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com

Enterprise Asset
Management
MAXIMIZE YOUR OPERATIONAL
EFFICIENCY WHILE EFFECTIVELY
MANAGING YOUR CAPITAL
EXPENDITURES

KEY BENEFITS
MANAGE DEPRECIATION EFFICIENTLY
Utilizing depreciation is a crucial task for any
organization. Depreciating assets have a huge
impact on your profits if not calculated
accurately. With VIENNA Advantage EAM
solution, automate your depreciation and
amortization schedules to ensure accurate
accounting and treatment of assets.
BUILD ECONOMIC STABILITY BY
CAPITALIZING PROJECTS
Investing in asset building strategies will go a
long way in building economic stability within
your organization. With VIENNA Advantage EAM
solution, you can build your own assets by
capitalizing cost against active projects.
Furthermore, the solution helps you to convert
projects upon their closure to assets.
BECOME IFRS-16 COMPLIANT
Enhance accuracy, transparency and
accountability and become compliant with the
IFRS-16 standards for leased assets with VIENNA
Advantage EAM solution.
MAXIMIZE ASSET PERFORMANCE
Optimize asset health with this predictive and
simulating feature of VIENNA Advantage EAM
solution. Schedule and execute asset
maintenance tasks efficiently with the real-time,
integrative processes of the solution. Set up
servicing events and receive alerts on preventive
maintenance of assets. Detect, report and
resolve issues swiftly and methodically.
CHAMPION ASSET LIFECYCLE
MANAGEMENT
Track assets throughout its lifecycle; monitor
asset locations, servicing details, usage and cost
details throughout the lifespan of your assets.
With VIENNA Advantage EAM solution, allocate
the cost of assets to cost centers, products or
services to calculate the profit margin accurately.
STRATEGIZE WITH
INSIGHTFUL ANALYTICS
Maximize your assets with progressive technology
and avant-garde analytics and gain competitive
edge with VIENNA Advantage cloud-based
optimization and analytics, presenting the data in
a clear and crisp manner to achieve
comprehensible and strategic outcomes.

SEAMLESS INTEGRATION WITH FINANCE

AND INVENTORY MANAGEMENT
VIENNA Advantage EAM solution works in
conjunction with ourfinance and inventory
modules to provide you with a completely
integrated and seamless process. It automatically
generates costing and posts transactions from the
finance module. It activates assets, disposals and
manages movement of assets from within the
inventory module.

