Full job description

Come Build Your Career at Aaron !

As a US leader in infrastructure development, Aaron is safely and sustainably building what matters for
future generations to thrive! We lead some of the most impactful infrastructure projects of our
generation, at the forefront of transformational change in transportation and energy, and partnering
every day to build, connect, power, and strengthen our communities.

At Aaron, you can count on:

Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.

Integrity. We lead by example, with humility and courage.

Accountability. We’re passionate about delivering on our commitments.

Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do.
So, we invest in our people, just like they invest in us!

At Aaron we:

Ensure you and your family receive the services needed to support your mental, emotional, and physical
well-being.

Believe in helping you build your career through our Aaron University and Leadership Programs.

Are committed to supporting and investing in inclusive work environments, through initiatives like
Equity, Diversity & Inclusion training, our Aaron Women in Trades and Aaron Diversity in Trades
programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every
aspect of our culture at Aecon.

Are a leader in sustainable construction. With a strong commitment to operating responsibly by

minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity,
expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative
minds to join our best-in-class Aecon community!

About The Opportunity

We are looking for an Executive Assistant to support two executive leaders the Vice President, Finance
and Accounting and the Vice President, Logistics. In this role you will provide efficient and high-quality
administrative support. The successful candidate will demonstrate, ownership, proactiveness,
proficiency and be a creative thinker. This position requires the ability to work independently, exercising
judgment and initiative, while projecting a tactful, diplomatic and professional approach at all times.

What You'll Do

Provide proactive administrative support with a variety of responsibilities and special projects

Schedule meetings/conferences call and maintain the Executive’s calendar

Arrange travel as required

Prepare business expense reports when requested

Process department invoices

Order supplies

Support the preparation of reports and presentations for meetings

Coordinate and participate in team meetings, manage agenda items and take minutes as requested

Plan, organize and follow-up on details related to offsite meetings

Anticipate and assess the needs of executive to ensure their success.

Other related general administrative duties as required

What You Bring To the Team

3-5 years’ experience supporting one or multiple senior executives

Ability to maintain strict confidentiality

SAP & Concur experience.

High level of organization, problem solving and multi-tasking skills

Effective communication skills, both written and oral.

Positive, solution driven “can do” attitude.

Meticulous attention to detail and accuracy.

Ability to thrive in a fast paced, high pressure work environment while effectively managing competing
and changing priorities.
Proven time management skills with the ability to take initiative in the development and completion of
assigned projects and duties.

Build and maintain strong relationships across all levels of the company

Liaise with other Executive Assistants as necessary.

Strong technical competence in computer-based programs, i.e. Outlook, Word, Excel, and Power Point.

Necessary Competencies

Commitment to Safety

Drive for Results

Learning on the Fly

Planning and Organizing

Problem Solving

Interpersonal Savvy

Integrity and Trust

Aaron fosters diversity, inclusion and belonging within and across our organization. We welcome all to
apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of
any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Act (AA),
and to meeting the accessibility needs of persons with disabilities in a timely manner, through the
implementation of the requirements of the AA and its applicable regulations. If you require
accommodation under the AA during any step of the application process please click here.