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Internship Manual Work and Organizational Psychology

2020-2021 v1
Master Thesis (Vrije Universiteit Amsterdam)

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Introduction
The internship (also: practical training) is a central part of the master’s programs at the Faculty of
Behavioral and Movement Sciences. The internship often represents the students’ first step to
professional practice or an academic career. The internship gives students the opportunity to take
part in the daily practices of institutions/organizations, to gain work experience under professional
supervision, and to gain insight into their aspirations.

This guide is intended for students starting an internship (interns), for supervisors within the faculty
(VU supervisors), and for supervisors at the organizations offering the internship (internship
supervisors). Hereby the requirements of the internship are discussed, as well as what to expect
regarding the supervision and the assessment of the internship. The guide also refers to several
forms and guidelines that are used throughout the course of the internship.

Internship coordinators
dr. Jacek Buczny (op.fgb@vu.nl)
dr. Wendy de Waal-Andrews (dewaal.andrews@vu.nl)

Definitions
Definition Clarification
Intern The student doing the internship.
Internship coordinator The coordinator at the VU; every specialization within the Faculty of
Behavioral and Movement Sciences has a designated internship
coordinator.
VU supervisor The intern’s supervisor at the VU. This may be the same person as the
internship coordinator. The supervisor of the internship is also the
supervisor of the M-thesis.
Internship provider The institution or organization at which the internship takes place.
Internship supervisor The intern’s supervisor at the institution or organizations where the
internship takes place.

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Index
1. General information
 Entry requirements
 Duration
 Planning

2. Learning goals

3. Finding an internship
 Information meeting and registration
 Different types of internships
 Finding an internship
 Applying
 Internship contract
 Internship plan
 International internships

4. Internship requirements
 The internship
 Supervision

5. Supervision
 Role of the internship coordinator
 The role of the VU supervisor and the internship supervisor

6. Assessment
 Internship report
 Final assessment
 Retake policy
 Basic Diagnostic Registration (BAPD; NIP)

Appendices
1. Model internship contract
2. Guidelines internship plan
3. Guidelines internship report
4. Internship assessment form
5. Grading procedure
6. Basic Diagnostic Registration

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1. General information
Entry requirements
Certain entry requirements need to be met before students can start their internship. The entry
requirements set for each program can be found in the Education and Exam regulation
(https://vunet.login.vu.nl/services/pages/practicalinformation.aspx?cid=tcm%3a164-392182-16 and
https://vunet.login.vu.nl/services/pages/practicalinformation.aspx?cid=tcm%3a165-344531-16).
Students cannot start their internships until they are registered in a master’s program, meaning that
the bachelor's program has to be completed.

Duration
The duration of the internship depends on whether the student will do a full time or part time
internship. In the internship contract (see Appendix 1) agreements will be made regarding the
working hours per week. The minimal length of the internship is 504 hours (18 EC), which includes
approx. 12 weeks for a full-time internship, all meetings with the supervisors and between 3-5 days
(approx. 24-40 hours) to be spent on writing the internship report.

Planning
The internship will usually take place in the 2nd semester of the Master (periods 4 to 6) and will
usually coincide with work on the master’s thesis (M-thesis), but it also is possible to start the
internship earlier or later than M-thesis. It is important that the student starts thinking about his/her
plans regarding their internship and the M-thesis well in advance. It is the student’s own
responsibility to find a suitable internship. Therefore, it is recommended to start early with searching
for potential internships. To prevent study delay, a good planning is a must! There are two
information meetings planned for students. These briefings are held at the end of the 2 nd semester
(for students finishing their bachelor) and in the 1 st semester (for master students). If you decide to
start your internship in 1st semester, ensure that you will be able to attend lectures. Discuss lectures
plans with your internship provider.

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2. Learning Goals
The purpose of an internship is to enable students to gain experience in the practical application of
their theoretical knowledge and to acquire new knowledge and skills. The general learning goals of
the internship can be related to the end terms of the education (see the Education and Exam
regulation).

Knowledge and insight

The student has demonstrable knowledge and insight into the way in which the theories covered in
the program can be used in the practical context of the internship organization.

Application of knowledge and insight

The student is able to apply knowledge, insight, and problem-solving skills in the internship setting;
the student is able to integrate knowledge, to deal with complex subject matter, and to show
initiative in this regard.

Judgment
The student is able to make judgments on the basis of partial or limited information while
considering social, public, and ethical responsibilities.

Communication
The student is able to formulate conclusions (and explain the knowledge, motives, and
considerations contributing to these conclusions) in a clear and unambiguous manner in the
internship report and to the different parties involved in the internship.

Learning skills
The student is able to direct the personal learning process during the internship, both as regards his
or her working method and his/her role in the team, incorporating any feedback that is provided.

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3. Finding an internship
Information meeting and registration
At the start of their master year, students should register for their internship and M-thesis through
VUnet. After the information meeting about the internship and the M-thesis, which takes place in
the 1st semester, students will be asked to provide their top 5 of preferred VU topics to the internship
coordinator via Qualtrics survey. The coordinator will notify the student of the supervisor assigned to
him or her via Canvas (or via email). The VU employee supervises and assesses both the internship
and the M-thesis. All forms and reports must be filled out/written in English.

