ROBINSONS CYBERGATE GALLERIA CEBU

Inter-Office Memo

TO : JERICHO GO – President – OBD

: MATTHEW BALANON – OIC Head – Building Management - OBD
: PAUL BATANGOSO – Head of Operations – Building Management - OBD
: MAROELLE JOULLE PONTINO – Cluster Head (Vismin) – BMD - OBD
FROM : MICHAEL JAN CALUNA – Building Manager
ADRIAN TABUDLONG – Building Engineer
RE : CONTINGENCY PLAN FOR 2024 INDEPENDENCE DAY and LONG WEEK END
DATE : June 11, 2024
CC : Engineering / Security / Housekeeping

In preparation for Independence Day and long week end, please be informed of the Contingency Plan of
Robinsons Cybergate Galleria Cebu from June 12, 2024 and from June 15 - 17, 2024.

I. Contact numbers

OBD – BMD:
Name Designation Mobile Number
Matthew Balanon OIC BMD Head 0998 840 9596
Paul Batangoso Head of Operations 0998 840 9596
Maroelle Joulle Pontino OIC Cluster Manager 0998 547 8448
Michael Jan Caluna Building Manager 0916 360 4866
Adrian Tabudlong Building Engineer 0998 844 1930
Dalry Ann Baes Shift Engineer 0961 664 4597
Graham Cañete Shift Engineer 0916 235 7932
SG Jose Maghinay Interim Security OIC 0912 388 1057

II. Manpower Deployment

Shift Engineer
Building Building
Date Maintenance Security Housekeeping
1000H – 2100H – Engineer Manager
2200H 0900H
June 12, Dalry Complete Complete Complete
N/A On Call On Call
2024 Ann Baes Manpower Manpower Manpower

June 15, Adrian Complete Complete Complete

N/A On Call On Call
2024 Tabudlong Manpower Manpower Manpower

June 16, Dalry Complete Complete Complete

On Call On Call On Call
2024 Ann Baes Manpower Manpower Manpower

June 17, Graham Dalry Complete Complete Complete

On Call On Call
2024 Cañete Ann Baes Manpower Manpower Manpower

Contingency Plan –Independence Day and Eid'l Adha 2024

OBD – RCGC Building Management Office
June 11, 2024
 III. Activities

Date Particulars Department

June 12, 2024 • Monitoring of tenant transactions Engineering
(Wednesday) • Monitoring of water tanks’ water levels
• Monitoring of incidents in the premises
• Inspection of Leaks in case of rain
• Cleaning of Substation Room, Machine Room, Pump
Room and Genset Room
• Cleaning of Common Areas and Comfort Rooms Security
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Cleaning at Perimeter Area
• Cleaning of Common Areas and Comfort Rooms Housekeeping
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Cleaning of drainage at echo 3 and removal of cobwebs
June 15, 2024 • Monitoring of tenant transactions Engineering
(Saturday) • Monitoring of water tanks’ water levels
• Monitoring of incidents in the premises
• Inspection of Leaks in case of rain
• Cleaning at Rainwater Tank Room
• Cleaning of Common Areas and Comfort Rooms Security
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Conduct keys inventory
• Cleaning of Common Areas and Comfort Rooms Housekeeping
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Removal of cobwebs at Parking Area (2F)
June 16, 2024 • Monitoring of tenant transactions Engineering
(Sunday) • Monitoring of water tanks’ water levels
• Monitoring of incidents in the premises
• Inspection of Leaks in case of rain
• Testing of Fire pumps
• Cleaning of Common Areas and Comfort Rooms Security
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Conduct Physical Fitness Activity
• Cleaning of Common Areas and Comfort Rooms Housekeeping
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Cleaning at Parking Area 3F
June 17, 2024 • Monitoring of tenant transactions Engineering
(Monday) • Monitoring of water tanks’ water levels
• Monitoring of incidents in the premises
• Inspection of Leaks in case of rain
• Testing of Fans and Blowers
• Cleaning of Common Areas and Comfort Rooms Security
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Cleaning at Security Barracks
• Cleaning of Common Areas and Comfort Rooms Housekeeping
• Cleaning inside the Admin and Security Office
• Cleaning of Parking area
• Cleaning at Parking Area 3F

Contingency Plan –Independence Day and Eid'l Adha 2024

OBD – RCGC Building Management Office
June 11, 2024
 IV. Purchasing and Contractor Contact Numbers

Contractors
Equipment Contractor Contact Person Telephone Number Mobile Number
Brian Novencido / 0995 213 4441 /
A/C – VRF Unizone / Daikin
Red Velasco 0942 748 1659
A/C – Common Area /
Ralgo Ven Bentulan 0923 700 4363
Fans & Blowers
GenSets & Prime Power Energie
Julius Tagapan 0906 404 2031
Substation System Inc.
Synch Panel Intellisys Adlrin Ong 0917 624 3223
Water Pumps PPCI Marvin Lugtu 0927 406 4214
Elevators IEEI Jongie Pelaez 0919 064 5182
Fire Protection
Sincere Boni Ramos 0923 700 4735
System
FDAS & PA-BGM Power Factors Mary Jane Mahusay 0943 647 5840

Purchasing Department
Jennifer Ursolino Cost Control - CCD 0998-5561630
Charlotte Que Purchasing Head 0998-8409594
Michelle Avengonza /
Purchasing Staff Electrical/ Electronics 0933-3192136 / 0927-5943177
Vincent Bautista
Marietta Robles Purchasing Staff Hardware supplies 0998-840-0976
Civil works, Tank
Earl Jason Armamento Purchasing Staff Cleaning, Metal 0998-840-1008
Fabrication
Eric Tenorio Purchasing Staff Plumbing and Sanitary 0968865-2995
John Carlo Reyes /
Ralph Joshua Villaspir / Mechanical (Pumps,
Purchasing Staff 0906-88-9188 / 0997-6941524 / 0997-644-0388
Princess Shannen KC Blowers, AC & Elevators)
Nosa
Melvin Dela Cruz / Mary FDAS, SACP & PA
Purchasing Staff 0998-8403858 / 0977-8149297
Grace Manlangit System
Marilou Roxas Purchasing Staff Diesel Orders 0998840 2963
Vanessa Joy Aranas Purchasing Staff Supplies under contract 0998-840-1008
Erika Mae Solomon Purchasing Officer Cost Control 0998-539-2086

Security updates all emergency numbers for proper coordination in case of emergency. Shift Engineer is advised
to give status report to the Building Engineer & Building Manager and report all major incidents to the Cluster Head,
Operations Head, Building Management Head, President & CEO.

For your information and ready reference.

Thank you.

Prepared by:

Dalry Ann Baes

Shift Engineer

Checked by: Noted by:

Adrian Tabudlong Michael Jan Caluna

Building Engineer Building Manager

Contingency Plan –Independence Day and Eid'l Adha 2024

OBD – RCGC Building Management Office
June 11, 2024