Context diagram - financial system

Fixed assets
MODULE Investments

Payment and
Receipt Accounts Payable
MODULE

Cash Financial Accounts

‫مبيوتر‬
Management system Management

Cash Accounts
MODULE Receivable
MODULE

Inventory General Ledger

MODULE MODULES
(‫)اليومية العامة‬

Wages and salaries

MODULE
..

Transaction
Transaction_id
receipt no
Company Description
Comp_id Date
creator user
ledger entry
Comp_name
From date date of Entry Entry_no
To date ______________ Transaction_id
Description
Debit account
User credit account
Amount
User_id
_______________
From date
To date
kkkkkkkkkkk Account
account_id
Entry Relation
Account Type account_Name
Entry2_no
From date
Entry1_no
Type_id To date
Type_id Relation type
Type_title
________________
Type Description
Sign of Debit Side

ledger View View/Account

Period View_id View_id
From date account_id
Period_id
To date From date
;;;;;;;;;;;;;;;;;;; Name To date
______________ side
 System Flowchart Showing Period-End Preparation of Outputs Relating to the General Ledger

intputs
●Post journal entries for
period Current Journal
●Run Trial Balance Report Entries & Adjusting Journal Voucher
●Make adjusting entries Journal Entries File
●Ru n final Trial Balance.
Budget Master Financial Reports
File Format File

General Ledger Month End Prepare various listings and

General Ledger General Ledger
Master File financial statements and History File
managerial reports

Change to a new period

-General Ledger Period Update Responsibility

outputs
Center Master File Journal Voucher
History File

Close the old period

-General Ledger Period Close
General ledger Statement of cash Comparative Budgetary Control
Journal entry
change report flows balance sheets Reports
Optional:
Open a closed
period Comparative Responsibility
Journal entry proof General ledger trial
-General listing balance
analyses of general Income statements Center Reports
Ledger Period ledger accounts

Open
 The following diagram depicts the general ledger unit flow

Import journal entries Import journal entries Generate recurring journal entries
- Journal Entry Import - Journal Entry Import - Recurring Journal Entry Create

Open, dose Define recurring

edit batches journal entries
Verify: definition
 Journal Entry Inquiry - Retiring Journal
 Account Detail Inquiry Journal Entries Entry
 Detail Journal Entry Report Created maintenance
 Detail General Ledger Report Review Journal entries
 Detail General Ledger Access - Journal Entry Hold
Method Report Management

Edit Journal entries (a)

- Journal Entry Edit

If the original
entry is marked Void journal entries (a)
as not reversible. -Journal Entry Void
For posted
entries only If the onginal
Reverse journal entries (b) entry is
- Manual Reversing journal marked for
Entry manual
Reverse journal entry (c) reversal
Post journal entries (c)
d Hoc Reversing Journal Entry - Journal Entry Post

Verify:
●Post journal entries for period  Post Report
●Run Trial Balance Report  Post Inquiry
General Ledger Month End Optional:
●Make adjusting entries Open a closed
(Close out journal batch)
●Ru n final Trial Balance. period
-General (a): This is available only for unposted journal entries
Ledger Period (b): This is available only for journal entries created in the
General Ledger module
Change to a new period Close the old period Open
(c): Posting must be run if general ledger posting is not set up
-General Ledger Period Update -General Ledger Period Close for direct post.
 Fixed
Assets Accounts Payable sub
ledger
Check register general ledger

Post

Post
1. Authorization 6. Cash 7. General ledger
User purchase request
procedures Disbursement Journal Voucher Process
department

purchase approval Authorization

payment Journal Voucher

4. Accounts assets
purchase order 2. Purchasing purchase order cost data
vendor Payable

Journal
Supplier invoice Voucher

5.Fixed assets
Receiving report
Packing Slip 3.Receiving Counting

Disposal Report

Post
assets Disposal assets maintenance
Asset changes

User Disposal Disposal Disposal Fixed assets User

8. Authorization
department request approval Process sub ledger department

Depreciation
general ledger schedule