NCDDP Af Drom Process Manual, Aug2021

KALAHI-CIDSS
Additional Financing for the National Community-Driven Development Project

(NCDDP-AF)
Disaster Response Operations Modality (DROM) Sub-Manual

August 2021
Table of Contents
Acronyms : 4
Introduction to the Sub-Manual : 6
Part 1: The NCDDP-AF Disaster Operations Modality (DROM)
1. Introduction : 7
2. NCDDP – AF Overview : 8
2.1. Objectives : 8
2.2. Components : 8
2.3. Implementation Process : 9
2.3.1. Implementation Phases : 9
2.3.2. Stages and Steps : 9
2.4. Implementation Arrangements : 23
2.4.1. Environment and Social Safeguards : 23
2.4.1.1. Safeguards Procedures : 24
2.4.1.2. Facilitation of Safeguards Compliance : 25
2.4.1.3. Safeguards Guidelines for Project Implementation during COVID-19 : 25
2.4.2. Gender, IP, and Peace Lens in NCDDP-AF : 26
2.4.3. Municipal Block Grants : 27
2.4.3.1. Block Grant Allocation at the Municipal Level : 27
2.4.5.2. Block Grant Allocation for Sub-Projects at Barangay Level : 28
2.4.4. Municipal and Barangay Local Counterpart Contribution : 28
2.4.4.1. LCC for Sub-Project Implementation : 29
2.4.4.2. LCC for Capacity Building and Implementation Support : 29
2.4.5. Community Sub-Projects : 30
2.4.5.1. Open Menu of Eligible Sub-Projects : 30
2.4.5.2. Negative List : 32
2.4.6. Community Procurement : 35
2.4.6.1. Procurement Principles : 35
2.4.6.2. Emergency Community Procurement : 36
2.4.6.3. Procurement Guidelines for Activities Fully Funded by the GOP : 36
2.4.6.4. Procurement Planning and Tracking System : 36
2.4.7. Community Finance : 37
2.4.8. Monitoring and Evaluation : 38
2.4.8.1. Program Information Management Systems : 42
2.4.9. Grievance Redress : 42
2.4.9.1. Who May File a Grievance : 43
2.4.9.2. Types of Grievance : 43
2.4.9.3. Filing a Grievance : 43
2.4.9.4. Processing Grievance and Complaints : 43
2.4.9.5. Monitoring and Reporting : 43
2
Part 2 – Facilitators’ Guide in Conducting DROM Activities Under NCDDP-AF
Introduction : 45
NCDDP-AF Implementation Process : 45
Notes to the Area Coordinating Team (ACT) and the Municipal Coordinating : 46
Teams (MCT)
Phase 1 Implementation Process : 48
Overview : 48
Stage 1: Social Preparation and Community Planning : 48
Start-up: Municipal Orientation and Enrollment : 48
1. Municipal Disaster Risk Reduction and Management Council Meeting : 52
2. Barangay Disaster Risk Reduction and Management Council Meeting : 56
3. COVID-19 Assessment and Needs Analysis : 65
Stage 2: First Round Sub-Project Preparation and Implementation : 69
4. Sub-Project Development : 70
5. Municipal Inter-Agency Committee Technical Review : 74
6. Sub-Project Implementation : 78
7. Sub-Project Completion : 80
Phase 2 Implementation Process : 85
Overview : 85
Preparing for Phase 2 Implementation : 86
Adjustments to Stage 2 Implementation Under Phase 2 : 86
Stage 3: Transition to the 3rd round NCDDP-AF sub-project preparation and : 88
implementation and training of BLGUs on the Enhanced Barangay Development
Plan preparation process
Stage 4: 3rd round NCDDP-AF sub-project preparation and implementation, and : 88
BLGU Training on the Enhanced Barangay Development Plan (EBDP) preparation
process.
Facilitating Work Planning for Area Coordinating Teams/Municipal Coordinating : 89
Teams
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Acronyms and List of Annexes
AC - Area Coordinator
ACT - Area Coordinating Team
ADB - Asian Development Bank
AR - Accountability Reporting
BA - Barangay Assembly
BBI - Barangay-Based Institutions
BDC - Barangay Development Council
BDC-TWG - Barangay Sub-Project Management Committee
BDIP - Barangay Development Investment Program
CBO - Community-Based Organization
CBPM - Community-Based Procurement Manual
CDD - Community-Driven Development
CF - Community Facilitator
CSO - Civil Society Organization
CV - Community Volunteer
DANA - Damage Assessment and Needs Analysis
DILG - Department of the Interior and Local Government
DROM - Disaster Response Operations Modality
DSWD - Department of Social Welfare and Development
ECPP - Emergency Community Procurement Plan
ESMF - Environmental and Social Management Framework
ESMP - Environmental and Social Management Plan
FA - Functionality Audit
GAD - Gender and Development
GIDA - Geographically Isolated and Disadvantaged Areas
GRS - Grievance Redress System
ICC - Indigenous Cultural Communities
IP - Indigenous Peoples
KC-NCDDP - KALAHI CIDSS – National Community-Driven Development
Program
LCC - Local Counterpart Contribution
LGU - Local Government Unit
M&E - Monitoring & Evaluation
MAO - Municipal Agriculture Officer
MCT - Municipal Coordinating Team
MDRRMC - Municipal Disaster Risk Reduction Management Council
MIAC - Municipal Inter-Agency Committee
MLGOO - Municipal Local Government Operations Officer
MOA - Memorandum of Agreement
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MPDC - Municipal Planning and Development Coordinator
MSWDO - Municipal Social Welfare and Development Office, also Officer
NCDDP - National Community-Driven Development Program
NCIP - National Commission on Indigenous Peoples
NDRRMC - National Disaster Risk Reduction and Management Council
NGA - National Government Agency
NGO - Non-Government Organization
NPMO - National Program Management Office
O&M - Operation and Maintenance
PB - Punong Barangay
PDW - Project Development Workshop
PPA - Programs, Projects, and Activities
PPT - Project Preparation Team
PSA - Participatory Situational Analysis
RFR - Request for Fund Release
RPMO - Regional Program Management Office
SB - Sangguniang Bayan or the Municipal Council
TA - Technical Assistance
TF - Technical Facilitator
WB - World Bank
List of Annexes:
Annex A - Environmental and Social Safeguards Checklist
Annex B - Additional Guidelines on Safeguards Consideration for Project Implementation under
COVID-19
Annex C - Memorandum Circular 4 s.2021
Annex D - Activity Attendance Sheet
Annex E - Session Plan
Annex F - Activity Report Form
Annex G - RDANA Form
Annex H – Environmental and Social Management Framework
Annex I – RFR Checklist
Annex J – Guide for Facilitating Participatory Situational Analysis
Annex K – Guide to Computing of Municipal Block Grants, Barangay Grant Allocation and LCCs
Annex L – DSWD Memo Circular 007 s.2011 (Gender Mainstreaming in KALAHI-CIDSS Projects)
Annex M – DSWD Admin Order 05 s.2012 (DSWD Guidelines in GAD Mainstreaming)
Annex N – Gantt Chart: Activity Planning Template
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Introduction to the Sub-Manual
This sub-manual provides guidance on the procedures and steps in facilitating activities to
implement the Community-Based Response to COVID-19 Additional Financing for the
National Community Driven Development Project (NCDDP-AF or the Project) of the
Department of Social Welfare and Development (DSWD), in all municipalities and barangays
covered by the Project.
The procedures outlined in this sub-manual are anchored on the Project Operations Manual
(OM) and build on the wealth of experience of the NCDDP in facilitating community-driven
emergency response to natural disasters and, recently, to the COVID-19 protracted health
emergency.
The sub-manual is organized into three (3) parts.
Part 1 begins with a discussion of two key contextual elements framing the
implementation of the NCDDP-AF: (i) the Barangay Development Plan (BDP)
preparation process and; (ii) the on-going COVID-19 health emergency. An overview of
the NCDDP-AF is then presented along with the Project objectives and components,
implementation process, and implementation and institutional arrangements, including
guidance to Project staff and stakeholders on implementation under COVID-19 and
integrating Project activities and outputs into the BDP and AIP of covered barangays.
Part 2 covers detailed guidance to facilitators on conducting each activity along the
Project implementation process, including: (i) the objectives and outputs of the activity;
(ii) the target participants; (iii) the main facilitator and his/her roles and tasks; (iv) guidance
on how to prepare for the activity, facilitate the actual activity, and conduct post-activity
processing and follow-through to link to the next activity and; (v) the list of forms and
tools to be used, as well as additional references.
Annexes Section consolidates all the forms, templates, and tools to be used in
implementation, as referenced in part 2.
This manual is intended for use by the Project Area Coordinator and members of the Project
Area Coordinating Teams (ACT), the Municipal Area Coordinator (MAC) and members of
the Municipal Coordinating Team (MCT) assisting the Municipal and Barangay Local
Government Units (MLGU and BLGU, respectively) and the Barangay Sub-Project
management Committee (BDC-TWG) and communities in undertaking Project activities at
the municipal and barangay level. However, all staff involved in all aspects of Project
operations should be familiar with this manual and use it as reference.
Additional guidance on procedures, standards and tools related to technical aspects of
implementation (i.e., safeguards screening and processing, infrastructure, community
procurement and finance, etc.) in other Project technical sub-manuals and guidance notes
and are referenced in the appropriate sections in this sub-manual, as needed.
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1. Introduction
This sub-manual provides guidance to the Project Area Coordinators (AC) and their
counterpart Municipal Area Coordinators (MAC), and members of the Project Area
Coordinating Team (ACT) and counterpart Municipal Area Coordinating Team (MCT) on the
procedures, requirements, tools and standards in facilitating activities to implement the
Community-Based Response to COVID-19 (CBRC) Additional Financing (AF) for the National
Community Driven Development Program (NCDDP-AF or the Project) of the Department of
Social Welfare and Development (DSWD).
Part 1 is divided into two (2) main sections. Section 1 discusses the key contextual elements
that frame Project implementation: (i) the Barangay Development Plan (BDP) preparation
process and; (ii) the on-going COVID-19 health emergency, and provides the necessary
background for the main implementation design elements of the Project. Section 2 provides
and detailed overview of the NCDDP-AF, its main objectives and key components, a broad
description of the Project’s implementation process, procedures and arrangements, and
institutional arrangements for project implementation, supervision, and technical assistance
(TA) support provision.
As a key stakeholder in Project implementation, you are tasked to (i) facilitate Project activities
at the municipal, barangay and community level and; (ii) provide technical support to the
barangay LGU (BLGU) and community volunteers (CV). This sub-manual provides you with
the context from which to view implementation, as well as guidance on how to successfully
perform your tasks. It is important that you familiarize yourself with the policies, guidelines,
procedures, and standards outlined in this sub-manual, as well as with the other technical
sub-manuals, policy guidelines and guidance notes referenced in this document, prior to and
during the course of implementation. Where a specific policy, guideline, procedure or
standard is unclear, you are strongly encouraged to contact the staff and specialists of the
Regional Project Management Office (RPMO) to seek clarification and/or guidance in
execution.
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2. NCDDP – AF Overview
The NCDDP-AF is a three-year emergency response project of the DSWD, with support from
the World Bank through Additional Financing for the National Community-Driven
Development Program (NCDDP or parent project).
Building on lessons learned in the application of the NCDDP’s community-driven

development (CDD) approach in (i) responding to natural disasters and calamities, and very
recently to needs brought about by the COVID-19 pandemic, through the Disaster Response
Operations Modality (DROM) and; (ii) promoting integration of community-identified needs
and priorities in the local development and investment plans of barangay local government
units, the Project will scale up the use of the DROM to respond to the impact of the COVID-
19 pandemic and other major disasters, and to pursue the institutionalization of CDD in
barangay local development planning in partnership with the DILG.
2.1. Objectives
The Project aims to contribute to the NCDDP’s Project Development Objective (PDO) of;
“Communities in target municipalities empowered to achieve improved access to basic
services and to participate in more inclusive local planning, budgeting, and
implementation,” in two ways:
1. By providing resources – both grants and technical (including facilitation) support – to
enable communities in covered barangays and municipalities to address the effects
of and respond to needs brought about by the continuing COVID-19 health
emergency and;
2. By helping the barangay LGUs to enhance their capacity to mobilize local response
to development challenges and future disasters through participatory local
development planning and investment programming.
2.2. Components
The Project will be implemented through three (3) components following the design of the
original NCDDP parent project.
• Component 1 will support community response to the COVID-19 pandemic and other
natural disasters by providing barangay community sub-grants for planning and
implementation of community-identified sub-projects to respond to priority
emergency needs.
• Component 2 will support community mobilization, facilitation, and capacity building
around (a) identification, prioritization, proposal preparation, and implementation of
community projects to address emergency needs and (b) inclusion of community-
identified priority needs and investments in the Barangay Development Plan (BDP)
and Barangay Local Development Investment Programs (BDIP) in covered barangays
and municipalities and;
• For component 3, the Project will support project management, administration and
monitoring and evaluation activities.
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2.3. Implementation Process
Consistent with the NCDDP parent project, the DROM procedures outlined in this sub-
manual will be used in all municipalities covered by the Project and under an active
declaration of a State of National Calamity throughout the Philippines due to COVID-191 and
whose LGU has declared intent, through issuance of a Sangguniang Bayan (SB) Resolution,
to participate in the Project, subject to DSWD validation.
2.3.1. Implementation Phases
The project will be implemented in two phases in a municipality.
In the first phase, the municipality and their barangays will undergo social preparation,
allocate grants to barangays, identify emergency needs and the sub-projects proposed to
address those needs, integrate identified emergency needs and proposed sub-projects into
their Barangay Development Plans (BDP), Barangay Development investment Programs
(BDIP) and Annual Investment Plans (AIP) projects. The barangay will then design and
implement a priority sub-project to address the most pressing need, funded using Project
grants.
In the second phase, the barangay will undergo three (3) main activities. First, the barangay
will pick-up a sub-project from their BDIP and AIP that was identified and integrated into the
same during the social preparation and community planning activities in phase 1, which will
be funded through Project grants. The barangay will then conduct rapid validation with the
Barangay Development Council (BDC) convened as the BDC and once validated, proceed to
sub-project design and development, and implement the sub-project. Second, the
municipality and barangay will undergo a transition stage where they will (i) review
experiences in Project implementation; (ii) generate lessons on using CDD approaches and
methods to ensure participation and inclusion in local development planning and budgeting
and; (iii) prepare for implementation of the third round of sub-projects, this time to be funded
through GOP funds. Third, the barangay will design and implement their 3rd sub-project, and
conduct activities to enhance their BDP, BDIP and AIP using the DILG’s enhanced BDP
guidelines and lessons learned in the Project.
2.3.2. Stages and Steps
An overview of the stages and steps along each phase are discussed in Table 2 below and
detailed facilitation guidance for each step and activity are provided in Part 2 of this sub-
manual.
All activities shall be conducted following protocols and requirements around COVID-19
containment and management as indicated in existing guidelines issued and in force at the
time of the activity. All ACs, ACT staff and counterpart MCT staff shall take appropriate
1
Proclamation No. 292 s.2020 and Proclamation No. 1021 s. 2021.
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measures to comply with these requirements, and must include the same in planning the
activity, and monitor compliance to these measures during the actual conduct of activities.
Facilitators shall likewise coordinate with the barangay LGU on monitoring to be spearheaded
by the Barangay Health Emergency Response Teams (BHERT) supported by the MLGU.
Phase 1 (2021) Harmonization. Phase 1 involves harmonization efforts with the local planning
process as the NCDDP- AF initiates the interface of the DROM with the scheduled updating
of the existing BDP with the objective of sharpening the focus of participatory disaster
response elements in local planning. This period is expected to result to the following:
o Harmonized data gathering and analysis tools that are used by communities under
the KC-NCDDP including the RDANA with local planning tools used in the BDP.
o Utilization of the said tools to prepare and/or update the participatory situational
analysis and RDANA information.
o Adoption of the PSA and RDANA results to prepare the community priorities (sub-
projects) for the next three years (2021-2023).
o Integration of the PSA and RDANA result and the three-year priority list with the BDP
that is subject to updating this year and securing the necessary funding support for a)
barangays that cannot be prioritized in Year 2 due to the scaled down block grant
support and b) the full funding of sub-projects identified for Year 3; and,
o Completion of one round of implementation supported by the NCDDP-AF.
Phase 2 (2022-2023) Institutionalization. Phase 2 involves the institutionalization of CDD in

local planning and implementation. There will be a quick review of the experiences in year
1 to draw lessons that can inform the finalization of the DILG Guidelines on the Enhanced
Barangay Development Planning Process. This phase is expected to result to the following:
o Review of Year 1 experiences particularly on the harmonization of tools for planning
and the result of the updating of the BDP and identification of important lessons to
enhance institutionalization of CDD practices in Phase 2.
o Issuance of the DILG Guidelines on the Enhanced BDP process with inputs from the
DSWD particularly on the outcome of the harmonization conducted in Year 1.
o Completion/updating of profiling prepared in Year 1 and enhancement of inputs to
the BDP in preparation for the planning for 2023 using the Enhanced BDP.
o Training of incoming LGU officials2 and community volunteers on the Enhanced BDP
in partnership with the DILG.2 rounds of implementation. Year 2 will scale down
allocation of NCDDP-AF grant to 50% and is expected to be matched by LGUs with
funding to support barangays that will not be prioritized because of the decreased
grant allocation. Year 3 will be fully funded by the LGU based on approved design of
the NCDDP-AF by the oversight agencies.
o Roll out of the Enhanced BDP using the guidelines issued by the DILG in 2023.
Key Stages Link to the DILG

Sr. General Description
and Steps EBDP Process3
2
The barangay election that will elect the new set of officials is scheduled on December 5, 2022.
3
Process indicated here may be changed or updated based on the new Guidelines on Enhanced Barangay Development
Process, anticipated to be released by the DILG.
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Phase 1: Harmonization
I. Situational Analysis and Planning
Situational analysis and planning will be undertaken at the start of the first year of
implementation of the NCDDP-AF in the municipality. The goal of this stage is for
Barangays participating in the program to be able to (i) identify COVID-19 priority
needs; (ii) propose sub-projects to be proposed for NCDDP-AF support to address
these needs and, (iii) program development and implementation of these proposed
sub-projects over three (3) years, from 2021 to 2023.
Key activities under this stage include:
(i) Allocation of NCDDP-AF block grants to barangays by the
MDC/MDRRMC/IATF, with all barangays eligible to receive block grants under
the DROM.
(ii) Identification and prioritization of needs and sub-projects at the barangay-level
by the BDC/BDRRMC using COVID-19 Rapid Disaster Assessment and Needs
Analysis (RDANA) supplemented by Participatory Situation Analysis (PSA).
(iii) Identification, prioritization and programming of sub-projects to address
COVID-19 priority needs by the BDC/BDRRMC, using the Barangay
Development Plan (BDP) and Barangay COVID-19 Response Plan as reference
and;
(iv) Coordination between the BDC/BDRRMC and the MDC/MDRRMC/IATF on
local counterpart and other support, and between BDCs/BDRRMCs of different
barangays on possible joint sub-projects, as needed.
1 MDC/ In this activity, the MDC/MDRRMC/IATF shall The existing

MDRRMC convene to review available information on the BDPs, and
meeting COVID-19 situation in the barangays, data from specifically the
existing BDPs, and specifically the CBMS data CBMS data used
used in BDP preparation, Barangay Profiles, in BDP
Registry of Barangay Inhabitants (RBI), preparation,
Situational Analysis/PSA-generated information, Barangay Profiles,
climate and disaster risks, and other relevant Registry of
demographic, social and economic data will be Barangay
used by the MDC/MDRRMC/IATF as reference Inhabitants (RBI),
in analysis of barangay-level conditions. and Situational
Analysis/PSA-
Based on this information and using the generated
standard criteria for Barangay Grant Allocation, information,
the MDC/MDRRMC/IATF will allocate NCDDP- including on
AF barangay grants for activities to be CCDRR will be
identified, decided and implemented by the used as reference.
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barangays to address COVID-19 emergency
response needs based on the prescribed
criteria.
2 BDC/ The BLGU and BDC convened as the BDRRMC The BDC will be
BDRRMC (i) is given a detailed orientation on the convened as the
Meeting NCDDP-AF DROM process, activities, and BDRRMC, and will
requirements; (ii) reviews and concurs with the concur on the
MDC/MDRRMC/IATF grant allocation to the barangay grant.
barangay; (iii) conducts rapid disaster In barangays
assessment and needs analysis (RDANA) on previously
COVID-19 using the prescribed tool, and covered by the
identifies priority COVID-19 emergency needs; NCDDP, the
(iv) identifies and prioritizes COVID-19 BDC/BDRRMC
emergency response projects that can be will refer to the
supported by the NCDDP-AF and; (v) appoint current BDP to
the Barangay Development Council Technical identify sub-
Working Group (BDC-TWG) members who will projects for
be tasked to lead the preparation and potential NCDDP-
implementation of the NCDDP-AF sub-project, AF grant support,
following the project’s guidelines. and conduct
SA/PSA only if no
In identifying and selecting priority sub-projects appropriate SP is
for NCDDP-AF support, the BDC/BDRRMC of identified.
previously-covered NCDDP barangays, can
either (a) review the current BDP (with special
attention to the Barangay COVID-19 Response
Plan) for projects that can be potentially funded
by the NCDDP-AF and, from these projects,
decide on a priority project for NCDDP-AF
support, using agreed objective criteria or; (b) if
the BDC deems the existing list of projects in
the BDP are inadequate, conduct more detailed
COVID-19 assessment and needs analysis using
the PSA approach, prior to identifying and
selecting the priority sub-project for NCDDP-
AF support.
For barangays new to CDD, the BDC shall

conduct both the RDANA on COVID-19 and
PSA prior to identifying and selecting the
project for NCDD-AF support.
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The BDC/BDRRC shall issue a resolution (i)
confirming the sub-project to be supported by
the NCDDP-AF over three (3) years in the
barangay; (ii) endorsing the same for
presentation in the BA, and to the SB for
inclusion in the BDP, BDIP and AIP and; (iii)
requesting the BLGU to mobilize BBIs (i.e.,
BHERT, BHW, DCW, and other units) to provide
support (i.e., information dissemination,
monitoring, technical assistance, etc.) to
NCDDP-AF implementation.
3 COVID-19 The NCDDP-AF barangay-level COVID Barangay data

assessment assessment and needs analysis using the PSA used in BDP
and needs approach is an activity embedded in the preparation (i.e.,
analysis process of identifying, prioritizing and Barangay profile)
programming of SPs in the BDC/BDRRMC as well as SA PSA
meeting, and will be undertaken under two tools will be used
scenarios: (1) in previous NCDDP-covered to conduct
barangays where the BDC has found no project gather, validate
that can be potentially supported by the and analyze data.
NCDDP-AF within its existing BDP and; (2) in
new barangays that have not been previously
covered by the Kalahi-CIDSS nor the NCDDP.
In undertaking the assessment using PSA, the

BDC, convened as the BDC/BDRRMC: (i)
reviews the results of the RDANA on COVID-19,
specifically on the effects/impact on the
community, access to COVID-19 related
facilities and services and, priority affected
groups and areas in the barangay; (ii) gathers,
validates and analyzes COVID-19 and Climate
Change and Disaster Risk (CCDR)-related
barangay data using PSA tools; (iii) discusses
potential sub-projects to address identified
needs and; (iv) using agreed objective criteria,
select the priority sub-project for NCDDP-AF
support.
II. Year 1 Sub-Project Preparation and Implementation

Upon identification of COVID-19 emergency response sub-projects for NCDDP-AF
support, project implementation proceeds to the second stage, covering design,
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proposal preparation and implementation of priority sub-projects that will be
provided with NCDDP-AF support. All NCDDP-AF barangays shall be eligible to
participate in three (3) rounds of grant support. The first two (2) rounds of block
grants will be funded from the NCDDP-AF loan proceeds, while the third (3rd) and final
round will be supported with Government of the Philippines (GOP) funds through
inclusion of the identified projects in the Barangay or Municipal Development Plan.
This stage covers the first round of block grants as described above. In this stage, the
barangays will be capacitated to design and develop emergency-response sub-
project ideas into full-blown sub-project proposals with detailed technical, financial
and implementation management specifications consistent with NCDDP standards
and best practices and will serve as a pilot demonstration phase towards the second
and third round of sub-project preparation and implementation using project funds
and GOP funds and procedures, respectively.
The specific activities under this stage are further described below.
4 Project In preparing sub-project proposals for NCDDP- The BDC,

Development AF grant support, the BDC-appointed BDC- convened as the
TWGs are: (i) trained on the sub-project BDRRMC, will
proposal preparation requirements, standards, appoint the
and processes; (ii) conduct safeguards screening members of the
and process/prepare required safeguards NCDDP-AF
documents; (iii) conduct technical assessments barangay-level
(e.g. site visits for infrastructure sub-projects, sub-project
feasibility study for livelihood and local management
economic development support sub-projects, committee (BDC-
etc.); (iv) prepare sub-project design documents TWG).
(i.e., technical drawings for infrastructure SPs, The BDC-TWG as
business plans for livelihood and LED support well as the sub-
SPs, etc.) and full sub-project proposals project idea,
consistent with and informed by the results of detailed design,
the RDANA and PSA, and the Barangay Profile cost estimates
and; (v) prepare required supporting documents and
including procurement plans, costs estimates, implementation
program of works, financial plans and budgets, schedule and
implementation work plans, operation and ESMP is
maintenance (O&M) plans, sustainability plans, presented in (i)
and other documents as appropriate, using the immediately
prescribed formats and templates, and; (vi) succeeding
open a bank account to receive block grants. Barangay
Assembly or; (ii) in
The BDC-TWG will be assisted by the a special BA
Facilitators of the NCDDP-AF and members of called for the
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the Municipal Inter-Agency Committee (MIAC). purpose; (iii)
The MIAC is a body formed as part of the through
MLGU’s commitments to the project during sitio/purok
Municipal Enrollment. It is composed of the meetings.
heads and technical staff of relevant technical As part of
units of the MLGU and is tasked with providing proposal
technical support to project implementation. development, the
MIAC assists the
BLGU in ensuring
that the BDP and
BDIP incorporates
BLGU support
needed for sub-
project operation
and maintenance
(O&M) in the
current and
subsequent BDIP
and Annual
Investment Plans
(AIP).
5 MIAC Upon completion of sub-project proposals and As part of

Technical technical and financial documents by the BDC- technical review,
Review TWG, these and other requirements will be the MIAC ensures
forwarded to the MIAC for technical review. that the BLGU has
The review may result in any of the following incorporated
scenarios/cases: support needed
1. The MIAC suspends approval of the for sub-project
proposal based on significant technical operation and
findings. The proposal is returned to the maintenance
BDC-TWG for revision or further (O&M) in the
enhancement to comply with the findings current and
and re-submitted for review. subsequent BDIP
2. The MIAC gives provisional approval of the and Annual
proposal subject to compliance with minor Investment Plans
technical findings during implementation. (AIP), prior to
Close monitoring and TA will be provided to technical approval
the BDC-TWG to ensure compliance as part of proposals.
of implementation support. Where timing
3. The MIAC approves the proposal for with the BDP
implementation. budgeting
process is an
issue, the MIAC
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To cap off the MIAC Technical Review, the may also accept a
MDRRMC shall meet again to pass a resolution BDC and SB
endorsing the MIAC-approved sub-project Resolution on this
proposals for Year 1 implementation. for the
immediately
Endorsed proposal by the MDRRMC will be succeeding fiscal
submitted to the RPMO for final technical year.
review and processing of fund download to
community accounts.
6 Sub-project All approved sub-projects are implemented by Regular updates

Implementation the BDC-TWG and its various committees in on
accordance with the approved technical design implementation
specifications and financial plan, and following shall be reported
policies and guidelines specified in relevant in the BA
NCDDP-AF sub-project implementation sub- meeting, as part
manuals and guidance notes (i.e. Infrastructure, of the, including
community finance, and community commitments to
procurement sub-manuals, Environment and support O&M in
Social Safeguards Management Plan (ESMP), the BDP, BDIP
livelihood guidance notes, Operation and and AIP in the
Maintenance (O&M preparation plan, etc.). regular “Ulat sa
NCDDP-AF Facilitators and members of the Barangay”
MIAC will conduct monitoring and supervision
and provide technical assistance support to the
BDC-TWG in all aspects of implementation.
The BDC-TWG will report (i) conduct of

implementation activities and; (ii) the status of
physical and financial completion against
agreed workplan and timeline to the community
and the Barangay Assembly on a regular basis,
following the agreed reporting schedule.
7 Sub-project Upon physical completion of sub-projects, the The results of all

Completion BDC-TWG supported by the NCDDP-AF project review
facilitators and/or the MIAC will conduct the activities shall be
following activities as part of sub-project reported in (i) the
implementation completion: immediately
1. Project review, covering: succeeding
a. Technical audits of sub-projects, Barangay
including (i) functionality audits of all Assembly; (ii) in a
completed infrastructure sub- special BA called
for the purpose;
16
projects and/or technical audit of (iii) through
livelihood implementation activities. sitio/purok
b. Community mobilization quality meetings and/or;
assurance review, covering (i) extend (iv) other
of compliance to standards in information
participation, gender, information dissemination
dissemination, grievance redress and activities as
other social aspects and; (ii) appropriate.
community satisfaction in both the
process and the completed sub-
project or livelihood activity.
c. Safeguard audit covering compliance
to environmental and social
safeguards policies and
implementation of the ESMP.
d. Community Finance and
Procurement Audit covering
compliance to policies and
commitments in the use and
management of community grants
and the conduct of community
procurement activities.
2. Conduct of Barangay Accountability Review
(BAR) which include (i) discussion on the
results of audit activities; (ii) review of the
commitments of the BLGU in support of
implementation against what are actually
delivered; (iii) strengths, challenges and
constraints; (iv) key lessons learned and; (v)
recommendations to improve
implementation in year 2.
3. Reporting of results of the BAR to the BDC
(convened as the BDRRMC). The BDC (i)
takes note of the results and lessons from
the BAR and make necessary and
appropriate enhancements to the process
for the second round of sub-projects; (ii)
reviews the AIP and confirms the next SP to
be implemented and; (iii) moves
implementation to the next phase.
4. Preparation and submission of sub-project
completion reports (SPCR) and other
relevant documents.
17
5. Turn-over of completed NCDDP-AF completed
sub-projects to the Barangay LGU, which will be
recorded in the Barangay Book of Accounts in
line with the asset recognition principle as
prescribed in the government accounting rules
and regulation, as well as in the Financial
Management Manual of the Barangays for easy
funding for their repairs and maintenance and
for sustainability as well.
Phase 2: Institutionalization
III. Rapid Review

Upon completion of the sub-project implemented for Phase 1, the MDRRMC and
BDC/BDRRMC shall meet to review the result of the community profiling done in
Phase 1 and revisit the sub-project intended to be implemented for Phase 2
implementation. This is check on the details of community profile and ensure that
needed updates are considered and/or incorporated in Phase 2’s sub-project
proposal and implementation.
8 MDRRMC and In preparing sub-project proposals for NCDDP- The BDP/BDIP

BDC/BDRRMC AF grant support for year 2, the BDC/BDRRMC from the previous
meeting on and the MDRRMC will meet to (i) review and year will be
rapid review of reconfirm the priority sub-project to be reviewed to check
SP priority for supported by Project grants; (ii) confirm if the priority SP
year 2 availability of the increased counterpart block for year 2 is
grant for the sub-project and; (iii) reconfirm to included, and if
retain the appointed BDC-TWG FOR SPs from the appropriate
Phase 1 or appoint new members, as needed. counterpart funds
are allocated and
The BDC-TWG for SP will be assisted by the available.
Facilitators of the NCDDP-AF and members of The BDC,
the Municipal Inter-Agency Committee (MIAC). convened as the
BDRRMC, may
choose to retain
the members of
the BDC-TWG
FOR SP from
Phase 1 or
appoint new
members to the
BDC-TWG FOR
SP.
18
IV. Year 2 Sub-Project Preparation and Implementation

Upon completion of the year 1 sub-projects, Project Implementation proceeds to
repeat all second stage activities, covering design, proposal preparation and
implementation of priority sub-projects that will be provided with NCDDP-AF support.
The barangays will continue to be capacitated to design and develop emergency-
response sub-project that were included in their AIP during the social preparation
stage in Phase 1 into full-blown sub-project proposals with detailed technical, financial
and implementation management specifications consistent with NCDDP standards
and best practice.
The specific activities under this stage are further described below.
4 Project In preparing sub-project proposals for NCDDP- The new BDC-

Development AF grant support, all BDC-TWGs will be (i) TWG members (if
trained (with refresher training for members any) as well as the
from the first round of SP implementation) on sub-project idea,
the sub-project proposal preparation detailed design,
requirements, standards, and processes; (ii) cost estimates
conduct safeguards screening and and
process/prepare required safeguards implementation
documents; (iii) conduct technical assessments schedule and
(e.g. site visits for infrastructure sub-projects, ESMP is
feasibility study for livelihood and local presented in (i)
economic development support sub-projects, the immediately
etc.); (iv) prepare sub-project design documents succeeding
(i.e. technical drawings for infrastructure SPs, Barangay
business plans for livelihood and LED support Assembly or; (ii) in
SPs, etc.) and; (v) sub-project proposals and a special BA
required supporting documents including called for the
procurement plans, costs estimates, program of purpose; (iii)
works, financial plans and budgets, through
implementation work plans, operation and sitio/purok
maintenance (O&M) plans, sustainability plans, meetings.
and other documents as appropriate, using The MIAC will
prescribed formats and templates, and; (vi) continue to assist
open a bank account to receive block grants. the BLGU in
ensuring that the
The BDC-TWG will be assisted by the BDP and BDIP
Facilitators of the NCDDP-AF and members of incorporates
the Municipal Inter-Agency Committee (MIAC). BLGU support
needed for sub-
project operation
19
and maintenance
(O&M) in the
current and
subsequent BDIP
and Annual
Investment Plans
(AIP).
5 MIAC Upon completion of sub-project proposals and As part of

Technical technical and financial documents by the BDC- technical review,
Review TWG, these and other requirements will be the MIAC ensures
forwarded to the MIAC for technical review. that the BLGU has
Similar to the first round in Phase 1, the review incorporated
may result in any of the following support needed
scenarios/cases: for sub-project
1. The MIAC suspends approval of the operation and
proposal based on significant technical maintenance
findings. The proposal is returned to the (O&M) in the
BDC-TWG for revision or further current and
enhancement to comply with the findings subsequent BDIP
and re-submitted for review. and Annual
2. The MIAC gives provisional approval of the Investment Plans
proposal subject to compliance with minor (AIP), prior to
technical findings during implementation. technical approval
Close monitoring and TA will be provided to of proposals.
the BDC-TWG to ensure compliance as part Where timing
of implementation support. with the BDP
3. The MIAC approves the proposal for budgeting
implementation. process is an
issue, the MIAC
To cap off the MIAC Technical Review, the may also accept a
MDRRMC shall meet again to pass a resolution BDC and SB
endorsing the MIAC-approved sub-project Resolution on this
proposals for Year 2 implementation. for the
immediately
succeeding fiscal
year.
6 Sub-Project All approved sub-projects are implemented by Regular updates

Implementation the BDC-TWG and its various committees in on
accordance with the approved technical design implementation
specifications and financial plan, and following shall be reported
policies and guidelines specified in relevant in the BA
20
NCDDP-AF sub-project implementation sub- meeting, as part
manuals and guidance notes (i.e. Infrastructure, of the, including
community finance, and community commitments to
procurement sub-manuals, Environment and support O&M in
Social Safeguards Management Plan (ESMP), the BDP, BDIP
livelihood guidance notes, Operation and and AIP in the
Maintenance (O&M preparation plan, etc.). regular “Ulat sa
NCDDP-AF Facilitators and members of the Barangay”
MIAC will conduct monitoring and supervision
and provide technical assistance support to the
BDC-TWG in all aspects of implementation.
The BDC-TWG will report (i) conduct of

implementation activities and; (ii) the status of
physical and financial completion against
agreed workplan and timeline to the community
and the Barangay Assembly on a regular basis,
following the agreed reporting schedule.
7 Sub-Project Upon physical completion of sub-projects, the The results of all

Completion BDC-TWG supported by the NCDDP-AF project review
facilitators and/or the MIAC will conduct the activities shall be
following activities as part of sub-project reported in (i) the
implementation completion: immediately
1. Project review, covering: succeeding
a. Technical audits of sub-projects, Barangay
including (i) functionality audits of all Assembly; (ii) in a
completed infrastructure sub-projects special BA called
and/or technical audit of livelihood for the purpose;
implementation activities. (iii) through
b. Community mobilization quality sitio/purok
assurance review, covering (i) extend of meetings and/or;
compliance to standards in participation, (iv) other
gender, information dissemination, information
grievance redress and other social dissemination
aspects and; (ii) community satisfaction activities as
in both the process and the completed appropriate.
sub-project or livelihood activity.
c. Safeguard audit covering compliance to
environmental and social safeguards
policies and implementation of the
ESMP.
d. Community Finance and Procurement
Audit covering compliance to policies
21
and commitments in the use and
management of community grants and
the conduct of community procurement
activities.
2. Conduct of Barangay Accountability Review.
3. Preparation and submission of sub-project
completion reports (SPCR) and other
relevant documents.
4. Turn-over of completed NCDDP-AF
completed sub-projects to the Barangay LGU,
which will be recorded in the Barangay Book
of Accounts in line with the asset recognition
principle as prescribed in the government
accounting rules and regulation, as well as in
the Financial Management Manual of the
Barangays for easy funding for their repairs
and maintenance and for sustainability as well.
V. Project Review
Upon completion of all Barangay Accountability Review (BAR) for year 2, a review of
Project implementation from stage 1 of phase 1 up to completion activities for year 2
phase sub-project implementation will be conducted, culminating in the conduct of
the Municipal Accountability Review (MAR) for year 2, described below.
9 Municipal Gather, consolidate and prepare a report on (i) The results of all
Accountability the results of the technical, social, safeguards project review
Review and fiduciary audit review activities in all the activities shall be
barangays and; (ii) the outputs and reported in (i) the
recommendations from all BARs, for immediately
presentation in the Municipal Accountability succeeding
Review (MAR). Barangay
Assembly; (ii) in a
The MAR will cover the following: special BA called
1. Review and assessment of for the purpose;
implementation in all barangays, using (iii) through
the results of the BAR and various audit sitio/purok
activities. meetings and/or;
2. Identify lessons in community (iv) other
participation, situational analysis and information
planning, sub-project preparation, and dissemination
sub-project implementation process and activities as
procedures, based on the results of the appropriate.
implementation review and;
22
3. Generate recommendations on using
lessons learned in the implementation of
the enhanced Barangay Development
Planning (BDP) processes in the
barangay, the key areas where capacity
building and training of BLGUs will be
needed and how this support can be
provided under the Project in year 3.
Additional guidance on the above will be
prepared and provided by the NCDDP-AF
National Project Management Office (NPMO).
VI. LGU Capacity Building on the Enhanced Barangay Development Planning (BDP)
Policy Guidelines
The NCDDP-AF will provide capacity building and training support to the BLGUs in
the conduct of barangay development planning and in the implementation of the 3rd
round sub-projects funded by the GOP. The specific procedures, policies, activities
and tools in providing capacity building and training support to the BLGU will be
developed by the NCDDP-AF NPMO in close coordination with the Department of
the Interior and Local Government (DILG) prior to the start of training, and (i) will be
informed by lessons learned through the implementation review and assessment
activity and; (ii) the processes and tools developed and issued by the DILG.
2.4. Implementation Arrangements
Consistent with the CDD design and approach of the NCDDP parent project, implementation
of the NCDDP-AF will be guided by the following key principles:
o Participation: All stakeholders are engaged in an inclusive process with the interest of
communities' and especially women, the poor, indigenous people and other
vulnerable groups given paramount consideration.
o Transparency: Openness in decision-making is followed in the whole process is
adhered to and all outputs and outcomes are actively disclosed in a timely manner.
o Accountability: All stakeholders engaged in the process, and especially those who are
given the authority to make decisions and manage Project resources, including grants
and counterparts, are held and made to account for decisions and actions taken.
o Simplicity: Activity implementation in the simplest possible manner without
compromising quality of results.
o Speed: Activities are implemented in the shortest possible time to speed up
community recovery.
These principles are applied to project operations in practical ways, depending on the stage
and activity being conducted. As facilitators, you are strongly encouraged to take note of
these principles as you plan for and implement the activities outlined in this sub-manual, and
23
ensure that you facilitate Project processes in ways that are consistent, and align with the
same.
2.4.1. Environment and Social Safeguards
Consistent with the NCDDP parent project, the NCDDP-AF will ensure that (i) Project
activities comply with environmental and social safeguards policies and standards in line with
the Project’s Environmental and Social Safeguards framework (ESMF) and additional
enhancements developed to address risks during the COVID-19 pandemic; (ii) sub-projects
support with Project grants pose no harm to the environment and the people and; (iii)
potential risks are identified early on, mitigation measures are designed during sub-project
development and implemented prior to sub-project implementation, and monitored
throughout the implementation process.
Similar to the NCDDP, sub-projects to be supported by the AF are expected to be small scale
and not pose environmental or social impacts that will require preparation of Environmental
Impact Assessment (EIA). The specific policies and guidelines, simplified instruments and
tools, and procedures in safeguards screening and processing, including enhancements to
address COVID-19 risks, are included in the ESMF Sub-manual.
2.4.1.1. Safeguards Procedures
In processing compliance to Project safeguards requirements follow a three-step process that

include (i) safeguards screening; (ii) preparation of the Environmental and Social Management
Plan (ESMP) outlining activities to address risks and comply with requirements, including the
budgets and other resources to be used to support the same and; (iii) implementation and
monitoring of community compliance.
1. Safeguards Screening: All sub-project proposed for Project support will first be (i)
screened for eligibility and; (ii) screened for safeguards requirements.
a. Eligibility screening: The Project adopts an open menu in supporting sub-
projects that is expanded to cover sub-projects that will respond to the impact
of the COVID-19 pandemic such as, but not limited to those that support
disaster preparedness and early recovery/early rehabilitation, with a negative
list of sub-projects that are ineligible for funding support. All sub-project ideas
will be screened against the negative list (see section 3.5.5., below) to
determine eligibility of sub-projects for support under Project. Under Disaster
Response Operations, the EIS System threshold and DENR requirement
provided in Annex E of the ESMF shall likewise apply in the eligibility screening
process.
b. Safeguards Screening: If the sub-project is deemed eligible, the sub-project
is screened using the Environmental and Social Safeguards Checklist or ESSC,
to determine (i) potential safeguards risks and; (ii) the specific safeguards
category these risks fall under (i.e. environment, involuntary resettlement,
indigenous peoples, etc.), based on the World Bank’s Environmental and
24
Social Framework (ESF) policy. Through this review and screening, the
appropriate safeguards instruments, if any, are identified for preparation as
part of sub-project development. The ESSC is attached as Annex A.
2. Preparation of Safeguards Instruments: All sub-projects which have passed
safeguards screening will prepare an Environmental and Social Management Plan
(ESMP). If the sub-project needs additional safeguard instruments such as LARRP and
IPP (addressing land and IP issues), these are drafted and approved before the start
of any civil works. If the sub-project is covered under the Philippine EIA system, the
proponent will be assisted to determine if (i) an IEE report or an IEE checklist needs
to be completed to secure the ECC, or; (ii) only a Sub-project Description is needed,
particularly for non-covered sub-projects.
3. Safeguards monitoring: The AF staff shall ensure proper monitoring of compliance to
the ESMF, including conduct of field supervision to check for compliance to the
guidelines. This shall include capture and reporting of environmental and social
safeguards data by the ACT to the RPMO and integrating the same into the M and E
system at regional level. The data to be reported and included in the Program
Information Management System (PIMS) are the consolidated result of the safeguards
screening, copies of the ESMP and safeguards instruments, and monitoring of
compliance (pls. confirm if these are the data uploaded in the PIMS pls also say which
of these are viewable at the NPMO).
2.4.1.2. Facilitation of Safeguards Compliance
All Safeguards activities are facilitated by the Technical Facilitator and the Community
Empowerment Facilitator, supervised by the technical specialists of the RPMO to ensure
compliance to program guidelines. The NPMO’s designated safeguards officer shall extend
technical assistance in the conduct of safeguards screening particularly for technically
complex sub-projects or locations that are vulnerable, or where there is anticipated impacts
on communities especially IPs, farmers and other vulnerable groups. All staff will be trained
on the safeguards procedures and provided regular coaching and TA support.
2.4.1.3. Safeguards Guidelines for Project implementation during COVID-19
The Additional Guidelines on Safeguards Considerations for Project Implementation during

