FKS Food Sejahtera

Material for Vendor ERP Implementation

 Current ERP Structure
PT A PT B PT C PT D PT E

JATEN GROMPOL GROMPOL GROMPOL GUNUNG PUTRI GROMPOL MEDAN BANJARMASIN BALARAJA GROMPOL

PRODUKSI PRODUKSI UNIT 1 PRODUKSI PRODUKSI PRODUKSI PRODUKSI PRODUKSI PRODUKSI PRODUKSI

SALES SALES UNIT 2 SALES SALES SALES SALES SALES SALES

TEKNIK UNIT 3 TEKNIK TEKNIK

UNIT 4

UNIT 5
Appendix :
U5-PM
Structure : Company

Structure : Site U5-FG

Structure : Location SALES

Structure : Logical Site TEKNIK

1
 Reporting Structure

FKS Food
Sejahtera

PT B PT A PT F PT C

PT E PT D PT G

Appendix :
Level : Consolidation Report and Trading Company

Level : Operational Manufacturing Company

Level : Non Operational out of Scope

2
Level : Consolidation Report
 System Architecture
TMS
Capabilities:
TMS Using OptiLog:
Integration CD Fix, CO with
TMS-JO, Mapping TMS-JO
with IFS Shipment,
Integration TMS-JO with IFS-
DN, RTC Module
DISTRIBUTOR
Capabilities:
Create Purchase Order (PO)
Bridging to IFS. IFS Trigger to
create Sales Order (SO) / CO
WMS
Capabilities :
WMS Using Largo,
Integration Master Module
(IFS & OM) with WMS,
Integration Inbound Module
(IFS Shop Order) with WMS,
Integration IFS – Inventory
Module for Stock Count with
WMS, Integration Outbound
Module (CD Fix, CO, DN)
with WMS
3
Capabilities:
Integration with IFS Shop Order – Planning Execution,
Record Manufacturing Performance, Record Energy
MAN
ORDER MANAGEMENT (OM)
Core System
Consumption, Manufacturing Dashboard
Orders & POD System: POD Capabilities :
Integration FPN-PO: CD Fix Creation, Order Allocation Integration FPN-PO : CD Fix
to Plant: Generate IFS-CO, Integration IFS: DN to FPN-
Inbound Delivery, e-POD Module; integration FPN-GR, CcreationOrder Allocation to Plant :
Integration IFS Invoice & FPN: AP, Master Table Generate IFS-CO
TMS
Middleware
Mapping, Integration FPN Price List DBP: Promo
TMS:
TMS Using OptiLog: Integration CD Fix, CO with TMS- Warehouse Information
JO, Mapping TMS-JO with IFS Shipment, Integration
TMS-JO with IFS-DN, RTC Module System (WIS) MANUFACTURING/PROD
Module
Capabilities: Capabilities :
WMS Using Largo, Integration Master
Approval & Document Keeping for Payment Request,
for Finance Doc, Payment Connection to Bank CIMB FAS Module (IFS & OM) with WMS,
PROCUREMENT
(CIMB, H2H), Integration with IFS Supplier Invoice & Integration Inbound Module (IFS Shop
Mix Payment Order) with WMS, Integration IFS –
Inventory Module for Stock Count with INVENTORY & WAREHOUSE
Capabilities: WMS, Integration Outbound Module
Trade Promo Bulletin & Proposal: Creation & Approval, MAS (CD Fix, CO, DN) with WMS
Trade Promo Claim (LPJ) & Approval, Integration with SALES & MARKETING
IFS Supplier Invoice & FAS, Claim / LPJ Tracing until
Payment, Report for Trade Promo Accrual & Reversal Sub Module:
Marketing, Trade Marketing,
Marketing Export, Marketing
Institusi
Capabilities:
Document mapping: DN – PO Transporter PO Transporter FINANCE & ACCOUNTING
Capabilities:
Sub Module:
Report : Account Payable, Account Receivable,
Finance, Accounting, Costing,
Costing, Purchasing, Delivery, General Ledger, Supply
Chain Report TPS Data Ware Controlling, Claim, RnD
house
HRIS Others
- SUNFISH – Manageable by HR Group : Payroll, Leave Innovation Hub; suggestion and innovation in
only Manager Up. internal factory Business
- WAPPS (Workflow APPS) - Travel Expense / Perjalanan E-contract : Manage data contract / certification Next
Dinas, Leave (< Manager), Medical Claim. used by HR Intelligent
- HRIS / HTI : Manage Data Master Employee FFS / Data Report
Warehouse
(Power BI)
 Supporting Function:
- HR & GA - Audit
High Level Business Process - IT - Bus. Dev
- NPD (Process In RnD)
- Corp. Sec- Legal

