Project Manager Assistant

Position Project Manager Assistant

Management Programs Management
Location Hajah Governorate (Ku'aydinah , Ash Shahil , Al-Mahabeshah &Qafl Shamr
District),
*We are looking for a highly qualified candidate to ft the positions from the
same governorate.

Reports to Project Manager

Deadline 13/01/2024
Job Summary Coordination of the work of the project's field team in accordance with the
approved project plan and monitoring the implementation of all project
activities in accordance with the timed plan during the project life cycle.
Support stakeholders with the details and reports of the project, problem
solving and decision-making of the project in the field and maintaining the
construction of a solid work relationship and cooperation between the project
team, and other stakeholders associated with the project, and following up
the completion of tasks by the field work team and competent dealing with
the resources of the various resources through maintain and invest efficiently
and effectively in order to improve the organization's reputation among
donors in accordance with the approved policies and procedures.
Key  Assist the project manager in the management and supervising the
coordinators / project officers (Education Coordinator - Capacity
Responsibilities Building Programs – Livelihoods interventions) and field assistants in
the targeted districts in terms of timed periodic work plans, periodic
completion reports, coordination with the relevant authorities and
participation in relevant meetings.
 Assist the project manager in the management and supervise the
rehabilitation of the infrastructure of schools (technical assessment of
the infrastructure and social protection - preparing the cost study -
advertising for the tender - procedures of contracting with contractors
- implementation – monitoring, accountability, and learning -
evaluation of the end line of infrastructure and social protection) ).
(Construction, WASH facilities, educational supplies, school furniture,
etc.) in the targeted district.
 Assist the project manager in the management and supervise the
distribution of educational materials and school supplies for teachers
and students in the targeted district.
 Assist the project manager in the management and supervise training
and building the capabilities of teachers in the targeted schools
(( preparation of methodology and manuals - approval - selecting the
lists of targeted ToT - implementing training trained training vehicles -
choosing the lists of teachers targeted to train teachers -
 implementing teachers training courses - methodology evaluation) ).
(Training courses on the civilized teacher program that will include
education in emergency situations, gender observance, psychological
and social support, in addition to teaching methods, rapid learning,
active learning, and thinking skills) in the targeted directorate.
 Assist the project manager in the administration and supervise the
disbursement of the conditional allowances with performance
(participating in training - commitment to training) for teachers. (The
statements of the participants in the courses - the permits of working
hours) in the targeted directorate.
 Assist the project manager in the administration and field supervision
in assessing the levels of students and schools and their performance
and in the stages of completing these assessments in the targeted
directorate.
 Helping the project manager in the administration and supervise the
provision of psychological psychological support to students.
((Providing social psychological support bags - preparing group
programs for social psychological support - implementing group
programs - impact - discovering psychological disorders and
behavioral problems among students)) in the targeted directorate.
 Assist the project manager in the administration and supervise the
provision of compensatory lessons for students who are late and
leaks from education. ((The selection of targeted students from the
late or leaks - selecting teachers to implement lessons - a tribal
evaluation of the level of targeted students - implementation of
lessons and follow -up - a distant evaluation of the level of targeted
students - dues to teachers)). (Implementing compensatory lessons
for students and rapid learning in a way that enhances children's
motivation, especially those who missed school years, and they
cannot start again because of the age difference, so they take a
compensatory semester and speed up learning (the academic year
according to the group is two years of study for these children) in the
targeted directorate.
 Assist the project manager in the administration, supervising
awareness programs for the targeted families, participating in the axis
of reading and written illiteracy, and providing conditional aid in
education. ((Determining the targeted families - providing awareness
requirements - implementing awareness programs - following up on
the targeted families with awareness - identifying families targeted
with conditional aid - following up the targeted families with
conditional aid - disbursement of conditional aid)) in the targeted
directorate.
 Helping the project manager in management and supervising the
formation of community committees and training them in the field of
awareness of the targeted families of the importance of education for
children and literacy (effects and results related to the education of
their children - changing negative habits and reactions of these
families - changing negative positions towards education) in the
targeted directorate.
 Helping the project manager in the administration and supervise the
 formation of crisis and emergency management teams from workers
in the planning departments of local departments, educational areas
and schools and training them about (planning for educational
services in emergency plans and alternative plans for educational
services. Before, during, after the disaster, and others) in the
directorate
 Helping the project manager in the administration and supervise the
activation of mini -school organizations to play their roles (councils of
parents and mothers - teachers councils - student councils) in the
targeted directorate.
 Assist the project manager in the administration and supervise the
training of school principals and the administrative staff on school
administration. ((Preparing a methodology and evidence - their
approval - selecting the lists of targets by training school principals
and administrative crews - Implementing training courses for school
principals and administrative crews - evaluation of the methodology))
in the targeted directorate.
 Helping the project manager in the administration and supervising the
training of education officials (at the level of the directorate, the
governorate and the ministry) with school principals and education
workers, on the management of educational activities, planning,
mobilization of resources, community participation, csc, CRC cards,
etc.) in the targeted directorate.
 Assist the project manager in the administration and supervise the
contracts with the contracting consultants to provide technical support
and advice throughout the period of work with continuous evaluation
and development regarding the component of livelihoods, and on
control and follow -up operations to perform and accomplish
consultants for the tasks entrusted to them in the targeted directorate.
 Helping the project manager in management and supervising the
activities enhanced for economic empowerment in society, including
preparing a guide or map of livelihoods in targeted societies -
preparing studies on the market and targeted families - and
organizing bazaars for marketing products - establishing the
educational conference on economic empowerment and enhancing
livelihoods in targeted societies In the targeted directorate.
 Assist the project manager in the administration and supervise the
operations of identifying families targeted with livelihood activities, as
well as the administration and supervision of the implementation of
the activities of enabling families who are targeted from the
opportunities for livelihoods.
 Documentation and archiving of all documents and project documents
electronically and paper in the target directorate.
 Ensuring full and timely implementation of the project activities and
achieving the project’s outputs and results according to the approved
plan while respecting the final dates in the targeted directorate.
 Monitor the implementation of the various project activities to ensure
the achievement of the project's goals and outputs in line with the
action plan approved in the target directorate.
 Monitor contracts and maintain distinguished relations with partners
 implementing the project's activities successfully in the targeted
directorate.
 Prediction of risks and work to reduce the project risks in the targeted
directorate.
 Preparing the reports required by the administration and donors.
 Preparing chronic periodic work plans for the tasks specified above,
raising and discussing them with the direct official.
 Preparing the periodic completion reports of the tasks set above,
raising and discussing them with the direct official.
 Coordination with the relevant authorities related to the tasks set
above under the supervision and technical support of the direct
official.
 Participate in all meetings related to the tasks set above under the
supervision and technical support of the direct official.
 Any tasks assigned to it by the direct official.

