Republic of the Philippines

Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Insert you school Logo here

<Schools Division Office of Masbate Province>

Contingency Plan for

<HAZARD>
As of <, 2024>

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

CHAPTER I. BACKGROUND

A. Introduction

<Sample introduction>
School X is one of the 17 school that comprise the Province/District Y. It has a land area of
6,731 hectares comprising 3.63% of the land area of the province. It is approximately 76 road
kilometers from Municipality Z, the capital town of Province Y, 237 road kilometers from City V,
12 hours sea travel and 45 minutes air travel from Metropolis and other prime cities in the
country.

Classified as a big school and basically a comprehensive establishment, School X is where the
world-famous Island Bae is located. It became a municipality on December X, 19XX by virtue of
Republic Act XXXX. It is comprised of 14 barangays where 3 of which are located in Island Bae.

Of the 14 barangays of the municipality, the three (3) most populated barangays are: Barangay
A with a population of 12,526 followed by Barangay B with 11,076 people and Barangay C with a
6,593 people.

The projected population of school X for 20XX is at 60,000 with 15,000 households. Its
population density is 720 persons/square kilometer on average. Island Bae has higher density of
2,836 persons/square kilometer. School X has a diverse culture, religion and dialect brought
about by its popular tourism industry patronized by varied provinces and foreign countries. The
population growth rate of School X is at 6.45% per annum, the highest in the region.

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

3
 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

B. Hazard Analysis

Contingency Planning Form 1 (Hazard Analysis)

Hazard Probability Impact Average Rank

Rate Remarks Rate Remarks P+I
2

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

C. Hazard to Plan for: <Insert hazard that ranked as number one in CP Form 1>

Contingency Planning Form 2 (Anatomy of the Hazard)

Hazard to Plan For (Insert Name of the Hazard)

Root Causes Early Warning Signs Triggering Factors Existing Mitigating Measures

<Describe the results of the accomplished form.>

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

D. Scenario

Contingency Planning Form 3A (Scenario Generation for Natural Hazard)

Particulars Bad Worse Worst

General Description of Event
No. of Affected Individuals
No. of Dead
No. of Injured
No. of Missing
Effects
Communication
Power/Electricity
Transportation
Environment
Response Capabilities
Government Trust
Others __________________
Others __________________
Others __________________

<Describe the results of the accomplished form.>

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Contingency Planning Form 3B (Scenario Generation for Human-Induced Hazard)

Particulars Most Likely Best Worst

(Normal Activities) (With Counter-Measures)
General Description of Event
No. of Affected Individuals
No. of Dead
No. of Injured
No. of Missing
Effects
Communication
Power/Electricity
Transportation
Environment
Response Capabilities
Government Trust
Others _________________
Others _________________
Others _________________

<Describe the results of the accomplished form.

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Contingency Planning Form 4A (Affected Population)

Area/Location (within the school) No. of Individuals Affected Reasons for Displacement
Bldg. 1
Bldg. 2
Bldg. 3

<Describe the results of the accomplished form.>

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Contingency Planning Form 4B (Breakdown of Affected Population)

No. of Pregnant
Area/Location Kindergarte Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 School Person Women Remarks
Individuals
Affected
n Personnel with
Disability
M F M F M F M F M F M F M F M F M F

<Describe the results of the accomplished form.>

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

CHAPTER II. GOALS AND OBJECTIVES

A. Goal

<Sample goal statement>

The goal of the contingency plan is to provide effective, efficient, timely and well-coordinated
response mechanisms in the event of the occurrence of typhoon in Municipality X. Such
mechanisms shall help to protect lives, properties and the environment, and restore the
immediate needs of the affected communities.

B. General Objective(s)

<Sample objectives>
The general objectives of the contingency plan are as follows:
1. To ensure the protection of lives and properties in the event of typhoon in Municipality X;
2. To determine the immediate needs and the resources that will meet the needs in the
event of typhoon;
3. To establish coordination and linkages between and among the stakeholders of
Municipality X in the event of the typhoon.