It is important that the student contacts his/her VU supervisor as soon as possible to make a first
appointment. This meeting has to take place before the student starts with the internship and/or the
M-thesis. During this first meeting, the student and supervisor discuss possible topics and a first
general planning.

Different types of internships

There are two routes: 1) The internship and the data collection for the M-thesis takes place at the
same organization, or 2) The internship and M-thesis are conducted separately.

1) When the student chooses to combine the internship and the M-thesis, it is important that
solid agreements are made with the internship provider about data collection. The student
should take in to account that combining the internship and the M-thesis requires more time
(these internships may last even 6 months), since there are two tasks: 1) the tasks related to
the internship, and 2) the data collection and writing of the M-thesis. These tasks can be
done sequentially or simultaneously. For students interested in an academic career it is
possible to do an internship at the department of Experimental and Applied Psychology. The
student will then first help several staff members with one or more study projects (the
internship part), after which the student will then conduct his/her own study for the M-
thesis.

2) When the second route (internship and M-thesis research separately) is opted for, the
internship and M-thesis are entirely independent from one another. The student can decide
whether the internship and M-thesis will be conducted sequentially or simultaneously. The
data collection for the M-thesis can take place in the lab or at another organization than
where the internship has taken place. That is the most usual route.

Finding an internship
Finding a suitable internship may not be easy, especially during a pandemic. Therefore, we advise
students to start exploring internship prospects well in advance. It is the student’s own responsibility
to find a suitable internship. The internship coordinators provide the necessary information and,
where possible, act as a mediator between students and internship providers. If students run into
problems with their study load as a result of not being able to find an internship in time, they should
contact the study advisor. Please note that students are required to pursue internships at an
academic level (not at a higher professional education level). Requirements relating to the internship
are described in Section 4. All internships must be approved by the VU supervisor and the internship
coordinator.

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When searching for an internship, students can use the Canvas page, which provides listings of
internships from various organizations. In addition, students can consult national internship websites
(e.g., linkedin.com, http://www.studentenbureau.nl/; www.stagemotor.nl;
http://www.nationalestagebank.nl/). All students are requested to join our LinkedIn group where
internships are announced: https://www.linkedin.com/groups/8887168/.

Applying
The process of applying for an internship is as formal as applying for a job. Students should send a
clear and concise CV with a cover letter describing their motivation and reasons for applying, and
should take time to prepare for the interview (e.g., by reading up on the organization, preparing
several questions, and think about their learning goals and motives). Students could also contact a
staff member at the organization in advance to ask for additional information. Students should take
care to appear well-groomed on the day of the interview.

Internship contract
As soon as the student finds an internship, the internship contract (see Appendix 1) should be
completed and signed. The internship contract specifies the agreements between the internship
provider, the VU, and the intern on the content, structure, and duration of the internship. The
contract must be drawn up in triplicate and signed by all parties (intern, VU supervisor, internship
supervisor, and internship coordinator). The student should ensure that all parties receive a copy of
the contract. Furthermore, the internship contract needs to be uploaded onto Canvas as one of the
assignments; delivering a hard copy due to the pandemic is not expected. Please note that the
internship cannot start before all parties have signed the contract.

Internship plan
The aim of the internship plan (see Appendix 2) is to specify the activities and learning objectives.
The internship plan should also describe how the internship activities are connected to the theories
covered in the program. The intern writes the internship plan during the first week of the internship
in consultation with both the VU supervisor and the internship supervisor. The plan is intended as a
means of ensuring the internship stays on the right track. It can also serve as a point of reference for
reflecting on the learning objectives in the internship report.

International internships
It is allowed to do internship outside the Netherlands. International internships are subject to the
same content requirements as an internship in the Netherlands. To be able to achieve the internship
objectives, it is considered to be an advantage if the intern is sufficiently proficient in the language of
the host country. Finally, the intern must be assured of adequate supervision. The internship
supervisor at the company should have university degree in psychology or a related field (e.g.,
sociology, HR, communication science).

Further information and tips about finding a suitable internship in another country and grant
eligibility criteria are provided on the VUnet. Students planning to do an internship at an organization
in another country and who have already done the initial research can contact the international
office for more information about international internship procedures and available grants:
https://vunet.login.vu.nl/organization/pages/department.aspx?cid=tcm%3a165-330442-16.

Interns are personally responsible for the timely completion of all reports and evaluations.

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4. Internship requirements
The primary goal of the internship is to gain practical experience. Therefore, it is important that the
internship meets several requirements.

The internship
First of all, the tasks need to be of a sufficient level. The tasks have to be connected to the program
and the learning goals (as mentioned in Section 2). Note: internship with mostly administrative tasks
will not be approved.

