ECCAIRS 5 End User

ECCAIRS 5 End User

Module 2:
Data Management
2.1 Data Entry

Mod 2: Data Management. 2.1 Data Entry

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 ECCAIRS 5 End User

Outline
• Typical Workflow
• Initial notification
• Formats
• Report management procedure
 Receive
 Registry
 Data base entry
o Factual data
o Basic data
• Massive data entry
 Data Capturer Tool (DCT)
• Exercises

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Mod 2: Data Management. 2.1 Data Entry

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 ECCAIRS 5 End User

Typical Workflow

Initial Notification

Incident Data entry Analysis

Recommendations
Data entry
Legislation

Investigation

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Mod 2: Data Management. 2.1 Data Entry

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Initial notification
Detection and Capture of Information

• Knowledge of • Capture of
reportable relevant data
occurrences • Observance of
• Familiarization with deadlines
safety management • Motivation
and human error

DETECT THE
GATHER
OCCURRENC
DATA
E
Info
Detection
/Capture

SEND
FILL REPORT
REPORT
FORM
FORM

• Different • Forms for each

communication occurrence type
channels (e-mail, • Accessibility
telephone, • Ergonomy
mailbox, etc.)
• Protection

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Mod 2: Data Management. 2.1 Data Entry

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Initial notification
Detection and Capture of Information
Is the occurrence listed in any
reference documentation of
reportable occurrences?

Detection NO
YES
 Even when lists of examples are Was there any facility, aircraft or
person in danger?

available, occurrences are not always

NO
obviously detected by operational YES
Would have compromised
personnel. safety if not corrected?

 An occurrence might go unaware by NO

YES
untrained personnel as safety Would have compromised

consequences might appear to be safety if repeated in other

context?

irrelevant, or taken as part of regular NO

YES
operations.
 A flow chart may clarify when and what is NOT REPORTABLE

a reportable occurrence. It defines a logic

process to intuitively identify if it should be REPORTABLE
reported or not. OCCURRENCE

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Mod 2: Data Management. 2.1 Data Entry

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 ECCAIRS 5 End User

Initial notification
• Complete the form
• AOC Form
• ANSP Form
• CAA Form
• ADRM Form
• Other Form…

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Mod 2: Data Management. 2.1 Data Entry

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Formats
• Different formats to report:

 .e5f files format

o Organizations with Eccairs system

 .e5x files format

o Organizations without Eccairs system

 .pdf format
o Other organizations
o Format available in http://www.aviationreporting.eu/AviationReporting/

 Online report
o Available also at http://www.aviationreporting.eu/AviationReporting/

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Formats

ECCAIRS
SYSTEM

NO
ECCAIRS
SYSTEM

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Formats
• Online report
o Available also at http://www.aviationreporting.eu/AviationReporting/

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Report management procedure

• Recieve

REPORTING
SYSTEM

OTHERS

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Report management procedure

• Registry
Report 1
ANSP

Report 2
AOC

OCCURRENCE: 1 Registry
Report 3
ADRM

Report n
OTHER

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Report management procedure

• Registry
 Two posibilities:
o Non Eccairs data base + Eccairs fields
 Access, Excel…
o Only Eccairs fields
 Report entity + customizable fields
 Each occurrence could have more than one report (notification)
 Each occurrence have an occurrence number (State file number)
 Each report (notification) have a report number associated with the occurrence

Report 1

Report 2 OCCURRENCE Registry

Report 3

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 ECCAIRS 5 End User

Report management procedure

• Registry

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 ECCAIRS 5 End User

Report management procedure

• Registry

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Report management procedure

• Data base entry
 New occurrence
o Create a new empty occurrence without informationd in fields

• Duplicate occurrence
 Copy the information of the fields of the occurrence duplicated

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Mod 2: Data Management. 2.1 Data Entry

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 ECCAIRS 5 End User

Report management procedure

• Data base entry
Report

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Mod 2: Data Management. 2.1 Data Entry

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Report management procedure

• Data base entry
Report

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Massive data entry

 Data Capturer Tool (DCT)
CONVERSION
DATA CAPTURE
TOOL
(E5F GENERATOR)
ECCAIRS OCCs
(E5F FILE)

XLS/CSV OUTPUT FILE

OCC Date Description A/C Registration

001 01/10/10 Bla_1 EC-HKV

002 23/01/11 Bla_2 EC-IYP

REPORTING
ORGANISATION
EXPORT 003 23/03/10 Bla_3 EC-GYA
CONFIG CONVERT
004 2/01/10 Bla_4 F-ABCD
DATABASE
005 28/01/11 Bla_5 G-DCBA

006 16/01/11 Bla_6 ---

LOAD
ECCAIRS
CONFIGURATION TOOL DB
(TEMPLATE GENERATOR)

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Exercises

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Mod 2: Data Management. 2.1 Data Entry

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