
producer from least one than one vulnerable
organization vulnerable vulnerable vulnerable producer
s. producer producer producer organization
organization organization organization s only.
s. . .
4.7.3 Trader 4.7.0.03 You act as a market liaison for the producer. No acting Irregular / Regular Regular Regular 0 V
as market one-off acting as acting as acting as
liaison for acting as market market market
the market liaison for at liaison for liaison for
producer. liaison for least one more than all
the producer. one producers.
producer. producer.
Cocoa 4.1.2 Trader 4.7.0.04 (Cocoa) (Applicable if you provide a service No written There is a 0 C
(e.g. training) or support activity to the agreement written
producers.) You agree in advance and in in place agreement
writing with the producer organisation on all with the on the
terms and conditions (including fees) of the producers terms and
service provided. on the conditions
terms and of the
conditions service.
of the
services
provided.
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Cocoa 4.1.2 Trader 4.7.0.05 (Cocoa) (Applicable if you provide a service Producers There is no 0 C
(e.g. training) or support activity to the are pressure
producers.) You do not put pressure on pressured put on
producers to accept the services and the fee, to accept producers.
nor do you make it a condition of purchase. the offer.
4.8 Trading with Integrity
4.8.1 Trader 4.8.0.01 There are no indications that you engage in Unfair There are There are No 0 M
unfair practices that clearly damage the trading isolated no identified indications
producers’ or other traders’ capacity to practices instances of instances of of
compete or in the imposition of trading are unfair trade engagemen engagemen
conditions on suppliers that would make it common. practices t in unfair t in unfair
difficult for them to comply with Fairtrade noticed in trading practices
Standards. the audit. practices. AND
prohibition
of any unfair
practices is
an integral
part of the
company's
compliance
policy.
Gold 2.3.15 Premium 4.8.0.02 (Gold) You do not make the purchase of There is an No 0 C
Conveyor, certified precious metals conditional to the sale allegation indication of
Premium of a quantity of non-certified product under related to or conditional
Payer, Price terms that are distinctly disadvantageous to the proof of the contracting
Conveyor, miners. practice of taking place
Price Payer, conditional AND no
Trader contracts. related
allegation.
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Gold 2.3.1 Premium 4.8.0.03 (Gold) You do not provide direct or indirect There are There are There are RANK 3 0 M
Conveyor, support to armed groups or their affiliates, indications indications no AND there
Premium neither in your own Fairtrade operations nor the of direct or of direct or indications is a system
Payer, Price ones of your suppliers. indirect indirect of direct or in place to
Conveyor, support to support to indirect prevent
Price Payer, armed armed support to direct or
Trader groups or groups or armed indirect
their their groups or support of
affiliates affiliates their armed
AND no BUT first affiliates. groups and
actions are steps are their
taken to taken to affiliates.
change the change the
situation. situation.
Gold 2.3.1 Premium 4.8.0.04 (Gold) You do not directly or indirectly cause, There are There are There are RANK 3 0 M
Conveyor, tolerate or benefit from any acts of armed indications indications no AND there
Premium violence or of serious human right abuses of causing, of causing, indications is a system
Payer, Price such as human trafficking and slavery, neither tolerating or tolerating or of causing, in place to
Conveyor, in your own operations nor the ones of your benefitting benefitting tolerating or prevent
Price Payer, suppliers. from acts of from acts of benefitting causing,
Trader armed armed from acts of tolerating or
violence or violence or armed benefitting
of serious of serious violence or from acts of
human right human right of serious armed
abuse AND abuse BUT human right violence or
no actions actions are abuse. of serious
are taken to taken to human right
change the change the abuse.
situation. situation.
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Gold 2.3.2, Premium 4.8.0.05 (Gold) You have a conflict mineral and human There is no A conflict A conflict RANK 3 RANK 4 0 C
Gold 2.3.3 Conveyor, rights policy in place, covering conflict mineral and mineral and AND it is AND it is
Premium mineral and human human publicly written in a
Payer, Price a) information about the due diligence human rights policy rights policy available for language
Conveyor, measures to be conducted to ensure its rights policy is in place is in place, all miners. understood
Price Payer, application; in place. BUT it does covering all by miners.
Trader not cover all required
b) a procedure (or reference to it) regulating required details.
control of the gold and precious metal during details.
transport;
c) and the following aspects:
• No abuses, torture, cruel or inhumane