Second, the student will make sure that there are clear agreements concerning the duration of the
internship, the office hours, and the number of workdays a week. The minimum length of the
internship is 12 weeks (=480 hours). In case the internship and the M-thesis are combined the
internship often lasts longer. The student should make clear agreements on the time allocated to the
practical aspect of the internship and the time allocated to the M-thesis. Again, if you decide to start
your internship in 1st semester, ensure that you will be able to attend lectures. Take this into account
in your plans.

Third, during the internship, the student should have their own workplace equipped with a computer
on which required text and data processing programs are installed.

Fourth, if the data collection takes place at the internship provider, approval is needed by the
internship provider. As the M-thesis will be based on the data, the sample and the measurement
instruments should be of sufficient quality. The VU supervisor is able to judge the quality of the data
collection process. The student and the internship supervisor are responsible of the data collection
process at all times. The collected data are property of the VU. Both the raw data (e.g., the
completed questionnaires) and the SPSS files should be handed in to the VU supervisor after the data
collection has finished. The internship provider will be notified of the results (e.g., by receiving a
report of a copy of the M-thesis). The organization has the right to stay anonymous in all reports
and/or publications. Upon request, VU can restrict access to the M-thesis that was based on the
company’s data.

Supervision
The internship supervisor should have a university degree and knowledge of (or a large degree of
affinity with) work and organizational psychology. With such a background, the internship supervisor
can support the student both with gaining practical experience as well as with collecting data. It is
important that the student and the internship supervisor agree on the frequency and content of the
supervision meetings. These meetings, if possible, should take place at least once every week.

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5. Supervision
Role of the internship coordinator
Tasks of the internship coordinator:

 informing students about internship possibilities (Jacek and Wendy);

 advising and supervising students who are looking for an internship (Jacek and Wendy);
 establishing whether an internship meets the requirements regarding level, scope, content, and
supervision (Jacek);
 mediating in the event of disputes between interns and internship supervisors (Wendy)
 coordinating BAPD (Wendy or a member of Clinical Psychology section).

The role of the VU supervisor and the internship supervisor

In essence, the internship supervisor is responsible for all aspects relating to the intern's practical
experience and the VU supervisor is responsible for the process. The VU supervisors determines the
grade for the internship (in consultation with the internship supervisor) and monitors whether the
agreements made between the intern and the internship provider as described in the internship
contract are followed up. The internship supervisor ensures that the intern has the opportunity to
gain useful practical experience. At the end of the internship, the internship supervisor fills out an
assessment form (see Appendix 4). The intern should have at least one meeting every week with the
internship supervisor.

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6. Assessment
Appendix 5 describes the different aspects on which internships are assessed and the method by
which the VU supervisor determines the final grade for the internship.

At the end of the internship, the intern writes an internship report (see Appendix 3), which has to be
uploaded onto Canvas (and checked for plagiarism) on the last day of the internship. In addition, the
internship supervisor must complete the assessment form (Appendix 4). The student sends this form
to the VU supervisor. The VU supervisor evaluates the internship report and includes the assessment
of the report in the assessment form. Once the internship report has been handed in and the
assessment form completed, the intern, the internship supervisor, and the VU supervisor have a
meeting in which the observations of both supervisors are discussed. This interview takes place face-
to-face or by telephone (e.g., by using Skype). The VU supervisor can also have separate meetings
with the internship supervisor and the intern. Topics to be discussed at the final interview include
the intern's development, the internship report, and the completed assessment form. After the
interview, the VU supervisor determines the final grade. However, before the final grade is
communicated to the student, the internship supervisor is asked for his/her approval on the grade. In
the event that they cannot reach a consensus, Article 17 of the internship contract (Appendix 1)
applies.

Internship report
At the end of the internship period, the intern writes a report. The guidelines for the internship
report are described in Appendix 3. Among other things, the report should include a paragraph on
how the internship activities fulfilled the learning objectives formulated in the internship plan and
how these activities are connected to the theories covered in the program. Thus, the internship
allows students to acquire practical experience, but also the possibility to look for theoretical support
for how things are done in practice.

Final assessment
The final assessment is based on the internship assessment form (see Appendix 4) as completed by
the internship supervisor and supplemented by the VU supervisor, and the final interview. The intern
has the opportunity to respond to the assessment of both supervisors during the final interview.
After the interview, the VU supervisor informs the intern of his or her final grade, registers the grade
on Canvas, and attaches the assessment form. In addition, the VU coordinator emails the grade to
the educational office, after which the grade will be registered in VU-net.

Retake policy
If the internship supervisor expects the student's performance to be unsatisfactory, he or she must
notify the VU supervisor and the student as soon as possible. If the internship supervisor still judges
the student’s performance to be unsatisfactory at the end of the internship and the VU supervisor
agrees with this assessment, the student gets an unsatisfactory grade for the internship. The student
lodge an appeal against the way in which the assessment was arrive at. In that case, the student
should contact the Examination Board.

If the student opts for a retake, the new internship has to take place at a different internship
provider.