COVID-19 describes the necessary procedures that should be followed by project
implementers and stakeholders to protect themselves from the virus and prevent its spread.
1. Information Dissemination and Public Consultations. The safeguards protocols

governing the conduct of information dissemination and other public engagements
require the ACT, RPMOs and the NPMO.
2. Civil Works. Strict guidelines should be enforced during sub-project implementation.
Among the measures that should be followed during construction activities or
execution of the various sub-projects.
Detailed description of guidance on Safeguards Consideration for Project Implementation

under COVID-19 may be found in Annex B.
25
2.4.2. Gender, IP, and Peace Lens in NCDDP-AF
Consistent with the NCDDP parent project, the NCDDP-AF will promote gender equality and
women’s empowerment in all project activities. In this regard, members of the ACT and their
MCT counterparts undertaking project activities at the municipal and barangay level must
ensure that the following are followed:
1. Equal gender representation in barangay assemblies, training, and other activities.
2. Reporting on participation in activities, including in (i) attendance; (ii) decision-making
and; (iii) benefits are gender disaggregated.
3. Equal gender representation in leadership position in community volunteer
committees.
4. Sub-projects are responsive to the needs of both women and men (i.e. gender
responsiveness of sub-projects).
5. Access of women to paid labor/jobs in all sub-projects are increased and;
6. Women are paid equally as men for equal work.
Members of the ACTs and MCTs shall work with the Gender and Development (GAD) Focal
Persons at the municipal and barangay-levels in (i) monitoring activities to ensure compliance
with gender mainstreaming policies and targets; (ii) providing TA to the BDC-TWG
community volunteers on gender-related concerns in sub-project preparation, development
and implementation and; (iii) accessing resources to support GAD-related proposals from the
communities, through the 5% GAD budget and other sources.
Staff, facilitators and MCT counterparts are strongly encouraged to familiarize themselves
with the NCDDP Gender Action Plan (GAP), the DSWD Memorandum Circular No. 7 Series
of 2011 on Gender Mainstreaming in the KALAHI-CIDSS Project, and Administrative Order
No. 5 Series of 2012 DSWD Guidelines on GAD Mainstreaming, for additional guidance on
gender aspects of project implementation.
NCDDP-AF incorporates policies consistent with the Indigenous Peoples Rights Act (IPRA)
and ensures that facilitation processes and implementation are culturally-sensitive and
respective of the rights of Indigenous Peoples (IP) in NCDDP-AF target areas.
o Tracking and reporting of participation and engagement of IPs and Indigenous
Cultural Communities (ICC) as part of the social safeguards policy of the project.
o Mapping of NCDDP-AF areas vis-a-vis Ancestral Domains
o Development and use of IP Facilitation Guide in conducting culturally appropriate
activities in IP areas.
o Separate assembly or community consultation with IP groups in mix-culture
areas
o Preferential focus sub-projects in IP areas through criteria/additional points for
SP prioritization, and/or dedicated allocation for IPs.
o Inclusion of IP sub-projects that preserves/promotes culture
o Use of indigenous grievance redress mechanism
o Use of indigenous training materials
o Inclusion of IP sub-projects that preserves/ promotes culture
o Ensure culture-sensitive facilitation and operations
26
o Inclusion of IP/National Commission on Indigenous Peoples (NCIP)
representative in the National Steering Committee and in the MIAC.
o Affirmative action in the hiring of IP focal person and IP facilitators, and their
deployment.
o Culture sensitivity orientation and training for staff.
o Mobilization of indigenous committees/groups.
Likewise, adaptation of a peace lens in the project implementation processes and guidelines
is embedded in the NCDDP-AF:
o Recognition of conflicts as a form and/or means for exclusion.
o Consideration of conflict and peace situation in enrollment, and in the orientation and
deployment of staff.
o Inclusion of peace/conflict –related data in social investigation to identify dividers and
connectors in the conduct of Participatory Situational Analysis
o Integration of peace dimensions in problem analysis and prioritization
o Promoting peace as a dimension of sub-project
o Inclusion of peace promotion in trainings and committee formation.
2.4.3. Municipal Block Grants
Component 1 of the NCDDP-AF will support community response to the COVID-19

pandemic and other natural disasters by providing barangay community sub-grants for
planning and implementation of community-identified sub-projects to respond to priority
emergency needs.
2.4.3.1. Block Grant Allocation at the Municipal Level
All covered municipalities will receive block grants based on the following parameters:
1. The amount of the block grant is based on a fixed per capita allocation4 adjusted for
inflation (see Table 1) multiplied by the total population of the municipality based on
the 2015 Census of Population.
2. The per capita allocation is determined by the municipality’s (i) income class and; (ii)
poverty incidence using the 2015 Small Area Estimates of the PSA as reference.
3. The lower the income class and the higher the poverty incidence the higher the per
capita allocation. Table 1 presents the per capita allocation.
Table 1: Per Capita Allocation Used in the Computation of Municipal Block Grants
Municipal Class Poverty Allocation per Head
Incidence (in PhP)
> 50% 700.00
4th to 6th Class
40 – 50% 650.00
4
The per capita allocation was based on the estimated cost of most common unmet basic services/facilities (i.e., daycare,
water system, access road, health station) which was later validated in 2012 against the actual investments for community sub-
projects financed through KC. The estimated per capita cost is comparable to those of other CDD programs in other
countries.
27
<40% 600.00
> 50% 600.00
1st to 3rd Class 40 - 50% 550.00
< 40% 500.00
4. For Phase 1 implementation, the amount of block grant allocated to a municipality will
not be lower than Php 5,000,000 (“floor amount”) to ensure minimum impact on the
target poor municipalities, but will not be higher than Php 20,000,000 (“ceiling
amount”) to ensure manageability.
5. The grant allocation will be provided for the two project phases. In phase 1, the block
grant amount will be equal to 100% of computed allocation. In phase 2, the block
grant amount will be reduced to 50% of computed allocation. The reduction to 50%
of computed grant by Phase 2 is due to the expected implementation of the Supreme
Court Ruling on the increase of Internal Revenue Allotment (IRA) of LGUs by CY 2022.
2.4.3.2. Block Grants Allocation for Sub-Projects at Barangay-Level
Block grant allocations for barangays will be allocated by the Municipal Disaster Risk
Reduction Management Council (MDRRMC) as part of social preparation and community
planning activities to be facilitated by the ACT and MCT.
Consistent with the DROM procedures used under the NCDDP parent project, a set of fixed
criteria and ranking procedures and metrics will be established by the NPMO to be used by
the MDRRMC in allocating barangay grants. Criteria5 to be used in the computation of
Barangay Grant Allocation for NCDDP-AF implementation are:
o 70% - Population of the barangay, based on the results of the latest census (e.g.
Registry of Barangay Inhabitants or RBI, etc.) and
o 30% - Poverty incidence, which may be generated from the DSWD National
Household Targeting System for Poverty Reduction (NHTS-PR)
2.4.4. Municipal and Barangay Local Counterpart Contribution
Municipal and Barangay LGUs participating in the project are required to provide cash and
in-kind Local Counterpart Contribution (LCC) to project implementation. These are
negotiated prior to the start of project implementation in the municipality, and commitments
to provide LCC are finalized as part of the municipal orientation and enrollment process and
are reflected in the LCC Commitment Plan and attached to the Memorandum of Agreement
to be signed by the DSWD and the LGU, together with a Certificate of Availability of Funds
and applicable resolution or appropriation ordinance by the LGU providing the LCC.
There are two kinds of LCC, the (i) LCC for sub-project implementation (LCC for SPI) and; (ii)
LCC for capacity building and implementation support (LCC for CBIS).
5
See Annex K for guidance on how to compute for Municipal Block Grants, Barangay Grant Allocation and LCC.
28
2.4.4.1. LCC for Sub-Project Implementation (LCC for SPI)
These are cash or in-kind contributions that accrue directly to the total cost of all sub-projects
implemented in the barangay and are directly linked to the total municipal block grant. LCCs
for SPI are subject to the following guidelines:
1. The amount of total block grant will be variable by phase. In Phase 1, the total amount
of LCC for sub-projects shall be at least 20% of the total estimated project cost. For
Phase 2, the amount of total LCC shall be at least 30% of the total estimated project
cost for the phase.
2. LCC for sub-projects can be in the form of cash counterparts or in-kind counterparts
(i.e., aggregates, equipment, etc.) and can come from the LGU (i.e., provincial,
municipal and/or barangay) or from the community members themselves.
3. The specific amount of LCC for SPI and where it will be sourced will be determined
by the BDC-TWG during preparation of the technical plans and detailed cost
estimates of their proposed sub-project, after allocated funds, whether grants or LCC
cash, are confirmed during the meeting of the Municipal and Barangay DRRMC during
social preparation and community planning.
4. Following the Program’s one-fund concept at the community level, the LCC for SPI
shall be deposited into the same community project bank account opened by the
BDC-TWG during sub-project preparation prior to sub-project implementation, and
which also holds the grant proceeds for community sub-project implementation.
5. All in-kind LCC for CBIS shall be assigned their appropriate value in cash, following
standards and procedures set by the Program as indicated in the KALAHI CIDSS-
NCDDP Financial Management Sub-Manual.
2.4.4.2. LCC for Capacity Building and Implementation Support (LCC for CBIS)
These are cash or in-kind contributions that support over-all Project implementation in the
municipality and the barangays, and ay cover costs for: (i) Municipal LGU MCT and other staff
dedicated for the implementation of Project; (ii) expenses related to Project activities such
as meetings, workshops, and the like, and; (iii) administrative costs such as office space,
equipment, vehicles (i.e. motorbikes, etc.) and other logistical requirements/support for
DSWD staff assigned in the area. LCCs for CBIS are subject to the following guidelines:
1. The LCC for CBIS shall be provided by the MLGU over and above the LCC for SPI.
2. These are negotiated prior to the start of Project implementation in the municipality,
and commitments to provide LCC are finalized as part of the municipal orientation
and enrollment process.
3. Cash contributions for CBIS are deposited in the Municipal Trust Account (MTA). The
MTA shall be opened and maintained by the LGU in any authorized government
depository bank, as stipulated in the Memorandum of Agreement between the DSWD
and the concerned LGU.
4. The LGU disburses funds from the MTA on the basis of the approved LCC Plan.
5. The LGU may also opt to have its local counterpart funds for CBIS managed by the
DSWD. In this case, the DSWD Regional Office and the concerned LGU shall enter
into Memorandum of Agreement for the purpose which shall be the basis for opening
and maintaining by the former of a Trust Account specifically for the purpose.
29
6. All in-kind LCC for CBIS shall be assigned their appropriate value in cash, following
standards and procedures set by the Program as indicated in the KALAHI CIDSS-
NCDDP Financial Management Sub-Manual.
Additional detailed guidance on the project’s policies and procedures governing the
determination, receipt, utilization and management of LCCs can be found in Part 5 of the
NCDDP-AF Financial Management Sub-Manual. All project staff of the ACT and their
counterparts in the MCT, particularly the Community Finance Officer and the Municipal
Finance Officer, are advised to review and familiarize themselves with the relevant provisions
in the indicated sub-manual in order to effectively guide and monitor compliance of the LGU,
and the BDC-TWG to these policies.
2.4.5. Community Sub – Projects
Consistent with the design of the NCDDP parent project’s DROM procedures, the NCDDP-
AF adopts an open menu of eligible sub-projects that may be supported to address
community-identified and prioritized needs, as well as a negative list of sub-projects that
cannot be supported with project grants.
2.4.5.1. Open Menu of Eligible Sub-Projects
Sub-projects identified by the community may be supported by project grants. Following

the nature of the NCDDP-AF as an emergency response intervention, eligible sub-projects
may be of two types: (i) sub-projects that respond specifically to COVID-19 related
emergency needs and (ii) sub-projects that respond emergency needs from rapid-onset
natural disasters6.
Examples7 of community sub-projects which could be proposed by the communities are

listed below. The communities may still propose other sub-projects based on the results of
their data review and analysis and as long as the proposed projects are not included in the
Negative List indicated in the next section.
• Support to Information, Education and Communication activities; capability building

activities/trainings on disaster response and mitigation. Provision of the following
commodities will be allowed as part of the design of the capability building and/or
IEC activities, provided that the LGUs have exhausted their respective budget
allocation for disaster response:
o Procurement of PPEs, hygiene kits, sanitation, and cleaning supplies e.g.,
detergent, and disinfectant products, etc., in accordance with DOH
standards.
6
Rapid-onset types of disasters are often difficult to predict ahead of time and typically result to physical damages (e.g.,
destruction of homes or properties). Examples of these are strong typhoons, storm surges, earthquakes, flash floods. The
communities may shift to response to rapid-onset types of disasters while implementing the identified sub-projects for Covid-
19 response (refer to Part 2 Section C of the NCDDP-AF Operations Manual for guidelines).
7
Please refer to Community-Based Infrastructure Sub-Manual, for more information
30
o Procurement of communication devices, like sound systems, for information
dissemination.
• Support to the strengthening of community-based response to epidemic through
the construction, upgrading or rehabilitation of community facilities.
o Upgrading/rehabilitation of identified public buildings such as evacuation
centers, barangay halls, school buildings, tribal halls, multi-purpose centers
that will serve as temporary isolation spaces prior to onward referral to official
treatment and monitoring facilities. Upgrading shall be in accordance with
DOH standards. Facilities to be identified as temporary isolation centers shall
be different from those that are designated as evacuation centers during
typhoons or other natural disasters.
o Repair of water supply systems and facilities
• Cash-for-Work (CFW) and Food for Work (FFW) scheme for individuals or heads of
the family affected by the pandemic. CFW and FFW will be implemented following
the provisions of indicated in DSWD Memo Circular 4 s.2021 (see Annex C). Selection
of these schemes of community sub-project shall still be decided by the expanded
BDRRMC prior to endorsement of the MDRRMC.
• Support to community-based livelihood or enterprise development projects such as,
but not limited to skills and other livelihood-related trainings, construction of
community livelihood facility with purchase of equipment.
• Procurement of DOH-approved medical tools, commodities, and equipment to be
used for COVID-19 response as part of the amenities of a facility.
• Setting up of temporary facilities to deliver basic services for the affected
communities, such as mobile market, community kitchen, etc.
• Rental of vehicles for implementation and monitoring COVID-19-related activities
• Cash assistance for families not covered by the Social Amelioration Program (SAP),
Conditional Cash Transfer (CCT), Unconditional Cash Transfer and Assistance to
Individuals in Crisis Situation (AICS). Distribution of assistance shall be patterned with
the provisions of Joint Memorandum Circular No. 01 s. 2020, DSWD Memorandum
Circular 04 s. 2020, and other subsequent SAP guidelines except for the authorized
signatories that shall be based on KALAHI-CIDSS guidelines. Validation of target
beneficiaries shall be conducted to avoid of duplication of assistance provided by
other similar projects.
• Support activities to the Balik Probinsya Bagong Pag-asa Program (BP2). Balik
Probinsya Bagong Pag-asa Program is a support measure that could lead to
decongestion of urban poor communities where high incidence of Covid-19 is
recorded and contribute to the achievement of balanced regional development. BP2
will enable families who decided and/or qualified to return to their hometown or to
places where their support system is guaranteed and could start a new life after
Covid-19 and other disasters.
Examples of Sub-Projects Classified as Rapid-Onset Type of Disasters Eligible for Support:

• Repair of rural and local roads, and repair/reconstruction of small bridges with a
maximum span of up to 15m.
• Backfill, reshaping and landscaping of areas affected by erosion.
31
• Repair of riverbank protection systems and earth-fill dykes up to 5m height, subject
to risk assessment, if supervised by a qualified engineer.
• Construction of temporary bypass roads up to 500 m length, if not located in
sensitive habitats and land acquisition that follows the provisions of the main ESMF
and that bypasses are completely removed, and the alignment restored to its original
conditions once the need for their service has expired.
• Repair / reconstruction of communal irrigations and potable water supply systems
and of facilities that have been completed with sub-project funding.
• Collection and removal of technogenic debris (building parts, mixed waste,
unsuitable materials, timber) as uprooted trees and plant debris from public
infrastructure, public spaces and agricultural areas, and its deposition in pre-existing
waste management facilities that are operating under national licensing and
regulations and comply with normal practice in the country.
• Repair of public buildings (including barangay halls, school buildings, day care
centers, government offices, tribal halls, meeting hall, multi-purpose centers and
places of congregation used as administrative spaces for disaster and relief
operations and information dissemination) and infrastructure (e.g., transmission lines,
street lighting, traffic signs, bus stops)
• Setting up of temporary facilities to deliver basic service needs of affected
communities, such as field schools, temporary health facilities, and water facilities.
• Collection and removal of earth, mud and plant debris from public infrastructure and
spaces as well as agricultural areas and its deposition, landscaping, and greening at
appropriate locations.
2.4.5.2. Negative List
Sub-project that falls within the Negative List cannot be supported with Project grants.
Table 2 below lists sub-projects that fall within the Project’s negative list.
Table 2: Negative List