treatment
• No forced or compulsory labour
• No worst forms of child labour
• No human rights abuses and violations such

as sexual violence
• No war crimes, crimes against humanity,

genocide or other serious violations of
international humanitarian law,
• No direct or indirect or indirect support of

non-state armed groups
• No direct or indirect support of private or

public security forces illegally controlling the
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mines sites
• No bribery, or money laundering
• No fraudulent misrepresentation of origin of

minerals
Gold 2.3.4 Premium 4.8.0.06 (Gold) You have identified and assessed No The A complete RANK 3 RANK 4 0 C
Conveyor, assessmen assessmen assessmen AND AND these
Premium • whether you purchase Fairtrade gold or t has been t only covers t has been sources sources of
Payer, Price precious metal from a supplier located in a carried out. one of the carried out. used for the information
Conveyor, conflict-affected or high risk area requested assessmen are those or
Price Payer, points. t are similar to
Trader • whether there are risks regarding the direct or documente those listed
indirect financing or support to armed groups d. in the
or of illegal activities within their own Fairtrade
operations. Standard.
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Gold 2.3.5 Premium 4.8.0.07 (Gold) (Applicable in case any risks were No actions First steps A risk RANK 3 RANK 4 1 C
Conveyor, identified in the assessment) You have put in were taken to setup a manageme AND AND there
Premium place a risk management system including to set up a risk nt system actions is a system
Payer, Price risk manageme covering all taken are to follow up
Conveyor, • assignment of a senior staff member manageme nt system required well on results
Price Payer, responsible for managing the due diligence on nt system. were taken aspects is documente of the
Trader direct or indirect support of conflicts and of but system in place. d. spot-checks
human rights abuses is not in .
place yet.
• conducting regular risk assessments (see
Standard requirement 2.3.4, CC 4.8.0.06)
• conducting of unannounced spot-checks of all