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Basic Diagnostic Registration (BAPD at NIP)

Psycho-diagnostics is one of the core tasks of many psychologists operating in practice. To advance
the quality of the profession in this area, measurements have been taken, on initiative of the Dutch
Association of Psychologists (NIP), to grant students of Organizational Psychology the opportunity to
get a Diagnostic Registration (In Dutch: Basisaantekening Psychodiagnostiek [BAPD]). The internship
– i.e., the practical diagnostic experience – is one of the compulsory course components included
under the requirements of the Basic Diagnostic Registration of the Dutch Association of Psychologists
(NIP). For more detailed information, see Appendix 6. More information can be obtained here:
https://www.psynip.nl/registraties/basisaantekening-psychodiagnostiek-bapd/.

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Appendix 1: Model internship contract (please fill in on a computer)

Internship Contract
The Executive Board of VU University Amsterdam, represented in this matter by the departmental
internship coordinator at the Faculty of Behavioral and Movement Sciences, hereinafter referred to
as the University and

Name of organization / institution:

Internship supervisor:

Street address:

Postal code + town/city:

Telephone number:

E-mail address:

hereinafter referred to as the Internship Provider and

Name:

Student ID number:

Program (and specialization):

Street address:

Postal code + town/city:

Telephone number:

E-mail address:

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hereinafter referred to as the Intern, have agreed as follows:

ARTICLE 1 Appointment of VU supervisor

The University appoints as the VU supervisor:

Name:

Street address:

Postal code + town/city:

Telephone number:

E-mail address:

ARTICLE 2 Objective of the internship

The purpose of the internship program is to enable Interns to build experience in the practical
application of their theoretical knowledge and to acquire new knowledge and skills. The duties and
responsibilities entrusted to the Intern correspond to the Intern's level of competence.

ARTICLE 3 Content of the internship

Detailed description of the nature of the agreed work:

ARTICLE 4 Internship supervision

The internship supervisor at the organization will supervise the Intern during the internship and
arrange for the Intern to gain experience through the performance of the activities as agreed above.

Number of supervision meetings to be held each week: ……………………. Length: ………………………..

ARTICLE 5 Status of the Intern

1. The internship is designed to contribute to the knowledge and experience acquired in the
context of the program; therefore, the Internship Contract is not an employment contract within
the meaning of Article 7:610 of the Dutch Civil Code (Burgerlijk Wetboek).
2. The Intern remains registered as a student at the University for the duration of the internship.

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3. The Internship Provider will not offer the Intern an employment contract at any time during the
internship.
4. The Intern cannot be placed under any restrictions regarding the performance of activities
similar to those performed during the internship for other organizations and institutions after the
internship.

ARTICLE 6 Duration of the internship

The internship period runs from: …………… (day/month/year) until: …………… (day/month/year)

Number of working days / working hours per week: ……………

Number of hours per day: ……………

Number of credits: ……………

ARTICLE 7 Working hours

The Intern’s daily learning hours correspond with the working hours applicable to staff employed by
the Internship Provider; the Intern shall be present

from …………… until……………

ARTICLE 8 Reimbursements
The Intern will / will not1 receive an internship reimbursement. The reimbursement amounts

€ …………… (gross / net) per day / week / month*; the Intern is / is not* entitled to a holiday
allowance. To the extent that the internship reimbursement amount exceeds a reimbursement of
expenses, it will be subject to deduction of the standard social insurance premiums, with the
exception of the unemployment insurance premium.

Any compensation for travel and accommodation expenses will / will not* fall under the Internship
Provider’s regulations governing such expenses.

The Intern will / will not* receive a travel expenses reimbursement. The reimbursement amounts to

€ …………… (gross / net*) per day / week / month*.

The University is not liable for any costs incurred by the Intern in the context of the internship,
regardless of whether the internship takes place in the Netherlands or another country.

ARTICLE 9 Insurance / liability / protection

Pursuant to Article 7:658(4) of the Dutch Civil Code, the Internship Provider is liable for any injury or
damage suffered by the Intern during the performance of the internship activities.

The Intern’s statutory liability towards the Internship Provider is insured under the liability insurance
of the University. Interns are not covered by this insurance in Canada and the United States of
America.

The Internship Provider shall protect the Intern from any and all forms of intimidation and
discrimination during the performance of the work.

1 In accordance with the agreements between the parties.

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ARTICLE 10 Leave
The Intern is entitled to ……… days of leave per month. In addition, the Intern is entitled to take part
in educational activities related to the internship (e.g. ‘refresher days’).

The regulations on special leave (e.g., in special family circumstances) and the Work and Care Act
(Wet arbeid en zorg) shall apply as they do to employees of the organization offering the internship.
Requests for additional leave can only be granted by the internship supervisor following consultation
with the VU supervisor.

If the Intern takes leave within the meaning of the previous paragraph, the internship period as
referred to under Article 6 shall be extended by a number of days corresponding to the leave.

ARTICLE 11 Illness
In the event of illness, the Intern shall notify the internship supervisor or the administration of the
Internship Provider and report the absence to the VU supervisor.

ARTICLE 12 Compliance with the general requirements and instructions of the Internship
Provider
The Intern shall abide by all rules of conduct, requirements and instructions that the Internship
Provider imposes on its employees in the interests of order, health, and safety.