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

CHAPTER III. RESPONSE ARRANGEMENTS

Contingency Planning Form 5 (School DRRM Team Identification)

Personnel Involved School DRRM Team Function

First Aid Team
Gorgonio Magalpok / Team leader

<Summarize the results of CP Form 5 here>

RESPONSE CLUSTER LEAD AGENCY/ OFFICE MEMBER AGENCIES/OFFICES

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Contingency Planning Form 6 (Response Activities)

School DRRM Team First Aid Team

Time Frame Response Activities Responsible Personnel
D ________
D ________
D ________

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Contingency Planning Form 7 (Resource Inventory)

School DRRM Team

Resource Quantity Remarks

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

RESPONSE TEAM _______

IMPLEMENTATION PLAN

<One Implementation Plan per Response Cluster>

Lead:

Members:

Scenario:

<Sample scenario: Search, Rescue and Retrieval Cluster >

Typhoon makes landfall in School X, Province Y. This leads to the occurrence of flooding,
landslides and storm surges in the municipality. The strong winds uproot trees and topple down
electric posts and telecommunications facilities. Roads and bridges are rendered impassable for
a certain period of time. There are projected 400 deaths, 10,000 injuries and 500 missing
persons. Some are reported to be trapped in their respective homes due to the flooding.
Furthermore, a lot of families need to be transported to evacuation centers. While the local
responders are already deployed, majority of them and their families are victims themselves.
Furthermore, debris is all over the area making SRR operations difficult to perform.

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Objectives:

<Sample Objectives: Search, Rescue and Retrieval Cluster >

1. To ensure the safety and security of the response teams deployed by the SRR cluster;
2. To ensure timely, effective and efficient conduct of SRR operations;
3. To facilitate and assist in the retrieval, identification and proper management of human
remains

Roles and Responsibilities:

<Sample roles and responsibilities: Search, Rescue and Retrieval Cluster>

1. Organize and deploy self-sufficient and capable response teams to conduct SRR;
2. Provide resource augmentation, to include manpower and equipment, to other areas as
needed;
3. Coordinate with the other clusters for the resource needs of the SRR teams;
4. Consolidate all the activities made by the response teams into one cluster report

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Response Activities

Contingency Planning Form 6 (Response Activities)

School DRRM Team First Aid Team

Time Frame Response Activities Responsible Personnel
D ________
D ________
D ________

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 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Contingency Planning Form 7 (Resource Inventory)

School DRRM Team

Resource Quantity Remarks

<Describe the results of the accomplished for.

17
 Republic of the Philippines
Department of Education
REGION V
SCHOOLS DIVISION OFFICE OF MASBATE

Contingency Planning Form 8 (Resource Projection)

School DRRM Team

Resource Need Have Gaps Activities/ Sources to Cost Estimate Source of Funds
(Need – Have) Fill the Gaps

<Describe the results of the accomplished form.

18
Contingency Planning Form 9 (Resource Gap Summary)

School DRRM Team Total Resource Gaps Total Cost Estimates

<Describe the results of the accomplished form.>

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B. Emergency Operations Center

CP Form 10: Emergency Operations Center

Municipal Emergency Operations Center

LOCATION
CONTACT INFORMATION
Primary Alternate
Landline: Satellite Phone:

Mobile: Radio Frequency:

Email Address: Others:

Social Media:

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION
(PRIMARY AND ALTERNATE)
EOC Manager Ex. Mayor Dono, Mayor of
Municipality of X.
CONTACT INFORMATION
(PRIMARY AND ALTERNATE)
Mayordonoelbimbo@gmail.com
911-119-123
0912-122-1221

Operations Coordinator

Planning Coordinator

Logistics Coordinator

Finance/ Admin Coordinator

Others___________
Others___________
Others___________

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B. Emergency Operations Center

CP Form 10: Emergency Operations Center

Brgy. Emergency Operations Center

LOCATION
CONTACT INFORMATION
Primary Alternate
Landline: Satellite Phone:

