Professional Documents
Culture Documents
Anintroductiontomicrosoftoffice2007 Lecture 121126173719 Phpapp02
Anintroductiontomicrosoftoffice2007 Lecture 121126173719 Phpapp02
Anintroductiontomicrosoftoffice2007 Lecture 121126173719 Phpapp02
Search: SukhSandhu
Microsoft Office 2007
A package of softwares
Word – text editor
Excel – spreadsheet
PowerPoint – presentations
Outlook – e-mail
Access – database
Publisher – brochures, calendars, postcards, etc.
+++
The current versions are
Office 2007 which was released
on January 30 in 2007.
Microsoft
Word 2007
Microsoft word
Text
processor to create documents
Templates for different types of
documents
Web pages
5
• The Ribbon is designed to help you quickly find the commands that you need to
complete a task.
• Commands are organized in logical groups, which are collected together under tabs.
• Each tab relates to a type of activity, such as writing or laying out a page.
• To reduce clutter, some tabs are shown only when needed. For example, the Picture
Tools tab is shown only when a picture is selected.
12
Next:
1. Press the Key Tip for the tab you want to display.
For example, press H for the Home tab. This
makes all the Key Tips for that tab’s commands
appear.
2. Press the Key Tip for the command you want.
Keyboard shortcuts for Microsoft
Office Word
• The keyboard shortcuts that are described in this Help topic refer to
the U.S. keyboard layout. Keys on other layouts might not
correspond exactly to the keys on a U.S. keyboard.
Move to a task pane from another pane in the program window (clockwise F6
direction). You may need to press F6 more than once.
Move to a task pane from another pane in the program window (counterclockwise SHIFT+F6
direction).
When more than one window is open, switch to the next window. CTRL+F6
http://office.microsoft.com/en-us/word-help/keyboard-
shortcuts-for-microsoft-office-word-HP010147626.aspx
http://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-
shortcuts.htm
Most useful - Keyboard shortcuts –
Microsoft Word shortcuts -
Document Open/New/Saving
New Document:
Ctrl + N
Open Document:
Ctrl + O
Save Document:
Ctrl + S
Save As
F12
Close Document:
Ctrl + W
Most useful - Keyboard shortcuts –
Microsoft Word shortcuts -
Editing/Reviewing/Printing
Reveal Formatting:
Shift + F1
Print Document:
Ctrl + P
Home tab:
Alt + H
Insert tab:
Alt + N
References tab:
Alt + S
Mailings tab:
Alt + M
Review tab:
Alt + R
View tab:
Alt + W
Most useful - Keyboard shortcuts –
Microsoft Word shortcuts -
Common tasks in Microsoft Office
Word
CTRL+SHFT+SPACEBAR Create a nonbreaking space.
2,5 cm 2,5 cm
4,0 cm
2,5 2,5 cm
4,0 cm
0 cm Left
Line spacing
Word count
Headings and table of contents
Heading 1
Texttextexttexttexttexttextexttexttextex
ttextexttexttexttexttextexttexttext
Heading 2
Texttextexttexttexttexttextexttexttextex
ttextexttexttexttexttextexttexttext
Heading 3
Texttextexttexttexttexttextexttexttextex
ttextexttexttexttexttextexttexttexttext
Heading 3
Texttextexttexttexttexttextexttexttextex
ttextexttexttexttexttextexttexttext
Page numbers
1
Picture and crop
Reference / citation
Shresta
Shresta, Kumar
Kumar
(1)
Save document
Word lecture
1
MS Word Compatibility
Revealing Your Formatting
Course Agenda
1. Tabs and Tables
2. Mail Merge
3. Graphics
4. Power Tips
5. Macros and Your Choice
Session 1 –
Tabs & Tables
Advanced Microsoft Word
48
Question:
How can you put one word
on the left margin of a line,
and another word on the right?
Like This
Tabs
49
Tabs
Traditional way to create
columns
Tabs must have two components:
1. Tab Characters
2. Tab Stops
51
Tab Chars
Center Tab Stop
& Tab Stops
Decimal Tab Stop
Tab
Button Default
Tab Stop
Tab
Ruler
Character
53
Tab Characters
Special non-printing characters ( )
To create:
Press Tab key on keyboard
To view:
Press Show/Hide button ( ¶ )
54
Tab Stops
Indicated on Ruler ( View / Ruler )
Can be different for each paragraph
Types of Tab Stops:
Left
Center
Decimal
Right
55
Adjusting Tabs
Selectparagraphs
Use mouse to move tab stops on ruler
Be careful not to insert new tabs, or
delete existing tabs
57
Use a Table
59
T1 $4000 $1500
Tables
Diagram of a Table
Column
ID Name Zip
1 Steve 10923
2 Hillary 10934
Row 3 Joan 10723
Cell
62
What Is a Table?
Information organized by rows and
columns
Columns are sometimes called "fields"
Each piece of information is a Cell
63
Creating a Table
Place cursor where table should appear
Click Insert > Table
Enter data into each cell
Use Tab key to go to cell at right
At end of table, Tab adds new row
67
Converting to a Table
Select a tabular text organized with tabs
Click Insert > Table > Convert Text
Be sure that text separator is Tab
Check for correct number of columns
68
Table Borders
Borders are useful for highlighting cells
To use:
Select cells that require borders
Open the Table Tools > Layout ribbon
Click the Borders button in Table Styles
71
Calculations
Select cell where you want Sum
Click Table Tools > Layout > Formula
Check the Formula dialog box, click OK
NOTE: If the numbers in the table change,
the formulas have to be updated:
Right-click the sum or average
Common Formulas
=SUM(ABOVE) — Adds up column of
numbers immediately above
=SUM(LEFT) — Adds up row of numbers
immediately to the left
=AVERAGE(ABOVE) — Averages the
column of numbers immediately above
=AVERAGE(LEFT) — Averages the row of
numbers immediately to the left
Developing Multipage
Documents
Styles
Outlining
Sections
Tableof Contents
Cover Page
Master Documents
Exploring Styles
Usestyles to automate document-
formatting tasks and to ensure
consistency between related documents
A style consists of various formats such as
font style, font size, and alignment that are
combined into one set that you name
Exploring Styles
Styles Gallery
Document
formatted with
the Word 2007
Quick Style set,
which is applied
to all new
documents
Exploring Styles
Four style categories:
Paragraph: includes character and
paragraph formats
Character: includes character styles only
List: includes styles to format a series of lines
with numbers or bullets
Table: includes styles to format a table grid
and text
Building a Document in Outline
View
UseOutline View to organize headings
and subheadings that identify topics and
subtopics
Assign each heading a level from 1 to 9,
with Level 1 being the highest level
Assign the Body Text level to the
paragraphs
Move or delete blocks of text
Working in Outline View Show Level
list arrow
Move Up
button
Expand
button
Collapse
button
Before After
Editing Charts
Modifycharts with the tools
contained on three Chart Tools
contextual tabs
Design tab: Modify the appearance and
content of the chart itself
Layout tab: Modify the appearance of the
various chart components
Format tab: Modify the appearance of the
drawing canvas that contains the chart
Editing Charts New data for 2008
Combo Box
content control
Date Picker
content control
Drop-Down List
content control
Picture content
control
Building Block
content control
contains text and a Legacy Tools
SmartArt graphic Check Box
Form Field
Adding and Modifying Text
Content Controls
Rich Text Content Control
Use when you want formatting, such as
bold or a different font size, automatically
applied to text that users enter
Text Content Control
Use when you do not want formatting
applied or you want to format the entry
with a style
Adding Date Picker and
Picture Content Controls
Use the Date Picker content control to
provide users with a calendar from which
they can select a date
Use the Picture content control to provide
a placeholder for users to insert a picture
Adding Drop-Down Content
Controls
Drop-Down List Content Control
Provides a list of choices
Users can only select from the list
Combo Box Content Control
Provides a list of choices
Users can select from the list or they can
type a new entry
Adding a Building Block
Content Control
Youcan create your own Building Block
content control to insert into a form
The Building Block content control can
contain both text and objects, such as
pictures and SmartArt graphics
TurnDesign Mode off before you insert a
Building Block content control
Inserting Legacy Forms Controls
Enhancea form by including Legacy
Forms controls:
Text Form Field
Check Box Form Field
Workin the Text Form Field Options dialog
box to customize a legacy form control
Formatting and Protecting a
Form
Turn Design Mode off before you protect
a form
Click the Protect Document button in the
Protect group
Select the protection required:
Filling in forms
Customizing Word
Create a macro
Record macro steps
Edit a macro
Customize the Quick Access toolbar
Modify Options
Use the Document Inspector
Plan a Macro
Automate repeated tasks by using
macros
A macro is a series of Word commands
and instructions that you group together as
a single command to accomplish a task
automatically
Planning a Macro
Macro tasks:
Determine the tasks you want the macro to
complete
Macro steps:
Include the correct steps to perform the task
Macro information:
Determine the information related to the macro
Record macro procedure:
Use the Record Macro dialog box to record the
macro
Creating a Macro
Create a macro by using the macro
recorder or by entering codes into the
Visual Basic Editor
For most routine macros, use the macro
recorder
Records each step you perform as a
sequence of Visual Basic codes
Forcomplex macros, use the Visual Basic
Editor
Recording Macro Steps
Once you have created a macro, you
need to record the macro steps
The macro recorder actually records
each step you perform as a sequence of
Visual Basic codes
Can use the mouse to click commands and
options
Must use the keyboard to select text
Running a Macro
When you run a macro, the steps you
recorded are performed
Run a macro in three different ways:
Select the macro by name in the Macro
dialog box, then click Run
Click a button on the Quick Access toolbar
if you have assigned the macro to the
Quick Access toolbar
Press a keystroke combination if you have
assigned shortcut keys to the macro
Customizing the Quick Access
Toolbar
Create a custom toolbar that contains
only the buttons you want to perform
specific tasks
Can include buttons to perform macros
12
Using the Document Inspector
Usethe Document Inspector to check
that a document does not contain any
Hidden text
Personal information
Comments that you do not want other
users to see
12
Microsoft
PowerPoint
Microsoft PowerPoint
Softwareto make presentations
Templates and different designs
Same menues as Microsoft Word
How to make a nice
presentation
Text
Font should be easy to read
Text color with high contrast to the background
Big font size
Less text is better
Use the same formatting throughout the presentation
What’s New?
Overview: A new version of Outlook
Look out! There’s a new version of
Outlook.
This button is
called the Dialog
Box Launcher.
Moving around is
easier, too.
Write to:
Sukh Sandhu
me@sukh.co
@sukhsandhu
About the writer: Sukh is a qualified BCA, PGDCA, MSC (IT) and Masters in Information Technology from University of
Ballarat (Australia) and also pursuing PhD in Computer and Information Sciences and Support Services and MBA from
Amity University. He started his career at age of 15 as Web designer & developer with a USA based organization.