ARTICLE 13 Instructions from the internship supervisor

The Intern shall follow instructions given by the internship supervisor at the internship location.

ARTICLE 14 Confidentiality
The Intern is obliged to observe secrecy in respect of all information entrusted to him or her during
the internship, including information that comes to his or her knowledge and of which the
confidential nature should be understood.

Written internship reports must be submitted to the internship supervisor for approval before
submission to the VU supervisor.

ARTICLE 15 Intellectual property rights

The following provisions apply in the event of a research internship:

1. The Intern will hold all copyrights and/or other intellectual property rights on the results of the
internship unless explicitly agreed otherwise and having due regard to the provisions of
Paragraph 2.
2. If the activities carried out by the Intern lead to an invention for which a patent application is
filed, the Internship Provider shall be entitled to the patent unless the invention has no
connection with the subject of the activities or if the parties agree otherwise. If the Intern has
produced an invention for which a patent application can be filed, he or she shall be named as
the inventor in the patent application and the patent and will be entitled to financial
compensation by the Internship Provider.
3. The University has the right to use the results of the internship for internal research purposes
and/or educational purposes.

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4. The Intern has the right to publish his or her research findings following consultation with the
internship supervisor and the VU supervisor and having due regard to the provisions of this
Article and Article 14.

Owner of the research data, if different from the rule (as a rule, the data are the property of the
Intern): …………………………..

Right to publish on the research data (as a rule, the right to publish the data is reserved for the
Intern): …………………..

ARTICLE 16 Disputes
1. The internship supervisor is the Intern’s first point of contact in the event of problems during the
internship.
2. Disputes between the Intern and the internship supervisor will be submitted to the VU
supervisor.
3. If the internship supervisor, the VU supervisor, and the Intern cannot come to a solution, the
dispute will be submitted simultaneously to the Faculty internship coordinator and the
management board of the Internship Provider (or to its designated representative).
4. In the event of a dispute between the Intern and the internship coordinator which is not
connected with the assessment, the head of the department concerned will appoint an
independent mediator.
5. If mediation by an independent mediator as referred to in paragraph 4 is not successful, the
dispute must be submitted to the Faculty Board.

ARTICLE 17 Disputes connected with the assessment

1. If the internship tutor and supervisor cannot come to a consensus in respect of the internship
assessment, the mark given by the VU supervisor shall be awarded, provided it does not diverge
more than 1 point from the mark that the internship supervisor deems appropriate.
2. If the mark given by the internship tutor diverges more than 1 point from the mark that the
internship supervisor deems appropriate, the head of the department concerned will appoint an
independent mediator. The independent mediator will determine a definitive final mark on the
basis of all the documents (assessment form, internship report, any interim evaluations, and any
other products) and meetings with both parties.
3. The Intern may lodge an appeal against the way in which the assessment was obtained. See the
VU Student Charter.

ARTICLE 18 End and termination of an internship

1. An internship ends:
a. at the end of the period agreed under Article 6;
b. from the moment the Intern is no longer registered as a student at VU;
c. by mutual agreement between all parties;
d. upon the death of the Intern;
e. upon the bankruptcy, suspension of payments, or dissolution of the Internship Provider.

2. The Internship Provider is entitled to terminate this agreement with immediate effect and upon
having heard the internship supervisor and the student in question:

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a. if the Intern fails to comply with the obligation of confidentiality towards the Internship
Provider as referred to under Article 14;
b. if the internship supervisor finds that the student is not following the regulations of the
Internship Provider or the internship supervisor;
c. if the Intern demonstrates any other form of conduct as a result of which the Internship
Provider cannot reasonably be expected to continue cooperating in the internship.

Any decision as referred to under (a) through (c) above shall immediately be communicated to
the VU supervisor by the internship supervisor on behalf of the Internship Provider.

3. The University is entitled to terminate this agreement with immediate effect and upon having
heard the VU supervisor and the student in question if it deems the internship is not proceeding
in accordance with the educational objectives or if the student cannot reasonably be asked to
continue the placement at the Internship Provider. Such a decision shall immediately be
communicated to the internship supervisor by the VU supervisor on behalf of the University.

ARTICLE 19 Final provision

In the event of a divergence between this Internship Contract and any other agreement that may be
concluded between the Intern and the Internship Provider, this agreement shall prevail.

Agreed, drawn up in …………… on …………… and signed by the University, the Internship Provider
and the Intern.

Signatures:

Internship provider Intern

VU supervisor Internship coordinator (VU)

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Appendix 2: Guidelines internship plan

Guidelines internship plan

At the beginning of your internship you will need to write an internship plan. This plan should be
handed in to the VU supervisor within the agreed time period. Before submitting it, the plan needs
to be approved by the internship supervisor at the internship provider.

Format: practical guidelines

 Length: 10 pages max. in A4 format with page numbers and 1.5 line spacing
 Cover sheet stating

Title
Name

Student ID number

Name of internship provider (organization)

Name of internship supervisor (organization)

Name of VU supervisor

Internship period

Specialization

 Clear structure and table of contents.