Mobile: Radio Frequency:

Email Address: Others:

Social Media:

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION
(PRIMARY AND ALTERNATE)
EOC Manager Ex. Kap. Al Mukha, Brgy.
Captain of Brgy. X.
CONTACT INFORMATION
(PRIMARY AND ALTERNATE)
Kap.AlMukha@gmail.com
911-119-123
0912-122-1221

Operations Coordinator

Planning Coordinator

Logistics Coordinator

Finance/ Admin Coordinator

Others___________
Others___________
Others___________

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 CP Form 10: Emergency Operations Center
Division Emergency Operations Center

LOCATION
CONTACT INFORMATION
Primary Alternate
Landline: Satellite Phone:

Mobile: Radio Frequency:

Email Address: Others:

Social Media:

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
EOC Manager Ex. SDS of X Division

Operations Coordinator Focal Person of Operations

in the Division

Planning Coordinator

Logistics Coordinator

Finance/ Admin Coordinator

Others___________
Others___________
Others___________

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C. Incident Command System

CP Form 11: SCHOOL INCIDENT COMMAND SYSTEM

ICS FACILITIES
FACILITIES LOCATIONS
(CUSTOMIZE AS APPROPRIATE)
Incident Command Post
Staging Area
Base
Camp
Helispot
Helibase
Others___________
Others___________
Others___________
SCHOOL INCIDENT MANAGEMENT TEAM
POSITION NAMES AND CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) POSITION/DESIGNATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
Incident Commander

Public Information Officer

Liaison Officer

Safety Officer

Operations Section Chief

Planning Section Chief

Logistics Section Chief

Finance/Admin Section Chief

<Describe the results of the accomplished form.>

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D. Interoperability

<Sample flow chart for interoperability of Response Clusters, EOC and ICS>

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 CHAPTER IV. ACTIVATION

<Use flow chart to describe CP activation and deactivation>

Non-Activation

<Indicate if the CP will be maintained as a continuing plan or will be integrated in the overall
DRRM plan when not used.>

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 Sample CP Activation Flow Chart for Typhoon

START

PAGASA
forecasts
Typhoon

DRRMC
conducts
PDRA

Typhoon makes
landfall. DRRMC
conducts RDANA
1 2

EOC on red Yes Activate No EOC on blue

alert status contingency
alert status
plan?

RO convenes Responders
the clusters at conduct normal
the EOC 3
operations using
ICS

RO mobilizes and
deploys IMT Clusters provide
continuous support
to responders
Clusters and IMT
operate based on
contingency plan
No
Situation
3
normalize
No d?
Situation
improved? 1 Yes

IC recommends
Yes demobilization

IMT recommends
deactivation of RO approves recommendation
contingency plan for demobilization

RO directs deactivation Responders and clusters demobilize.

of contingency plan Clusters for early recovery operate.

2 EOC returns to white

status

END

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Sample CP Activation Flor Chart for Planned Event

START

DRRMC activates
contingency plan

EOC on red alert

status

RO convenes the
clusters at EOC

RO mobilizes and
deploys IMT

Clusters and IMT

operate based on
contingency plan

No
Planned
event
ended?
Yes

IMT recommends
deactivation of
contingency plan

RO directs deactivation
of contingency plan

IMT, responders and

clusters demobilize

OpCen on white alert

status

END

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 ANNEXES

Working Group

Purpose:

<Sample purpose statement>

The Working Group will be responsible for the refinement, finalization, testing, evaluation,
packaging, updating and improvement of the CP.

Duties and Responsibilities:

<Sample duties and responsibilities>

1. Facilitate the refinement and finalization of the CP to include testing, evaluation,
packaging, updating and improvement;
2. Develop work plan for the completion and updating of the CP;
3. Organize consultation meetings with the planners and relevant technical experts
regarding the development of the CP; and
4. Facilitate the presentation and endorsement of the CP to the authorities for comments
and approval.

Members:

Head :

Facilitator :

Secretariat :

Cluster Representatives :

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