Appendix 5: Checklist for Test Administrators Activities

perSchool
SASE School name:

SASE School ID:

EMIS No.: (9 digits)

No. Tasks Comment

Yes
No
BEFORE THE ASSESSMENT Day 1
1. Did you attend a training session?
2. Did you receive information about the test
administration dates, time and contact detailsof the SC
of your assigned school
3. Did you read the TA manual thoroughly tofamiliarise
yourself with the test administration procedures?

4. Did you contact the SC of your assigned school to

confirm important issues regardingthe test
administration?
ON THE ASSESSMENT Day 1
5. Did you arrive at school on time?
6. Did you receive the package of all assessment materials
that was delivered by the distribution company and
handed over to the SC?
Did you hand over the SC manual to the SC (TA of lowest
grade)?
7. Is there any evidence of the box or its seals being
tampered with?
8. Is the package complete (no shortages)?
9. Are assessment booklets in the correct language per
grade?
10. Are assessment materials being safely stored in
between the assessment days in a secure place such
as the Principal’s office, lockable strong room etc.?
11. Did you hand the SQ and TQs to the SC, or the TA of the
highest grade (as applicable)?
12. Did you set up a room and materials for test
administration?
13. Have you reviewed the LTF?
14. Have you requested the SC to track and trace the learners
on the LTF so that they can assemble in one room to
undertake the assessment? The learners must be those
who were in Grade 3, 6, 9 in 2021 as per the LTF.
No. Tasks Comment

Yes
No
15. Have you requested the SC to track and trace the
teachers who were responsible for the sampled classes
in 2021, so that they can complete the TQ?

16. Are learners seated according to the LTF?

17. Did you distribute the Reading assessment booklet
forms according to the LTF?
18. Did you stick on the pre-filled stickers (as applicable) or
complete the information on instruments cover pages
against the information on LTF?
19. Did you capture the unique SASE ID number of the
highest grade/class on the cover of the WSE
Questionnaire and the School Questionnaire (SQ)?
20. Did you provide learners with the relevant information
required on the cover page forBraille users?
21. Did you take learners through the practice exercises?
22. Did you respond to the questions from learners?
23. Did you walk around in the classroom during test
administration to supervise?
24. Did you distribute the PQ to learners with the cover
pages pasted with stickers, for them to take home? Did
you explain how important it is for them to bring them
back tomorrow?
25. Did you collect completed SQ and TQs at the end of Day
1? Did you complete the SSTF?
26. Did you record the required information on the
Observation Form on Day 1?
27. Did you record the learners’ attendance at the
assessment session on the LTF?
28. Did you record the learners’ participation in the
assessment on the LTF?
29. Did you record the finish times of learners on the
Observation Form?
AFTER THE ASSESSMENT DAY 1
30. Did you pack the assessment materials according to
Table 7?
31. Have you securely sealed the package of the
assessment materials?
32. Have you pasted stickers on the MT for the next day?

33. Have you handed over the sealed assessment materials

package to the SC for overnight safe storage in a secure
place?
ON THE ASSESSMENT DAY 2
34. Did you arrive at school on time?
No. Tasks Comment

Yes
No
35. Did you receive the package of all the assessment
materials that was stored securely overnight by the SC in
a secure place, e.g. lockable strong room etc.?

36. Is there any evidence of the box or its seals being

tampered with?
37. Is the package complete (no shortages)?

38. Are assessment booklets in the correct language per

grade?
39. Did you set up a room and materials for test
administration?
40. Have you reviewed the LTF?
41. Have you requested the SC to track and trace the
learners on the LTF so that they can assemble in one
room to undertake the assessment? The learners must
be those who were in Grade 3, 6, 9 in 2021 as per the
LTF.
42. Have you requested the SC to track and trace the
teachers who were responsible for the sampled classes
in 2021, so that they can complete the TQ?
43. Are learners seated according to the LTF?
44. Did you collect completed PQs and verify if the consent
form is signed prior to writing the Mathematics test?
45. Did you ensure that the Learner indicated LQ
participation
46. Did you distribute the Mathematics assessment booklet
forms according to the LTF?
47. Did you provide learners with the relevant information
required on the cover page for Braille users?
48. Did you take learners through the practice exercises?

49. Did you respond to the questions fromlearners?

50. Did you walk around in the classroom during test

administration to supervise?
51. Did you administer the LQ on for all learners who’s
parent/guardian have signed Consent Forms?
52. Did you take learners through the LQ questions during
administration of the questionnaire?
53. Did you record required information on the
Observation Form Day 2?
54. Did you record the learners’ attendance at the
assessment sessions on the LTF?
No. Tasks Comment

Yes
No
55. Did you record the learners’ participation at the
assessment session on the LTF?
56. Did you record the finish times of learners on the
Observation Form?
AFTER THE ASSESSMENT DAY 2
57. Did you pack the assessment materials according to
Table 7?
58. Have you securely sealed the package of the
assessment materials?
59. Have you handed over the sealed assessment
materials package to the SC for collection by the
Distribution Company?

Test Administrator
Name:

Signature: Date: