Mutual Aid Emergency Response Plan

We the undersigned agree to implement the Mutual Aid Emergency Response Plan
(MAERP) for the IAP Shell ,PSO and CAA in accordance with this manual.

S/NO Company Name Station Manager Designation Signature

Zafar Muhammad
Shell Aviation Khan Aviation Services
1 Manager

Zafar Iqbal
Pakistan State Oil Station Manager
2 Company Limited

CFRO
Civil Aviation Authority Anwar Ahamd Ghauri
3

Page 1 of 21
Table of Contents

Section Description Page No.

1.0 Introduction 4
1.1 Purpose
1.2 Scope
1.3 Members
1.4 Associate M embers

2.0 Definitions 5
2.1 Emergency
2.2 Emergency Type
2.3 Minor Emergency
2.4 Major Emergency
2.5 MAERP
2.6 MAERT

3.0 Organization 6
3.1 Group Working Committee
3.2 Site Working Committee

4.0 Resources 7
4.1 Communication
4.2 Medical Aid
4.3 Traffic Control
4.4 Right to Invoke MAERP Resource
4.5 Cost and Liability
4.6 Emergency Out Side The Premises
4.7 Review / Critique
4.8 Incident Log Sheet
5.0 Responsibilities for injury and damage to property 9

6.0 Public Affairs 9

7.0 Training 9
8.0 Plan & update 9
9.0 Emergency Response Teams 10
10.0 Residence Telephone Numbers 14

Page 2 of 21
 Lists Page No.

Resources list of Each Member Company 18

(Separately)

Cascaded list of resources 23

Emergency Telephone Numbers 24

Traffic Control Schedule list (Appendix – A) 25

Incident log sheet (Appendix – B) 26

Page 3 of 21
1.0 Introduction

We feel pleasure to implement Mutual Aid Emergency Response Plan (MAERP)

among the Shell, PSO and CAA based at IAP.
MAERP is one-step forward to support each member of OMCs and CAA in case of
an Emergency. Health, Environment and Safety, (HES) is our common objective
and must be given First Priority.

1.1 Purpose

For members to jointly assist each other in any emergency.

1.2 Scope

Emergencies in the premises of services stations and surrounding areas of

member companies/Agencies, which may pose a threat to life, property,
environment and their ability to conduct business.

1.3 Members

1. Shell Aviation

2. Pakistan State Oil Company limited

3. Civil Aviation Authority

1.4 ASSOCIATE MEMBER

Membership can be offered to other operators at the airport subject to the

approval by all OMC’(Shell &PSO) and CAA.

Page 4 of 21
2.0 Definitions

2.1 Emergency
A situation or a potential situation, which may adversely affect a member or
member (s).

2.2 Emergency types

 Fire

 Oil Spill

 Medical emergency

 Bomb Treat

 Natural Calamities / Riot and War

2.3 Minor Emergency

An Emergency that can be dealt with effectively by a member from within its own
resources.

2.4 Major Emergency

Emergencies that cannot be dealt with effectively by a member from within its
own resources and therefore require assistance from other members and
outside agencies.

2.5 MAERP

Mutual Aid Emergency Response Plan

2.6 MAERT

Mutual Aid Emergency Response Team

The names of the team members are on page # 10 to 13.

Page 5 of 21
3.0 Organisation

MAERP operates through the forum of IAP Oil marketing Companies(Shell

Aviation, PSO and CAA .

MAERP comprises of following two committees:-

 Working Group Committee

 Site Working Committee

3.1 Working Group Committee

It comprises of heads of all Oil Marketing Companies and CAA based at IAP who
shall meet on as and when required basis to review proposals /
recommendations made by Site Working Committee.

3.2 Site Working Committee

It comprises of focal points nominated by each member company, & who will
meet once in a Quarter or as and when required basis and prepare action plans
concerning HES and Joint Fire / Emergency drills and other relevant issues.

4.0 Resources

4.1 Communication

Telephone. will be used for proper communication. Each member has to inform
others in case of an emergency by using telephone/Mobile #.

4.2 Medical Aid

Medical aid will be arranged by the members in accordance with the resource
list.

4.3 Traffic Control

Each member company have to control traffic and give direction to other
companies for their assistance.

