Cost Center Master Data

Basic Data
Changes to cost center can be maintained for a validity period

General Name
General description of the object.

Use
The cost center name is used for online displays and evaluations that do not have enough space for the
cost center description.

Note
Field changes

The data in this field can be changed daily.

Time dependency

You can define this field as time-based in the configuration menu of Cost Center Accounting.
  If you activate this indicator, you can maintain separate data for any number of different time
intervals.

 If you do not activate this indicator, you can make only one field entry valid for all intervals. If,
however, you change a time-based field, you can enter a new value in the non-time-based field
that is valid for the interval of the time-based field.

Description

Use
The cost center description is used for online displays and evaluations that have sufficient space.

If the master record does not contain a cost center description, the cost center name is shown instead,
where the field is to be displayed.

Note
Field changes

The data in this field can be changed daily.

Time dependency

You can define this field as time-based in the configuration menu of Cost Center Accounting.

 If you activate this indicator, you can maintain separate data for any number of different time
intervals.

 If you do not activate this indicator, you can make only one field entry valid for all intervals. If,
however, you change a time-based field, you can enter a new value in the non-time-based field
that is valid for the interval of the time-based field.

User Responsible
In this field, you can enter the user ID of the person responsible for the cost center. This user ID is stored
in the SAP user master record.

Dependencies
In the Person Responsible field, you can type in the name of the person responsible. No consistency check
is performed against the user master record.

Person Responsible
Person responsible for the given cost center.

Department
In this field, you can enter the name of the department to which the cost center belongs. It then can be
used for evaluations.
Cost Center Category
Indicator used to define a cost center category.

Use
The master data of an activity type includes one or more cost center categories. The activity type may be
used only by cost centers of the appropriate categories.

You define categories in Customizing. For each category, you can define default values for the "Lock" and
"Record quantity" indicators, for transfer to cost center master data. Maintain these indicators only if the
entry diverges from the default cost center category.

In addition, you may use the categories for reports and evaluations.

Examples
 Production cost center

 Service cost center

 Administration cost center

Standard Hierarchy Area

1. Standard hierarchy

Use
To create cost centers, you require a structure in master data maintenance to which you can assign cost
centers. You create this CO structure, the standard hierarchy, when you create a controlling area. If this
hierarchy is not present during controlling area maintenance, the system automatically creates the highest
node there.

Use group maintenance to construct the structure of the standard hierarchy. This is possible in both
application and customizing menus.

 About the Application Menu

 About the Customizing Menu

Note
 You may create as many alternative groups as you wish. You cannot create new cost centers in
groups, but you can enter existing cost centers and cost centers that are to be created.

 The direct assignment to the controlling area guarantees that all cost centers of a controlling area
are collected together.
Business Area
Key identifying a business area.

Use
A cost center requires a business area allocation in dependency of the company code it is allocated to. If a
balance sheet or P&L is to be created for each business area for the company code used (see definition of
the company code), you have to enter a business area.

Dependencies

Note
Field changes

You can change this field for each fiscal year. For example, you can change the field content for a new
fiscal year.

Time dependency

The data in this field is always time-based.

Functional Area
Structure criterion for an enterprise or government based on functional aspects.

Use for Cost-of-Sales Accounting

The functional area is required to create a profit and loss account in Financial Accounting using cost-of-
sales accounting. The following are examples of structure criteria:

 Manufacturing

 Administration

 Sales

 Research and development

Use for Government

The functional area is needed for Funds Management to meet legal requirements for reporting with
functional aspects. You can use the functional area to represent the global targets and goals (such as
public safety or city development), in particular the expenses of your organization.

Further notes

 Use in cost-of-sales accounting

See the documentation on Filling the Functional Area Field.

For comprehensive information on cost-of-sales accounting and on the functional area, see the
SAP Library under Accounting -> Financial Accounting -> General Ledger -> Cost-of-Sales
Accounting.
  Use in government

For more information on the functional area, see the implementation Guide for Funds Management
Government in the section Activate Account Assignment Elements.

