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GeM Bidding 6492330
GeM Bidding 6492330
GeM Bidding 6492330
Department Name/ वभाग का नाम Rural Development And Panchayat Raj Department Tamil Nadu
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Bid Details/ बड ववरण
Required/आव यकता No
(a). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन जमानत
रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।
Beneficiary/लाभाथ :
Project Director
1st Floor,DRDA, Rural Development and Panchayat Raj Department Tamil Nadu, N/A,
(Abitha Hanif S)
Splitting/ वभाजन
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1. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the
previous financial year, should be as indicated above in the bid document. Documentary evidence in the form of
certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant
indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution /
incorporation of the bidder is less than 3-year-old, the average turnover in respect of the completed financial years after
the date of constitution shall be taken into account for this criteria.
2. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU for number of Financial years as indicated above in the bid document before the
bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some
quantity during each of the Financial year. In case of bunch bids, the category of primary product having highest value
should meet this criterion.
3. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the
last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document.
Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the
Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with
the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in
respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
4. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and for
determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc. This has no
relevance or bearing on the price to be quoted by the bidders and is also not going to have any impact on bid
participation. Also this is not going to be used as a criteria in determining reasonableness of quoted prices which would
be determined by the buyer based on its own assessment of reasonableness and based on competitive prices received
in Bid / RA process.
5. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or similar
Category Products for 50% of bid quantity, in at least one of the last three Financial years before the bid opening date
to any Central / State Govt Organization / PSU. Copies of relevant contracts (proving supply of cumulative order
quantity in any one financial year) to be submitted along with bid in support of quantity supplied in the relevant
Financial year. In case of bunch bids, the category related to primary product having highest bid value should meet this
criterion.
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Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य
ICAT (or) ARAI (The electric battery operated vehicle must have been certified by
Vehicle Certification authorized motor vehicle certification agency viz ICAT (or) ARAI (or) any other
certifying agency approved by Govt. of India (or) Tamil Nadu)
No.of. Bins (Cargo Box) -1 Cargo Box Size - 1400 x 1000 x 450mm 50 Ltr
Number of Bins and Size
Polyethylene Bin - 6 numbers colour (Green, Blue, Red - Each 2 Nos)
Consignee
S.No./ .सं Delivery Days/ डलीवर के
Reporting/Officer/प Address/पता Quantity/मा ा
. दन
रे षती/ रपो टग अिधकार
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Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत
1. Generic
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25
percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase
the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the
contracted rates. Bidders are bound to accept the orders accordingly.
Specifications for the procurement of e-carts with tipping facility, capable of carryingup to 3
10 kg of garbage in a single trip through the GeM portal
Technical Specifications
Number of Bins 1
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Generic Parameters Direct Mounting - Single central axis differential drive
Power Transmission from Mot
with both forward and reverse direction
or Shaft to Wheels
Motor Output Po
wer, 48V at Full L 1200 W
oad (watt)
Constructional Param
eters
Width of E-Cart as per Ge
zette Notification by Notifi
cation by Ministry of Road 1000 mm (-)2% Tolerance
and Transport Oct , 2014
(meters)
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Equipped with Fire Exting
uisher Yes
(Tyre: 3.75 inches width and 12 inches dia Rim (or) alloy
wheel size: 3.75 inches - 12 inches)
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Gradeability (Climbing Ability)
< 7 degree
Front wind shield Laminated glass with wiper and its motor
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50 Ltr Polyethylene Bin - 6 numbers colour (Green,
Blue, Red) Front if Rear Indicators, Headlight, Hor
Accessories n, Tool Kit, First Aid Box, Drinking Water Bottle Sta
nd, Auto Cut-Off Charger, Functional safety by pro
viding circuit breaker (MCB), Fire extinguisher
1. The bidder should be an OEM or an authorized dealer. If the bidder is a dealer, the OEM's production f
acility should be located in Tamil Nadu at least for the past one year.
2. The bidder should have at least three years of experience in the field of e-cart supply / manufacturing.
3. The OEM should possess either an ICAT, ARAI certificate for a three-wheeler battery-operated vehicle for the
load carrying capacity of 310 Kgs as proof of OEM status.
