South African Police Service @ South African Police Service Private Bag X94 FaxNo: 012393 1044 Your reference: ‘THE DIVISIONAL COMMISSIONER My reference: 5/3/1 FINANCIAL MANAGEMENT AND ADMINISTRATION Enquiries: Brgadier Mashego HEAD OFFICE Colonel Devasahayam PRETORIA Tol 012 993 1648/1038 001 A. The National Head DIRECTORATE FOR PRIORITY CRIME INVESTIGATION B. ALL DIVISIONAL COMMISSIONERS C. ALL PROVINCIAL COMMISSIONERS. D. The Head CORPORATE COMMUNICATION E. All Heads HEAD OFFICE F. All Section Heads HEAD OFFICE G. All Commanders SAPS ACADEMY AND TRAINING CENTERS H. The Chief of Staff MINISTRY OF POLICE |, ALL DEPUTY NATIONAL COMMISSIONERS EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION A-H.1. The posts contained in this circular are vacant and will be advertised in the DPSA Vacancy Circular No. 22 on 18 September 2020 for appointment purposes as contemplated in in National Instruction 6 of 2005. The contents of this circular will be available on the South African Police Service Intranet and will also be circulated to all e-mail users by means of Communications Nodal Point and must be made available to all employees of the South African Police Service. 2. The generic minimum requirements applicable to all the posts are as follows: “Applicants must display competency in the post-specific functions of the post;"Be in possession of a Senior Certificate (Grade 12) *Be a SA Citizen, *Be fluent in at least two official languages, of which one must be English*Must have no previous convictions or cases pending. *Applicants will be subjected to a vetting process which will include security screening and fingerprint verification.EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION 3. OFFICE OF THE DIVISIONAL COMMISSIONER |: Office of the Of the Divisional Commissioner SALARY LEVEL: 5 LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 (Act 103 Of 1994) REFERENCE NO.: FMA3/2020 CORE FUNCTION: “Type reports, letters, memorandums and monitor flow of documents to the office of the Divisional Commissioner: Financial Management and Administration.*Assist with secretarial and administrative support functions. Assist to manage the diary, receive and host visitors of the Divisional Commissioner. *Arrange travelling and subsistence allowance for the Divisional Commissioner: Financial Management and Administration. SUPPORT SERVICES POST: Secretary SECTION: Office of the Section Head: Support Services SALARY LEVEL: 5 LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA4/2020 CORE FUNCTIONS: *To provide secretarial support functions to the Section Head. *Type reports, letters, memorandums and monitor flow of documents to the office of the Section Head. *Assist to manage the diary, receive and host visitors of the Section Head. *Arrange travelling and subsistence allowance for the Section Head. *Manage the office inventory. POST: Personnel Officer SECTION: Human Resource Management: Personnel Management: Absenteeism Management SALARY LEVEL: 5 LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA 5/ 2020 CORE FUNCTIONS:*Capturing leave applications on the Persal System;*Auditing of leave."Updating of the SAP 28/47 registers;*Liaising with various commanders regarding absenteeism management;*Dealing with all absenteeism related matters in terms of Temporary Incapacity leave, Family Responsibility, Injury on Duty etc.;*Compilation of monthly leave reports;*To administer the human and physical resources of the sub-section.EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION POST: Provisioning Administration Clerk Section: Supply Chain Management POST TITLE: Personnel Officer SALARY LEVEL: 5 LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMAG/2020 CORE FUNCTIONS:*Administer State property; Administer Procurement and Provisioning of physical resources for the Division;* Administer Accommodation for the Division;*Administer logistics for the Division;* Administer Vehicle Fleet for the Division;* Administer PAS in terms of completion and filing documents 4. COMPONENT: FINANCIAL MANAGEMENT ACCOUNTING EXPENDITURE ADMINISTRATION POST: Secretary SALARY LEVEL: SECTION: Office of the Section Head: Expenditure Administration LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA7/2020 GORE FUNCTIONS: *To provide secretarial support functions to the Section Head. *Type and consolidate reports, letters, memorandums and monitor flow of documents (manually and electronically) to and from the office of the Section Head. *Arranging of and keeping and produce minutes of meetings when so required"Assist to manage the diary (manually and electronically) to receive and host visitors of the Section Head. *Keeping a bring-forward system (manually and electronically) of all pending matters*Arrange travelling and accommodation with subsistence advances and allowance for the Section Head. *Manage the office inventory. POST: Accounting Clerk SALARY LEVEL: 5 ‘SECTION: Claims LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA8/2020 CORE FUNCTIONS “To support the Section Commander: SAPOL Claims to render an effective financial support to all members of South African