 Starts with an introduction stating the reasons for this internship, how the internship was
obtained, and what you hope to learn/experience.
 Explain all technical terms and abbreviations.

Objectives
 To plan internship experiences in order that your learning process can be evaluated both by you
and by others.
 To be able to reflect objectively on your own performance when writing the internship report.

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1. Description of internship goals

The report consists of the following components:

 Internship goals: Specific skills you wish to learn. Indicate which goals you wish to achieve during
the internship, referring to the internship goals listed in the internship guide.
 Personal goals: What you would like to learn in addition to the actual internship goals? Think of
which things you are good at and write down how you might be able to call on these qualities.
Also try to think of things you are less good at and write down how you plan to tackle these
areas. Examples might include practicing interviewing techniques, improving planning skills,
creating order in your chaotic approach, trying to take a backseat sometimes, cultivating a less
passive attitude, establishing relations and setting boundaries, dealing with colleagues, and so
on.
 Connection between work activities and program: Which models and theories are most relevant
to your work activities and/or which theories will be particularly instrumental during your
internship?
 Policy: If your internship offers an opportunity to contribute to policy at the department or
organization, describe what your contribution and activities will be.

Tips:
Number each learning objective to make it easier to refer to them in your reports. You can also
create sub-categories, e.g., diagnostic learning objectives 1a (or 1.1), 1b (1.2) 1c (1.3), treatment
objectives 2a (2.1), 2b (2.2), and so on.

Formulate the learning objectives to be as concrete as possible and framed in terms of the end
result, e.g., ‘I can conduct a professional interview with a applicant' or 'I can persuade individuals to
exercise more’, etc.

2. Activities
Describe any tasks you already know you will be carrying out, such as 50 hours of training, 20 hours
of policy, etc.

3. Internship schedule
Describe how you will spend your time; at the onset of the internship you will most likely spend
relatively more time following someone’s lead, while near the end of the internship you’ll be
completing certain tasks independently.

4. Time schedule, internship activities, M-thesis, and remaining courses

It is crucial to make a comprehensive time schedule for the entire academic year in order to
determine when to do the internship, for how many days, how this will fit in with your M-thesis
topic, when you will write the thesis (first or second semester or alongside a part-time internship),
and any other courses you have to take.

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Appendix 3: Guidelines internship report

Internship report guidelines

The student is required to write an internship report at the end of the internship. Guidelines for the
format, objective, and content of the report are provided below, together with the assessment
criteria for each component.

Format: practical guidelines

 Length: maximum 20 pages in A4-format (excl. appendixes) with page-numbers and 1.5 line
spacing
 Cover sheet stating:

Title
Name

Student number

Name internship provider (organization)

Name internship supervisor (organization)

VU supervisor

Internship period

Specialization

 Create a clear structure and table of contents .

 Start with an introduction stating the reasons for this internship, how the placement was
obtained and what you hoped to learn/experience.
 Explain all technical terms and abbreviations.
 Remember that you are under an obligation of professional confidentiality and ensure that client
details are anonymous.
 Relate concrete facts and avoid vague descriptions such as ‘followed along with several groups’.
 Keep notes from the outset of your internship about your activities and experiences over time;
this will simplify the reporting process.
 Refer back to specific elements in your internship plan.

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Objective
 To document internship experiences in order that your learning process can be evaluated both
by you and by others.
 To be able to reflect objectively on your own performance.
 To demonstrate academic proficiency in presenting a structured report on learning experiences.
 You can also use the report to draw conclusions about your suitability for the field, affinity with
the professional activities, strengths and limitations, and professional prospects.
 Internship reports can also be a valuable source of information for students exploring internship
options.

Content
The report consists of the following components:

 Contextual information about the organization and the division in which the internship took
place
 Nature of activities
 Evaluation
 Academic reflection

Context
Characterize the organizational framework of the internship, providing information about:

1. The organization:
 objective, mission and vision, specialization;
 ideological, social and historical background;
 internal structure (add organizational chart, if relevant), hierarchy, divisions.
2. The division in which you did the internship:
 composition of the team;
 procedures and working methods;
 meeting and consultation practices;
 role of the intern, degree of independence.

Nature of activities
Discuss the trajectory of your internship in terms of the following activities:

 Orientation: getting acquainted with colleagues, working methods, protocols etc.;

 Execution: diagnostics, literature review, holding conversations etc.;
 Support: Telephone duties, administration, and filing.

Provide both a description and a scheme/overview of the activities. Your description should cover
the trajectory of experiences, working methods, and supervision received. Account for your
performance in terms of taking initiatives, communication, engagement, interaction with colleagues
and any dilemmas you encountered. The scheme/overview should focus on factual particulars:
periods, quantities, durations, independent vs. supervised work and so on.

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Evaluation
Describe what you learned in the internship based on an evaluation of:

 predetermined general and personal learning objectives (internship plan);

 activities performed and skills learned;
 personal growth process, analyzing your strengths and limitations;
 achieved level of professional performance;
 value of supervision and discovery of personal working style.