4. The bidder must have supplied a minimum of 50% of the tendered quantity of vehicles cumulatively in any
ne of the preceding five years to any one or multiple local body organization in Tamil Nadu. The bidder needs to
submit proof of this experience, such as payment receipts or completion certificates received from the local bod
y organization.
5. If the bidder is an authorized dealer, the bidder has to submit the declaration of OEM for supplying vehicles
without deviating required specifications.
6. As per CVC guidelines, if the bidder is an authorized dealer, manufacturer's confirmation of extending the
quired warranty for that product as per specifications. In cases where the manufacturer has submitted the bid,
the bids of his authorized dealer will not be considered.
7. The bidder should have had an annual turnover of at least Rs. 5 crores in any one of the preceding three year
s (2020-21, 2021-22, 2022-23). Proof of turnover should be provided in the form of audited balance sheets for
e last three years attested by a Chartered Accountant or income tax annual returns attested by a Chartered Acc
ountant filed for the last three financial years.
8. During the technical evaluation of bids, a sample vehicle must be submitted in accordance with the
specifications provided in the tender document. Only technically qualified bidder’s samples will be examined.
he battery-operated e-cart will be evaluated by department officials. The financial bid will be opened only if th
e samples pass the examination.
i. ICAT (or) ARAI Certificate for the three-wheeler battery-operated vehicle for the load carrying capacity
310 Kgs.
ii. IT return copies for the past three years as proof of turnover.
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iii. Turnover of the bidder certified from the auditor.
iv. In the case of the bidder being a dealer, an authorization certificate or dealership certificate issued by th
e OEM must be provided.
v. Proof of cumulative supply of 50% of the tendered quantity of vehicles in any one of the pr
eceding five years.
If the contract is awarded, the successful Bidder should furnish a performance security deposit in the for
m of Demand Draft drawn in favour of District Collector/ Chairman, DRDA, Theni District or in the form of a unc
onditional irrevocable Bank Guarantee duly pledged in the name of District Collector/Chairman, DRDA, Theni Di
strict for an amount equivalent to 5% of the contract value including the Goods and Services Tax (GST) Amoun
t within 10 days from the date of award. This performance security deposit will be refunded after 12 months fr
om the date of completion of supply. If the performance Security is in the form of a Bank Guarantee, the period
of validity of Bank Guarantee of 5% of contract value could be 18 months. The Performance Security Deposit h
eld by the Collector/ Chairman, will not earn any interest thereof.
In the event of contract award, the bidder must establish adequate service centers within 60 days in the dis
trict to address fault restoration and maintenance, as reported by department officials.
Bill retention amount equivalent to 2.5% of the total value of each bill (including the Goods and Services Tax
(GST)) will be deducted from the bills paid to the Supplier. The bill retention amount of 2.5% will be refunded af
ter one year from the date of completion of supply. The release of performance security deposit/ Bill retention
amount is subject to condition that the Engineer has to certify that all defects notified by the department
officials to the supplier before the end of warranty period prescribed for repayment have been rectified and the
bidder execute an indemnity bond for a further period of two years indemnifying the Government against any
defects noticed in battery supplied by the bidder.