Police Service in regards to expenditure and related administration by administrate, receive and register various SAPOL claims on the Electronic Claims Register. *Administrate, and process all travel and subsistence claims and miscellaneous claims. *Handling inquiries in regards to SAPOL Claims queries*Assist with enquiries from the Auditor General by collecting and consolidating evidence as and when so required.EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION FINANCIAL ACCOUNTING SALARY LEVEL: 5 ‘SECTION: Office of the Section Head: Financial Accounting LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMAQ/ 2020 CORE FUNCTIONS: “To provide secretarial support functions to the Section Head. ‘Type reports, letters, memorandums and monitor flow of documents to the office of the Section Head. “Assist to manage the diary, receive and host visitors of the Section Head. “Arrange travelling and subsistence allowance for the Section Head “Manage the office inventory. POST: Accounting Clerk ‘SALARY LEVEL: SECTION: Miscellaneous Accounting and Reporting LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA10/2020 CORE FUNCTIONS: “Administer semi-official institutions in accordance with the procedures as stipulated in current instruction. “Administer the ledger account of the department. “Perform supporting functions to enhance the general administration of the section.*Perform a supporting function with regard to all Audit General matters from the National Nodal point. LOSS MANAGEMENT POST: Administration Clerk ‘SALARY LEVEL: SECTION: Loss Management LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA11/2020 CORE FUNCTIONS: “Administer information (including in-service training tools) for the Section: Loss Management;* Administer and evaluate the data integrity on the Loss Control System in respect of all users;* Conduct evaluation visits to monitor data captured on the LCS. POST: Administration Clerk ‘SALARY LEVEL: 5 ‘SECTION: Loss Management LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA12/2020 CORE FUNCTIONS:EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION *Administer all new requests to register supplier codes on the POLFIN system; “Administer all new requests to register ACB details on the POLFIN system; “Administer and render a support to all Provincial Commanders regarding payments for compensation;* Control physical resources effectively and efficiently. 5. COMPONENT: COMPENSATION SERVICES FINANCIAL AUXILIARY SERVICES. SALARY LEVE SECTION: Pensions, Discharge and Tax LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA13/2020 CORE FUNCTIONS: “Administration of termination and freezing of salaries of retired employees in SAPS;*Administration of calculation and payment of leave credit, service bonus, salaries;*Administration of calculation of debt and compiling of debt letters to ex-employees of SAPS;*Administration of compiling of proceed letters. MEDICAL PAYMENTS SALARY LEVEL: 5 SECTION: Injury on Duty LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA14/2020 CORE FUNCTIONS: “Process payment of medical and related invoices for the Sub-Section: Injury on Duty.* Administer financial and administrative duties for the Sub-Section: Injury on Duty.* Administer medical invoices with regard to Sub-Section: Injury on Duty. ‘SALARY MANAGEMENT AND MAINTENANCE POST: Accounting Clerk SALARY LEVEL: 5 ‘SECTION: Salary Management and Maintenance LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA15/2020 CORE FUNCTIONS: *Peruse and determine the salary notches; ranges/scales/rank codes and the nature of appointment (Appointment Act) in respect of all personne! within the ‘SAPS;* Maintain SCM, HRM and financial support for personnel at the Section. POST: Accounting Clerk SALARY LEVEL: 5 SECTION: Salary Management and Maintenance LEVEL OF REMUNERATION: R173 703-00 per annumEXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA16/2020 CORE FUNCTIONS: *Capture salary transactions on the computer systems;* Perform non computerized tasks;* Conduct of a support service. 6. COMPONENT: AU: IARY AND SECURITY MANAGEMENT DOCUMENT CENTRE MANAGEMENT POST: Reaistry Clerk (2X Posts) SECTION: Document Centre Management, Record Management LEVEL OF REMUNERATION: per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA17/2020 CORE FUNCTIONS: *Assisting the management and maintenance of records classification. “Assisting with the update, amendments and additions to the Records Classification System. *Assisting with the administration of the office of the Commander during his/her absence from the office. POST: Registry Clerk SALARY LEVEL: 5 SECTION: Document Centre Management, Archives and Registry LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA18/2020 CORE FUNCTIONS: *Conduct effective and efficient archive and registration correspondence ‘support. *Ensure proper administration and management of files and records. POST: Recistry Clerk SALARY LEVEL: 5 SECTION: Document Centre Management, Archives and Registry LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA19/2020 CORE FUNCTIONS *To effectively administer archives and registration functions-stamping, opening and sorting of post, dispatch and file documents, disposal of files, opening and registration of files on a computer system and handling of telephone and other enquiries.EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION ADMINISTRATION SERVICES POST: Administration Clerk ‘SALARY LEVEL: SECTION: Administration Services LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA20/2020 CORE FUNCTIONS: *Rendering of an effective administration service: General Administration;*Assist with the SITA Telephone Management system;* Control basic functions regarding the rendering of cleaning service for the Division;* Issuing of cleaning material at the storeroom.