Pre-Operation Operation Process Sales & Finance &

Marketing Process Accounting

WHS & Budget

Planning Production *Sales Key Process:
Logistics ✓ Yearly Budget : Production, Sales,
CAPEX, OPEX, P&L, BS, Cashflow
Key Process: Key Process: Key Process: Key Process: Finance Operation
✓ Budget ✓ Production Planning ✓ Good Receipt – FG, ✓ Sales Budget Key Process:
✓ Forecast ✓ Production Execution Material (RAW & ✓ Demand Forecast ✓ AR
✓ Production Planning ✓ Quality Management Packaging) ✓ Master Data Customer ✓ AP
✓ Production ✓ Equipment ✓ Good Issue – included ✓ Integration Price list, ✓ Cash Management

CUSTOMER
Order/Shop Order Promo, CO with Distributor
Maintainance Issue For Production Accounting & Tax
SUPPLIER

✓ DN Process Key Process:

✓ Return to Vendor & ✓ Period end- Closing Report
Procurement Production
✓ Stock Taking
✓ Consolidation Report
✓ Asset Accounting
✓ Movement Inventory ✓ General Ledger
Key Process: ✓ Intercompany Process Marketing ✓ Taxation
✓ Procurement Contract ✓ Marketing, GA Request
✓ Procurement (Production, ✓ Delivery Planning Costing
Non Production) Key Process: Key Process:
✓ FA Acquisitions ✓ Marketing Trade: Brand ✓ Plan, Actual, Allocation
✓ Purchase Return (Product Plan, Proposal Activity
✓ Marketing – Snacking &
Management Report
Arrival and Non Arrival) Key Process:
✓ Maintain Master Data Vendor Cooking : Brand Plan,
Proposal Activity ✓ BR Report, etc
Key Process: ✓ Marketing Export &
R&D
✓ Project Preparation Design Institution Activity Claim Center
✓ Feasibility Study (FS) Process Key Process:
✓ Capability Process *For Sales activities : FPN & FFS Collaborate. ✓ Claim – Input by FPN
✓ Implementation Product Etc : Sales Budget, Demand Forecast ✓ Claim – Input by Principle

4
 MAS
Integration Points MAN

1. MAS Integrate data price 1. Create supplier invoice

list and regular discount at IFS
from IFS

1. Petty Cash Voucher

2. Payment Request Supplier
3. Payment Request Expenses
4. Payment Request 1. WIS integrate Receiving SO data per Shift dan per
5. Cash Disbursement Voucher hour to IFS
6. Cash Receipt Voucher 2. WIS update Goods Receipt / Transport Task / MR
7. Debit Note / RMA data to IFS

Module
Warehouse Information

Core System
8. Credit Note
9. Over Booking Transfer System (WIS)

FAS 1. WIS integrate Shop Order data from IFS

1. Update status approval 2. WIS integrate CO Release data from IFS
Supplier Invoice at IFS 3. WIS integrate PO / Transport Task data from IFS
2. Update status approval 4. WIS integrate Material Requisition (MR) data from IFS
payment at Mixed 5. WIS integrate RMA data from IFS
Payment IFS 6. WIS integrate RMA data from IFS
7. WIS integrate master part / master address delivery data from IFS

1. OM 1. OM integrate
generate data master
Customer address delivery
Order to IFS / master part
from IFS

ePOD ORDER MANAGEMENT (OM)

 Summary : Pain Points
PLANNING SALES & MARKETING PRODUCTION PROCUREMENT WAREHOUSE & INVENTORY FINANCE & ACCOUNTING
• Manual input for • Low Sales Forecast • Standard Cost • Low Sales Forecast • Return from FG to • Audit adjustment
Budget, Forecasting, accuracy calculation for accuracy production not captured period not available in
Supply Points and • Decentralize data Alternate BoM • Manual maintain for in the system current system (period
Plan Sourcing • Manual consolidated • MRP based on virgin Planning Incoming • Limited visibility stock 13)
• Manual estimation inventory reports BoM only Goods movement (multi product • Manual process for
for fleet distribution • Single level of • Lack of control of • Flexibility in owner) budget (control &
approval stock in production converting PR to PO • No visibility stock location input)
R&D • Marketing Export & process (need to • Monitoring • Manual input for
Institution : All maintain production outstanding PO Depreciation
• Manual calculation
transactions and RM, PM and Semi • Buying price not • Manual calculation for
for conversion cost
master data are Finished Goods in maintained in system Revaluation
(COGM)
maintained manually production • Monitoring report • Report for daily and
• Flexibility in updating
warehouse) budget vs actual for monthly monitoring not
BoM (Bill of Material) • Process flow for Capex available
• No approval on Recycle defect • Default Terms of • Manual consolidation
updating BoM
product Payment from process (Corporate
• Rework and recycle Vendor Master Level, Company Level)
process (material • Manual Cash Advance
acquisition) Approval and no
• BoM for Recycled integration with PO
material not • Limited Audit Trail /
maintain in system Log
• OEE calculation and • No System Approval for
Variable Costs Price List /Master data
(Energy • Integration between IFS
consumption, labor, and Payment Status
etc) are maintained
in separate system
Thank You