areas and facilities their supply chains
• conducting regular awareness-raising

sessions with staff on how to report on
potential conflict- related issues or human
rights abuses
Gold 2.3.6 Premium 4.8.0.08 (Gold) (Applicable in case any risks were Although A report Reports that Reports that 1 C
Conveyor, identified in the assessment) You have there were was respect respect
Premium reported to interested stakeholders and requests provided confidentiali confidentiali
Payer, Price commercial partners on the due diligence and from BUT it does ty are ty are
Conveyor, risk management measures taken. The report partners no not ensure provided to provided
Price Payer, does not contain commercially sensitive or report was confidentiali interested pro-actively.
Trader confidential business information and is in line provided. ty or what partners on
with any non-disclosure agreement signed (if was agreed request.
applicable) in a
non-disclos
ure
agreement.
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Gold 2.3.7 Premium 4.8.0.09 (Gold) You support the ASMO in setting up No support The trader 3 V
Conveyor, preventive measures or appropriate was given. and the
Premium remediation projects related to conflict areas ASMO work
Payer, Price and human rights violations (see Standard together on
Conveyor, requirement 1.3.12). this topic
Price Payer, OR support
Trader was offered
but no
feedback
received yet
from the
ASMO.
Fibre Crops Trader 4.8.0.10 (Seed cotton) (Not applicable to spinners No social Social Valid social 0 C
2.4.1, 2.4.2 operating only under the FSI model) You and indicator is indicator is indicator
all your additional entities and / or available. not valid available.
subcontractors have a valid Social Indicator anymore
that demonstrates efforts to comply with the
ILO Conventions as defined in the Fibre Crops
Standard.
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Standard Trader 4.8.0.11 (Orange juice; Coffee, applicable to green bean Selling or There are There are Rank 3 AND 0 C
interpretation sales and purchases) You do not sell or buy buying isolated no identified prohibition
for 4.8.1, Fairtrade products below the Fairtrade Fairtrade instances of instances of of selling or
Coffee 4.1.3 minimum price, the Fairtrade premium and the products selling or selling or buying
organic differential (if applicable). below the buying buying Fairtrade
Fairtrade Fairtrade Fairtrade products
minimum products products below the
price, the below the below the Fairtrade
Fairtrade Fairtrade Fairtrade minimum
premium minimum minimum price, the
and the price, the price, the Fairtrade
organic Fairtrade Fairtrade premium
differential premium premium and the
(if and the and the organic
applicable) organic organic differential
is common. differential differential (if
(if (if applicable)
applicable). applicable). is an
integral part
of the
company's
compliance
policy.
Fresh fruit Trader 4.8.0.12 (Importer) (Fresh Fruit) There are no This There are There are 0 C
4.5.12 (SPO) indications that you use the practice of practice is isolated no identified
& Fresh fruit shortfalls in sales to supply a Fairtrade or common. instances of instances of
5.5.12 (HL) non-Fairtrade trade partner with fruit labelled this of this
as Fairtrade that was bought under practice. practice.
non-Fairtrade conditions on a regular basis.
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Standard Premium 4.8.0.14 (Cocoa) (Ivory Coast, Ghana) (Applicable only if No Evidence You have a 0 C
Interpretation Conveyor, you buy and sell cocoa beans) If you charge evidence available to Transparent
for 4.8.1 Price your customer the applicable Fairtrade available to link Pricing
Conveyor, minimum price differential for the respective link Fairtrade Policy with
Price Payer, cocoa season, you demonstrate that you have Fairtrade minimum your
Trader purchased cocoa beans from the producer minimum price customers
organization at the same Fairtrade minimum price differential which
price differential. differential charged to details
charged to customers when the
customers to Fairtrade cocoa
to Fairtrade minimum beans were
minimum price purchased
price differential from
differential paid to producer
paid to producer organization
producer organization s (e.g. total
organization . volumes
. purchased
per cocoa
season with
the
applicable
Fairtrade
minimum
price
differential
for each
cocoa
season),
and how
this impacts
the prices of
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the cocoa
beans
being
charged
during a
particular
time period.
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4.8.1 Trader 4.8.0.15 (Cocoa) (Applicable only if you buy cocoa No Evidence You have a 0 C
beans from Ivory Coast or Ghana, via your evidence available to Transparent
supplier) If you charge your customer the available to link Pricing
applicable Fairtrade minimum price differential link Fairtrade Policy with
for the respective cocoa season, you Fairtrade minimum your
demonstrate that you have purchased cocoa minimum price customers
beans from your supplier at the same Fairtrade price differential which
minimum price differential. differential charged to details
charged to customers when the
customers to Fairtrade cocoa
to Fairtrade minimum beans were
minimum price purchased
price differential from
differential paid to suppliers
paid to supplier. (e.g. total
supplier. volumes
purchased
per cocoa
season with
the
applicable
Fairtrade
minimum
price
differential
for each
cocoa
season),
and how
this impacts
the prices of
the cocoa
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beans or
semi-finish
ed cocoa
products
being
charged
during a
particular
time period.
4.8.1 Trader 4.8.0.16 (Cocoa) (Applicable only if you buy cocoa Evidence No 0 C
beans from Ivory Coast or Ghana, via your available evidence
supplier) You do not pressurize your supplier that available
by refusing to pay the applicable Fairtrade customer that
minimum price differential for the respective refused to customer
cocoa season. pay the refused to
applicable pay the
Fairtrade applicable
minimum Fairtrade
price minimum
differential price
for the differential
respective for the
cocoa respective
season. cocoa
season.
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Coffee 4.6.1 Premium 4.8.0.17 (Payer, conveyor) (Coffee) You do not buy Purchases No 0 C
Conveyor, Fairtrade certified products from a producer of Fairtrade purchases
Premium organisation on the condition that the producer certified of Fairtrade
Payer, Price organisation sells a quantity of non-certified products certified
Conveyor, product at a discount. from a products
Price Payer, producer from a
Trader organization producer
on the organization
condition on the
that the condition
producer that the
organization producer
sells a organization
quantity of sells a
non-certifie quantity of
d product at non-certifie
a discount d product at
a discount
5 Follow up Audit
5.1 Follow up Audit Information - Generic
Follow up Trader 5.1.0.01 As a result of the evaluation decision on Yes. 0 F