Academic reflection
An important part of the internship report is the discussion of the internship activities in the context
of the course literature. This part should be at least 3 pages (max. 5 pages), with at least 5 scientific
references. This can take the form of a discussion of one or two concrete components of the
internship, such as a therapy, instrument, treatment, coaching, assessment or training method that
you applied, a policy action that you implemented or an aspect of the culture or structure of the
organization where you worked. Use the following structure to describe each component:

1. Describe the professional work situation.

2. Discuss the theory and key research findings in this area (the state of the art). Take care to
accurately cite all your references (following APA standards).
3. Explain the relationship between the theory and the research findings (best practices). For
example, what are the similarities and/or differences? What are the possible reasons for any
differences?
4. Conclusions and recommendations. Based on existing theories, what suggestions do you have to
improve the professional work situation? Is there a good fit between the program and
professional practice? What could be done to improve this?
5. Provide a list of scientific references at the end of the report, followed by any appendices.

Assessment criteria

Presentation
 writing style
 language proficiency
 structure
 meets length and presentation requirements

Content
 relevant information
 depth
 enlightening description of activities
 integration of knowledge and practice

Evaluation
 level of reflection and reasoning
 degree of personal insight, portrayal of performance and communication
 degree of creativity and challenge

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Assessment of general learning objectives as formulated in the internship guidelines

 knowledge and insight

 application of knowledge and insight

 judgement
 communication
 learning skills

Cover page
Sample structure of internship report
Table of contents

Introduction

Context: organization and division

Activities

Evaluation

Academic reflection

List of references

Afterword (optional)

Appendices (optional)

Bijlagen (eventueel )

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Appendix 4: Internship assessment form

Internship assessment form

Name of student:

VU supervisor:

Internship supervisor (professional practice):

Internship provider:

Description of intern’s activities:

Instructions for the internship supervisor

On the following pages, you will be asked to give your opinion of the intern's performance in several
different domains. In each section, please write down a number of key words that characterize the
intern’s performance in the particular domain and, for each aspect in the list, indicate the level of
performance: unsatisfactory, satisfactory, good, or excellent. If an assessment criterion is not
applicable, please place a tick mark in the column ‘N/A’ (not applicable). The last section, regarding
the assessment of products, will be completed by the VU supervisor. You are requested to send this
completed form to the VU supervisor in advance of the final interview.

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Unsatis- Satis- Good Excellent N/A

factory factory

General aspects
pace of working
development of initiatives
reflection on personal performance
(personal learning objectives)
open to feedback
precision
independence
creativity
coping with stress
oral reports
planning and organization
written reports
integration of theory and practice
communication and collaboration
Additional comments / areas to work on / reflection on the overall and personal learning process

Unsatis- Satisfac- Good Excellent N/A

factory tory
Products - TO BE ASSESSED BY THE VU SUPERVISOR
internship report
… (if more is available)
Additional comments / areas to work on / reflection on the overall and personal learning process

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Finally, we’d like to ask you to assess the global functioning of the intern with a grade. The following
guidelines apply:

Mark Guidelines

unsatisfactory The intern has failed to satisfy the requirements set in advance. The intern has
been negligent, inattentive and/or unreliable, as a result of which the tasks
have not been carried out in a satisfactory manner.
Note: If assigning an unsatisfactory grade, the intern must have been apprised
of the criticism during the internship period yet have shown insufficient
subsequent improvement.
6 The intern’s performance was adequate. The intern satisfied the requirements
set in advance, but the end result is only just satisfactory. The intern’s
knowledge and skills show only minimal improvement.
7 The intern has performed beyond the minimum in the various relevant areas.
The internship activities were carried out in a conscientious, consistent and
systematic manner and more than satisfied the requirements set in advance.
8 The intern has performed well in the various relevant areas. The intern has
performed well on all the requirements set in advance and has carried out the
internship activities in a conscientious, consistent, and systematic manner.
9 Same as 8, additionally: The intern has demonstrated excellent performance
in all areas. In addition, the intern's personal initiatives have made a
substantial contribution to the internship organization.
10 Same as 9, additionally: All tasks have been carried out at an optimal level.
There are no points of improvement.

Recommended grade (internship supervisor) (1-10):

____________________________________

Signature, date and place

Final grade (VU supervisor, could be the same as recommended grade; check Grading procedure; 1-
10):

____________________________________

Signature, date and place

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Appendix 5: Grading Procedure

Grading procedure
The VU supervisor determines the final grade to be awarded for the internship. This final grade is
determined on the basis of the assessment by the internship supervisor and the assessment of the
internship report, with reference to the assessment form and the final interview.

The following provides a brief description of the components to be assessed and particular areas of
focus.

Assessment by the internship supervisor (professional practice)

The internship supervisor provides an assessment of the internship by completing the assessment
form (Appendix 4). On the assessment form various aspects of the internship are scored on a 4-point
scale (i.e., unsatisfactory, satisfactory, good, or excellent).