1 Purchase or compensation for land
2 Road construction into protected areas
3 Repair of government offices (unless the emergency response Disaster Risk
Management (DRM) contingent sub-component has been triggered)
4 Meeting halls and places of worship
5 Dams higher than 5 meters
6 Environmentally hazardous materials such as chainsaws, explosives, pesticides,
herbicides, insecticides, asbestos, and other potentially dangerous materials and
equipment
7 Production of, trade in, or use of unbounded asbestos fibers
8 Fishing boats and nets exceeding the prescribed size and weight set by
the Bureau of Fisheries and Aquatic Resources (BFAR)
9 Activities that have alternative prior sources of committed funding
10 Activities for fiesta and other religious and cultural activities
32
11 International travel/travel
12 Salaried activities that employ children below the age of 16, and production or
activities involving harmful or exploitative forms of forced labor or child labor
13 Consumable items except when procured as part of a sub-project or necessary
for sub-project implementation and provided that LGUs have exhausted their
respective budget allocation for disaster response
14 Maintenance and operation of infrastructure built from project funds
15 Production of or trade in any product or activity deemed illegal under Philippine
laws or regulations or international conventions and agreements or subject of
international phase-outs or bans, such as (a) pharmaceuticals, pesticides, and
herbicides; (b) ozone-depleting substances; (c) polychlorinated biphenyls and
other hazardous chemicals; (d) wildlife or wildlife products regulated under the
Convention on International Trade and Endangered Species of Wild Fauna and
Flora; and, (e) trans-boundary trade in waste or waste products
16 Production of or trade in weapons and munitions, including paramilitary
materials
17 Production of or trade in alcoholic beverages, excluding beer and wine
18 Production of or trade in tobacco
19 Gambling, casinos, and equivalent enterprises
20 Production of or trade in radioactive materials, including nuclear reactors and
components thereof
21 Commercial logging operations or the purchase of logging equipment for use in
primary tropical moist forests or old-growth forests
22 Marine and coastal fishing practices, such as large –scale pelagic drift net fishing,
harmful to vulnerable and protected species in large numbers and damaging to
marine biodiversity and habitats
23 Micro-credit and livelihood activities that involve lending or project funds
24 Activities that are under the mandate of other National Government Agencies
(NGAs)
25 Events
26 Activities that would affect the spiritual and religious traditions, customs and
ceremonies, including ceremonial objects, archeological exploration, diggings
and excavations and access to religious and cultural sites pf Indigenous Peoples
(IPs)
27 Any activity in sensitive or protected natural habitats except the removal of
debris and the repair of existing infrastructure, e.g. access roads or park ranger
buildings
28 Any activity in sensitive or protected natural habitats except the removal of
debris and the repair of existing infrastructure, e.g. access roads or park ranger
buildings
29 Upgrading of public facility for purposes of using these as isolation or
quarantine units, if these are already designated as evacuation centers during
typhoons and other natural disasters
33
30 In compliance with the NCIP AO 3, series of 2021 – Part III, Section 25 on
“Excluded Areas,” the following areas are likewise excluded from any activity
except for the exclusive purposes for which they are identified
31 Sacred grounds and burial sites of indigenous communities
32 Identified international and local cultural and heritage sites
33 Critical areas identified or reserved by the ICCs/IPs for special purposes
34 In relation to work under the Disaster Risk Mitigation contingent sub-component:
o Repair of facilities storing hazardous substances (e.g. fuel depots), except
simple clearing or debris or landslide materials on access roads and
perimeters;
o Major repair or reconstruction of damaged waste management facilities,
except the collection of spilled and dispersed waste from the facility and
returning it to its original position on the facility, or a safe temporary repository
on the perimeter;
o Repair of privately-owned facilities;
o Any “salvage logging” operations (which might be undertaken as result of
storm damage to forests);
o Repair of dikes or dams that are higher than 5m, or store water volumes larger
than 1,000,000 m3;
o Construction of new temporary or permanent infrastructure to bypass
devastated areas which have a segment length of >500m, and a cumulative
length of 2,000m within a corridor of 10km or less;
o Construction of new, or substantial expansion of existing flood protection
works, especially when this involves the conversion of floodplains or riverine
forests.
All ACT and MCT staff must familiarize themselves with both eligible and ineligible sub-
project types. Under DROM operations, sub-projects to be proposed for project support will
be identified and prioritized by the BDRRMC as part of social preparation and community
planning. Facilitators should ensure that sub-project ideas are screened for eligibility using
these guidelines as early as possible and assist the BDRRMC in the eligibility screening
process. All facilitators must ensure that sub-project ideas have been screened as eligible
for support before proceeding to sub-project development and must consult technical
specialists of the RPMO where there are doubts on s sub-project’s eligibility for support.
For sub-projects in response to COVID-19 in particular, the ACT and MCT facilitators are
strongly encouraged to (i) review the guidelines and guidance documents specific to COVID-
19 related sub-projects and; (ii) assist the BDRRMC and the BDC-TWG in coordinating with
and seeking guidance and technical assistance from the appropriate authorities at the
municipal and regional level in the screening of sub-projects and, where these have been
deemed eligible, in designing their sub-projects and preparing sub-project proposals.
34
2.4.6. Community Procurement
The NCDDP-AF will make use of the Emergency Community Procurement Procedures (ECCP)
which form part of the NCDDP Sub-Manual on Procurement. For community grants sourced
entirely from GOP sources, the GOP RA No. 9184 particularly its provisions on Community
Participation in Procurement and Negotiated Procurement for Emergency Cases shall apply.
The BDC-TWG and specifically its Procurement Sub-Committee, will be responsible for
conducting all sub-project related community-based procurement activities in the barangay.
In former NCDDP barangays, the BDC-TWG will be assisted by the MCT and the project AC
and TF in undertaking procurement activities. In new NCDDP-AF barangays, the ACT, and
specifically the TF, and their counterparts in the MCT will assist the BDC-TWG in procurement
activities.
2.4.6.1. Procurement Principles
The program should ensure that procurement activities deliver quality results in terms of
goods, works/services, and bring the optimum value for communities. Procurement in the
NCDDP-AF is carried out at two levels: (i) at program level, which refers to procurement
activities conducted by the National or Regional Program Management Offices in support of
Components 1 (Planning Grants), 2 and 3; and (ii) community level called Community-Based
Procurement which refers to procurement activities carried out by community recipients of
grants in support of Component 1 (Investment Grants).
The applicability of the World Bank Procurement Regulations and RA 9184 provisions is
dependent on whether the procurement is fully or partially funded by loan proceeds and/or
GOP. Procurement utilizing the loan proceeds in full or in combination with GOP funds will
follow the provisions of the NCDDP-AF Procurement Manual and applicable guidelines
concurred by the World Bank. If, however, an activity or sub-project is funded solely by the
GOP, the pertinent provisions of RA 9184 shall apply.
The responsibility for conducting procurement activities at the community level is entrusted
to the BDC-TWG and its Procurement Team (PT) to be assisted by the Area Coordinating
Team (ACT) and the Municipal Area Coordinating Team (MCT). For Program level
procurement the designated Heads of Procuring Entity or their authorized representative
shall be overall responsible for procurement. The structure, roles and responsibilities of both
community-based and program level procurement are discussed in detail in the Sub-Manual
on Procurement.
Detailed procedures for both types of procurement are found in the sub-manuals on
procurement. The Sub-Manuals are aligned with the World Bank’s New Procurement
Regulations which includes the arrangements for Projects financed under the Community-
Driven Development Approach, and applicable provisions of the Republic Act No. 9184 or
the Government Procurement Reform Act.
35
2.4.6.2. Emergency Community Procurement Plan (ECPP)
Emergency Procurement refers to the method of procurement used under the project to
procure urgently needed goods, services, and infrastructure facilities to assist disaster-
affected communities brought about by natural or man-made calamities (typhoons,
earthquakes, landslides, volcanic eruptions, tsunamis, hurricanes, wars, pandemics, etc.) in a
way that is consistent with the CDD principles and adaptive to the context and challenges in
ongoing or post-disaster settings.
2.4.6.3. Procurement Guidelines for Activities Fully Funded by the GOP
Procurement activities that are fully funded through GOP funds shall follow the provisions of
the RA 9184 Government Procurement Reform Act and its 2016 Revised IRR, specifically the
provisions in Rule XVI - Alternative Methods of Procurement, Section 53.2. Negotiated
Procurement (Emergency Cases), Section 53.12 Negotiated Procurement (Community
Participation), Annex “H” (Consolidated Guidelines for the Alternative Methods of
Procurement) of the 2016 Revised IRR, and other pertinent issuances and provisions of the
law. A detailed discussion on the guidelines for these alternative methods of procurement is
presented in the Community-Based Procurement Manual.
Under DROM operations, ECPP activities will be undertaken by the BDC-TWG, and
specifically the Procurement Team, beginning at sub-project preparation and continuing
through to sub-project implementation. Facilitators must ensure that BDC-TWG members
are properly trained on the Project’s procurement guidelines, policies and procedures as
part of community volunteer training activities and coached and mentored as they conduct
actual procurement activities. Facilitators are likewise tasked to closely monitor ECPP
activities to reinforce learning from ECPP training sessions, and flag and address risks as
soon as they these are detected. Where there are procurement-related doubts or concerns,
facilitators should consult and seek technical assistance from technical specialists of the
RPMO prior to proceeding with activities.
All procurement activities should be conducted following guidelines and procedures for the
prevention, control and management of COVID-19. Provisions to comply with these
guidelines must be included in the planning of procurement activities, strictly adhered to
during the actual conduct of procurement activities, and closely monitored for compliance.
All ACT and MCT facilitators assist the BDC-TWG in complying with these guidelines, and in
coordinating with and seeking guidance and technical assistance from the appropriate
authorities at the municipal level, and with the BHERT at the barangay-level.
2.4.6.4. Procurement Planning and Tracking System
The Program shall use the World Bank’s online procurement planning and tracking tool to
record all procurement actions including preparing, updating and clearing of Procurement
Plan, and seeking and receiving the Bank’s review and No-objection to procurement actions
as required.
36
1. The Systematic Tracking of Exchanges in Procurement (STEP). The STEP is a
comprehensive system covering the whole procurement cycle starting from planning,
tracking and contract management. It facilitates end-to-end procurement processing
and is designed to support the program achieve value-for-money in procurement by
systematizing planning and tracking of procurement activities, automating the
systems for review and end-to-end processing.
2. The Electronic Procurement Management System (e-PMS). The KALAHI-CIDSS
NCDDP has an e-PMS in place, used for the tracking and monitoring of community-
managed procurement activities that include the pre-procurement, procurement,
contract implementation, post implementation, and audit and review stages. It is also
used for the tracking and monitoring of the status of requests for no-objection.
For a full description of the guidelines governing procurement, please refer to the Sub-
Manual on Procurement.
2.4.7. Community Finance
The NCDDP-AF shall follow the community finance approach of the NCDDP parent project.
Project grants are deposited directly to community-accounts, and communities are given the
power to make decisions and take a wide range of actions to plan, control, use and account
for the funds that they receive from the Program. The policies and procedures governing
community finance activities are outlined in the Community-Based Financial Management
system of the Program and are contained in the Sub-Manual on Community-Based Finance
Management.
The primary role of the community, through the BDC-TWG, is to implement the approved
sub-project, ensure that its objectives are attained and that there is proper accountability.
For this purpose, the following committees will be organized and designated to perform tasks
in community finance management under the Project: (i) sub-project management
committee; (ii) audit and inventory committee; (iii) project implementation team; (iv) the BDC-
TWG procurement team (for Project grants) and the bids and awards committee (for GOP
funds); (v)) monitoring and inspection team; (vi) treasurer; (vii) bookkeeper and; (viii) other
relevant committees that communities may decide to establish.
To be able to carry out their roles properly, all volunteers elected and designated to perform
financial management responsibilities shall be trained by the ACT and MCT in managing the
funds they receive including required procedures for budgeting, accounting, financial
reporting, monitoring and the use of the grievance system for redress. All relevant roles,
responsibilities, and tasks for financial management of the grants, including required
procedures for budgeting, accounting, and financial reporting are described in detail in the
Community-Based Finance Manual.
The following guidelines for community finance under emergency operations will be
followed:
o Preparation of the sub-project proposal including design and estimates of the sub-
37
project will be highly facilitated.
o Request and approval of RFRs are streamlined (please refer to the Guidelines on RFR
requirements for the list of documents to be submitted to support the request)
o Grants may be released in: (i) two tranches at 90%-10% of grant amount per schedule;
or (i) in the case of Cash for Work/Food for Work Sub-Project in a single tranche or
one-time release of 100% of grant amount.
o Electronic copies of the fiduciary documents such as financial monitoring reports are
accepted for the purpose of report consolidation. Physical copies of these documents
must still be attached prior to payment.
o Fiduciary reviews normally convened at community, municipal and regional levels will
be streamlined with a view to minimize frequent meetings with a large number of
participants. The RPMO, based on its assessment of risks, is given the authority to
decide on how the number and frequency of fiduciary reviews can be reduced while
ensuring that transactions adhere to financial policies and procedures.
o Other adjustments that involve fiduciary aspects of implementation as described in
the procurement and DROM procedures in preceding sections are likewise to be
followed.
All ACT and MCT staff, including Community Facilitators, must familiarize themselves with
the Project’s community finance guidelines, procedures and standards contained in the
Project’s Community Finance Sub-Manual. The BDC-TWG Finance Sub-committee will
perform community finance activities beginning at sub-project preparation and continuing
through to sub-project implementation. Facilitators must ensure that BDC-TWG members
are properly trained on the Project’s community finance guidelines, policies, and procedures
as part of community volunteer training activities and coached and mentored as they conduct
actual community finance activities. Facilitators are likewise tasked to closely monitor
community finance activities to reinforce learning from training sessions, and flag and address
risks as soon as they these are detected. Where there are finance-related doubts or concerns,
facilitators should consult and seek technical assistance from technical specialists of the
RPMO prior to proceeding with activities.
All finance activities should be conducted following guidelines and procedures for the
prevention, control, and management of COVID-19. Provisions to comply with these
guidelines must be included in the planning of procurement activities, strictly adhered to
during the actual conduct of procurement activities, and closely monitored for compliance.
All ACT and MCT facilitators assist the BDC-TWG in complying with these guidelines, and in
coordinating with and seeking guidance and technical assistance from the appropriate
authorities at the municipal level, and with the BHERT at the barangay-level.
2.4.8. Monitoring and Evaluation
Monitoring and Evaluation (M&E) activities under the NCDDP – AF will make use of and adopt
the Results Framework (RF), M&E framework, simplified forms, tools and systems, and policy
guidelines used under DROM operations of the NCDDP parent project. Indicators used in
the NCDDP Results Framework are retained, with new intermediate indicators under
38
Component 1 to reflect specific responses to the COVID-19 pandemic, and under
Component 2 to measure the achievement of the capacity building for LGUs in pursuit of
CDD institutionalization. Additional enhancements to support M&E activities under DROM
operations are likewise introduced. The RF and specific policies, guidelines and standards
used in M&E are outlined in the M&E Sub-Manual.
The M&E system helps project management and program stakeholders determine if program
implementation is progressing based on plan (monitoring) and if the progress is able to
deliver the desired results (evaluation). M&E activities under the Project will also support
learning and adaptation, optimizing information to (i) sharpen stakeholders’ understanding
of program conditions and; (ii) inform decision making on operational directions and
adjustments and needed policy support.
M&E activities cut across the program cycle from pre-implementation to closure, with various
activities supporting each stage of implementation. This underscores the need to ensure that
findings or outputs from various M&E activities are communicated to appropriate
stakeholders to inform organizational strategies and adjustments. M&E activities are included
in the planning exercise carried out first by the NPMO and translated into the regional plans
of RPMOs.
Monitoring and evaluation activities are conducted across levels, with responsibilities
distributed across Program structure at national, regional, municipal and community levels.
M&E staff are designated at the national and regional levels who are in charge of
coordinating, providing TA to ACT and MCT staff, training, encoding, data quality reviews,
and monitoring.
M&E data are collected at the barangay, municipal, regional and national levels. These come
in the form of text and numbers and geotagged photos, and cover a wide range of
information, including effects of natural disasters, including health emergences, on
vulnerable groups (women, indigenous peoples, Pantawid beneficiaries). The specific tools
and forms used in M&E can be found in the M&E Sub-manual. Table 3 below outlines the
data gathering activities, sources, reporting, and information used at each level.
Table 3: Data Gathering and Reporting System in NCDDP-AF
Level Who Are Tasks Reports to be Timeline

Involved/ Submitted
Contributing
Barangay Area Document Documentation 3-7 days after
Coordinating community and applicable the activity
Teams, activities in annexes (i.e.,
Municipal paper-based Attendance
Coordinating forms Sheets, Post-
Teams, Activity
Community Evaluation
Volunteers Forms) of
39
NCDDP-AF
community
activities
Barangay Area Assist in Barangay Immediately
Coordinating developing Profile/ upon
Teams, barangay Barangay availability
Municipal database Database
Coordinating
Team,
Community
Volunteers
Barangay Area Facilitate and MOVs that Immediately
Coordinating collect means captured in upon
Teams, of verifications barangay level availability
Municipal (MOVs) (Barangay
Coordinating Development
Team Plan, Training
Attendance,
etc.)
Barangay Area Geotagging of Sub-project Operations and
Coordinating sub-projects photos RFR
Teams, requirements
Municipal
Coordinating
Team
Barangay Technical Review of Technical and Monthly
Facilitators, community- financial sub-
Municipal prepared project
Financial technical and progress
Analysts, financial sub- reports
Community project records,
Volunteers required for
NCDDP-AF
processing of
community
funding
requests
Barangay AC and MAC Quality- Inventory of Immediately
checking of MOVs with after submission
MOVs status on quality of MOVs
submitted by and quantity
the ACT/MCT
members
Barangay ACT and MCT Copy/encode Data typed into Within 7 days
including data from the PIMS after the
Municipal NCDDP-AF conduct of
40
Database paper-based municipal or
Encoder (MDE) forms barangay
activities
Barangay ACT and MCT Scanning of Inventory of Within 14 days
including MOVs scanned MOVs after the
Municipal conduct of the
Database activity at
Encoder (MDE) municipal and
barangay
activities
Barangay AC and MAC Checking the Municipal Immediately
quality of Database after data
encoded data encoding
Barangay AC and MAC Uploading of Municipal Immediately
encoded data Database after data
to the PIMS and checking
Geotagging
Regional Regional M&E Desk Reviewed Immediately
Unit with inputs review/quality Municipal after the
from technical, checks of the Database uploading by
financial and database and ACT/MCT
process providing
staff/officers feedback.
Regional Regional M&E Review of the Reviewed Immediately
Unit uploaded Municipal after data
municipal Database checking
database; verify
the data
encoded at
PIMS
Regional Regional M&E Regional Regional Every 15 days
Unit and consolidation Indicators from end of the
Regional and report Tracking Table quarter
Project preparation and Progress
Manager (RPM) Report
National National M&E Desk National Immediately
Unit with inputs review/quality Consolidated after the RPMO
from technical, checks of Data approval of the
financial and database and database
process providing
staff/officers feedbacks to
RPMO
National National M&E Overall KC- Overall Every 45 days
Unit, National NCDDP Indicators from end of the
Project progress report Tracking Table quarter
preparation
41
Management and Progress
Office Report
2.4.8.1. Program Information Management System (PIMS)
All relevant information from the Project’s various M&E activities are uploaded to the Program
Information Management System (PIMS). The PIMS, developed and used under the NCDDP)
consists of technology (hardware and software), datasets, personnel and other resources to
create, maintain, visualize, analyze and share information and services to all Project units,
participating LGUs and to the general public. The PIMS is expected to support the internal
workflows across the units and the external workflows across the LGUs under the Project.
The PIMS likewise integrates GIS data with other existing information systems in Project that
do not have mapping and visualization capabilities in order to (i) generate a snapshot of
Project implementation status at any given time; (ii) measure the impacts of intervention; (iii)
analyze distinctive data; (iv) craft plans and; (v) make informed decisions on project
operations. Details on the structure and operation of the PIMS are discussed in the M&E
Sub-Manual and related guidelines.
2.4.9. Grievance Redress
The Project will make use of the Grievance Redress System (GRS) under the NCDDP parent
project to attend to complaints, problems and issues that arise from Program implementation
including (i) misuse of funds and allegations of corruption; (ii) inappropriate intervention by
outside parties (in making decisions, determining allocations, in procurement etc.); (iii)
violation of project policies, principles or procedures; (iv) queries and misunderstanding of
project policies, procedures or guidelines and; (v) other related concerns. The system shall
be installed in all municipalities at the initial stage of the Project, starting from the Municipal
Orientation.
The system upholds transparency and accountability and demonstrates the commitment of
the Program to provide opportunities for the empowerment of communities. For this reason,
the system ensures the participation of the Barangay Assembly (BA), BDC/BDRMMC and
volunteers in the handling and redress of grievances.
2.4.9.1. Who May File A Grievance?
Any concerned individual with a complaint relating to the project, its implementation, the
project staff, local personalities in the areas of project operation, and others can file
grievances/complaints. The GRS is intended as an open system and any stakeholder may
lodge a complaint with the GRS and will be assured of prompt action.
42
2.4.9.2. Types of Grievance
The system groups grievances, comments and queries into three, categorized mainly
according to the level of authority delegated to address or resolve them.
o Type A – refer to the non-contentious queries, comments and suggestions.
o Type B – refer to issues on compliance with project processes, MOA, and other AF
implementation arrangements; and
o Type C – refer to issues on conformance with KC-NCDDP procurement and financial
guidelines.
2.4.9.3. Filing a Grievance
Filing of grievances and complaints can be done at any level of the Project’s implementation
structure at DSWD Central and Regional Offices, and at Municipal and Barangay levels, using
any convenient means such as letters, emails, text messages, verbal narration from walk-in
complaints, phone calls, suggestion boxes, reports of staff, findings from World Bank
missions, call-in questions from radio programs, and media newscasts, newspaper articles,
and other publications. In addition, grievances boxes will likewise be installed at different
locations in the municipality and barangay, and Grievance Redress Committees (GRC) formed
to capture, process and assist in grievance resolution.
2.4.9.4. Processing Grievance and Complaints
Any staff receiving a grievance shall accomplish a grievance intake form. Specific staff at the
various levels of the Project structure are designated as Grievance Monitors who are
authorized to receive accomplished intake forms and/or themselves prepare intake forms for
grievances and complaints received. These are then uploaded into the PIMS, where
appropriate action is taken by concerned staff at the level in which the grievance may be
most effectively addressed. The specific details of the Project’s GRS policies, mechanisms,
procedures and tools are outlined in the Grievance Redress Sub-manual.
2.4.9.5. Monitoring and Reporting
Any staff receiving a grievance shall accomplish a grievance intake form. Specific staff at the
various levels of the Project structure are designated as Grievance Monitors who are
authorized to receive accomplished intake forms and/or themselves prepare intake forms for
grievances and complaints received. These are then uploaded into the PIMS, where
appropriate action is taken by concerned staff at the level in which the grievance may be
most effectively addressed. The specific details of the Project’s GRS policies, mechanisms,
procedures and tools are outlined in the Grievance Redress Sub-manual.
43
Part 2.
Facilitators’ Guide in Conducting DROM Activities Under NCDDP-AF
44
Introduction
Part 2 is divided into three (3) main sections. Section 1 provides an overview of the NCDDP-
AF implementation phases, stages and steps. Section 2 covers Phase 1 implementation and
provides detailed guidance to the facilitator in implementing each activity for each of the
stages under the phase. Section 3 covers phase 2 implementation and covers guidance on
the critical stages and activities under the phase.
NCDDP-AF Implementation Process
The NCDDP AF will be implemented in two (2) phases and four (4) stages (see Figure 1
below).
In the 1st phase, the municipality and their barangays will undergo Stage 1 where barangays
will undertake municipal orientation, social preparation, allocate grants to barangays, identify
emergency needs and the sub-projects proposed to address those needs, integrate
identified emergency needs and proposed sub-projects into their Barangay Development
Plans (BDP), Barangay Development investment Programs (BDIP) and Annual Investment
Plans (AIP) projects. The Stage 1: Social Preparation and Community Planning process will
cover four steps/activities, including:
1. Municipal Orientation and Enrollment, to orient municipal stakeholders and finalize
commitments for inclusion in the Project.
2. Municipal Disaster Risk Reduction Management Council (MDRRMC) meeting, to
review barangay conditions and prioritize barangays for Project grant allocation.
3. Barangay Disaster Risk Reduction Management Council (BDRRMC) meeting, to
identify and prioritize sub-projects for Project and GOP grant support.
4. COVID-19 and Needs Analysis, an embedded contingent process within the
BDRRMC meeting (activity 3) to facilitate analysis of barangay conditions in aid of
sub-project identification and prioritization.
For Stage 2, the barangay will design and implement a priority sub-project to address the
most pressing need, funded using Project grants. Stage 2 will cover two rounds of sub-
project grants, with the 1st round implemented as part of Phase 1, and the second round as
part of Phase 2. The Stage 2: Sub-Project Development and Implementation process will
cover four (4) steps/activities, including:
1. Sub-Project Development, to prepare sub-proposals and detailed technical and
financial documents and safeguards requirements.
2. Municipal Inter-Agency Committee (MIAC) Technical Review, to check all SP
proposals and technical and financial documents for compliance to standards, and
clear proposals for implementation and process requests for fund release (RFR).
3. Sub-Project Implementation, and;
4. Sub-Project Completion.
45
Figure 1. NCDDP-AF Phases, Stages, and Steps
In the second phase, the barangays will undergo three (3) main sets of activities.
First, the barangay will pick-up a sub-project from their BDIP and AIP that was identified and
integrated into the same during the social preparation and community planning activities in
phase 1, which will be funded through project grants. The barangay will then conduct rapid
validation with the BDRRMC convened as the BDC and once validated, proceed to sub-
project design and development, output of which will be reviewed by the MIAC and
endorsed by the MDRRMC to the RPMO, and then proceed with sub-project implementation.
Second, the municipality and barangay will undergo a transition stage where they will (i)
review experiences in project implementation; (ii) generate lessons on using CDD approaches
and methods to ensure participation and inclusion in local development planning and
budgeting and; (iii) prepare for implementation of the third round of sub-projects, this time
to be funded through GOP funds.
Third, the barangay will design and implement their 3rd sub-project, and conduct activities to
enhance their BDP, BDIP and AIP using the DILG’s enhanced BDP guidelines and lessons
learned in the Project.
Note to the Area Coordinating Team (ACT) and the Municipal Coordinating Teams (MCT)
As a key stakeholder in project implementation, you are tasked to (i) facilitate Project
activities at the municipal, barangay and community level and; (ii) provide technical support
to the barangay LGU (BLGU) and community volunteers (CV). Part 2 of the DROM sub-
manual will provide the guidance on how to successfully perform your tasks for each step of
the Project implementation process.
46
Guidance under each phase and stage begins with a short introduction of the phase or
stage. For each step/activity under each phase, guidance includes (i) a short introduction
about the step/activity, including how the step/activity links to the enhanced Barangay
Development Plan (BDP) preparation process of the DILG; (ii) the objectives; (iii) expected
outputs; (iv) the target participants and stakeholders; (v) the facilitator/s; (vi) the process and
steps; (vii) a list of the tools to be used and; (viii) the standards to check quality completion
of the step/activity.
It is important that you familiarize yourself with the policies, guidelines, procedures, and
standards outlined under this part of the sub-manual, as well as with the other technical sub-
manuals, policy guidelines and guidance notes referenced in this document, prior to and
during the course of implementation. Where a specific policy, guideline, procedure or
standard is unclear, you are strongly encouraged to contact the staff and specialists of the
Regional Project Management Office (RPMO) to seek clarification and/or guidance in
execution.
47
Phase 1 – Institutionalization
Implementation Process
Overview
This phase of implementation consists of two (2) stages and eight (8) steps, as shown in the
diagram before.
Figure 2. NCDDP-AF Phase 1
Stage 1: Social Preparation and Community Planning
Social preparation and community planning will be undertaken at the start of Phase 1 during
the first (1st) year of implementation of the NCDDP-AF in the municipality. Key activities
under this stage include (i) municipal orientation and enrollment; (ii) MDRRMC allocation of
NCDDP-AF block grants to barangays and; (iii) BDC/BDRRMC’s identification, prioritization
and programming of sub-projects to address COVID-19 priority needs using the Barangay
Development Plan (BDP) and Barangay COVID-19 Response Plan as reference,
supplemented by (iv) Participatory Situation Analysis, as needed.
The goal of this stage is for Barangays participating in the program to be able to (i) identify
COVID-19 priority needs; (ii) propose sub-projects to be proposed for NCDDP-AF support
to address these needs and, (iii) program development and implementation of these
proposed sub-projects over three (3) years, from 2021 to 2023.
Start-Up: Municipal Orientation and Enrollment
Implementation of the NCDDP-AF begins with the successful completion of the Municipal
Orientation, and the Municipal Enrollment process. In this activity, the Municipal and
Barangay Local Chief Executives (LCEs), elected officials and technical staff of the MLGU, and
other stakeholders are (i) oriented on the project background and design; (ii) informed about
policies, standards and other requirements and; (iii) together with the DSWD, pass a
Memorandum of Agreement on mutual support in compliance with project requirements.
48
Aside from the Municipal MOA, a key output of this activity is the designation of members of
the Municipal Inter-Agency Committee (MIAC) and of the Municipal Coordinating Team
(MCT) who will work closely with the NCDDP-AF Area Coordinating Teams in facilitating
project activities, providing technical assistance to barangays, and supervising and
monitoring implementation at the barangay level.
As part of linking NCDDP-AF processes and outputs with the enhanced Barangay
Development Plan (BDP) preparation process of the DILG, key points of intersect between
the NCDDP-AF barangay-level implementation process and the Barangay Development
Planning (BDP) and Barangay Development Investment Program will be discussed as a key
element of the NCDDP-AF, during the Municipal Orientation, and commitments to support
Project inputs to enhance barangay BDPs will be included as part of enrollment agreements.
Objectives
At the end of the activity, the participants will have:

1. Agreed to participate in the NCDDP-AF.
2. Committed to deliver requirements for inclusion in the project.
3. Executed a Memorandum of Agreement (MOA) on commitments to the project and;
4. Designated the members of the Municipal Inter-Agency Committee (MIAC) and the
Municipal Coordinating Team (MCT).
Expected Outputs
The output of the meeting shall be a DSWD-MLGU MOA that covers;

1. Declaration of intent to participate in the project and;
2. Commitments on human, materials, and financial resources (i.e. MLGU local
counterpart contribution) in support to project.
Participants
Participants to the Municipal Orientation shall include:

From the LGU: From the DSWD and From civil society/
NGAs: NGOs:
§ Municipal and § Regional Project § CSO/NGO
Barangay LCEs Management Office members of the
§ Municipal (RPMO) staff MDRRMC and
Sangguniang Bayan § Area Coordinator BDRRMC
(SB) members § Facilitators
§ MPDC § DILG MLGOO
§ MHO
§ Mun. Budget Officer
§ MDRRMC
§ BDRRMC
49
Facilitator
The activity will be facilitated by the Regional Project Manager (RPM) or a senior staff of the
Regional Project Management Office (RPMO) of the DSWD Regional Field Office (FO),
supported by the Area Coordinator (AC) and the Municipal Local Government Operations
Officer (MLGOO) of the Department of the Interior and Local Government (DILG).
Process and Steps
Before the Activity

Senior staff and technical specialists of the RPMO shall conduct the following preparatory
activities:
1. Brief the municipal LCE (i.e. courtesy visits, brief meetings, shares letters and
documents, etc.) on (i) the NCDDP AF; (ii) the requirements and process for
enrollment in the project; (iii) date, venue, participants and invitations and other
preparations for the municipal orientation and enrollment.
2. Coordinate with the DILG Municipal Local Government Operations Officer (MLGOO)
assigned to the municipality, for the MLGOO to provide inputs on Barangay
Development Planning (BDP) and Barangay Development Investment Programming
(BDIP).
3. Review the session plan and program of activities/agenda for the activity; assign the
facilitator and speakers for specific topics and activities (i.e. small group discussions,
workshops, etc.); and the prepare the forms and templates to be used, paying special
attention to the municipal MOA.
During the Activity

The designated facilitator;
1. Opens the activity and facilitates preliminary sessions:
a. Leads the singing of the National Anthem
b. Introduction of participants
c. Calls the Municipal LCE and the senior RPMO representative to welcome
and opening remarks.
d. Facilitates expectation checking session.
e. Presents the objective and expected outputs.
f. Presents the flow and program of activity
2. Calls on speakers/presenters for the following topics:
a. Community-Driven Development and the Kalahi-CIDSS experience: To be
discussed by the NPMO or RPMO staff and covering (i) a brief background of
CDD and the Kalahi-CIDSS experience (including specific experience in the
municipality, if the MO is being conducted in a former NCDDP area) and (ii)
lessons related to local governance and citizens-government collaboration in
addressing community-identified needs, and on the application of CDD under
a broad range of local conditions including addressing disaster and
emergency needs.
50
Tips to Facilitators
Key Messages to Discuss During Municipal Orientation
§ CDD builds capacity of citizens and local government, promotes constructive citizen-
local government collaboration and partnership, even under disaster and emergency
conditions, that better ensure that resources truly respond to the needs of
communities, especially the most vulnerable.
§ The dual agenda of supporting emergency response to COVID-19 and contributing to
building capacity of barangays in Barangay Development Planning (BDP) and Barangay
Development Investment Programming (BDIP) in support of full devolution and the
DSWDs efforts in transitioning to standards development and technical assistance
provision to barangays on social welfare and development programs.
b. Devolution and the Barangay Development Planning and Investment

Programming (BDP/BDIP) Process: To be discussed by the DILG MLGOO and
cover (i) barangay local governance under full devolution in view of the
Mandanas-Garcia ruling of 2018; (ii) the shifting and expanding role of local
government units, particularly the barangay LGUs; (iii) the evolving role of
national government agencies (NGA) such as DSWD in supporting local
development under full devolution and; (iv) the BDP/BDIP as a key process
and instruments in building citizen-collaboration and partnership under full
devolution and in guiding use of increased resources towards real local
development.
c. The NCDDP-AF: To be discussed by the RPMO and cover (i) project
background; (ii) objectives; (iii) components; (iv) design features; (v)
implementation timeline and (vi), institutional arrangements, and the role of
the MLGU and the BLGU in the project.
3. Leads a short discussion to generate and address questions, listen to comments,
insights and suggestions on the topics covered in the presentations, and steers the
discussion towards decision-making on municipal participation in the project.
4. Leads a workshop on municipal enrollment in the project by:
a. Presenting the requirements for municipal enrollment into the program, and
the municipal MOA.
b. Facilitating small group discussions and agreements on specific provisions of
the MOA such as (i) conduct of project activities under COVID-19 conditions;
(ii) municipal and barangay cash and in-kind counterparts; (iii) criteria,
availability and use of data for allocation of barangay grants and community
planning; (iv) MIAC and MCT composition; (v) support to sub-project
implementation; (vi) compliance to COVID-19 containment and management
in activities and; (vii) other concerns.
c. Leads discussion on the designation of members of the (i) MDRRMC; (ii) MIAC;
(iii) MCT and; (iv) BDRRMC and introduces the NCDDP-AF Area Coordinator
(in former NCDD municipalities) and the Area Coordinating Team (in new
municipalities).
d. Leads a short planning session on next steps.
51
e. Summarizes the key points and agreements from the activity and leads the
closing session.
After the Activity

Senior staff and specialists of the RPMO in close coordination with the ACT, MCT and the
MIAC;
1. Processes the MOA for approval by the Sangguniang Bayan and signing by the
Municipal LCE.
2. Conducts planning session with the MCT and the MIAC and;
3. Provides guidance to the AC and the ACT on preparations for the MDRRMC meeting.
Tools
§ Session plan
§ Program of activities
§ Attendance sheets
§ Presentation materials on (i) CDD and the Kalahi-CIDSS experience; (ii) devolution and
the BDP/BDIP and; (iii) the NCDDP-AF.
§ Guides to the workshop/s or small group discussion/s
§ Workplan Template
§ Activity Report form
Standards
§ Prior coordination with both the MLGU and the DILG MLGOO is conducted.
§ COVID-19 protocols on containment and management are strictly observed and
monitored by the BHERTS.
§ A senior DSWD FO officer and senior RPMO staff head the DSWD delegation.
§ The Municipal LCEs and members of the Sanggunian Bayan are present.
§ Key technical staff of the MLGU are present, including the (i) MPDC; (ii) the Municipal
Budget Officer; (iii) the MHO and; (iv) the MSWDO
§ All Punong Barangays are present.
§ Representatives from poor, geographically isolated and depressed barangays are
present.
§ Representatives from CSOs and NGOs are present.
§ Sufficient time is allocated for discussions and decision making.
§ Affirmative action (e.g., directly soliciting comments, inputs or insights, highlighting
data, separate small group discussions, etc.) is taken to ensure inputs of
representatives from poor and/or geographically isolated barangays, women, and
CSOs and NGOs, and those representing typically marginalized groups are included
in discussions and decision-making.
1. Municipal Disaster Risk Reduction and Management Council (MDRRMC) Meeting
In this activity, the MDRRMC shall convene to review available information on the COVID-19
situation in the barangays, data from existing BDPs, and specifically the CBMS data used in
BDP preparation, Barangay Profiles, Registry of Barangay Inhabitants (RBI), Situational
52
Analysis/PSA-generated information, climate and disaster risks, and other relevant
demographic, social and economic data will be used by the MDRRMC as reference in analysis
of barangay-level conditions.
Based on this information and using agreed objective criteria, the MDRRMC will allocate
NCDDP-AF barangay grants for activities to be identified, decided and implemented by the
barangays to address COVID-19 emergency response needs.
Development Plan (BDP) preparation process of the DILG, data from the existing BDPs, and
specifically the CBMS data used in BDP preparation, Barangay Profiles, Registry of Barangay
Inhabitants (RBI), and Situational Analysis/PSA-generated information, including on CCDRR
will be used as reference in the MDRRMC prioritization and allocation of block grants to
barangays.
1.1. Objectives:

1. Reviewed the roles and tasks of the MDRRMC under the NCDDP-AF.
2. Reviewed available information on COVID-19 and/or disaster risks and vulnerabilities
at the barangay.
3. Allocated project grants to barangays based on the grant allocation criteria of
NCDDP-AF.
4. Passed a resolution endorsing the barangay grants allocation to the Sangguniang
Bayan (SB) for concurrence.
5. Agreed on actions to support the BDRRMCs in (i) monitoring and evaluating and; (ii)
ensuring integration of barangay-level PPAs supported by the project into the BDPs
and BDIPs.
1.2. Expected Output
The output/s of the meeting are;

1. The data tables used in analyzing barangay-level COVID-19 and disaster risks and
hazards information.
2. MDRRMC resolution on the proposed NCDDP-AF grant allocations to barangays.
3. The MDRRMC TA support plan for barangays under the NCDDP-AF.
1.3. Participants
Participants to the MDRRMC meeting shall include:

From the LGU: From the DSWD and From civil society/
NGAs: NGOs:
§ Municipal LCE § Regional Project § Additional
§ MPDC Management Office CSO/NGO
§ MDRRMO head (RPMO) staff representatives
53
§ MSWDO head § Area Coordinator
§ MHO head § Facilitators
§ MAO head § DILG MLGOO
§ MEO head
§ MGAD head
§ MVO head
§ MBO head
§ DepED rep
§ AFP rep
§ PNP rep
§ BFP head
§ ABC President
§ PNRC rep
§ CSOs (4 reps)
§ Private Sector (1)
1.4. Facilitator
The activity will be chaired by the Municipal LCE, with facilitation support by the NCDDP-AF
AC and the DILG MLGOO.
1.5. Process and Steps
Before the activity

The RPMO conducts the following preparation activities:
1. Brief the municipal LCE on (i) the objectives, process and outputs, and his role in the
MDRRMC meeting.
2. Coordinate with the MPDC, MDRRMO, MHO, MAO, MSWDO and DILG MLGOO to
gather, consolidate and process available data from the official databases at municipal
and barangay-level, CBMS data used in BDP preparation, Barangay Profiles, Registry
of Barangay Inhabitants (RBI), Situational Analysis/PSA-generated information,
disaster risks and hazards, and other relevant demographic, environment, social,
economic data to be used to provide an overview of the municipal situation and,
where critical information is missing, the Facilitator works with the MPDC to generate
data from the barangay through the BLGUs.
3. Coordinate with the MPDC and the MDRRMO on the meeting schedule. The activity
may be undertaken either (i) as an MDRRMC meeting called specifically for the
purpose or; (i) as an agenda in a regular MDRRMC meeting. If the activity is
undertaken as part of a scheduled meeting, the Facilitator shall ensure that sufficient
time is allocated to satisfactorily complete the process and coordinates the time
allotment with the MPDC and the MDRRMO.
4. Reviews the session plan and program of activities/agenda for the activity and
prepares the forms and templates to be used, paying special attention to tools on
ranking of barangays and allocation of barangay grants.
54
During the activity:
The Municipal LCE, as the Chairperson for the MDRRMC, presides over the meeting.
1. The Municipal LCE, as Chair of the MDRRMC meeting, calls on the Area Coordinator
(AC) to facilitate the session.
2. The AC begins by giving a review of the agreement on ranking of barangays and
allocation of NCDDP-AF barangay grants during the MO, and explains the purpose,
objectives, and grant allocation process.
3. The AC the calls on the MPDC to (i) share the data on the COVID-19 and disaster risks
and hazards situation per barangay.
4. After the MPDC presentation, the Facilitator leads the group in an open forum on the
presentation and summarizes the key points from the discussion.
5. The Facilitator presents the criteria to be used in allocating barangay grants, then
facilitates the grant allocation process using the criteria.
6. The Facilitator then summarizes the results of the barangay allocation of grants and
presents it to the group for final review and concurrence.
7. Once completed, the Facilitator calls on to the Municipal LCE who, as Chair of the
MDRRMC, calls for motion to approve the barangay grant allocation, and for the
allocation to be forwarded to the Sangguniang Bayan (SB) for concurrence.
8. Once the motion is passed, the Municipal LCE then directs the MDRRMO and the
MLGO to mobilize support from the MDRRMC members in providing TA to the
BDRRMCs to ensure that the allocated grants are used to effectively address
emergency needs, as in intended.
After the activity:

The AC in close coordination with the MDRRMO, the MPDC and the MCT:
1. Ensures the MDRRMC and SB Resolution documents are finalized and disseminated
to all barangay LGUs.
2. Conducts planning session with the MCT and the MIAC on the conduct of the
BDRRMC meetings.
1.6. Tools
§ Session plan
§ Presentation materials on (i) the COVID-19 and disaster risks and hazards situation in
the barangays; (ii) criteria for allocation of barangay grants; (iv) allocation procedures
and; (v) other presentation, as needed.
§ MDRRMC Resolution template to be provided by the MDRRMC Secretariat
§ SB Resolution template to be provided by the SB Secretariat
§ Activity report form
55
1.7. Standards
§ Prior coordination with the Municipal LCE, MPDC, MDRRMO, MHO, MAO, MSWDO
and the DILG MLGOO is conducted.
§ COVID-19 protocols on activity implementation are strictly observed and monitored
by the BHERTS.
§ The Municipal LCE Chairs the meeting.
§ Key members of the MDRRMO are present.
§ Data used in the barangay allocation of grants are from existing official databases at
municipal and barangay-level, including CBMS data used in BDP preparation,
Barangay Profiles, Registry of Barangay Inhabitants (RBI), Situational Analysis/PSA-
generated information.
§ Representatives from CSOs and NGOs are present.
§ Affirmative action (e.g. directly soliciting comments, inputs or insights, highlighting
data, separate small group discussions, etc.) is taken during discussions and decision-
making to highlight conditions and needs of poor and/or geographically isolated
barangays, and those with disproportionate number of women, IPs and other
marginalized groups.
2. Barangay Disaster Risk Reduction and Management Council (BDRRMC) Meeting
In this step, the BLGU and BDC convened as the BDRRMC (i) is given a detailed orientation
on the NCDDP-AF DROM process, activities, and requirements; (ii) reviews and concurs with
the MDRRMC grant allocation to the barangay; (iii) sets criteria for identifying priority COVID-
19 emergency response projects that can be supported by the NCDDP-AF and; (iv) appoint
the Barangay Development Council Technical Working Group (BDC-TWG)8 members tasked
to lead the preparation and implementation of the NCDDP-AF sub-project, following
NCDDP-AF guidelines.
In identifying and selecting priority sub-projects for NCDDP-AF support, the BDRRMC of
previously-covered NCDDP barangays, can either (a) review the current BDP (with special
attention to the Barangay COVID-19 Response Plan) for projects that can be potentially
funded by the NCDDP-AF and, from these projects, decide on a priority project for NCDDP-
AF support, using agreed objective criteria or; (b) if the BDC deems the existing list of projects
in the BDP are inadequate, conduct a COVID assessment and needs analysis using the PSA
approach, prior to identifying and selecting the priority sub-project for NCDDP-AF support
(see next step for details on how to facilitate COVID assessment and analysis).
For barangays new to CDD, the BDC shall conduct a COVID assessment and needs analysis
using the PSA approach, prior to identifying and selecting the project for NCDDP-AF support.
8
BDC-TWG shares the same, similar function as NCDDP’s Barangay Sub-Project Management Committees or BSPMCs. It was
renamed to BDC-TWG to be consistent with the BDC-TWG of the BLGUs, whose main task is to prepare and facilitate planning
process at the barangay level. Similar to the BSPMC Structure, specific committees under the BDC-TWG includes Procurement
Team, Project Implementation Team, Monitoring and Inspectorate Team, Audit and Inventory Team. Community-level project
committee shall still include the Bids and Awards Committee, Finance Team, and the Operations and Maintenance Committee.
56
The RDANA Tool shall serve as the reporting tool for the results of the COVID assessment
and needs analysis.
Development Plan (BDP) preparation process of the DILG, the BDC/BDRRC shall issue a
resolution (i) confirming the sub-project to be supported by the NCDDP-AF over three (3)
years in the barangay; (ii) endorsing the same for presentation to the SB for inclusion in the
BDP, BDIP, and AIP and; (iii) requesting the BLGU to mobilize BBIs (i.e. BHERT, BHW, DCW,
and other units) to provide support (i.e. information dissemination, monitoring, technical
assistance, etc.) to NCDDP-AF implementation.
2.1. Objectives

1. Re-confirmed the participation of the barangay in the NCDDP-AF.
2. Reviewed and concurred with the MDRRMC allocation of barangay grants.
3. Agreed on the criteria to be used for prioritizing needs and sub-projects for project
support with NCDDP-AF grant from the project and the funds.
4. Agreed on priority sub-projects to be implemented under the NCDDP AF in the
barangay and the implementation schedule over three (3) years (from 2021 to 2023),
based on the agreed criteria.
5. Selected the members of the BDC-TWG who will lead in the preparation of the first
sub-project to be supported with NCDDP-AF grant.
6. Identified and agreed on barangay counterpart support for NCDDP-AF
implementation, and for operation and maintenance (O&M) of completed
infrastructure sub-projects, and sustainability non-infrastructure (including livelihood)
sub-projects.
7. Passed a resolution on BDC approval of the above and endorsement for adoption by
the Sangguniang Barangay.
2.2. Expected Outputs
The outputs of the meeting are:

1. The criteria for prioritization and programming of sub-projects.
2. The list of priority sub-projects to supported by the project over the next three (3)
years.
3. List of members of the BDC-TWG.
4. The BDC/BDRRMC resolution (i) approving the prioritized SPs; (ii) inclusion of the SPs
in the BDP/BDIP and AIPs for 2021 and 2022 and; (iii) endorsing the same for adoption
by the Sangguniang Barangay (SB).
57
2.3. Participants
Participants to the BDRRMC meeting shall include:

From the Barangay LGU: From the DSWD and From civil society/ NGOs:
NGAs:
All members of the BDC, Selected representatives Representatives of
convened as the from the MIAC, and barangay-based NGOs
BDRRMC Municipal Facilitators from for each panning sector
the MCT. (i.e. environment, social,
economic, infrastructure
and institutional)
2.4. Facilitator
The activity will be chaired by the Punong Barangay, and supported by the Municipal
Facilitator (in former NCDDP barangays) or by the Community Facilitator of the NCDDP-AF
ACT (in new barangays).
Before the activity:

1. In former NCDDP barangays, the NCDDP-AF Area Coordinator (AC) and Municipal
Area Coordinator (MAC) leads a planning session with the MCT on the conduct of
BDRRMC meetings. In new barangays, the planning session is conducted with the
ACT and the MCT together.
2. In both cases, the AC, MAC and the Facilitators of the MCT and ACT coordinate with
the MPDC and the Punong Barangay (PB) of their assigned barangays to (i) review the
PPAs identified in the current BDP and; (ii) review, consolidate and process available
data from the official databases at barangay-level, CBMS data used in BDP
preparation, Barangay Profiles, Registry of Barangay Inhabitants (RBI), Situational
Analysis/PSA-generated information, climate and disaster risks and hazards, and other
relevant demographic, environment, social, economic data used for the ranking of
barangays and allocation of NCDDP-AF grants and, where critical information is
missing, the Facilitator works with the MPDC to supplement data the from the MLGU
databases.
3. The ACT and/or MCT Facilitator (in the case of former NCDDP-covered barangays) (i)
prepares a list of PPAs identified in the BDP and BDIP and; (ii) organizes available data
into sectoral planning data tables (i.e., environment, social, economic, infrastructure
and institutional) showing relevant information describing the current condition of the
barangay for each planning sector.
4. The ACT and/or MCT Facilitator coordinates with the PB on the meeting schedule.
The activity may be undertaken either (i) as a BDRRMC meeting called specifically for
the purpose or; (i) as an agenda in a regular BDRRMC meeting.
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a. If the activity is undertaken as part of a scheduled meeting, the Facilitator shall
ensure that sufficient time is allocated to satisfactorily complete the process
and coordinates the time allotment with the PB.
b. If the activity is conducted as a special/separate meeting, the Facilitator
coordinates with the PB on preparations including (i) invitations (including to
members of the MIAC), venue and other logistics; (ii) representation of GIDA
areas in the meeting, including arrangements to ensure they are able to attend
and; (iii) arrangements to ensure compliance with COVID-19 containment and
management protocols during the activity, including monitoring by the
BHERT.
5. The ACT and/or MCT Facilitator meets with the Punong Barangay to review the
session plan and program of activities/agenda for the activity. The Punong Barangay
will chair the meeting as the head of the BDC/BDRRMC. The Facilitator ensures that
the Punong Barangay is thoroughly briefed on the agenda, discussion flow and
decision points, particularly on the barangay counterpart support for the project
implementation, O&M (for infrastructure sub-projects) and sustainability (for non-
infrastructure sub-project activities).
6. The ACT and/or MCT Facilitator prepares the forms and templates to be used, paying
special attention to tools on prioritizing sub-projects for NCDDP-AF support.