audit non-conformities and corrective measures for Number of
the last Fairtrade audit, a follow up audit is the original
conducted in order to verify implementation of Fairtrade
the corrective measures (objective evidences) audit is:
onsite.
The audit order number (AO-xxxxx) of the
original Fairtrade audit is noted in the NC text
field for reference.
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Follow up Trader 5.1.0.02 All objective evidences (OEs) (to be verified No Yes 0 F
audit during the Follow up audit) have been
reviewed.
In the contrary case mark the missing NCs in
the Follow up xls and note the reason in the
start tab of the Ecert audit order, field:
"Deviation from audit procedure / Tors"
5.2 Status of CM/OE- Result of Follow up Audit
Follow up Trader 5.2.0.01 All corrective measures (CMs) were No. None of No. Only Yes. All 0 F
audit implemented successfully / status of all the some of the corrective
required objective evidences (OEs) is 'fulfilled' corrective corrective measures
(click 'N.a.' for not applicable). measures measures (CMs) were
(CMs) were (CMs) were implemente
implemente implemente d
d / status of d and/or successfull
all required CMs were y / status of
objective implemente all required
evidences d partially objective
(OEs) 'Not only. evidences
fulfilled'. (OEs) is
'fulfilled'.
Follow up Trader 5.2.0.02 The Excel list of all corrective measures (CMs) / No, Yes 0 F
audit objective evidence (OEs) to be verified during because…
this follow up audit is attached to the Ecert
audit order. It includes the individual result for
each OE as assessed during the Follow up
audit and was explained to the customer
during the closing meeting.
(If 'No' state reason / explanation in NC text
field)
Page202 of 203
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Follow up Trader 5.2.0.03 (Applicable if the follow up audit is a No Yes 0 F

audit consequence of a suspension decision) The
suspension rules are complied with by the
customer.
5.3 Reason for Follow up Audit
Follow up Trader 5.3.0.01 Reason for follow up audit The reason The reason The follow 0 F
audit for the for the up audit
follow up follow up was due to
audit was a audit was a another
Major NC. high reason:
number of state the
NCs. reason in
the NC text.
6 Combined Audit
Trader 6.0.0.01 The Fairtrade audit was a combined audit with Yes 0
another certification/verification scope, e.g.
NFO audits. (if yes, please document the
scope in the comment field).
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Trade Certification Compliance Criteria

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Trade Certification Compliance Criteria

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NSF Checklist TC 8.

29 EN-GB 30 Aug 2022

There are six types of Compliance Criteria:

How to use this document?

0.0.0.01 Is the customer Price and/or Premium Payer or 0 S

1.1 Right to Trade Fairtrade Products

2.1.1 Documentary Traceability Requirement

• coins, ingots and bullion products of

• medals and trophies;

3.1 Labour Rights

3.1.1, ILO Trader 3.1.1.05 (Reactive Assurance) If the employment of a No Yes 0 R

• who is responsible for paying the Fairtrade

• the form of payment, which must be

• the date of the exchange rate to be used in

• the terms and the amount of pre-finance, if

• procedures in case of quality problems

• terms of delivery using international

• terms of payment according to the product

• agreement on applicable jurisdiction, and

• an alternative dispute resolution mechanism

The Fairtrade coffee price is as follows:

(whichever is higher) plus Fairtrade organic

-- (fruit juice/pulp/puree at FOB) 30 calendar

-- (fruit juice/pulp/puree at EXW/Farm gate):

4.5 Sourcing and Market Information for Planning

• payment terms and

• The seed cotton has been produced as

• The buyer has notified the supplying

• The buyer has informed each of the supplying

• You have transferred the corresponding

• If you only sell a certain percentage of the total

• If the second buyer (the buyer of the cotton lint

• price, defined according to the requirements

• amount of Fairtrade Premium to be paid

• who is responsible for paying the Fairtrade

• the form of payment, which must be

• the date of the exchange rate to be used in

• the terms and the amount of pre-finance, if

• procedures in case of quality problems

• terms of delivery using international

• terms of payment according to the product

• definition or mentioning of 'Force Majeure'

• agreement on applicable jurisdiction, and

• an alternative dispute resolution mechanism

• price differential (difference between

Both contracting parties have equal contract

When you sell only the percentage of total

volume bought as Fairtrade eligible green tea

• (ripener) within 8 working days after receipt of

c) and the following aspects:

• No abuses, torture, cruel or inhumane

• No forced or compulsory labour

• No worst forms of child labour

• No human rights abuses and violations such

• No war crimes, crimes against humanity,

• No direct or indirect or indirect support of

• No direct or indirect support of private or

• No bribery, or money laundering

• No fraudulent misrepresentation of origin of

• conducting of unannounced spot-checks of all

• conducting regular awareness-raising

5.1 Follow up Audit Information - Generic

Follow up Trader 5.1.0.01 As a result of the evaluation decision on Yes. 0 F