SCM 115 Purchasing

Instructor: Ifte Alam

Student Name: Ayesha Karki

Student ID: A00185140

Date: 1st June 2024

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Procurement Process

1. Need Identification: Global IME Bank need to procure security equipment for its operation. This

is to ensure safety and security in branch operation, cash, assets and personnels.

2. Procurement Planning:

The General Service Department (GSD) incoordination with branch managers, operations head,

IT head plan out the technical details and need for the procurement that will be mentioned in the

invitation of bid document.

Various meeting are conducted to make a clear and concise procurement plan that includes, date

for bid invitation, overall project completion etc.

3. Requirement Specification: Bank specifies the eligibility criteria for the vendors.

example:

company registered under the applicable act in Nepal,

experience in supplying similar products and services to at least 3 banks or financial institutions.

4. Tender Solicitation: Global Ime Bank invites for sealed bids from eligible bidders through

public announcement. Advertisement in newspaper, official website, social media. This

advertisement includes, besides the technical and eligibility criteria, how to obtain the bidding

document, the fee involved example: 5000) and deadline.

5. Tender Preparation: Interested service providers or bidders prepare for tendering according to

the instruction provided on the Invitation to bid document.

6. Tender evaluation: The bank schedules the opening of bids in the presence of bidders. The bank

evaluates the bids based on compliance to the eligibility criteria and other technical specifications

outlined.

7. Contract Award: After evaluation, the bank award the bid to one of the suppliers.
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8. Contract Performance: The awarded bidder will supply the security equipment and installs

them as per the contract for the services. The performance of the services of the bidder will be

continuously monitored by the bank.

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Tendering Process:

1. Procurement Method Selection: Open tendering is chosen as Global IME Bank invites sealed

bids from eligible bidders.

2. Tender List Development: Thakral One Nepal's is registration under applicable Nepalese laws.

The tendering team will confirm experience of at least three banks or financial institutions.

3. Tender Documentation Preparation: Purchase bid documents from Global IME Bank's General

Service Department by 1 PM on 18.02.2024 (NPR 5,000.00 fee). Prepare necessary documents

(technical specs, registration, experience proof, financials).

4. Invitation/Calling Off Tender: Follow the public notice dated 04.02.2024.

5. Tender Submission: Complete and submit sealed bids by the mentioned date and time (5:00 PM

on 18.02.2024) to the General Service Department, Kamaladi Kathmandu.

6. Receipt and Opening of Tenders: Attend bid opening at the Corporate Office.

7. Evaluation of Tenders: Ensure compliance with eligibility, technical specs, financial stability,

and experience.

8. Award of Contract: Await notification of bid acceptance from the bank and proceed with

contract formalities.