Republic of the Philippines

DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

CENTRAL OFFICE
Manila

FEB 0 2 2021
DEPARTMENT ORDER SUBJECT: Implementation of the Document
Tracking System (DoTS) for Civil
NO. 11 _
Works Projects

Series of 202j.~

In line with the Department's thrust to fast track the completion of projects and to be
transparent in its operations, all offices involved in the processing of documents in the
procurement and implementation of local and foreign-assisted civil works projects undertaken
by Unified Project Management Offices (UPMOs), Bureaus, Region and District Engineering
Offices shall utilize the Document Tracking System (DoTS). The following civil works
documents are covered by the system:

1. As-Built Plans
2. Detailed Engineering Design Plans (Preliminary Plans/Final Plans)
3. As-Staked / Revised Plans
4. Specifications
5. Program-of Work (POW)
6. Approved Budget for Contract (ABC)
7. Award and Signing of Contract (Foreign Assisted)
8. Award and Signing of Contract (Locally Funded)
9. Award and Signing of Negotiated Contract
10. Special Allotment Release Order (SARO) for Sub-allotment
11. Verification of Bond Extension
12. Change Order/Extra Work Order
13. Final Variation Order
14. Contract Time Extension/Work Suspension/Work Resumption Order
15. PERT/CPM/PDM
16. Memorandum of Agreement (MOA)/Memorandum of Understanding (MOU)
17. IROW Payment (For PPP/TRB Projects)
18. IROW Payment (For UPMO Projects)
19. IROW Payment with RAP
20. Advance Payment
21. First Payment/Final Payment
22. Interim Progress Payment
23. Release of Retention
24. Price Escalation Payment

Processing cycle starts in the preparation of these documents until the signing of the approving
official.

All documents covered shall be registered in the DoTS. Consequently, all requesting offices
shall submit their DoTS documents to the designated DoTS Center which shall register the
document into the DoTS and forward the same to the concerned processing office.