*Maintain SCM, HRM and financial support for personnel at the Section. SECURITY MANAGEMENT POST: Administration Clerk SALARY LEVE! SECTION: Security Management LEVEL OF REMUNERATION: R173 703-00 per annum APPOINTMENT ACT: Public Service Act, 1994 REFERENCE NO.: FMA21/2020 CORE FUNCTIONS: *Administer correspondence and_files:*Administer logistical matters.*Maintain leave records, registers and files* Perform administrative duties. 7. GENERAL: * Only the official application form (available on the SAPS website (www.saps.aov.za) and at SAPS Police Stations) will be accepted. The Z83 previously utilized will no longer be accepted. Alll instructions on the application form must be adhered to. Failure to do so may result in the rejection of the application * The post particulars and reference number of the post must be correctly specified on the application form. * A comprehensive Curriculum Vitae must be submitted together with the application form. * Copies of an applicant's ID, Grade 12 (Senior Certificate) and all educational qualifications obtained, service certificate of previous employers stating the occupation, proof of relevant experience in the field of the post. * Due to lockdown restrictions on movement, uncertified documents will be accepted during this period of advert. * Qualifications submitted will be subjected to verification checking with the relevant institutions. The South African Police Service will verify the residential address of applicants and conduct reference checks,EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION + Appointments will be made in terms of the Public Service Act, 1994 as applicable to the post environment. * Application must be mailed timeously. Late applications will not be accepted or considered + The closing date for applications is: 2 October 2020 at 16:00 * If a candidate is short-listed, it can be expected of him/her to undergo a personal interview as well as a practical assessment. Reference checking will be conducted on all short listed applicants. Short-listed candidates for appointment to certain identified posts, will be vetted in terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007 (Act No 32 of 2007) and the Children’s Act, 2005 (Act No 38 of 2005). A candidate whose particulars appear in either the National Register for Sex Offenders or Part B of the Child Protection Register, will be disqualified from appointment to that post. Procedures) Amendment Act, Act 37 of .s that all new appointments in the South African Police from 31* of January 2015 provide a buccal (inside check) order to determine their forensic DNA profile. The forensic DNA profile derived from the sample will be loaded to the Elimination Index of the National Forensic DNA data base. + Allshortlisted candidates will be subjected to fingerprint screening. + Correspondence will be conducted with successful candidates only. If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful + The South African Police Service is under no obligation to fill a post after the advertisement thereof. + The SAPS application forms can be obtained from any SAPS Recruitment Office within the South African Police Service. * Completed application forms must be hand-delivered or emailed (by post! or electronic mail) to the relevant office indicated belo Due to lockdown restrictions on movement, applicants may e-mail applications to only one of the addresses below. + Hand delivered applications may only be submitted at SAPS Head Office, Wachthuis 231etorius Street (Thibault Arcade) Pretoria + Application forwarded by post to be addressed to: Lieutenant Colonel H De Lange Division: Financial Management and Administration Private Bag X94 Pretoria 0001 ¢ Email addresses: Hdelange@saps.gov.za; MpembeE@saps.qov.za;EXTERNAL ADVERTISEMENT OF POSTS FOR APPOINTMENT PURPOSES: SOUTH AFRICAN POLICE SERVICE: NATIONAL LEVEL: DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION MokholoaneM@saps.go' * Due to the delay in the postal system, posted applications will not be accepted. Applicants are encouraged not to post the applications but to utilise Courier Services (door to door). ¢ Enquiries can be directed to Lieutenant Colonel H De Lange and Captain ME Mokholoane (012)393 4425/2894/1226/2273 1.1 Copy for your information. STE ou UR eI Le dy fF >, im Pane LIEUTENANT GENERAL (CFO) DIVISIONAL COMMISSIONER: FINANCIAL MANAGEMENT AND ADMINISTRATION PP DIMPANE Date: Jo2o- 09-7