MODULE 2 – REPORTING PROCEDURES AND

RESPONSE MECHANISM
LEARNING OBJECTIVES
Having completed this module, you will be able
to:
1. Understand what constitutes informal and
formal reporting on sexual harassment.

2. Identify who a Safe Space Focal Person is.

3. Understand how to support a victim of sexual

harassment

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 EFFECTIVE REPORTING SYSTEMS FOR
SEXUAL HARASSMENT
Effective reporting systems for sexual harassment play a critical role in
fostering safe and inclusive environments while holding staff, learners, and the
school accountable for addressing and preventing harassment.

Formal and informal reporting procedures for sexual harassment provide

options for individuals to report incidents of harassment based on their
preference and the severity of the situation.

Both methods should be available in the school to ensure that victims have
choices and can seek help in a manner that suits their needs.
EFFECTIVE REPORTING SYSTEMS FOR
SEXUAL HARASSMENT
The informal reporting is aimed at resolving a complaint of harassment through
the confidential guidance, support, and intervention of an objective third party.

Though this procedure is recommended for first time incidents of sexual

harassment, not all first instance cases of sexual harassment must be addressed
through the informal system.
INFORMAL &
FORMAL
REPORTING
PROCEDURE

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INFORMAL REPORTING PROCEDURE
The informal reporting is aimed at resolving a complaint of
harassment through the confidential guidance, support, and
intervention of an objective third party.

Though this procedure is recommended for first time incidents of

sexual harassment, not all first instance cases of sexual
harassment must be addressed through the informal system.
INFORMAL REPORTING PROCEDURE
Inform the harasser that the
behaviour is unwanted and
makes you feel
uncomfortable
SSFP will mediate a
resolution. If the harasser
understands that their
behaviour is SH, they render
an apology and promise not
to repeat the behavior.
When the victim is unable SSFP will invite the alleged
to tell the harasser to
harasser and let them
cease the behaviour, they know that behavior is
must report to the SSFP to
unwanted and is SH
mediate
If retaliation occur or
The accused is warned not behaviour is repeated, the
to repeat behaviour or the case shall be escalated
retaliate. The case is to the SH Grievance
documented and closed. Committee (formal
report).
 FORMAL REPORTING – WHAT THE VICTIM
SHOULD DO

Consult the SSFP Complainant to submit a Constitute a Grievance GC to acknowledge Formal hearing -
written report tot eh Committee (GC) receipt invite victim,
Grievance Committee accused and
witnesses for
interview

Decision Grievance appeal procedure Appeal hearing format Decision of the appeal hearing
HOW TO SUPPORT A VICTIM OF SEXUAL
HARASSMENT
1. Listen attentively
2. Believe the complainant and show empathy
3. Preserve evidence
4. Respect victim’s decisions and choice
5. Provide enough information for victim to make informed
decision
6. Collaborate with the victim to develop a safety plan if
needed, esp if they are still in contact with the harasser
7. Refer victim to SSFP to continue the process
SUMMARY LEARNING
Formal reporting is triggered if a victim is not satisfied with
the outcome of an informal mediation or if the unacceptable
behavior continues or if retaliation occurs.

Formal reporting procedures are:

Victim meets with safe space focal person to report the
incidence of sexual harassment and submits a formal written
report of the grievance to the safe space focal person.

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SUMMARY LEARNING
The Safe Space Focal Person forwards the report to the
Grievance Committee

Grievance Committee holds formal hearing which is chaired

by a trained grievance committee member

The Grievance Committee takes decision after a careful

review of all the testimonies and evidence in order to reach a
verdict and decide on the best course of action

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CONGRATS, YOU ARE DONE WITH MODULE 2,
FINISH THE ASSESSMENT AND CONTINUE WITH
THE FINAL MODULE.

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