4.4 Right to Invoke MAERP Resource

Page 6 of 21
 Affected member will invoke the MAERP and all other members will respond by
immediate assembly at the assembly point of affected member along with
manpower, fire-fighting equipment, and oil spill clean up equipment, Personal
Protective Equipment, and transport committed by each member as per the
resources list. See page # 23

4.5 Costs and Liability

Cost of resource utilised will be reimbursed by the user member, based on cost
of replacement.

List of resource utilised must be verified by the user members with in one week
of the emergency, which will form basis of the reimbursement claim.

Cost of resource utilised, in an emergency outside the premises of member

companies, will be shared equally amongst all members.

Expenses incurred by member companies in setting up MAERP and allied matters

will also are shared equally amongst all members.4.6 Emergencies outside
the Premises

In the event of an emergency outside the premises of member companies, the

member who first reaches the emergency site will assume the role of the
affected member who will invoke the MAERP and will be responsible for Traffic
Control.

4.7 Review / Critique

Must follow, through a meeting called by the affected member at its premises,
within one week of MAERP being invoked.

4.8 Incident Log Sheet

Messages sent, received and actions taken, with date and time, will be recorded
on the Incident Log Sheet (appendix-B) by all members.

5.0 Responsibility for Personal Injury and Damage to Property

Injury to a person or damage to property, because of an emergency, shall be the

sole responsibility of the member company to which the individual or property
belongs.

Page 7 of 21
6.0 Public Affairs

The affected member, only, will deal with the Civil Administration, News or Media,
etc.

7.0 Training

 Fire Fighting training, (in-house & joint).

 Orientation of Mutual Aid Emergency Response Teams (MAERTs) with each others

Fuel Farm / service stations.

 Mock MAERP drills once a quarter - follow up review and remedial action plan.

 Maintain training records.

8.0 Plan update

 MAERP will be reviewed annually for effectiveness and updated accordingly.

Page 8 of 21
 MUTUAL AID EMERGENCY RESPONSE TEAM

Shell Aviation,IAP

1. Zafar Muhammad Khan (Aviation Services Manager)

2. Muhammad Amjad Sawal (Aviation Fuelling Co coordinator)

3. Muhammad Shahid (Aviation Fuelling Co coordinator)

4. Arshad Razzaq (Aviation Fuelling Co coordinator)

5. Syed M. Faraz (Aviation Fuelling Co coordinator)

Zafar Muhammad Khan

Aviation Services Manager

Shell Aviation, IAP

Page 9 of 21
 MUTUAL AID EMERGENCY RESPONSE TEAM

Pakistan State Oil

1- Mr. Imtiaz Ali Taj Avaition Manager(North)

2-Mr. Zafar Iqbal Baig Station Incharge
3-Ch. Khlid Tanveer Aviation Executive

Zafar Iqbal Baig

Station Manger
Pakistan State Oil
Islamabad Airport

Page 10 of 21
 MUTUAL AID EMERGENCY RESPONSE TEAM

Civil Aviation Authority

1. Mr. Anwar Ahmad Ghauri CFRO

2- Mian Kashif Fire Supervisor

Anwar Ahmad Ghauri

Senior Fire Officer

Civil Aviation Authority

Page 11 of 21
 MUTUAL AID EMERGENCY RESPONSE PLAN

EMERGENCY TELEPHONE NUMBER

Shell Aviation,IAP

1. Zafar M. Khan (Aviation Services Manager)

Mob.# 0300-5004378

2. Muhammad Amjad Swal (Aviation Fuelling Co-ordinator)

Res. 051-5954835
Mobile: 0303-6520148

3. Arshad Razzaq (Aviation Fuelling Co-ordinator)

Res. 051-5591927

4. Muhammad Shahid (Aviation Fuelling Co-ordinator)

Res. 051-5472153
Mobile: 0300-5565910

5. Syed Muhammad Faraz (Aviation Fuelling Co-ordinator)

Mobile 0300-5366852

Zafar M. Khan

Aviation Services Manager

Shell Aviation,
Islamabad Airport

Page 12 of 21
 MUTUAL AID EMERGENCY RESPONSE PLAN

EMERGENCY TELEPHONE NUMBER

PAKSITAN STATE OIL LIMITED

1. M.r Imtiaz Taj (Aviation Manager (North)

Mob.# 0300-5961020

2. Mr. Zafar Iqbal Baig (Station Incharge)

Mobile: 0333-5223696

3. Ch. Khalid Tanveer (Aviation Executives)

Mobile: 0333-5108720

Zafar Iqbal Baig

Station Manager

Pakistan State Oil,

Islamabad Airport.