The Punong Barangay, as the Chairperson for the BDC/BDRRMC, presides over the meeting.
1. The Punong Barangay calls on the Facilitator to facilitate the session.
2. The Facilitator orients the BDC/BDRRMC on the NCDDP-AF and the results of the
MDRRMC allocation of barangay grants.
3. The Facilitator then discusses the process for prioritizing sub-projects to be supported
by NCDDP-AF grants, giving special attention to explain that:
a. Sub-projects to be supported by the NCDDP-AF must address COVID-19
emergency needs and/or CCDR risks in the barangay.
b. Sub-projects will be drawn from PPAs in the existing BDP and BDIP.
c. In former NCDDP-covered barangays, if no sub-project in the current
BDP/BDIP can be funded (e.g. all PPAs already have prior committed funding
or no potential sub-project satisfies the COVID-19 nor disaster risks and
hazards response requirement), Situational Analysis using the PSA method will
be undertaken (see Activity 4 below) to define priority needs and identify
appropriate sub-projects to respond to needs.
d. In all new barangays, Situational Analysis using the PSA method will be
undertaken (see Activity 4 below) to define priority needs and identify
appropriate sub-project to respond to needs.
e. Prioritization and programming of sub-projects will be based on objective
criteria to be agreed among the members of the BDC/BDRRMC and later on
submitted for concurrence by the Sangguniang Barangay (SB) and the
Barangay Assembly (BA).
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f. All sub-projects identified and prioritized for NCDDP-AF support shall be
included in the BDP/BDIP, and in the AIP corresponding the year prior to
expected sub-project construction/implementation.
g. Counterpart support of the barangay for (i) NCDDP -F implementation and; (ii)
operation and maintenance of completed infrastructure sub-projects and/or
sustainability of non-infrastructure sub-projects activities will likewise be
included in the BDP and in the BDIP and AIP budget programming.
4. The Facilitator then leads discussion of issues and concerns on the sub-project
prioritization and programming and, once all issues/concerns are resolved and
addressed, facilitate agreement on the sub-project prioritization process and
requirements.
5. The Facilitator then leads a discussion on (i) the criteria; (ii) rules/metrics and; (iii)
procedure for prioritization and programming.
Facilitating Criteria-Setting and Problem/Sub-Project Prioritization During BDRRMC Meetings
§ Observed conditions are both positive and negative.
§ Using factual data/information are basis to facilitate consensus regarding problem situation and in ranking
them. However, objective basis are not just statistical data but shared experiences by barangay members.
Thus, it is not only important to agree on priority observed conditions or problems but to agree on the causes
and effects of each condition. Use these guide questions to help facilitate the process:
o Where to get the data or source? Are they recent?
o Do you think the data will be easily available?
o Will the data available allow for ranking?
§ It is important to agree on criteria or considerations for decision to facilitate agreements. Use these guide
questions to help facilitate the process:
§ Be sure to describe the criteria how or apply the criteria and agree on the data/ information that will be used
in applying the data. Some example of criteria and description
Criteria Description How to apply

Urgency Effects of condition would be The more urgent the effect, the
experienced or felt on short term and higher the rank or score
have serious manifestation, usually loss of
life or survival need.
Severity Effects large segment or number of The more severe the higher the
persons/households; or it is the root rank
cause of other multiple problems or if not
addressed, will immediately lead to more
serious problem.
Availability of At the time of the analysis, there are no If interventions are already on-
Interventions services or interventions to address the going, the lower the ranking
problem within a critical period or before
it worsens.
Focused on Affects the most disadvantaged or those If condition affects
vulnerable left behind. disadvantaged group, the
group higher the ranking
§ Facilitate the setting of weights for each criterion.
§ Remember that the Facilitator’s role is to elicit ideas and encourage discussion among the meeting participants.
Criteria, description, and the weights reflect the values of the community and should be identified and decided
by them.
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6. Once the criteria and rules/metrics are agreed, the Facilitator presents (i) the sectoral
data tables on the situation in the barangay, with special attention to COVID-19 and
CCDR. From this point, the process proceeds in two (2) distinct tracks, one for former
NCDDP-covered barangays, and one for new barangays. Each are of these tracks are
discussed below:
a. In former NCDDP-covered barangays:
i. The Facilitator leads a short discussion to clarify, validate, and/or update
information as needed.
ii. The Facilitator then presents the list of PPAs in the current BDP and BDIP
(i) facilitates identification of potential PPAs for NCDDP-AF support.
iii. If no potential sub-projects are identified, the process proceeds to the
conduct of the situational analysis using the PSA approach described in
activity 4, below.
iv. If potential sub-projects are identified for support, the Facilitator
facilitates prioritization and programming of the sub-projects using the
agreed criteria, rules/metrics and procedures.
Discussion Guide – Roles of Committees within the BDC-TWG
The BDC-TWG Chairperson shall head the BDC-TWG members and ensure that tasks of the committees are
carried out in the implementation of the sub-projects. Specifically, the Chairperson shall:
§ Head all the committees created under the BDC-TWG
§ Act as one of the signatories of the community bank account
§ Approve and sign all community financial-related documents
§ Ensure that transparency and accountability are practiced in the whole process of project implementation.
§ Convene committees/members to discuss issues and concerns related to sub-project implementation.
Project Preparation Team (PPT)

Composition: Minimum of three community volunteers per barangays, at least one of which is a woman.
Roles and Responsibilities: As the planning unit for the subproject, conducts the following activities with the
assistance of the ACT and/or MCT:
§ Conducts sub-project planning preparatory activities, such as preliminary site validation, inventory of existing
community infrastructure, market survey, inventory of available resources, etc.
§ Analyzes RDANA and other field validation data.
§ Presents analysis during the PSA to help facilitate guided decision making.
§ Prepares the subproject proposal and identifies subproject requirements.
Project Implementation Team (PIT)

Composition: Minimum of three (3) community volunteers per barangay, at least one of whom is a woman.
The BDC-TWG appoints a PIT Head, taking into consideration the following: (i) his/her experience and technical
skills relevant to the subproject to be implemented; and (ii) his/her willingness to devote time for the SPI. Being
the PIT Head may require full-time work, depriving the person from earning for his/her family, thus the
community may decide to provide an honorarium or a salary that will form part of the local counterpart
contribution.
Roles and Responsibilities: In charge of the day-to-day activities in the implementation of the subproject, the PIT,
with the assistance of the ACT and /or MCT TF:
§ Manages and supervises sub-project implementation, ensuring compliance to project standards;
§ Ensures proper recording of day-to-day activities, using forms/templates provided by the Project;
§ Prepares physical accomplishment reports.
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Discussion Guide – Roles of Committees within the BDC-TWG
Procurement Team (PT)

The composition, and roles, functions and responsibilities of the Procurement Team are discussed in detail in the
CBPM 2021.
Monitoring and Inspectorate Team (MIT)

Composition: Minimum of three community volunteers per barangays, at least one of which is a woman.
Roles and Responsibilities:
§ Inspect deliveries of all items procured for the sub-project.
§ Monitors SPI progress and validates physical accomplishment reports prepared by the PIT.
Operations and Maintenance Team (OMT)

Composition: The OMT is an ad-hoc team composed of at least 3 community volunteers, at least one of which is a
woman.
Roles and Responsibilities:
§ Identifies the operation and maintenance requirements of the proposed sub-project at the project
prioritization stage.
§ Determines the community’s/BLGU’s capacity to manage the project after completion to ensure sustainability.
§ Determines support needed by the community/BLGU in terms of sub-project operations, maintenance, and
sustainability.
Operations and Maintenance Group (OMG)

Composition: The OMG is a regular group whose composition may vary depending on the type of sub-project
being operated and maintained. The OMG could be in the form of:
§ An association, such as but not limited to: Barangay Water and Sanitation Association (BAWASA) for water
systems; Parent, Teachers and Community Associations (PTCA) for school buildings; etc.
§ A committee under the LGU; or
§ A partnership of community volunteers and LGUs
Roles and Responsibilities: Community Associations for Operations and Maintenance may be formed during sub-
project implementation to manage the actual operations and maintenance of completed sub-projects.
Audit and Inventory Team (AIT)

Composition: Minimum of three community volunteers per barangays, at least one of which is a woman. The AIT
Head will be a non-voting member of the BAC.
Roles and Responsibilities (see Community Finance Management Sub-Manual for more details):
§ Monitor the integrity and transparency of financial transactions.
§ Check the compliance of the BDC-TWG with the provisions of the financial guidelines.
§ Provide feedback report to the BDC/BDRRMC.
Bids and Awards Committee (BAC)

Composition: Barangay Treasurer, PPT Head, and one member elected by the Execom but should not be a
barangay official.
Role: Responsible for ensuring that the BDC-TWG is compliant of the proper procurement process (see
Community-Based Procurement Manual for more details)
v. The Facilitator then summarizes the discussion and (i) presents the list of
prioritized projects and; (ii) the schedule of implementation (i.e. the
programming results) to the body for final review. Changes to the result
including justifications must be agreed by the body through consensus.
vi. Once agreed, the Facilitator then leads discussion and agreement on the
counterpart support of the barangay to (i) NCDDP-AF implementation
and; (ii) on operation and maintenance of completed infrastructure sub-
projects and/or sustainability of non-infrastructure sub-project activities.
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vii. The Facilitator then presents the roles, tasks, and expected composition
of the BDC-TWG which will lead in sub-project proposal preparation and
implementation and leads discussion on selecting members to the BDC-
TWG.
viii. Once completed, the Facilitator yields the floor to the Punong Barangay.
The Punong Barangay calls for motion to (i) pass BDC/BDRRMC
resolution formally approving all agreements reached and including the
prioritized sub-projects and implementation schedule into the BDP,
BDIP and AIPs and: (ii) pass BDC/BDRRMC resolution endorsing the
same for adoption by the Sangguniang Barangay.
b. In new barangays:
i. The Facilitator leads a short discussion to clarify, validate, and/or update
information as needed.
ii. The facilitator then leads the SA process using the PSA approach to (i)
analyze the situation of the barangay and; (ii) identify priority needs
resulting from COVID-19 and CCDR risks (see SA process in Activity 4,
below).
iii. The Facilitator then presents the list of PPAs in the current BDP and BDIP
and facilitates identification of potential PPAs to address identified priority
needs for NCDDP-AF support.
iv. If no potential sub-projects from the BDP and BDIP are identified, the
Facilitator leads a discussion to generate sub-project ideas to address
identified needs.
v. The Facilitator then facilitates prioritization and programming of the SPs
using the agreed criteria, rules/metrics and procedures.
vi. The Facilitator then summarizes the discussion and (i) presents the list of
prioritized projects and; (ii) the schedule of implementation (i.e., the
programming results) to the body for final review. Changes to the result
including justifications must be agreed by the body through consensus.
vii. Once agreed, the Facilitator then leads discussion and agreement on the
counterpart support of the barangay to (i) NCDDP-AF implementation and
(ii) on operation and maintenance of completed infrastructure sub-projects
and/or sustainability of non-infrastructure sub-project activities.
viii. The Facilitator then presents the roles, tasks, and expected composition
of the BDC-TWG which will lead in sub-project proposal preparation and
implementation and leads discussion on selecting members to the BDC-
TWG.
ix. Once completed, the Facilitator yields the floor to the Punong Barangay.
The Punong Barangay calls for motion to (i) pass BDC/BDRRMC resolution
formally approving all agreements reached and including the prioritized
SPs and implementation schedule into the BDP, BDIP and AIPs and: (ii)
pass BDC/BDRRMC resolution endorsing the same for adoption by the
Sangguniang Barangay.
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After the activity:
The Facilitator, in close coordination with the AC/MAC and Punong Barangay:
1. Ensures the BDRRMC and SB Resolution documents are finalized and copies
disseminated to all barangay LGUs.
2. Meets with the BDC-TWG to schedule the next activities on SP proposal preparation.
2.6. Tools
§ Session plan
§ Presentation materials on (i) the Barangay Profile and sectoral data tables; (ii) the list
of PPAs in the current BDP and BDIP; (iii) sample criteria, rules/metrics and procedures
for prioritizing and programming sub-projects; (iv) the purpose, composition, roles
and structure of the BDC-TWG; (v) sample criteria for identifying and selecting BDC-
TWG members and; (vi) other presentation materials, as needed.
§ BDRRMC Resolution template to be provided by the BDRRMC Secretariat
§ SB Resolution template to be provided by the SB Secretariat
§ Activity report form
2.7. Standards
§ Prior coordination with AC/MAC and the DILG MLGOO is conducted.
§ The Punong Barangay chairs the meeting.
§ Key members of the BDRRMO are present.
§ Data in the Barangay Profile and sectoral planning data tables are from existing official
databases at municipal and barangay-level, including CBMS data used in BDP
Analysis/PSA-generated information, climate, and disaster risk assessment (CDRA),
and other relevant demographic, environmental, social and economic data.
§ Special attention is given on data describing conditions in poor, geographically
isolated and depressed areas within the barangay in identification and prioritization
of needs and SPs, and for programming od SP implementation.
§ Representatives from barangay-based NGOs are present.
areas, and those with disproportionate number of women, IPs and other marginalized
groups.
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3. COVID-19 Assessment and Needs Analysis
The NCDDP-AF barangay-level COVID assessment and needs analysis using the PSA
approach is an activity embedded in the process of identifying, prioritizing and programming
of SPs in the BDRRMC meeting, and will be undertaken under two scenarios: (1) in previous
NCDDP-covered barangays where the BDC has found no project that can be potentially
supported by the NCDDP-AF within its existing BDP and; (2) in new barangays that have not
been previously covered by the Kalahi-CIDSS nor the NCDDP.
In undertaking the assessment using PSA, the BDC, convened as the BDRRMC:
§ Reviews existing available data on the situation on COVID 19 and other
disaster/emergency risks and their impact on the barangay and its inhabitants and
accomplish the RDANA tool;
§ Gathers, validates and analyzes COVID-19 and CCDR-related barangay data using
PSA tools;
§ Identifies COVID-19 and CCDR related priority needs;
§ Discusses potential subprojects to address identified needs and;
§ Using agreed objective criteria, select the priority subproject for NCDDP-AF support.
Barangay data used in BDP preparation as well as SA PSA tools will be used to conduct
gather, validate and analyze data.
3.1. Objectives

1. Reviewed and updated data on COVID-19, CCDR, environment, social, economic,
infrastructure situation of the barangay and the institutional capacity of the BLGU.
2. Identified and agreed on priority needs on COVID-19 and CCDR in the barangay.
The output/s of the meeting are:

1. The updated Barangay Profile and sectoral planning data tables.
2. Accomplished PSA materials analyzing local conditions (e.g., community/social,
transect, spot and other thematic maps, historical timelines, seasonal calendars,
access and control diagrams, and other charts).
3. The list of priority needs around COVID-19 and CCDR in the barangay.
3.3. Participants
Participants to the BDRRMC PSA session shall include:

From the Barangay From the DSWD and From civil society/ NGOs:
LGU: NGAs:
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All members of the Selected Representatives of barangay-
BDC, convened as the representatives from based NGOs for each panning
BDRRMC the MIAC, and sector (i.e. environment, social,
Municipal Facilitators economic, infrastructure and
from the MCT. institutional)
3.4. Facilitator
The activity will be chaired by the Punong Barangay and supported by the Municipal
Facilitator (in former NCDDP barangays) or by the Community Facilitator of the NCDDP AF
ACT (in new barangays).
NOTES to the Facilitator:
This activity is embedded in and conducted as part of the BDRRMC prioritization and
programming of sub-projects for NCDDP-AF support. Conduct of this activity will be
contingent on two scenarios:
1. In former NCDDP-covered barangays, the BDRRMC has not been able to identify
a PPA in the current BDP, BDIP and AIP that can be proposed for support by the
NCDDP-AF or;
2. The BDRRMC undertaking the sub-project prioritization activity is from a new
barangay that has never been previously covered by the Kalahi-CIDSS, NCDDP nor
any of its affiliated projects.
Prior to the conduct of this SA/PSA, facilitators must ensure that data in the Barangay
Profile and sectoral planning data tables are (i) from existing official databases at municipal
and barangay-level, including CBMS data used in BDP preparation, Barangay Profiles,
Registry of Barangay Inhabitants (RBI), Situational Analysis/PSA-generated information,
climate and disaster risk assessment (CDRA), and other relevant demographic,
environmental, social and economic data and; (ii) are sufficient to allow reasonable analysis
(i.e. no critical data are missing). Prior data review and processing will need to be
undertaken by the Facilitators in close coordination with the PB, the MCT and MPDC and
others in determining data sufficiency. Where critical data are missing or outdated,
separate processes may need to be undertaken to gather and update this information prior
to the PSA exercise.
Conducting the SA/PSA
In conducting the SA/PSA, the Facilitator:

1. Orients the participants on the purpose and objectives of the SA/PSA process.
2. Familiarizes the participants with the various aspects of the barangay such as:
a. Environmental conditions and CCDR risks.
66
b. Infrastructure, including opportunities and challenges in access and use of
important basic services (i.e. water and sanitation, ease and challenges in
transportation, access to health (including nutrition services), access to
education, communication infrastructure and digital connectivity, etc.)
c. Social conditions with special attention on poor areas and marginalized
groups.
d. Economic conditions, including income, livelihood ad employment
opportunities and challenges.
Tips for Facilitators

Discussion Guide for PSA Process
Participatory Situational Analysis (PSA) is a research approach where the community members work together to
assess and analyze their situation themselves, based on their own observations, experiences, and perspectives.
For Kalahi-CIDSS, PSA aims to:
o Facilitate community members’ and community volunteers’ deeper understanding of the community's
condition, including contributors to poverty and vulnerabilities in the barangay.
o Facilitate community members’ and community volunteers’ identification of problems and needs in their
community and prioritize on what needs to be immediately addressed.
o Facilitate community members and community volunteers’ identification of possible solutions to address
priority problems and needs in their community, including the corresponding resources needed.
Information to Include in the Community Profile Data Gathering and Analytical Tools Which
Can Be Used in PSA
Physical Feature and demography of the Community Maps:
community Natural Features – rivers, forests, etc
Geo-political features – boundaries,
location of public facilities, location of
residences and commercial establishments
Annual seasonal patterns of community life (e.g.
seasons, planting and harvest activities, Seasonal Calendars and historical timelines
occurrences of illnesses, social celebrations) e.g. Dates of significant events in the
Community history and significant events (e.g. barangay, trends in the environment,
founding of barangay, major calamities or livelihood activities, politics, etc. over time
natural disasters, armed conflicts, etc) (Before and After Comparison)
Community situation in terms of the core local
poverty indicators (CLPIs) – health, nutrition, Problem Tree
shelter, water and sanitation, basic education, Charts and Diagrams
income, employment, peace and order) e.g. malnourished children, literacy,
Social, political, and economic situation of number of women-headed households,
vulnerable groups employment, teacher to student ratio, etc.
Community Volunteers are tapped to assist in the conduct and facilitation of PSA. Specifically, roles of these
PSA Volunteers include
o Preparation for PSA sessions, including mobilization of participants and ensuring that standard safety
protocols are followed.
o Preparation of materials to be used during the sessions.
o Participate in the discussions and provide inputs in coming up with the analysis of the available data
discussed using the suggested tools.
o Recommend appropriate intervention based on the results of the problem analysis.
The MCT and/or the ACT shall assist the community volunteers in undergoing the process of PSA. For guidance
on how to use the suggested PSA Tools identified above, please refer to the NCDDP’s Guide for Conducting
Participatory Situational Analysis for tools and facilitation guide which is a section in the CEAC Manual (pages
27 to 32) or in the Enhanced Guide in Facilitating PSA in Harmonized CDD Process for DSWD’s
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Specialized/Promotive Programs (Annex J)
3. Using PSA tools9 to aid in community profiling and analysis, facilitates analysis of how
COVID-19 has impacted different aspects of life in the barangay, such as:
a. on the poor and most vulnerable groups and areas;
b. on livelihoods and economic activity;
c. on access to basic infrastructure, and on how existing state of infrastructure in
the barangay has aided or abetted effective COVID-19 response;
d. on associated CCDR conditions compounding existing COVID-19 conditions
and risks and;
e. other relevant aspects or themes.
4. Based on the analysis, leads the participants in identifying emergency needs that may
be addressed by the NCDDP-AF.
5. Facilitates discussion and agreement on the criteria to be used in prioritizing the
identified needs, the rules/metrics to be used, and the process of prioritizing the
needs.
6. Once the criteria, rules/metrics and process for needs prioritization has been agreed,
facilitates prioritization of the needs that will be addressed through the NCDDP-AF.
7. Summarizes the discussion and (i) presents the list of prioritized projects and (ii) the
schedule of implementation (i.e., the programming results) to the body for final
review. Changes to the result including justifications must be agreed by the body
through consensus.
Guide Questions in Probing/Eliciting Discussion Among Meeting/Session Participants
During Discussion of Identified Sub-Projects
§ Are the proposed sub-projects relevant?

§ Are the proposed sub-projects based on a comprehensive and clear analysis of causes and effects
(interrelationship of factors)?
§ Will the sub-project address the priority problem/need?
§ Are the location, components and target clear and supported by data/information?
§ Are they achievable within the given implementation period?
§ Did the selection of sub-projects consider the practical matters such as manageability, budget sufficiency,
availability of appropriate technical resources?
8. Once completed, the BDRRMC proceeds to the identification, prioritization, and

programming of SPs to address prioritized emergency needs, as described in Activity
3 in the previous section.
9
For reference, the Facilitators may use NCDDP’s Guide for Conducting Participatory Situational Analysis for tools and
facilitation guide which is a section in the CEAC Manual or in the Enhanced Guide in Facilitating PSA in Harmonized CDD
Process for DSWD’s Specialized/Promotive Programs (see Annex J)
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3.6. Tools
§ SA/PSA Session plan

§ Presentation materials on (i) the Barangay Profile and sectoral data tables; (ii) PSA
overview; (iii) PSA tools; (iv) sample criteria, rules/metrics, and procedures for
identifying and prioritizing needs.
3.7. Standards
§ Prior coordination with AC/MAC, and the DILG MLGOO is conducted.

