Meeting 10

We are having a meeting

 A. Understanding
Generally, meeting means an assembly
of people for a purpose, especially for
formal discussion.
 The example of the dialogue
Alice: “We're going to have a meeting tomorrow. Can you make it?”
Kevin: “When is it taking place?”
Alice: “We're planning on 10 o'clock. Is that OK?”
Kevin: “Yes, that'll be fine.”
Alice: “We're going to go over the suggestions to improve
customer’s communication.“
Kevin: “Good. I have some suggestions I’d like to make.”
Alice: “Frank is also going to make some suggestions on improving
sales in China.”
Kevin: “That'll be interesting. He's got keen insights.”
Alice: “Yes, he's going to outline some new sales strategies.”
Kevin: “Will Alan be attending there?”
Alice: “No, he's flying to San Francisco and won't be able to make
it.”
Kevin: “Oh well.”
 Chairing and leading
discussion in a meeting
They are as follows:
 The Phrases
Opening the meeting
→Thank you for coming.
→ (It’s nine o’clock) Let us start!
→ We are received apologies from …
→ Any comments on our previous meeting?
→ We had better start right now and let us get started.
→ Without wasting the time, let’s begin the meeting

Introducing the agenda

→ You’ve all seen the agenda …
→ On the agenda, you’ll see there are several items
→There is one main item to discuss
→ As you can see here, there is/are …
→ It is all about agenda, that …
 Stating objectives
→ We are here today to hear about plans for …
→ Our objectives is to discuss different ideas …
→ What we want to do today is to reach a of …

Introducing discussion
→ The issue is about …
→The point we have to understand is …
→The background of the problem is …
Calling on a speaker
→I would like to ask Mr. Jeff to tell us about …
→ Could we hear from Mrs. Gianni on this ?
→ I know that you have prepared a statement on your
Department’s views …
 Controlling the meeting
→ Sorry Mr. Preston, can we let Mr. Chris
finish?
→ I am sorry Jason, we can’t talk about that!
Summarizing
→ So, what you are saying is …
→ Can I summarize that? You mean …
→ So, the main point is …
Moving the discussion on
→ Can we go on to think about …
→ Let us move on to the next point!
 Closing the meeting
→ I think we have covered everything.
→ So, we have decided …
→ I think we can close the meeting now
→ That’s it all. The next meting will be …
 Exercise!
1. What can we call of people who attend and
join within the meeting?
2. What is the list of item to discuss?
3. What can we say of a written report on a
meeting?
4. What is the call of changing the date of a
meeting?
5. What can we say of having a break in a
meeting?
 The Answer
1. Participant
2. Objectives
3. Agenda
4. Adjourn
5. Postpone
 The Vocabulary
→ Participant = Peserta
→ Attend = Menghadiri
→ Assembly = Pertemuan/Kumpulan
→ decision = Keputusan
→ Objectives = Tujuan
→ Agenda = Runutan acara
→ List = Daftar
→ Move on = Berlanjut
→ Issue = Hal/Perihal
→ Statement = Pernyataan