(ERF1)

FACILITIES MANAGEMENT AND ADMINISTRATION (FMA)

EVENT REQUISITION FORM 1 - REFRESHMENT
Indicate to
Requestor MUHAMMAD FAISAL SELAMAT Date 2-Feb-20 breakdown
Department FMA Ext/HP No. 016-275 2581 non-veget
INCIDENT INVESTIGATION NV / 15 V
Event WORKSHOP No of Pax 33 *Specify v
Event Date 12.2.2020 Budget allocated RM20
Event Venue ICE ROOM 2.09 (LEVEL 2) COA No. 99512-W01-000-0105-00000
Refreshment Venue OPEN AREA 2 Mode of Service BUFFET In
b

Menu Package Preferred Caterer: ADVISED BY FMA

Morning Tea Ready by: 10:00 Clearance Time: 11:00

Pl
of

Price Per Pax :

Lunch Ready by: 1:00 Clearance Time: 2:00

Price Per Pax :

Afternoon Tea Ready by: 4:00 Clearance Time: 4:45

Price Per Pax :

Additional Instruction
ALL NON VEGGIE

IMPORTANT NOTES & GUIDELINES:

1. For seminar/ workshops – approved form must be submitted minimum of one (1) month or 14 business days prior to the event
2. For meeting - approved form must be submitted minimum of seven (7) business days prior to the event
3. Minimum order: Buffet line - >20 pax, Packed lunch - <30 pax, Individual serving - <10 pax
4. Guaranteed number of guests is required at least 72 hours (3 business days) prior to the event.
5. Events cancellation is required within 72 hours 3 business days) prior to the event
6. Submit hardcopy event signage (A3 size) to us once the refreshment set up venue has been confirmed.
7. Availability of refreshment venue is on first come first served basis.

APPROVED BY: Official Information:

ZUKEPLI DIN PR/PO No
BIN
Sr Management / HoD / HoS / Chairperson of Event Invoice & date
(Delete where not applicable) Submit to Finance
 dicate total number of pax and
eakdown of
on-vegetarian/vegetarian) eg: 100 (85
V / 15 V)
Specify vegetarian eg: No egg

Indicate
amount
budgeted per pax

Please provide the chart

of account number
 (ERF 2)

FACILITIES MANAGEMENT AND ADMINISTRATION (FMA)

EVENT REQUISITION FORM 2 - PHYSICAL ARRANGEMENT
Requestor's Name Contact No.

Function / Event

Date, Time & Duration

Confirmed booking with ASD / Reception ? Pls tick if yes

Layout ( Pls tick in the appropriate box ) No. of Pax

(Pls refer to the layouts in the following sheets)

Senate Room Board Room Dewan Canselor

Standard 1 Standard 1 Standard 1
Standard 2 Standard 2 Standard 2
Standard 3 Standard 3 Standard 3
Standard 4
Standard 5
Standard 6

Others Venue :
( Pls specify) Layout :

Signage Required: Yes No (Layout to be provided & locations to be identified by organiser)

Parking Facility: Yes No Number of parking bays required :

Requested by : Approved by HOD :

Date : Date :

FMA Approval: Received by :

Date : Date :

Important Notes:
* Approved form must be submitted minimum 1 weeks before the date of events.
* For AV requirement, please liaise with ITS department.
* For Venue
- Pre Bookings
and Post Setupplease liaise with
is essential. ASDensure
Please or the Online Booking System.
that allocation of time is provided. (duration depends on the

arrangement required)
* Please provide layout plan (if arrangement defers from the original setting of the venue). Either sketch the plan in
the box provided or send as attachment.
SAMPLE

Template can be found at - IMU Portal FMA Template

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