DEALING WITH MOU(S), MOA(S), and CONTRACT(S): GET IT RIGHT.

Have you come across any MOUs, MOAs or Contracts? As an academic or

administrator, do you know how to deal with these legal instruments?
There are some processes which you may want to observe in dealing with MOUs,
MOAs and Contracts.

What is MOU?
 Memorandum of Understanding (MOU) is a legal instrument entered into
between two or more parties for the purpose of collaboration. It does not
enforceable by law.
 MOU has no MYRA points (for project under the Research Management
Centre)

*MYRA – Malaysia Research Assessment

What is MOA?
 Memorandum of Agreement (MOA) is a legal instrument entered into
between two or more parties for the purpose of collaboration, intended
to be legally binding and enforceable by law.
 MOA has MYRA points (for project under the Research Management
Centre)

*MYRA- Malaysia Research Assessment

What is Contract?
A contract is a written agreement entered into between two or more parties,
intended to be legally binding and enforceable by law.
HOW TO DEAL WITH MEMORANDUM OF UNDERSTANDING (MOU)?

K/C/D/I send MOU to Office of To use the

International Affairs (IO) template of
MOU and
template of
proposal
Deliberate in University
Management Committee (UMC)
IO

UMC approves

To notify the
Chairman Board
of Governor
IO forward to Office of the Legal
Adviser (OLA)

OLA vets the MOU The duration of vetting

process is within 10
working days
OLA

Forward to IO

IO will prepare the

Execution process fair document for
execution.Rector
IO will sign the MOU
unless she
Forward copy of executed MOU delegates the
to OLA authority (in
writing)

END
HOW TO DEAL WITH MEMORANDUM OF AGREEMENT (MOA) ?

K/C/D/I send MOA to the

Depending on the project.Some
respective office
project may require approval by
certain committee.K/C/D/I may
direct deal with Office of
International Affairs (IO) for
Deliberate in the relevant
deliberation in UMC
committee

IO will prepare the document

To table in the University
Management Committee (UMC)
IO
(K/C/D/I should fill in the
template of MOA and template
of proposal)

UMC approves
To notify the
Chairman Board
of Governor
Office of the Legal Adviser(OLA) The duration of vetting
vets the agreement process is depending on the
type of MOA, documents ,
OLA cooperation by parties
involve

Forward to K/C/D/I
Execution process
IO
IO will prepare the fair
document for
execution.Rector will
sign the MOA unless
she delegates the
authority (in writing)

Forward copy of executed

agreement to OLA

End
HOW TO DEAL WITH CONTRACT ?
K/C/D/I send Contract to the
respective office
Deliberate in the relevant
committee
KCDI
To table in the University
Management Committee (UMC)
UMC approves
To notify Chairman Board
of Governor
Office of the Legal Adviser(OLA)
vets the agreement
OLA
Forward to K/C/D/I
Execution process
KCDI
Forward copy of executed
agreement to OLA
End
The flow chart shows the
approval by UMC.The paper
to UMC should be tabled by
KCDI.For contract which
receives approval by the
Standing Finance
Committee, UTITEC and
other committee which
authorised by the University
it is not essential to get
approval by the UMC.The
same is applicable if the
K/C/D/I able to furnish
supporting document e.g
Letter of Award
The duration of
vetting process is
depending on the
type of contract,
documents ,
cooperation by
parties involve
K/C/D/I will prepare
the fair
Contract.Subject to
IIUM Financial Policy;
which give
authorisation to the
respective person to
sign based on the
value and type of
Contract. Policy No.2
Financial Limits of
Authority page 52-53