Page 13 of 21
 MUTUAL AID EMERGENCY RESPONSE PLAN
EMERGENCY TELEPHONE NUMBER

CIVIL AVIATION AUTHORITY

1. Mr. Anwar Ghauri CFRO

Ph#9031259
Mobile:03005278495

2- Mian Kashif Fire Supervisor

Mobile: 0333-5189343

Anwar Ahmad Ghauri

Senior Fire Officer

Civil Aviation Authority

Page 14 of 21
 Shell Aviation, IAP

Fire Fighting Equipment List

S.No Fire Fighting Equipment Quantity

1 1 kg Fire Extinguisher 06 Nos.
2 2 kg Fire Extinguisher 09 Nos.
3 2.25 kg Fire Extinguisher 08 Nos.
4 3 kg Fire Extinguisher 03 Nos.
5 5 kg Fire Extinguisher 01 Nos.
6 9 kg Fire Extinguisher 07 Nos.
7 12 kg Fire Extinguisher 12 Nos.
8 50 kg Fire Extinguisher 02 Nos.
9 100 kg Fire Extinguisher 01 Nos.
10 Sand Buckets 04 Nos.

Page 15 of 21
 Lists of Resources /equipment:

Pakistan State Oil

Fire Fighting Equipment List

S.No Fire Fighting Equipment Quantity

1 DCP 12 KG fire Extinguisher in Refuelling Equipment 10 Nos.
2 DCP 5 KG fire Extinguisher in vehicle cabin 03 Nos.
3 DCP 50 KG fire Extinguisher Trolley Mounted 04 Nos.
4 DCP 12 KG fire Extinguisher(Facilities) 05 Nos.
5 Fire Points 04 Nos.

Page 16 of 21
 Lists of Resources /equipment:

Civil Aviation Authority

Fire Fighting Equipment List

S.No Fire Fighting Equipment Quantity

1 EXTENSION LADDER 03Nos.
2 GUM BOOTS 9 Pairs
3 Fire Hose 11 Nos.
4 Fire Crash Tender 03 Nos.
5 FIRE SHIFT MAN POWER 9 Nos.
6 Water in 3 FCT 30,000 Ltrs.
7 Foam in 3 FCT 3600 Ltrs.
8 WATER IN WATER BOWSER 7000 Ltrs.
9 POWER GENERATOR 03 Nos.
10 BREATHING APPARATUS 9 Nos.
11 Nomex Fire Suits 9 Nos.
12 Foam making breach pipes 03 Nos.
13 DRY CHEMICAL POWDER IN VEHICLES 750 kg

Page 17 of 21
 Cascaded List of Resources

List of Resources which may be used in an emergency and which will be kept in ready
condition for assistance to the affected company.

RESOURCE LIST OF EACH MEMBER

S. No Fire Fighting Equipment SHELL PSO CAA

1 Ansul dry chemical 9 kgs 7 - -

2 Total dry chemical 50 kgs 2 4 -

3 Gloria dry chemical 12 kgs 12 15 -

10

11

Page 18 of 21
 EMERGENCY NUMBERS:

S.NO CONTACT PERSONS OR CONTACT NO. RESIDENCE MOBILE

DEPARTMENT OFFICE TEL. NO TEL. NO
1 CAA EXCHANGE - IAP 9280300
2 CAA ELECTRIC COMPLAIN 9280300
3 TELEPHONE COMPLAIN 18
4 FLIGHT INQUIRY 114
5 CONTROL TOWER 505022111
6 CAA FIRE CHIEF 9280300-222
7 CAA FIRE STATION 9280300
8 EDHI AMBULANCE 115
9 CONTROL ROOM (ASF) 9280411
10 AIRPORT HEALTH OFFICER 9280300-220
11 CHIEF MEDICAL OFFICER 9280300-214
(AVIATION MEDICAL CENTER)
12 AIRPORT POLICE STATION 5591590
13 POLICE EMERGENCY 15
14 CIVIL DEFENCE 9206102
15 FIRE BRIGADE 5770565

Appendix – A:

Page 19 of 21
 TRAFFIC CONTROL SCHEDULE:

Affected member Responsible for Traffic Control

1. Shell Pakistan Limited Shell Pakistan Limited

2. Pakistan State Oil Pakistan State Oil

3. Civil Aviation Authority Civil Aviation Authority

Appendix – B:

INCIDENT LOG SHEET

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Date Time message Nature of Emergency Detail of Action

From To

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