Currency Key
Currency key for amounts in the system.

Currency Key
Currency key for amounts in the system.

Control

Indicator for Recording Consumption Quantities

Indicator defining whether the system issues a message if no quantity or quantity unit is specified for
commitment or actual postings.

 The indicator has no effect on planning.

You can also plan consumption quantities at a later date.

 The indicator has no effect on quantity updates or on the identification of quantities in reports.

 You must set the indicator if you want to cost using an overhead that is dependent on the unit of
measure posted with this cost element.

 The indicator is an active default setting for the combination of cost center and cost element if in
the master data for the cost center and cost element, it is defined that quantities should be
managed.
Use
You can specify the recording of quantities in two ways:

 In the master data for the cost center and cost element, you can activate the Record qty indicator.

In the master data, the indicator specifies whether consumption quantities should be recorded for
each object (cost center, cost element).

 You can change the indicator in planning.

In planning, the indicator specifies whether consumption quantities are to be recorded for planning
values as well as actual values. This is for the object combination to be planned (such as cost
center/cost element).
A combination of objects is used for planning or actual postings, which means that the effect this
has depends on the indicator setting for each object combination.

The object combination comes from

o The first planning entries

o The first actual posting

If planning does not exist, the system determines whether the indicator is set for the object
combination. It does this by using the logical AND link for the field values in the master
record of the corresponding single objects.
Caution
If you want to record consumption quantities, you need to specify a quantity and a unit of measure
for actual and commitment postings.

Procedure
 For the first posting in a fiscal year to an object using a particular cost element, specify the
following for the object and the corresponding cost element:

o Whether quantities are to be recorded in the totals records

o Which unit of measure is to be used for recording the quantities

Once you have specified this for the relevant fiscal year, you cannot change it.

 Specify a different unit of measure for a later posting.

o If you can convert the unit of measure using that of the first posting (such as kilograms
into tons), then

- The system converts the units of measure accordingly

- The system displays the posted quantities using the unit of measure that you specified
for the first posting.

o If the unit of measure cannot be converted (such as hours into pieces), then

- The system does not update any quantities after this posting
- The system does not display any quantities in the information system
- The system displays the posted quantities in the line items using the corresponding
posted unit of measure.
Lock Indicator for Commitment Update
Indicator defining whether a commitment is updated for the cost center.

If the indicator is active, no commitments can be updated to the affected cost center.

Templates

Template for Activity-Independent Formula Planning

Template for activity-independent formula planning.

Template for Activity-Dependent Formula Planning

Template for activity-dependent formula planning.

Template: Activity-Independent Allocation to Cost Center

Template for the activity independent activity allocation of cost centers.

Template: Activity-Dependent Allocation to Cost Center

Template for the activity dependent activity allocation for cost centers.

Costing Sheet
Controls the calculation of overhead.
Use
You must store one costing sheet for each object for which the R/3 System is to determine overhead
costs.

Dependencies
 For orders, you enter the costing sheet in the order master record.

o For overhead cost orders the costing sheet can be defaulted through a model order.

o For CO production orders without quantity structure the costing sheet can be
defaulted through a planning profile.

o For production orders, process orders, produc cost collectors, maintenance orders,
regular maintenance orders and service orders the costing sheet is defaulted through a
valuation variant.

The valuation variant is stored in the costing variant. You can store the costing variant as
default value per order type and plant.

 For cost centers you enter the costing sheet in the master data.

 For buiness processes you enter the costing sheet in the master data.

 For projects you enter the costing sheet in the project profile.

 For materials the R/3 System selects the costing sheet through the valuation variant.

 For base object plannings, enter the costing sheet in the master data of the costing sheet.

 For cost object IDs the costing sheet is defaulted through the cost object profile.

 For cost and revenue carrying sales document items the costing sheet is defaulted through the
requirements class.

Address
Communication
Customised Fields