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KEY FEATURES
SUPPORTS MULTIPLE
ASSET CLASSIFICATIONS
CAPTURES VALUABLE
ASSET INFORMATION
With VIENNA Advantage EAM
solution, you can capture
various types of asset related
details; beginning with
standard asset information, to
depreciation method and
frequency, as well as, asset
values, which are essentially
purchase value, current book
value, current write-off value,
bond validity, etc. Furthermore,
the solution helps you maintain
asset configuration details as
well as, make use of existing
asset information to create new
assets with differing asset IDs.
ENABLES ASSET
WRITE-OFF/SALE
VIENNA Advantage EAM
solution ensures all asset
write-offs/sale have the relevant
authorization as well a valid
reason for doing away with the
asset. Once the authorization is
received, the system
automatically transfers it to the
financial accounting system to
complete the write-off process.
Additionally, the solution also
allows for sub-assets to be
written-off while the main asset
continues to be retained.
GENERATES PROGRESSIVE
PERIODIC REPORTS
Whether it is bonded or non-bonded; company-owned,
vendor-owned or client-own, with VIENNA Advantage EAM solution,
you can assign your assets multiple categories as well as sub-asset
categories with user configurable asset IDs and specific barcode
details.
• Enables user-configurable asset ID
• Captures standard asset information
• Records asset purchase details in purchase currency
• Shows asset purchase details in base currency equivalent as well
calculated on the date of purchase
• Captures a set of asset values-purchase value, current book value,
current write-off value, etc.
• Maintains asset configuration details
• Links sub-asset information to main asset
• Has the ability to copy asset information in order to create
additional assets with similar details but with different asset IDs
• Captures asset barcode details
• Notes asset verification periodicity at asset level
• Uploads standard document types or scanned documents
and links these with the asset information
• Capture process and approval authority for asset write-off or
disposal
• Write-off multiple assets of the same asset type,
in a single transaction
• Write-off one or more sub-assets while preserving the higher-level
asset
• Provide an automatic hand-over to the financial accounting
system for asset write-off
• Ensure that once an asset is written-off, the same asset ID cannot
be reused
• Raise an alert or reporting on an infinite number of assets of the
same type being written-off within a defined time-period
• Ensure asset write-off takes effect only after authorization
• Define "dual' authorization for asset write-off
• Analyze asset write-off by reason, type, location etc.
• Asset detail changes are logged into an audit trail with pre and
post change details
• View history of changes to asset details by date range, asset type,
user-id, change type, etc.
VIENNA Advantage EAM solution allows for dynamic reporting
with the ability to generate reports across different parameters as
well as automatically share the reports with pre-assigned
recipients at specified intervals. While the solution does come with
some predefined report templates, you can customize them
completely based on your individual requirements.
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KEY FEATURES
MONITORS ASSET
MOVEMENT
Keep track of your assets right
from the point of entry. In the
event there is a mismatch of the
asset with the PO, the solution
allows you to define the
acceptable range of deviation.
Furthermore, you can clearly list
out the asset movement
processes in detail and track
them in real-time. Essentially, it
allows you the right amount of
flexibility you need to keep track
of your assets throughout its
lifecycle.
ENABLES ASSET
WRITE-OFF/SALE
VIENNA Advantage EAM
solution ensures all asset
write-offs/sale have the relevant
authorization as well a valid
reason for doing away with the
asset. Once the authorization is
received, the system
automatically transfers it to the
financial accounting system to
complete the write-off process.
Additionally, the solution also
allows for sub-assets to be
written-off while the main asset
continues to be retained.
• Maintain definition of the asset entry process
• Record definition of asset receipt and inspection process
• Maintain relevant authority details for each step of asset
entry/receipt
• Facility to accept / reject / conditionally accept assets upon receipt
• Accept and record part-receipt of assets against a PO and
there after track the pending items
• Record and complying with pre-defined entry procedures during
arrival into port of entry by air / sea from overseas, including those
relating to import / customs / other regulatory agencies
• Track and record asset progress through the various stages such
as arrival, inspection, storage in bonded warehouse, release and
receipt at port of arrival
• In case of local purchase, it facilitates recording and tracking
compliance to defined regulatory / statutory procedures
• Automatically trigger alerts / status reports to defined internal
and external stakeholders during the entry and receipt process
• Scan and store important documents created or received during
the asset entry process, as a part of the asset details
• Capture insurance payable details, wherever applicable
(e.g. FOB shipments)
• Capture 'from' and 'to' locations through barcode scanning (if new
barcode is created whenever there is movement)
• Capture new location information for an asset, without having to
change barcode label
• Maintain a history of asset movement, with details of each
location, movement date, and approver etc.
• Maintain a history of asset movement, with details of each
location, movement date, and approver etc.
• Provide alerts for asset movement in the event of violation of the
defined rules.
• Cancel asset movement, if asset is wrongly moved
• Maintain expected date of return of asset to the original location
and sound alerts in case it does not happen
• Properly depreciate assets over their useful life. Choose from the
list of available depreciation methods or have more flexibility by
creating your own method.
• Define multiple depreciation methods - choose between annual
or monthly depreciation, straight line or diminishing value
depreciation or create your own method
• Link the depreciation method with asset category
• Provides depreciation forecast and calculation on remaining
asset life
• General Ledger posting through financial management module
• Allow depreciation journals to be posted to the General Ledger as
determined by the user
• Follow an asset depreciation approval process
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 KEY FEATURES
COMPONENT TRACKING
VIENNA Advantage EAM
solution enables assets to be
linked together. The ability to
handle composite assets
provides added control through
flexible asset structures
reflecting a parent-child
relationship.
TRACK ASSET
MAINTENANCE
Capture information related to
maintenance of assets
including schedules,
maintenance history,
maintenance results,
maintenance issues, etc.
ASSET INSURANCE
ACCOUNTING STANDARD
COMPLIANCE
VIENNA Advantage EAM
solution helps you track assets
from acquisition to disposal;
calculate and forecast
depreciation easily for single or
multiple companies and ensure
compliance with IFRS, local
GAAP and all relevant
accounting standards.
GERMANY USA
+49-621-307-80370 +1-949-943-3389
• Work on a Parent-Child relationship, where for example, a desktop
might be defined as a monitor, CPU and printer
• Track the gross value or written down value at either level
(parent or child)
• Depreciation at either level (parent or child)
• Disposal or write off at either level (parent or child)
• Capture asset maintenance contract details
• Record asset maintenance history
• Maintain list of problems encountered and resolution detail
• Manage details of external parties responsible for asset
maintenance
• Maintain a preventive maintenance schedule for each asset
Capture asset insurance policy details for different insurance types,
maintain an asset insurance history and records of insurance
premium paid with interface to financial accounting system, track
premium payable due-dates and amounts, and set automated alerts
based on premium payable tracking. Our asset management
solution also lets you record list of claims and their resolution details.
Additionally, you can maintain details of insurance companies and
third-party agencies as well as view their service history.
The software offers:
• IFRS 16 Compliance w.r.t leased assets
• Compliance with IAS 16 (Property, Plant and Equipment) for
preparation of financial statements
• Calculation of depreciation as per applicable GAAP and
accounting standards
INDIA INTERNATIONAL
+91-172-5090-860 info@viennaadvantage.com