Assessment of the internship report

After completing the internship, the student writes a report. This report must first be submitted to
the internship supervisor for approval and then be uploaded via Canvas. Both supervisors must have
an opportunity to read the internship report before the final interview. The VU supervisor will assess
the report and any other products (such as reflection reports, peer feedback reports, and so on) on a
4-point scale (i.e., unsatisfactory, satisfactory, good, or excellent).

Final interview
During the final interview, the assessment form will be reviewed and discussed.

Final grade
Immediately following the final interview, the VU supervisor determines the final grade on the basis
of the completed assessment form (containing the internship supervisor’s assessment and the VU
supervisor’s own assessment of the internship report and of any other products) and the internship
supervisor's explanation during the final interview. The VU supervisor then submits the grade to the
internship supervisor for consensus. If the internship supervisor does not agree with the VU
supervisor, Article 17 of the internship contract applies (see Appendix 1).

The VU supervisor registers the grade on Canvas and attaches the evaluation form. Then the VU
sends the grade to the educational office, after which the grade is registered in VUnet.

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Appendix 6: Basic Diagnostic Registration

Basic Diagnostic Registration

Psycho-diagnostics is one of the core tasks of many psychologists operating in a practice. To advance
the quality of the profession in this area, measurements have been taken, on initiative of the Dutch
Association of Psychologists (NIP), to grant psychology students or already working psychologists the
opportunity to get a Basic Diagnostic Registration (BAPD). The requirements for getting the BAPD are:
1. Completion of the following mandatory courses:
 Measurement and diagnostics 1 (or similar)
 Measurement and diagnostics 2 (or similar)
 Measurement and diagnostics 3
 Communication
 (more can apply; check current requirements)

2. At least 200 hours (in 2018) of diagnostics experience under supervision of an experienced
psychologist. The diagnostic activities should have been conducted in the area of Organizational
Psychology diagnostics (e.g., selection, placing, career guidance, outplacement, reintegration).
These activities must consist of conducting and interpreting psychological tests as well as
reporting and providing feedback to the client. The diagnostic experience occurs preferably
within the regular internship. If you want to obtain the BAPD it is therefore advised to search for
an internship in an organization at which diagnostic experience can be gained (e.g., recruiting-
and selection agencies, outplacement agencies, Arbo services).

3. A report of 3 cases according to the guidelines of the NIP (2018). This report consists of:
1. General description of the diagnostic internship, in which the following points are worked
out:
o Description of the organization/department in which the diagnostic internship is done
(e.g., name and type of organization/department, description of the tasks of the
organization/department, what kind of candidates are being tested).
o An overview of the conducted activities (including hour justification and description of
work activities).
2. 3 cases (max. 10 pages – including tables with raw scores – per case). Choose 3 cases that
differ regarding their research question, and in which multiple test instruments are
conducted. Work out the following points per case:
o Demographics (e.g., sex, age, profession, client).
o Reason for assessment (including research type).
o Diagnostic research question (e.g., for a selection assessment: “Is candidate X suitable
for function Y?”, criteria for function Y, and any specific points of interest).
o Personal data of the candidate (anonymous).

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o Structure of psychological research and chosen instruments (i.e., structure of the

assessment day).
o Short description of the instruments (e.g., general description, constructs measured,
description of subtests/dimensions, scoring, psychometrical qualities).
o Observations and impressions during the assessment day.
o Scores and interpretations of the instruments (e.g., capacities, specific skills, personality,
interests, values, motivation).
o Conclusion and advice (including answer to the research question).
3. Name, function, and signature of the internship supervisor at the internship provider.

Requirements regarding the cases

 The cases are written and made anonymous at the internship provider and during the internship.
The cases concern clients with whom the student has actually worked.
 The case reports are written according to the guideline of the NIP. This sometimes means that
reports written for the institution must be somewhat or even substantially adapted, depending
on the differences in demands the institution sets for such reports.
 The internship supervisor must confirm that the cases have been conducted at the institution via
a signature on the case form.
 The attached case form must be signed by the intern, the BAPD coordinator and VU supervisor.
For Organizational Psychology the BAPD coordinator is Dr. Wendy de Waal.
 Within 6 months after graduating, the case form must be handed in at the study secretariat, who
will check if the program requirements of the mandatory courses (see above) are met. After that
the student should turn to the NIP.

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CASEF
ORM

Name of student:
Student ID number:
Graduation date:

The abovementioned student completed the practical diagnostic experience requirement in

the period ……………………………………………………….. During this practical experience, the student
conducted and reported on psychological or other diagnostic research pertaining to at least
three cases. The case descriptions have been assessed as satisfactory by the BAPD
coordinator:
Name of BAPD coordinator:
Date:
Signature:

The case descriptions have been anonymized, are based on reality and were made by the
applicant in the period: ………………………………………………………..
Name of the organization:
Name of the supervisor at the organization:
Date:
Signature:

The undersigned hereby declares that the above information has been filled in truthfully.
Name of applicant:
Date:
Signature:

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