§ COVID-19 protocols on containment and management are strictly observed, and
§ Data in the Barangay Profile and sectoral planning data tables are from existing official
databases at municipal and barangay-level, including CBMS data used in BDP
Analysis/PSA-generated information, climate and disaster risk assessment (CDRA),
and other relevant demographic, environmental, social and economic data.
§ PSA tools used in the BDP preparation process are used as reference in conducting
the SA.
§ Special attention is given on data describing conditions in poor, geographically
isolated and depressed areas within the barangay in identification and prioritization
of needs and SPs, and for programming od SP implementation.
§ Representatives from barangay-based NGOs are present.
areas, and those with disproportionate number of women, IPs and other marginalized
groups.
Stage 2: First Round Sub-Project Preparation and Implementation
Upon identification of COVID-19 emergency response subprojects for NCDDP-AF support,

project implementation proceeds to the Second Stage, covering design, proposal
preparation and implementation of priority subprojects that will be provided with NCDDP-
AF support. All NCDDP-AF barangays shall be eligible to participate in three (3) rounds of
grant support. The first two (2) rounds of block grants will be funded from the NCDDP-AF
loan proceeds, while the third (3rd) and final round will be supported with Government of the
Philippines (GOP) funds.
This stage covers the first round of block grants as described above. In this stage, the
barangays will be capacitated to design and develop emergency-response subproject ideas
into full-blown subproject proposals with detailed technical, financial and implementation
management specifications consistent with NCDDP standards and best practice and will
serve as a pilot demonstration phase towards the second (2nd) and third (3rd) round of
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subproject preparation and implementation using Project funds and GOP funds and
procedures, respectively.
The detailed guide to Facilitators in conducting these steps are described the succeeding
sections.
4. Sub-Project Development
In this activity, the ACT and MCT with technical staff from the RPMO and selected members
of the MIAC, assists the BDC/BDRRMC-appointed BDC-TWG to prepare sub-project
proposals, safeguards, technical and financial documents, and RFR documents using
simplified forms (ESMP, activity proposal, RFR requirements, etc.)
In preparing subproject proposals for NCDDP-AF grant support, the BDC-TWGs are: (i)
trained on the sub-project proposal preparation requirements, standards, and processes; (ii)
conduct safeguards screening and process/prepare required safeguards documents; (iii)
conduct technical assessments (e.g. site visits for infrastructure subprojects, feasibility study
for livelihood and local economic development support subprojects, etc.); (iv) prepare sub-
project design documents (i.e. technical drawings for infrastructure sub-projects, business
plans for livelihood and LED support sub-projects, etc.) and; (v) sub-project proposals and
required supporting documents including procurement plans, costs estimates, program of
works, financial plans and budgets, implementation work plans, operation and maintenance
(O&M) plans, sustainability plans, and other documents as appropriate, using prescribed
formats and templates, and; (vi) open a bank account to receive block grants.
The BDC-TWG will be assisted by the Facilitators of the NCDDP-AF and members of the
Municipal Inter-Agency Committee (MIAC). The MIAC is a body formed as part of the
MLGU’s commitments to the project during Municipal Enrollment. It is composed of the
heads and technical staff of relevant technical units of the MLGU and is tasked with providing
technical support to Project implementation.
4.1. Objective
At the end of the activity, the BDC-TWG will have:

§ Prepared a proposal for their SP, with complete safeguards, technical and financial
support documents as required by and following the specifications contained in
NCDDP subproject preparation sub-manuals and guidelines
The outputs of the activity is the final sub-project proposal package to be submitted for
review by the MIAC.
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4.3. Participants
Participants to the activity include the following:

§ The members of the BDC-TWG and its sub-committees.
§ The Punong Barangay
§ Selected members of the MIAC, MDRRMC, and BDRRMC.
4.4. Facilitator
The activity will be facilitated by (i) the Municipal Facilitator (in former NCDDP barangays)
assisted by the ACT, the MIAC and technical specialists of the RPMO or; (ii) by the Community
Facilitator of the NCDDP-AF ACT (in new barangays), assisted by technical specialists of the
RPMO, and the MCT and selected MIAC members.
The time and level of effort needed to prepare full technical proposals and complete all
technical and financial documents will depend on the sub-project type, the level of
complexity of the sub-project design, and the difficulty if securing needed documentary
requirements.
In assisting and guiding the BDC-TWG in preparing subproject proposals for NCDDP-AF
grant the support, the Facilitator:
1. Organizes and conducts a Project Development Workshop (PDW) to train the BDC-
TWG on (i) the sub-project proposal preparation process; (ii) the sub-project proposal
forms, tools and templates and; (iii) preparing a workplan on activities and tasks to be
undertaken in sub-project proposal preparation. In conducting the PDW, the ACT:
a. Meet with the MCT to plan the approach for conducting the project
development workshop. This includes:
i. Orienting the MCT members on how the activities will proceed;
ii. Clustering of barangays based on sub-project type.
iii. Adopting a team approach for remote and severely affected barangays
by forming teams to be deployed to the prioritized barangays.
iv. Mobilizing RPMO, MIAC and other technical experts to provide TA
support.
v. Preparing session plans for the barangay-based proposal development
activity.
b. Meets with the RPMO to (i) coordinate on the activities, flow, process,
methodologies, date, and venue of the barangay-based PDW; (ii) ensure
adequate technical staff support will be available, based on the consolidated
TA and staff support augmentation needs from the community
consultations/BA and; (iii) funds and other logistical requirements are available
and on hand.
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c. Meets with the MLGU MIAC and other NGA partners to do groundwork for
technical support provision during the proposal development at barangay
level.
d. Meets with the respective Project Preparation Teams (PPT) to ensure data to
be used during the proposal preparation are on hand and inform them of the
detailed arrangements during the workshop (venue, flow, agenda, logistics).
e. Trains the BDC-TWG on the proposal development process, including
i. Objectives and expected outputs of the sub-project proposal
development process
ii. The requirements per sub-project type
iii. The tools, forms and templates to be used
iv. Finalizing the full sub-project proposal
v. Finalizing the Detailed Estimates, POW, and other technical plans and
specifications per sub-project type
vi. Preparing the Simplified ESMP
vii. Preparing the RFR and other requirements
f. Coaches and mentors the BDC-TWG during the PDW on the preparation of
activity proposal and RFR documents.
2. Guides the BDC-TWG in conducting safeguards screening activities, preparing an
Environmental and Social Safeguards Management Plan (ESMP), and conducting
activities to process requirements and secure documents to comply with project
safeguards policies and standards.
3. Guides the BDC-TWG in conducting technical assessments (e.g. site visits for
infrastructure SPs, feasibility study for livelihood and local economic development
support sub-projects, etc.), based on the nature (i.e., infrastructure, livelihood,
employment support, training, etc.) and type of sub-project being proposed
Guide to Effective Safeguards Orientation
o Avoid technical terms; simplify or popularize complex or difficult concepts by using

related local language, giving definition, illustrating, or giving practical examples.
o Cite local situations or conditions or previous experiences to illustrate important
concepts/points.
o Avoid using acronyms unless absolutely necessary
o In all ways possible, impress upon the local stakeholders that safeguards are an important
legally covenanted aspect of the NCDDP-AF and that is important that all safeguards’
policies are adhered to.
o Keep reminding the team that they as well as other stakeholders in the barangay that
safeguards are everyone’s concern, and that all have a role to play in ensuring that
safeguards requirements are followed and complied. Working as a team will facilitate
success in safeguards compliance.
o Observe rules of good visuals, do not overdo graphics/pictures so as not to distract
audience from the core message
o Practice, practice, practice – role-playing and peer critiquing are among the best ways to
practice
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4. Coordinates with and mobilizes technical facilitators, finance specialists, selected
members of the MIAC, specific MLGU offices and units and other sources of technical
support for the BDC-TWG in preparing sub-project technical design documents
based on the nature of the proposed sub-project (i.e. technical drawings for
infrastructure sub-projects, business plans for livelihood and LED support sub-
projects, etc.),
5. Supervises the BDC-TWG in putting together the sub-project proposal, using
prescribed formats and templates, together with the required supporting documents
including technical design documents, procurement plans, costs estimates, program
of works, financial plans and budgets, implementation work plans, operation and
maintenance (O&M) plans, sustainability plans, and other documents as appropriate.
6. Assists the BDC-TWG in conducting public consultations either through special BAs,
sitio and purok meetings, or other means, to get the inputs of the community on key
aspects of the SP design.
7. Assists the BDC-TWG in engaging with the MLGU, MIAC, the MCT and the
BDC/BDRRMC and the Punong Barangay to secure commitments on aspects of the
proposal that will require municipal and/or barangay LGU support during
implementation and, upon completion, continuing support for O&M (for infrastructure
sub-projects) or sustainability (for non-infrastructure sub-projects).
Once the sub-project proposal package and required documentary attachments are
complete, the Facilitator:
1. Coordinates with the BLGU on to present the BDC-TWG as well as the subproject
idea, detailed design, cost estimates and implementation schedule and ESMP in (i)
the immediately succeeding Barangay Assembly or; (ii) in a special BA called for the
purpose; (iii) through sitio/purok meetings.
2. Coordinates with the AC and MAC on the schedule of the MIAC technical review and;
3. Prepares the BDC-TWG for the MIAC technical review process.
4.6. Tools
Please refer to Sub-Manual on Community Infrastructure for sub-project proposal tools and
other related templates.
4.7. Standards
§ Official NCDDP-AF sub-manuals, guidelines and guidance notes are used as

reference in the proposal preparation process.
§ The ACT and/or MCT conducts the following to support the BDC-TWG:
§ Planned/ programmed training, technical assistance provision, and coaching at key
points in the proposal preparation process.
§ Supervision of critical activities (i.e. safeguards screening, public consultations, bank
account opening, etc.)
§ Linking the BDC-TWG with technical and financial support facilitators of the ACT
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and/or MCT, and with relevant members of the MIAC and/or MLGU departments and
units on highly technical aspects of the proposal (i.e. technical design preparation,
procurement planning, financial planning, etc.).
§ Close monitoring of sub-project proposal preparation activities
monitored by the BHERTS throughout the sub-project proposal preparation process.
§ Special attention is given to get the inputs of the specific people that will either
directly benefit from or be affected by the proposed sub-project, especially the poor
and highly vulnerable HHs and those living in geographically isolated and depressed
areas within the barangay in the preparation of the sub-project proposals.
§ Representatives from barangay-based NGOs are consulted.
5. Municipal Inter-Agency Committee (MIAC) Technical Review of Sub-Project Proposals
Upon completion of subproject proposals and technical and financial documents by the BDC-
TWG, these and other requirements will be forwarded to the MIAC for technical review.
The review may result in any of the following scenarios/cases:
1. The MIAC suspends approval of the proposal based on significant technical findings.
The proposal is returned to the BDC-TWG for revision or further enhancement to
comply with the findings and re-submitted for review.
2. The MIAC gives provisional approval of the proposal subject to compliance with minor
technical findings during implementation. Close monitoring and TA will be provided
to the BDC-TWG to ensure compliance as part of implementation support.
3. The MIAC approves the proposal for implementation.
As part of technical review, the MIAC ensures that the BLGU has incorporated support
needed for sub-project operation and maintenance (O&M) in the current and subsequent
BDIP and Annual Investment Plans (AIP), prior to technical approval of proposals. Where
timing with the BDP budgeting process is an issue, the MIAC may also accept a BDC and SB
Resolution on this for the immediately succeeding fiscal year.
5.1. Objectives
At the end of the activity, the MIAC will have:

1. Reviewed the final sub-project proposals, designs, safeguards plan (i.e. ESMP), cost
estimates, and other RFR documents, for endorsement to the RPMO for funds release.
2. Processed requests for fund release (RFR) for proposals that pass quality standards.
The MIAC review is a continuing process to certify all sub-projects for implementation. A
sub-project proposal may require multiple rounds of review before a certification is issued for
implementation.
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At the end of the activity, the MIAC will have:

1. Reviewed the final sub-project proposals, designs, safeguards plan (i.e. ESMP), cost
estimates, and other RFR documents, for endorsement to the RPMO for funds release.
2. Processed RFRs for proposals that pass quality standards.
The MIAC review is a continuing process to certify all sub-projects for implementation. A
sub-project proposal may require multiple rounds of review before a certification is issued for
implementation.
5.3. Participants
Participants to the activity are the following:

MIAC Members Barangay
§ Municipal LCE § BDC-TWG members
§ MPDC § Selected BDRRMC
§ Mun. Accountant members, if needed
§ Mun. Engineer
§ MHO
§ MSWDO
§ MAO
§ MENRO
§ NCIP Representative (if the
sub-project involves an IP
Community)
§ Others (depending on SP
type)
5.4. Facilitator
The activity will be chaired by the Municipal LCE, with facilitation support by the NCDDP-AF
Area Coordinator.
Before the activity:

1. The AC gets updates from Facilitators on all sub-project proposals nearing
completion. The time required to prepare full technical proposals and complete all
technical and financial documents will depend on the SP type, the level of complexity
of the sub-project design, and the difficulty if securing needed documentary
requirements.
2. The AC convenes the ACT and MCT conducts desk review of SP proposals and
technical and financial documents. Area Coordinator:
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3. Coordinates with the MAC on the dates of the MIAC Technical Review activities,
venue, invitations and other logistics preparation.
4. Coordinates with the Facilitators to (i) gather copies of all SP proposal documents
scheduled for review and; (ii) prepare the BDC-TWG for the review process.
5. Provides members of the MIAC with copies of the SP proposals scheduled for review
at least two (2) days before the meeting. Technical aspects of sub-projects should be
reviewed by the MIAC member with the appropriate technical expertise. The table
below presents a guide for determining which MIAC member reviews what aspects of
sub-project proposals:
Table 4. Members of the Municipal Inter-Agency Committee
MIAC Member What to review

Municipal Engineer (ME) Technical aspects of all infrastructure sub-projects;
Municipal Social Welfare and Non-infrastructure sub-projects such as livelihood,
Development Officer (MSWDO) cash-for-work and food-for-work sub-projects;
Capacity building and/or IEC sub-projects;
Other similar social welfare and development -
related sub-project;
Municipal Agricultural Officer Agriculture-related sub-projects and activities,
(MAO) including those related to agriculture-related sub-
projects
Municipal Environment and Environment-related sub-projects and activities;
Natural Resources Officer Environmental compliance documents
(MENRO)
Municipal Planning and Compliance to involuntary resettlement and land
Development Coordinator acquisition/donation requirements
(MPDC) and/or Municipal
Assessor
Municipal Health Officer (MHO) Compliance to minimum health standards of
COVID-19 facilities and other health-related sub-
projects;
Water and sanitation facilities in emergency and
transitional shelters and temporary housing
facilities;
Capacity building and/or IEC sub-projects

The AC assisted by members of the ACT and MCT:
1. Briefs the MIAC on the sub-project proposals for review, the review process, and the
tools to be used.
2. Facilitates review of the sub-project proposals.
a. The concerned MIAC technical member reviews the proposal based on the
KC-NCDDP RFR Review Guide.
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b. The BDC-TWG are on-hand to respond to clarifications or questions which
may be raised by the MIAC technical member.
c. AC together with members of the ACT and MCT, and technical specialists of
the RPMO provide technical assistance to the MIAC member in the review of
proposal and RFR documents.
d. The concerned MIAC technical member issues certification and endorses the
proposal and RFR documents to the MDRRMC, who endorses the same to the
KC-NCDDP RPMO, if there are no findings. Otherwise, MIAC member
provides final comments and recommendations on (i) completeness, (ii)
correctness, and (iii) consistency.
3. Summarizes the recommendations of the MIAC for each of the sub-project proposal
under review.
After the activity:

The AC:
1. Meets with the ACT and MCF facilitators on the results of the review.
2. In barangays with SP proposals with major findings requiring enhancement, the
Facilitator meets with and assists the BDC-TWG in complying with MIAC findings and,
once complied, assists in re-submitting the proposal for further review.
3. In barangays with sub-project proposals endorsed to the RPMO, the Facilitator meets
with the BDC-TWG and proceed with (i) opening their bank accounts and preparation
of the Request for Fund Release (RFR) and; (ii) planning for sub-project
implementation.
5.6. Tools
§ MIAC Technical Review Template for specific sub-project types
§ MIAC Resolution/s template
5.7. Standards
§ Strategies are adopted to ensure that adequate time is allotted to review a sub-project
proposal (e.g., batching according to sub-project type).
§ The sub-project proposals are reviewed by the MIAC member with the appropriate
technical expertise based on the sub-project type.
monitored by the BHERTS throughout the SP proposal review process.
§ Special attention is given to get the inputs of the specific people that will either directly
benefit from or be affected by the proposed SP, especially the poor and highly vulnerable
HHs and those living in geographically isolated and depressed areas within the barangay
in the preparation of the SP proposals.
§ Additional inputs from Annex B of the “Guidance Notes on Community-Based Response
to COVID-19 Disaster Response” to be included, where relevant.
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6. Sub-Project Implementation
All approved subprojects are implemented by the BDC-TWG and its various committees in
accordance with the approved technical design specifications and financial plan, and
following policies and guidelines specified in relevant NCDDP-AF subproject implementation
sub-manuals and guidance notes (i.e. Infrastructure, community finance, and community
procurement sub-manuals, Environment and Social Safeguards Management Plan (ESMP),
livelihood guidance notes, Operation and Maintenance (O&M preparation plan, etc.).
NCDDP-AF Facilitators and members of the MIAC will conduct monitoring and supervision
and provide technical assistance support to the BDC-TWG in all aspects of implementation.
The BDC-TWG will report (i) conduct of implementation activities and (ii) the status of physical
and financial completion against agreed workplan and timeline to the community and the
Barangay Assembly on a regular basis, following the agreed reporting schedule.
As part of linking sub-project implementation activities and outputs under the Project with
the Enhanced Barangay Development Plan (EBDP) preparation process, regular updates on
implementation shall be reported in the BA meeting, as part of the, including commitments
to support O&M in the BDP, BDIP and AIP in the regular “Ulat sa Barangay”.
6.1. Objective
At the end of the activity, the BDC-TWG will have;

1. Completed all planned activities based on the sub-project implementation workplan;
2. Accomplished all submitted all sub-project progress reports;
3. Maintained up-to-date sub-project information boards;
4. Addressed all grievances that arose in the course of implementation, if any.
The outputs of the activity include:

1. The sub-project completed based on planned scope and technical specifications, and
within planned schedule and budget.
2. Sub-project implementation progress reports.
3. All other technical and financial reports.
6.3. Participants
§ BDC-TWG
§ Community Volunteers
6.4. Facilitators
§ AC/ACT
§ MCT
§ MIAC
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In preparation for sub-project implementation, the Facilitator:

1. Guides the BDC-TWG opening bank accounts and in preparing Request for Fund
Release (RFR) documents, following policies, procedures and guidelines specified in
the NCDDP-AF Community Finance Sub-manual.
2. Organizes and facilitates BDC-TWG pre-implementation meetings, leads review of
the sub-project design, workplan and schedule, and facilitates preparation/updating
of SP implementation workplan.
3. Trains the BDC-TWG and the sub-project implementation work teams on sub-project
implementation and/or construction management and safety, including guidelines on
the prevention, control and management of COVID-19.
4. Orients the BDC-TWG and its sub-committees on their specific tasks and expected
outputs, the plans to be followed by each sub-committee, the progress reports due
regularly as agreed by the group. The Table below will serve to guide the BDC-TWG
sub-committees in the performance of their specific tasks and responsibilities.
Table 5. BDC-TWG Task Reporting and Frequency
BDC-TWG Outputs
sub-committees Plans Reports
Project Work Schedule Physical progress report
Implementation
Team (PIT)
Procurement Team Community Procurement Plan CPP progress report (see
(PT) CBP Sub-manual)
PIT Deployment Plan (see Employment Record Sheet
Infrastructure Sub-manual)
Monitoring and Environment and Social ESMP Monitoring Report.
Inspectorate Team Management Plan (ESMP) Minutes of BDC-TWG
(MIT) Monitoring and Inspection Plan meeting highlighting status
(see Infrastructure Sub-manual). report.
Finance Sub- Payment Plan (see CBF Sub-
committee (FSC) Manual)
Bookkeeper Expense Report
Treasurer Disbursement Vouchers
SP Fund Utilization Status
Reports
Audit and Inventory Audit and Inventory Plan (see Audit Report
Team (AIT) CBF Sub-manual)
Operation and O&M Plan O&M Report
Maintenance Sub- Functionality Audit (FA) (if FA Report
committee (O&M) applicable) SE Report
Sustainability Evaluation (SE) (if
applicable)
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During sub-project implementation, the Facilitators:
1. Guides the BDC-TWG and its sub-committees in conducting SPI activities, including
(i) pre-procurement and procurement; (ii) organizing and orienting work teams; (iii)
implementation or construction activities; (iv) financial withdrawals, disbursement and
payments, recording and bookkeeping, and overall community finance management;
(v) progress monitoring and reporting including in sub-project information boards; (vi)
implementation and monitoring of ESMP activities and; (vii) monitors compliance to
ESMP, gender, community labor, safety, and other guidelines and targets.
2. Links the BDC-TWG with ACT and MCT technical and financial support facilitators and
with relevant members of the MIAC and/or MLGU departments and units on highly
technical aspects of implementation (i.e. procurement, financial management,
construction management, etc.).10
3. Provides planned/ programmed training, technical assistance provision, and coaching
at key points in the implementation process.
4. Keeps track of grievances and complaints and ensures timely and effective grievance
resolution.
5. Supervises critical activities (i.e., construction, public consultations, etc.), including
compliance to commitments on the prevention, control and management of COVID-
19.
6. Guides the BDC-TWG in implementing the O&M and sustainability preparation plan.
7. Links the BDC-TWG with the BLGU on securing commitments to O&M and
sustainability after sub-project completion.
6.6. Tools
§ Required SPI forms and templates as specified in project sub-manuals.
6.7. Standards
§ Sub-projects are completed with intended quality and within planned schedule and
budget.
monitored by the BHERTS throughout the SP proposal review process.
§ Preferential attention is given to (i) members of poor and highly vulnerable
households; (ii) women and (iii) those living in geographically isolated and depressed
areas for employment in paid labor activities.
§ Information boards are regularly updated.
§ Implementation follows the project’s and the B/MLGU’s safety protocols.
7. Sub-Project Completion
This step covers activities to be conducted by the project to close sub-project

implementation activities upon physical completion of subprojects in one grant round in a
10
Refer to project sub-manuals on Community Finance, Community Procurement, and Community Infrastructure for more
details.
80
barangay, before moving on to the next round of block grants implementation. Project
activities for sub-project completion include conduct of (i) technical audit and sustainability
evaluation, social, safeguards and fiduciary audit/reviews; (ii) preparation and submission sub-
project completion reports and; (iii) barangay and municipal accountability reviews (AR)
As part of linking Project activities with the Enhanced Barangay Development Plan (EBDP)
preparation process, the results of all project review activities shall be reported in (i) the
immediately succeeding Barangay Assembly; (ii) in a special BA called for the purpose; (iii)
through sitio/purok meetings and/or; (iv) other information dissemination activities as
appropriate.
7.1. Objectives
At the end of the sub-project completion process, the participants will have:
1. Successfully conducted the following audit/review activities:
a. Technical Audit on (i) functionality of infrastructure sub-projects and; (ii)
sustainability (i.e. Sustainability Evaluation) of both infrastructure sub-projects
and non-infrastructure (including livelihood) activities supported by the
Project;
b. Social audit of the quality of community mobilization covering (i) extent of
compliance to standards in participation, gender, information dissemination,
grievance redress and other social aspects and; (ii) community satisfaction in
both the process and the results of the completed infrastructure subproject
and/or livelihood activity.
c. Safeguard audit covering compliance to environmental and social safeguards
policies and implementation of the ESMP.
d. Community Finance and Procurement Audit covering compliance to policies
and commitments in the use and management of community grants and the
conduct of community procurement activities.
2. Successfully conducted Accountability Review (AR) activities at the barangay and
municipal level.
3. Gathered and synthesized experiences and generated lessons from the first round of
Project implementation and;
4. Identified key enhancements for the succeeding round of implementation in Phase 2.
The following outputs shall be produced for sub-project completion:

1. Technical, social, safeguards and fiduciary audit review reports.
2. Barangay and Municipal Accountability Review (AR) reports.
3. Sub-Project Completion Reports (SPCR).
7.3. Participants
The stakeholders who will be involved in the sub-project completion process include:
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From the From the From the Community Form the DSWD
Municipal LGU Barangay LGU and NGAs
Members of Members of Members of the BDRRMC and Representatives of
the MDRRMC; the its sub-committees; the RPMO;
MIAC BDC/BDRRMC, Selected representatives from Members of the
members; including barangay-based NGOs; Area Coordinating
technical Community members, Team (ACT;
working particularly those belonging to
groups. poor and vulnerable groups.
from the MIAC, and Municipal
Facilitators from the MCT.
7.4. Facilitators
Sub-project completion activities will be facilitated by the RPMO and the ACT, with the
support of the MCT and in close coordination with the municipal and barangay LGU.
The audit reviews and accountability reviews will be conducted once sub-projects have
reached 100% physical completion, and will follow specific guidance to be issued by the KC
NCDDP NPMO. The ACT with the guidance of technical specialists of the RPMO will:
1. Prior to the conduct of audit and accountability reviews, organizes and conducts
workshops to orient the MDRRMC, MIAC, BDRRMC, and the BDC-TWG on the (i)
parameters and indicators; (ii) procedures; (iii) forms, tools and templates and; (iv) the
schedule and other logistical preparations for the review activities. In the process of
preparing for the reviews, ACT will:
a. Meet with the MCT to plan the approach for conducting the project reviews
following the specified guidelines. This includes:
i. Orienting the MCT members on how the activities will proceed;
ii. Clustering of barangays based on sub-project type, if needed;
iii. Adopting a team approach for remote and severely affected barangays
by forming teams to be deployed to the prioritized barangays.
iv. Mobilizing RPMO, MIAC and other technical experts to provide TA
support.
v. Preparing session plans for BDC-TWG, barangay and municipal-level
review activities.
b. Meets with the RPMO and/or the SRPMO to (i) coordinate on the activities,
flow, process, methodologies, date, and venue; (ii) ensure adequate technical
staff support will be available to support all review activities and; (iii) funds and
other logistical requirements are available and on hand.
c. Meets with the MLGU MIAC and other NGA partners to do groundwork for
technical support provision during the barangay-level review activities.
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d. Meets with the respective BDC-TWGs and BLGUs to ensure data to be used
during the review are on hand and inform them of the detailed arrangements
for the activities (venue, flow, agenda, logistics).
2. Conduct the review activities following the planned schedule, and using the
guidelines and tools provided by the NPMO.
3. Gather, consolidate and prepare a report on the results of the technical, social,
safeguards and fiduciary audit review activities in the barangay, for presentation in
the Barangay Accountability Review (BAR).
4. Gather, consolidate and prepare a report on (i) the results of the technical, social,
safeguards and fiduciary audit review activities in all the barangays and; (ii) the outputs
and recommendations from all BARs, for presentation in the Municipal Accountability
Review (MAR).
5. Prepare the MAR report and submit to the RPMO.
6. Assists the BDC-TWGs and the Barangay LGUs to prepare and submit the SPCR.
After the MAR, the ACT, with the assistance of the RPMO:
1. Meets with the Municipal LCE to discuss enhancements to the Phase 2
implementation, starting with the 2nd round of sub-project grants. Enhancements to
the MOA signed during the MO and enrollment activity for Phase 2, if any, will be
discussed, and a revised MOA prepared for presentation to the MDRRMC and the
Municipal Sanggunian Bayan for review and concurrence.
2. The draft Specific Implementation Arrangements (SIA) is presented to the Vice Mayor
as chairperson of the Sangguniang Bayan, for review and issuance of municipal
resolution authorizing the Mayor to sign the revised MOA.
3. The ACT, MCT, and MIAC prepare the detailed implementation plan for Phase 2
based on the lessons and recommendations from the Municipal Accountability
Reporting and audit review activities.
4. Assist the BDC-TWG and BLGU in facilitating Booking of Assets.
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Guide to Facilitating Booking of Assets
The following procedures and guidance will assist the ACT and RPMO in facilitating the booking of completed
sub-projects in cooperation and coordination with the Local Government Units:
1. Assigned CEF shall ensure that the following documents will be included during turnover of completed SP
to the BLGU
a. Sub-Project Completion Report (Site Validation Report, Final Inspection Report, Sub-Project
Concept Form, Updated Environmental and Social Management Plan)
b. Functionality Audit Report
c. Operations and Maintenance Plan and Program
d. Mutual Partnership Agreement or Memorandum of Understanding
e. Certificate of Completion and Acceptance
2. Upon turnover to the BLGU, all relevant documents necessary for the recognition of the sub-project to the
books shall be provided to the Municipal Accountant by the Barangay Treasurer as basis for the booking to
BLGU books. The CEF shall ensure that the following documents are complete, correct, and consistent
prior to submission:
a. Sub-Project Completion Report
b. Mutual Partnership Agreement or Memorandum of Understanding
c. Certificate of Completion and Acceptance
3. The Municipal Accountant shall book the asset in accordance with the “Manual on the Financial
Management of Barangays” prescribed under COA Circular 2015-11 dated December 01, 2015. The
pertinent accounting transactions relative to the topics such as, but not limited to, cost to use in
capitalizing the asset, manner of depreciation, appropriate journal entries and reportorial requirements
shall strictly conform to the guidelines set forth by the Commission on Audit.
4. The MLGU shall provide a copy of the proof of recognition of the asset to the Regional Office for safekeeping
and monitoring purposes. This shall be facilitated by the Area Coordinating Team through the AC and MFA.
The applicable proofs of recognition are duly signed documents by the Municipal Accountant such as, but
not limited to, Certificate of Booking with List of Sub-Projects, Journal Entry Voucher, Property/Equipment
Ledger Card, etc.
5. The ACT and RPMO shall update the Geotagging WebApp as to the status of the booking of all completed
and turned over SPs. Specific roles and responsibilities of the teams for geotagging are indicated in the M&E
Sub-Manual.
7.6. Tools
§ Required SPI forms and templates as specified in project sub-manuals.
7.7. Standards
§ SP completion activities conducted following procedures, processes, and outputs as
indicated in the relevant project sub-manuals.
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Phase 2 – Harmonization
Implementation Process
Overview
Phase 2 of the NCDDP-AF consists of four (4) stages, through which the barangay will
undertake three (3) sets of activities, shown in the diagram below.
Figure 3. NCDDP-AF Phase 2 Implementation Process
First, the barangay will pick-up a sub-project from their BDIP and AIP that was identified and
integrated into the same during the social preparation and community planning activities in
Phase 1, which will be funded through Project grants. Upon completion of the first round of
sub-projects, the BDC convened as the BDRRMC will conduct rapid validation of the
programmed sub-project for second round Project grant support for endorsement of the
MDRRMC. Once validated, the barangay will proceed to repeat activities under Stage 2,
starting with the Step 5: Project Development and continuing to prepare their sub-project
proposals, and implement their second-round sub-projects. The barangays will continue to
be capacitated to design and develop emergency-response subproject that were included in
their AIP during the social preparation stage in Phase 1 into full-blown subproject proposals
with detailed technical, financial and implementation management specifications consistent
with NCDDP standards and best practice.
Upon completion of their second sub-project supported with Project grants, the barangay
and the municipality will undergo a transition stage where they will (i) review experiences in
Project implementation; (ii) generate lessons in using CDD approaches and methods to
ensure participation and inclusion in local development planning and budgeting and; (iii)
prepare for implementation of the third round of sub-projects, this time to be funded through
Government of the Philippines (GOP) funds.
Project implementation then proceeds to the 4th and last stage on BLGU training, where the
barangay will design and implement their 3rd sub-project supported by funds from the GOP,
and conduct activities to enhance their BDP, BDIP and AIP using the DILG’s enhanced BDP
guidelines and lessons learned in the project, and supported with technical assistance and
capacity building interventions by the DSWD in partnership with the DILG.
85
Preparing for Phase 2 Implementation
The BDC, convened as the BDRRMC, confirms the second-round priority sub-project for
implementation in their AIP for support by the NCDDP-AF as part of the Barangay
Accountability Review (BAR), and will be subject to concurrence by the Sangguniang
Barangay (SB), and presented in the immediately succeeding Barangay Assembly
Adjustments to Stage 2 Implementation Under Phase 2:
On Step 5: Project Development
In preparing sub-project proposals for the second round of NCDDP-AF grant support, the
BDC/BDRRMC may choose to retain the appointed BDC-TWGs from Phase 1 or appoint new
members, as needed. All BDC-TWGs will be (i) trained (with refresher training for members
from the 1st round of sub-project implementation) on the sub-project proposal preparation
requirements, standards, and processes; (ii) conduct safeguards screening and
process/prepare required safeguards documents; (iii) conduct technical assessments (e.g.
site visits for infrastructure subprojects, feasibility study for livelihood and local economic
development support subprojects, etc.); (iv) prepare subproject design documents (i.e.
technical drawings for infrastructure sub-projects, business plans for livelihood and LED
support sub-projects, etc.) and; (v) sub-project proposals and required supporting documents
including procurement plans, costs estimates, program of works, financial plans and budgets,
implementation work plans, operation and maintenance (O&M) plans, sustainability plans,
and other documents as appropriate, using prescribed formats and templates, and; (vi) open
a bank account to receive block grants.
The BDC-TWG will be assisted by the Facilitators of the NCDDP-AF and members of the
Municipal Inter-Agency Committee (MIAC). The MIAC will continue to assist the BLGU in
ensuring that the BDP and BDIP incorporates BLGU support needed for sub-project
operation and maintenance (O&M) in the current and subsequent BDIP and Annual
Investment Plans (AIP).
On Step 6: MIAC Technical Review
Upon completion of subproject proposals and technical and financial documents by the BDC-
TWG, these and other requirements will be forwarded to the MIAC for technical review.
Similar to the first round in Phase 1, the review may result in any of the following
scenarios/cases:
1. The MIAC suspends approval of the proposal based on significant technical findings.
The proposal is returned to the BDC-TWG for revision or further enhancement to
comply with the findings, and re-submitted for review.
2. The MIAC gives provisional approval of the proposal subject to compliance with minor
technical findings during implementation. Close monitoring and technical assistance
will be provided to the BDC-TWG to ensure compliance as part of implementation
support.
3. The MIAC approves the proposal for implementation.
86
The procedures, steps, processes and tools used in the first round will also be used in the
review of second round sub-projects, subject to enhancements based on lessons learned
from round 1.
As part of technical review, the MIAC ensures that the BLGU has incorporated support
needed for sub-project operation and maintenance (O&M) in the current and subsequent
BDIP and Annual Investment Plans (AIP), prior to technical approval of proposals. Where
timing with the BDP budgeting process is an issue, the MIAC may also accept a BDC and SB
Resolution on this for the immediately succeeding fiscal year.
On Step 7: Sub-Project Implementation:
All approved subprojects are implemented by the BDC-TWG and its various committees in
accordance with the approved technical design specifications and financial plan, and
following policies and guidelines specified in relevant NCDDP-AF sub-project
implementation sub-manuals and guidance notes (i.e. Infrastructure, community finance, and
community procurement sub-manuals, etc.), Environment and Social Safeguards
Management Plan (ESMP), livelihood guidance notes, Operation and Maintenance (O&M
preparation plan, etc., used in the first round of sub-project implementation, subject to
enhancements based on lessons learned from the various audit and accountability reviews.
NCDDP-AF Facilitators and members of the MIAC will continue to conduct monitoring and
supervision and provide technical assistance support to the BDC-TWG in all aspects of
implementation.
The BDC-TWG will report (i) conduct of implementation activities and; (ii) the status of
physical and financial completion against agreed workplan and timeline to the community.
Regular updates on implementation shall also be reported in the BA meeting, as part of the,
including commitments to support O&M in the BDP, BDIP and AIP in the regular “Ulat sa
Barangay”.
On Step 8: Sub-project Completion:
Upon physical completion of subprojects, the BDC-TWG supported by the NCDDP-AF

facilitators and/or the MIAC will again conduct the following activities as part of sub-project
implementation completion:
1. Project review, covering:
a. Technical audits of subprojects, including (i) functionality audits of all
completed infrastructure subprojects and/or technical audit of livelihood
implementation activities.
b. Community mobilization quality assurance review, covering (i) extend of
compliance to standards in participation, gender, information dissemination,
grievance redress and other social aspects and; (ii) community satisfaction in
both the process and the completed subproject or livelihood activity.
c. Safeguard audit covering compliance to environmental and social safeguards
policies and implementation of the ESMP.
87
d. Community Finance and Procurement Audit covering compliance to policies
and commitments in the use and management of community grants and the
conduct of community procurement activities.
2. Conduct of Barangay Accountability Review.
3. Preparation and submission of sub-project completion reports (SPCR) and other
relevant documents.
The results of all project review activities shall be reported in (i) the immediately succeeding
Barangay Assembly; (ii) in a special BA called for the purpose; (iii) through sitio/purok
meetings and/or; (iv) other information dissemination activities as appropriate.
Stage 3: Transition to the 3rd round NCDDP-AF sub-project preparation and

implementation, and Training of BLGUs on the Enhanced Barangay Development Plan
(EBDP) preparation process.
The NCDDP-AF project aim to provide three (3) rounds of block grants to participating
barangays, with the first two (2) round of grants using NCDDP-AF funds, the third (3rd) round
of block grants sourced from GOP funds, with capacity building and training support
provided by the NCDDP-AF.
Prior to the start of the third round of grant support using GOP funds, NCDDP-AF Facilitators
together with the DILG MLGOO and the MIAC, will conduct transition activities that include
the following:
1. Implementation review and assessment.

2. Enhancement of the community mobilization, subproject preparation, and subproject
implementation process and procedures as needed, based on the results of the
implementation review and;
3. Capacity building and training of NCDDP-AF facilitators, area coordinating teams,
and DILG and municipal LGU counterparts on the agreed policies, procedures and
systems to be followed in the implementation of the third round.
Additional guidance on the above will be prepared and provided by the NCDDP-AF National
Project Management Office (NPMO).
Stage 4: 3rd round NCDDP-AF sub-project preparation and implementation, and BLGU
Training on the Enhanced Barangay Development Plan (EBDP) preparation process.
The NCDDP-AF will provide capacity building and training support to the BLGUs in the
implementation of 3rd round subprojects funded by the GOP. The specific procedures,
policies, activities and tools in providing capacity building and training support to the BLGU
in the implementation of the third round of grants will be developed by the NCDDP-AF
NPMO in close coordination with the Department of the Interior and Local Government
(DILG) prior to the start of the 3rd round, and (i) will be informed by lessons learned through
the implementation review and assessment activity and; (ii) the processes and tools
developed as part of the transition process.
88
Facilitating Work Planning for Area Coordinating Teams/Municipal Coordinating Teams
ACTs’ and MCTs’ work plans identify the project milestones and sub-activities needed to be
done by the implementation team to ensure that targets are achieved according to the
project time line. The National Program Management Office has provided the Project
Implementation Plan which should be the basis of regional work plans and of the more
specific work plans of the implementation teams.
Objectives:
At the end of the session, the MCT/ACT will be able to develop an work plan
o Identify the sub-activities appropriate to achieve the milestones identified by the
National Program Management Office.
o Plot the timeline when to achieve each milestone and activities, with reference to the
implementation timeline prescribed by the NPMO.
o Identify the Unit/Focal responsible in achieving each milestone and activity.
Expected Output
Work Plan for Area and Municipal Coordinating Teams reflecting the milestones and target
activities.
Participants
o Area Coordinating Teams
o Municipal Coordinating Teams
Facilitator
o RPMO
Process
1. Begin the session by discussing work planning for ACTs and MCTs.
Tips for Facilitators

Key Points – Work Planning with ACTs and MCTs
§ Planning is a process of identifying detailed activities, sub-activities, and resources requirements for
facilitating the NCDDP-AF DROM for COVID process in accordance with the program manuals and
sub-manuals.
§ The ACT and MCT Workplan is not the community plan for sub-project development and
implementation but reflects the facilitation activities for barangays to prepare their community
plans.
§ The plan should be based on the milestones defined by the National Program Management Office
and adapted by the Regional Program Management Office in recognition of local conditions and/or
peculiarities. Milestones and implementation timeline of the whole project is based on the approved
project design by KALAHI-CIDSS’ oversight agencies.
§ Aside from the milestones and key activities directly related to sub-project development and
implementation, workplan will enumerate or identify the preparatory activities and follow-through
activities, regular meetings, and reporting and documentation activities.
89
2. Present the prescribed Project Implementation Timeline by the National Program
Management Office. This Gantt Chart identifies the milestone activities and sub-
activities as reflected in the DROM for COVID implementation process, as well as
prescribed timeline when each milestone activity is expected to be done and
completed. The Project Implementation Timeline shall be the basis of the RPMO and
of the ACTs’ and MCTs’ workplan.
3. Use the attached template as reference in plotting the activities for each ACT or MCT.
The teams may enhance this suggested template as needed.
4. After the teams have completed their workplans, present to the plenary for feedback
and other inputs of the RPMO Staff.
5. End the session by summarizing the key issues raised and agreements made. Remind
the ACTs that individual workplans will be reflected in the standard templates
provided by the RPMO, which is aligned with the HR’s Individual Performance
Contract.
90

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KALAHI-CIDSS

Additional Financing for the National Community-Driven Development Project

Disaster Response Operations Modality (DROM) Sub-Manual

Part 1: The NCDDP-AF Disaster Operations Modality (DROM)

Building on lessons learned in the application of the NCDDP’s community-driven

2.3.1. Implementation Phases

The project will be implemented in two phases in a municipality.

2.3.2. Stages and Steps

Phase 2 (2022-2023) Institutionalization. Phase 2 involves the institutionalization of CDD in

Key Stages Link to the DILG

I. Situational Analysis and Planning

1 MDC/ In this activity, the MDC/MDRRMC/IATF shall The existing

For barangays new to CDD, the BDC shall

3 COVID-19 The NCDDP-AF barangay-level COVID Barangay data

In undertaking the assessment using PSA, the

II. Year 1 Sub-Project Preparation and Implementation

4 Project In preparing sub-project proposals for NCDDP- The BDC,

5 MIAC Upon completion of sub-project proposals and As part of

6 Sub-project All approved sub-projects are implemented by Regular updates

The BDC-TWG will report (i) conduct of

7 Sub-project Upon physical completion of sub-projects, the The results of all

III. Rapid Review

8 MDRRMC and In preparing sub-project proposals for NCDDP- The BDP/BDIP

IV. Year 2 Sub-Project Preparation and Implementation

4 Project In preparing sub-project proposals for NCDDP- The new BDC-

5 MIAC Upon completion of sub-project proposals and As part of

6 Sub-Project All approved sub-projects are implemented by Regular updates

The BDC-TWG will report (i) conduct of

7 Sub-Project Upon physical completion of sub-projects, the The results of all

2.4. Implementation Arrangements

2.4.1. Environment and Social Safeguards

2.4.1.1. Safeguards Procedures

In processing compliance to Project safeguards requirements follow a three-step process that

2.4.1.2. Facilitation of Safeguards Compliance

2.4.1.3. Safeguards Guidelines for Project implementation during COVID-19

The Additional Guidelines on Safeguards Considerations for Project Implementation during

1. Information Dissemination and Public Consultations. The safeguards protocols

Detailed description of guidance on Safeguards Consideration for Project Implementation

2.4.3. Municipal Block Grants

Component 1 of the NCDDP-AF will support community response to the COVID-19

2.4.3.1. Block Grant Allocation at the Municipal Level

2.4.3.2. Block Grants Allocation for Sub-Projects at Barangay-Level

2.4.4. Municipal and Barangay Local Counterpart Contribution

2.4.5. Community Sub – Projects

2.4.5.1. Open Menu of Eligible Sub-Projects

Sub-projects identified by the community may be supported by project grants. Following

Examples7 of community sub-projects which could be proposed by the communities are

• Support to Information, Education and Communication activities; capability building

Examples of Sub-Projects Classified as Rapid-Onset Type of Disasters Eligible for Support:

2.4.5.2. Negative List

Table 2: Negative List

2.4.6.1. Procurement Principles

2.4.6.3. Procurement Guidelines for Activities Fully Funded by the GOP

2.4.6.4. Procurement Planning and Tracking System

2.4.7. Community Finance

2.4.8. Monitoring and Evaluation

Table 3: Data Gathering and Reporting System in NCDDP-AF

Level Who Are Tasks Reports to be Timeline

2.4.8.1. Program Information Management System (PIMS)

2.4.9. Grievance Redress

2.4.9.1. Who May File A Grievance?

2.4.9.3. Filing a Grievance

2.4.9.4. Processing Grievance and Complaints