Qualifications • A university degree of no less than a bachelor’s degree in the field of

project management, business management, or any similar field.
and • Experience in the field of project management in an organization that has
Experiences external funded projects of no less than 5 years.
• Knowledge in the field of working in local and international humanitarian
organizations.
• The ability to work in difficult conditions, and work under pressure.
• Good communication and mastery of Arabic and English, conversation and
writing.
• Professionalism on all Microsoft Office programs.
CODE OF As applicable to this position, an individual must promote and encourage a
CONDUCT culture of compliance and ethics throughout the organization and maintain a
clear understanding of ORGANAZATION and donor compliance and ethics
standards and adheres to those standards. Staff are also responsible for
preventing violations to our Code of Conduct and Ethics, which may involve
Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are
made aware of any violations to the Code of Conduct and Ethics or
Safeguarding Policy, you have an obligation to report. If this is a supervisory
position, one must set an example of ethical behavior through one’s own
conduct and oversight of the work of others; ensure that those who report to
you have sufficient knowledge and resources to follow the standards outlined
in the Code of Conduct & Ethics; monitor compliance of the people you
supervise; enforce the Code of Conduct & Ethics and ORGANAZATION
policies, including the Safeguarding Policy and the Protection from
Harassment, Bullying and Sexual Misconduct in the Workplace Policy,
consistently and fairly; support employees who in good faith raise questions
or concerns.
SAFEGUARDING It is all staff shared responsibility and obligation to safeguard and protect
populations with whom we work, including adults who may be particularly
vulnerable and children. This includes safeguarding from the following
conduct by our staff or partners: sexual exploitation and abuse; exploitation,
neglect, or abuse of children, adults at risk, and any form of trafficking in
persons.
Interested candidates are involved to apply through the following link:
Application https://forms.gle/33Ar7zgBKz2q8Wi49
Process
Only qualified candidates will be contacted to conduct tests and interviews.

Written test and Interviews will be conducted on a ROLLING BASIS, and

based on urgency; we may fill the position prior to the closing date. Only
shortlisted candidates will be contacted.