Assistant Project Manager

About the position

Last Modified: 13 September 2022

Group: Asset Lifecycle Job family: Project management (operational)

Manager’s title: Principle Project Manager Manager once Removed’s title: Area Delivery
Manager

Hours worked per week: 35 Primary work location: Various and multiple sites

Flexibility options available:

✓ Flexible hours of work (varied start and finish times) ☐ Shift swapping ✓ Rostered days off
☐ Part time ☐ Job share ✓ Remote working (such as working from home)

Number of direct reports: 0 Number of staff once removed: 0

Pay Level: ✓ Award EA 13 ☐ Individual Contract of Employment (ICE) Choose an item.

Purpose of the role

The purpose of the position is to successfully manage the delivery of predominantly low risk/complexity
projects to plan, within the Regional Annual Integrated Works Program. The Program includes capital
works, maintenance and facilities management services, tactical renewal and minor works projects.
The position works collaboratively across multi-disciplinary teams in Sydney Water and the Regional
Delivery Consortium within the NEC 4 contractual framework to ensure consistency, accuracy and
efficiency in project delivery, cost and risk management across all assigned projects within and across
asset classes. The position provides support to the project management team to enable the delivery of
the projects assigned to the team.

Section 1: Accountabilities
Direct and indirect reports (where applicable)
Nil
Safety and leadership expectations
Leadership
• Understand Sydney Water’s corporate strategy, and demonstrate SW values and behaviours in order to
contribute to a positive and productive working environment
• Demonstrate commitment to Program Deliveries vision and objectives and understand your contribution to
achieve these.
• Participate in team development, planning and co-ordination activities to enable the team to work
effectively together.
• Maximise opportunities for coaching, training and professional development to continually develop your
skills and capabilities.
• Exercise astute judgement in managing confidential and sensitive information that has the potential to
impact on organisational performance and reputation.

Safety
• Commit to being Safe & Well Together in meetings such as sharing lessons learned and Safety moments.
• Participate in health, safety and wellbeing activities such as wellbeing support activities, incident
investigations, safety meetings, safety inductions and safety training.
• Exhibit visible safety behaviours to all staff and develop, share and implement a personal safety action
plan.
• Support staff wellness and resilience during a time of significant technological and process change.
• Support the safety and security of the workplace.
• Support the safety of all staff and contractors.
• Participants in ongoing process and system improvements to support and improve business efficiently
and risk management, and staff work environment.

Accountabilities and deliverables

Technical
• Manage, under guidance of a senior managers, low risk projects or modular components of projects.
• Provide support to relevant project managers to assist in the achievement of project objectives.
• Build collaborative working relationships across multi-disciplinary teams in Sydney Water and the
Regional Delivery Consortium to support the delivery of projects.
• Assist in the development and management of Project Management Plans with clear targets, objectives,
Key Performance Indicators, scope of work and deliverables which reflect the agreement between Sydney
Water and the Regional Delivery Consortium.
• Provide support in the preparation of Business Cases to meet client expectations, including options
identification and analysis.
• Prepare and maintain project schedules in line with the business case expectations for all phases of the
project, and support the project manager to ensure that project schedule milestones are defined,
measured, managed and met
• Assist the project management team in the management of costs, variations, and related Key
Performance Indicators.
• Provide support in the preparation of project risk registers and the management/monitoring of mitigating
action implementation.
• Assist in ensuring Quality, Workplace Health and Safety and Environmental plans are monitored to
ensure compliance to contract and Sydney Water Management plans, including on-site audits and
inspections.
• Participate in regular meetings with the RDC and support the project managers in addressing early
warnings, changes to the program and compensation events, and broader safety, environment, quality
and constructability compliance matters.
• Support the project team in the implementation of project execution strategies, and the completion of
commissioning and close out tasks.
• Collate information and prepare reporting on project status, including Key Performance Indicators cost,
schedule, risk etc against the Project Management Plan.
• Monitor contingency costs against controls defined in the risk register and support the project manager in
the ensuring that opportunities are tracked and pursued.
• Prepare changes to project scope and ensure these are accurately reflected in the next update of the
program
• Prepare regular updates and revisions of the program from the RDC, showing latest progress and the
effect of both changes to the scope and other compensation events.
 • Participate in Post Implementation Reviews, documenting and sharing outcomes and lessons learned.

Systems
The role is accountable for ensuring that all systems related to the planning, delivery and performance
management of the Annual Integrated Works Program are managed appropriately across the allocated projects.

Process

The role is accountable for ensuring that NEC 4 contract management processes are adhered to by Sydney
Water and the Regional Delivery Consortium for the allocated projects.

Working relationships (internal and external)

Internal
• Design Managers, S&AP
• Project Engineers, S&AP
• Project Services Staff, PD
• Contract Specialists
• Customer Hub, CD
• Production Hub Managers, CD
• Plant / Front Line Staff
• Regional Team Members

External
Design, Construction and Maintenance representatives from the Regional Delivery Consortia

Key challenges
Nil

Physical and environmental conditions

✓ Field based ☐ Plant based ✓ Office based ☐ Exposed to loud environment
☐ Exposed to odorous environment ☐ Direct contact with customers

Section 2: Success Measures

Qualifications, licences, and certifications
Tertiary qualifications in a relevant or related field or experience deemed equivalent.
Experience and skills
Experience
• Project management experience is not required, but is beneficial
• Experience working with key business stakeholders is beneficial
• A highly motivated project professional with:
experience in relevant sectors which deliver programs of capital works
strong track record of project delivery to plan
• Minimum 5+ years industry experience, including in:
Working within large, multi-disciplinary integrated teams and/or alliances
Planning and/or design and construction project delivery within relevant sectors
Contract management and administration
Managing complex stakeholders
Support role within a Program management setup and/or regional delivery of multiple investment
programs delivery via a range of contracting models.

Skills
• Demonstrates honest and open interactions with others, and an ethical approach to work.
• Communicates with impact to drive team performance and influence stakeholders, building strong and
wide networks.
• Brings passion and optimism to work projects and being flexible to work in changing environments.
• Takes responsibility for important decisions in a timely manner, considering all relevant data and
information, and taking feedback from relevant parties.
• Proactively seeks out learning opportunities and focusing on continuous improvement in the workplace.
• Contributes to team success by providing honest feedback and raising awareness of team performance
issues.
• Effectively manages and coordinates own time and resources to deliver on work projects.

Additional notes
Sydney Water takes the safe provision of its services to the public and the protection of its information assets
extremely seriously. As a Sydney Water employee, you are required to understand your obligations under the
Acceptable Use of Information Technology Policy and how Sydney Water’s Information Technology is to be used.
You must also help keep your workplace secure by ensuring you do not enable non-authorised people access to
sites, maintain the integrity of locked entries and exits, and where appropriate, alarms being engaged.

Sydney Water requires all users to embrace and adhere to all enterprise and protective security policies,
awareness programs and frameworks for Sydney Water assets.

Sydney Water expects all staff to do other projects and perform additional duties as required