Minutes of the Meeting
Agenda: Face to face Interview for Applicant in Front Office Admin position ( Lodovice, Emi )
Location: RapidData Technologies office 2605 –Latifa Tower, World Trade Centre, Dubai
Date: November 8, 2023
Attendees:
1. Emi Lodovice – Applicant
2.
3.
A. Personnel Involved/ Subject
Mr. oo - The Interviewer asked
the applicant to have a brief
introduction of herself and her
previous work experiences as
they start the interview.
Mr. ooo and Ms. AA asked Ms.
Lodovice if she have any
experience in talent acquisition
and hiring process
Mr. OO questioned the applicant
of the process she follows with
regards to handling employee
Time Started: 6:12 PM Time Ended: 6:26 PM
B. Discussions
Applicant’s Background:
The applicant’s name is Ms. Emi Lodovice (26, single) a
local citizen from Philippines, who is currently in Dubai
with a tourist visa is a previous HR Asst. Manager in
KCC Malls Property Holdings Inc. a Company that
specializes in retail area. She has been an employee of
the said company for 5 years, handling employee
relations tasks, hiring, payroll and other HR related job
functions. She travelled to Dubai for career growth and is
interested in applying for front office admin position.
The applicant informed the interviewer that she has an
adequate knowledge with regards to hiring processes
she gained from her tenure in her previous company. As
such, the job function she is applying for now is relatively
suitable since one of her major job function is to assist
the HR Manager in sorting potential applicants and
making sure that the selected candidate fits the given
qualifications of the company.
According to Ms. Lodovice, employee verification should
be treated with utmost confidentiality. One must know
what is the purpose of the verification first before
verifications.
Mr. OO thoroughly discussed to
the applicant the job functions
she will perform if they will
consider her for the position.
Ms. AAA informed Ms. Lodovice
that part of her job function is to
maintain the cleanliness of the
office, serving coffee /
complimentary snacks to the
clients. Ms. AA asked if she
would be able to handle it?
Ms. AAA further inquired the
applicant of the platform/
methods they usually use in
hiring process.
Lastly, Ms. AAA instructed the
applicant to prepare a minutes of
the meeting for today’s interview.
Motion to adjourn was made at 6:26 PM UAE
disclosing any information to the inquirer.
The following job functions were expected to be
performed by Ms. Lodovice as discussed by Mr. OO
1. Greet and welcome clients coming in the office
making sure that they feel welcome and well
accommodated
2. Manage calls and emails with urgency and
professionalism. Updating and answering clients
concerns such as receiving feedbacks from the
services/products we have given. Using formal
English as a medium of communication.
3. Assist in meetings, appointments and events in
the office. Preparing bouquet/ complimentary gifts
to clients.
4. Providing administrative support to the HR such
as coordinating interviews & assessments with
potential candidates. Assisting in recruitment
process.
Ms. Lodovice responded that she is capable of handling
minor housekeeping duty and pinpointed that she loves
serving people and catering their needs. The interviewers
then informed the applicant that they expect her to be a
fast learner in the field. Be flexible to handle any
responsibility given to her in the job not limited to admin
work only.
Ms. Lodovice stated that they use jobfairs / walk in
application for manpower sourcing. They are also using
online platforms such as jobstreet.com, linkedIn and
other social media posting. The applicant is well aware
that she still has many things to learn and is motivated to
gain more knowledge to perform the job function well.
Ms. Lodovice committed to prepare the minutes of the
meeting and submit it the following day through email
addressed to Ms. Aishwarya Senthil.