11. The successful Bidder should supply the total quantity ordered as per the milestones indicated below,
Period
Milestone (From date of issue of Target
Work order)
Delivery Location
Sl Village Panchaya
Block Name Nos
No t Name
1 G.Usilampatti 1
Kanniyappapillaipat
2 1
ti
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3 Kothapatti 1
4 Kovilpatti 1
5 Marikundu 2
Anndipatti
6 Rajadhani 1
7 Rajagopalanpatti 10
8 Rengasamuthiram 1
9 T.Suppulapuram 1
Thimmaranayakan
10 1
ur
11 Thirumalapuram 3
12 Theppampatti 1
13 Agamalai 1
14 Bodinayakanur Annaikaraipatti 1
15 Maniyampatti 1
16 Chinnaovulapuram 2
17 Kamatchipuram 3
Chinnamanur
18 Kanniservaipatti 2
19 Veppampatti 1
20 Angoorpalayam 1
Karunakamuthanpa
21 1
tti
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Cumbum Kullapagoundanpat
22 ti 3
Narayanathevanpat
23 ti 3
24 Surulipatti 2
25 Duraichamipuram 1
26 Gandamanur 1
27 Kadamalaikundu 1
28 K.Mayiladumparai Megamalai 1
29 Thangammalpuram 1
30 Thummakundu 1
31 Vasanadu 2
32 Endapuli 1
Periyakulam
33 Keelavadakarai 10
34 Aranmaniputhu 6
35 Koduvilarpatti 2
36 Nagalapuram 1
Theni
37 Srirengapuram 3
38 Unjampatti 14
39 Upparpatti 2
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40 Anamalaiyanpatti 2
41 Royappanpatti 4
42 Uthampalayam T.Meenatchipuram 1
43 U.Ammapatti 4
Nagayagoundanmp
44 2
atti
Total 105
12. All vehicles supplied by the contractor will be tested by department officials. A third-party testing agency
may be engaged if necessary. If key parameters of the vehicle, such as dimensions, battery capacity, motor, c
harger, or other specifications, deviates from the required specification, payment will not be made to the cont
ractor until the issues are rectified or replaced.
13.1Each consignment will be inspected by department officers, and the department reserves the right to condu
ct additional tests. If the supplied items do not meet the required specifications, the department can reje
ct the entire or part of the consignment, and the supplier is responsible for replacing it at their own cost.
13.2 if substandard quality e-carts are found defective later, the supplier is responsible for replacing them with
in 30 days at their own cost.
14. Payment:
14.1 Payment for the supply of battery-operated e-carts will be made after supply and after the certificate of
satisfactory completion is provided by the Assistant Engineer and countersigned by the BDO (VP). This
ollows a test run/range test of the vehicle on a sample basis at the location of delivery.
14.2 Payment will be made only after the contractor submits the vehicle registration numbers for their supplied
vehicles. The contractor is responsible for all expenses related to vehicle insurance and registration.
14.3 TDS related to income tax and GST will be applicable as per existing norms.
In case of a delay of 30 days beyond the stipulated period, a penalty will be imposed at the rate of 1% per wee
k of the total value of the defaulted quantity, up to a maximum of 5% of the overall price. In the event of a delay
exceeding 60 days, the work order will be cancelled, the security deposit will be forfeited, and the successful bid
der will be blacklisted along with taking action under the incident management policy of Gem portal treating as a
'grave' incident
16.1. If the approved supplier fails to replace defective e-carts, the cost of these defective e-carts will be recover
ed from subsequent payments or from the security deposit available with the department. The successful bidder
and their OEM will be blacklisted.
16.2. If the approved supplier fails to rectify defects pointed put by department officers within the specified time
limit, the department will carry out the necessary work, and the cost will be recovered from the subsequent pay
ments or the security deposit, at twice the rate. The successful bidder and their OEM will be blacklisted.
16.3. In case of a defective supply of e-carts, departmental officers will take appropriate actions against the contr
actor in accordance with the incident management policy of the GeM portal.
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17. Violation in Terms and Conditions:
Any violation of the terms and conditions may result in the maximum penalty of blacklisting the bidder an
d their OEM, along with the recovery of costs plus a 100% penalty and the forfeiture of the Performance Security
Deposit
Disclaimer/अ वीकरण
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent Authority in
Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses on the bidding
process, its outcome, and consequences thereof including any eccentricity / restriction arising in the bidding process
due to these ATCs and due to modification of technical specifications and / or terms and conditions governing the bid. If
any clause(s) is / are incorporated by the Buyer regarding following, the bid and resultant contracts shall be treated as
null and void and such bids may be cancelled by GeM at any stage of bidding process without any notice:-
1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum issued
by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any Category
item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for attached
categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without specifying
equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the case may
be.
Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of this
bid, they can raise their representation against the same by using the Representation window provided in the bid
details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer is duty bound
to reply to all such representations and would not be allowed to open bids if he fails to reply to such representations.
This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है
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In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which shares a
land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to undertake
compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action in accordance with
the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द पर ितबंध के संबंध म
भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा जब वह बड दे ने वाला स म
ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी गलत घोषणा कए जाने व इसका
अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई का आधार होगा।
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